2008.01.08_TC_Minutes_Regular•
TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
REGULAR MEETING
Tuesday, January 8, 2008 1:30 P.M.
Mayor Harold R. Hagelmann called the Regular Meeting to order in Commission Chambers at
1:30 P.M.
CALL TO ORDER:
Roll Call: Members present: Mayor Harold R. Hagelmann; Vice Mayor Joseph J. Asselta;
Commissioner Miriam S. Zwick; Commissioner Jim Newill, CPA; and Commissioner Doris
M. Trinley. Also present: Town Attorney Tom Sliney; Town Manager Dale S. Sugerman;
Town Clerk Beverly M. Brown; and members of the public.
Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence in
honor of members of the military, both living and deceased.
• 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA
None
2. PUBLIC COMIVIENTS AND REQUESTS
Seymour Strauss -Boca Highlands - A concert will be held by the Lyric Chamber Orchestra
on the last Friday in January at St. Lucy's beginning at 7:30 PM. The public is invited.
Recently read the article regarding the Manager's handling of the town's money. Why was the
money in the state pool? Higher interest rates demand greater risk. Suggest having a
"Financial Advisory Board" handle the town's investments.
Joseph Yucht -Boca Highlands -Recently appeared before the Cultural Advisory Board and
they have agreed to sponsor the "Saving Our Lives" presentation on February 28a'. Noticed on
the agenda an item regarding "Results of Survey." Who requested this?
Rachael Scala-Pistone - 2917 S. Ocean Blvd. - 1) Litigation -have seen an increase in the
budget line item, but have not seen any "Executive Sessions" being scheduled. When will they
be scheduled? 2) Byrd Beach Estates -Rusty Roberts was selected to represent the town.
Have his findings been submitted to the Planning Board?
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January 8, 2008 Page 2 of 7
• 3. PRESENTATIONS
Commissioner Trinley - "Certificate of Completion -Institute for Elected Municipal
Officials"
The Institute for Elected Municipal Officials, sponsored by the John Scott Dailey Florida
Institute of Government and the Florida League of Cities is a three-day, intensive program
for both newly elected and veteran city officials. The program was held in Fort Lauderdale
the week end of October 19-21, 2007. The weekend course consisted of seven sessions:
Structure and Function of Cities in Florida; Effective Council Member Techniques; Taxes
and Other Sources of Revenue; Accounting and Budgeting for Cities; Intergovernmental
Challenges in Florida; Understanding the Ethics and Sunshine Laws in Florida and
Conflict; and How to Comply with Open Meetings and Open Records Laws.
On behalf of the Florida Institute of Government at Florida State University, Mayor
Hagelmann presented the "Certificate of Completion" to Commissioner Trinley
4. BOARDS AND COMIVIITTEES
A) Board Correspondence
• • None
B) Board Action Report
• Accepted report as submitted.
D) Board Vacancies
• February Vacancy -Board of Adjustment and Appeals
Position -Posted on Channel 19 and Town Hall Bulletin Boards
F) Monthly Board Meetings -read into the record by Mayor Hagelmann
• Beaches & Shores Advisory -Jan. 8th -Regular - 9:30 A.M
• Planning Board -Jan. 9th -Regular - 9:30 A.M.
• Board of Adjustment & Appeals -Quarterly -Jan. 15th - 9:30 A.M
• Code Enforcement Board -Jan. 16th -Regular - 9:30 A.M.
• Cultural Board -Jan. 24th -Regular - 9:30 A.M.
5. PROPOSED ORDINANCES AND RESOLUTIONS
• RESOLUTION N0.08-001 R
• A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, APPOINTING
PALM BEACH COUNTY SUPERVISOR OF ELECTIONS ARTHUR ANDERSON TO
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January 8, 2008 Pa e 3 of 7
THE TOWN CANVASSING BOARD AND AUTHORIZING ARTHUR ANDERSON
• TO REPRESENT THE TOWNS' CANVASSING BOARD FOR THE GENERAL
MUNICIPAL ELECTION OF MARCH 11, 2008.
Standard procedure for municipal elections.
MOTION: Commissioner Trinley moved to adopt Resolution No. 08-001 R; seconded by
Commissioner Newill.
Motion carried by Unanimous Voice Vote.
6. NEW BUSINESS
A) Accepting a Quote from Carrier Commercial Service for the Replacement of a
35 ton Chiller for the Water Treatment Plant
Town Mana ear Su eg rman -Recently there was a failure of one of the two air conditioning
chillers in the water treatment plant. At present, because we are in the winter months, one
chiller can handle the air conditioning load. For the time being we are ok operationally.
However, once the summer months come around again, the one remaining chiller will not
be able to handle the entire load. In order to match the existing equipment which we
currently have in place, we turned to the original equipment manufacturer and obtained
• three different options for replacement. Option #1 -minimal patchwork; Option #2 -short
term fix with a 1-year warranty; Option #3 -complete package which includes a 5-year
parts and labor warranty. It is the recommendation of staff that the Commission go with
option #3 at an expense of $58,696.00.
Commissioner Newill -How old is the chiller? Reply -Three years. Mayor Ha elf mane -
Is this a new or rebuilt chiller? Any type of warranty? Jack Lee -This will be a
replacement of the existing chiller with a brand new unit. It will come with a 5-year unit
complete with parts and labor warranty, including clear-coating to help prevent corrosion.
The original design called for a chiller made out of titanium due to the salt air conditions.
It would have been quieter and had an extended life. Because of over runs, it was removed
from the original design due to "value engineering." Mayor Ha elm -Would it be
possible to extend the warranty longer than five years? Jack Lee -Will check, but doubt it.
Salt water is a problem with equipment located outside. Mana eg r Su eg_ rman -With
Option #3 - we can capitalize the cost over 5-years at $12,000.00 per year, and then think
about replacing it in 5 years. Will look into a 10-year warranty. Vice Mayor Asselta - If
we had the original design of water cooling rather than chilling, would it have made a
difference. Jack Lee - We would not have the noise problems that we have. Vice Mayor
Asselta - To save a few dollars, we changed the original design. Now we have noise and
other problems. We need to go back and correct it the right way. We started out with what
was an 8 million dollar plant that became 20 million. Now we are having silly fixes.
Mayor Hagelmann - We need to act on what we have now. Jack Lee -What would have
• cost $750,000 3-years ago will be $850,000 or $900,000 now. Spending that amount of
Town Commission Minutes
January 8, 2008 Page 4 of 7
money would require a referendum. Comm. Newill -What is the life expectancy of the
• $800,000 system? Jack Lee -Not sure. Probably 10/15 years. Would be cooled with raw
water off of our wells. Do not know what the life expectancy would be. Presently, we
cannot get hoses in to clean the chillers. Mana a eg rman - We are able to function with
one chiller because it is January. Come summer we will not be able to function. Comm.
Newill - If we were to consider the other system, would we have to shut down the plant?
Jack Lee - I can check into it. Comm. Newill - Do not have sufficient information, but
have a time problem. Mana eg r Su erman - We need to put it in perspective -Option #3 at
a cost of $58,000.00 or previous design with a cost of $750,000/$800,000 and a time
problem. Do you want us to come back in February with additional information? Jack Lee
- The other chiller could go down. The chiller system is important to the electronic
equipment that runs the control and electrical rooms of the water plant. Comm. Newill -
Could the water plant go down? Jack Lee -Recommend replacing the chiller right now,
and then look into the future to see what we can do.
MOTION: Commissioner Newill moved to fund Option #3 at a cost of $58,696.00 and
replace the 35 ton chiller for the Water Treatment Plant per the recommendation of staff;
seconded by Commissioner Zwick.
ROLL CALL:
Commissioner Newill - Yes
Commissioner Zwick - Yes
Commissioner Trinley - Yes
• Vice Mayor Asselta - Yes
Mayor Hagelmann - Yes
Motion carried with a unanimous vote.
B) Declaring Certain Property to be Surplus Equipment
Town Mana er Su eg rman -This past budget year, the Public Works Department ordered
and received a portable generator for $35,000.00 completing our fleet. The generators are
used to provide electrical power to the town's lift stations during power outages. With the
arrival of this new piece of equipment, we would like to sell the old piece of equipment.
The staff has placed a value of $1,500.00 on it, and has found a buyer. In order to sell it,
the Town Commission has to declare the old generator "surplus.
Commissioner Zwick - I recently read in the paper that Boca Raton was looking for a
generator. Jack Lee - I have contacted five different vendors about purchasing this 10 year
old generator, but no one has made an offer.
MOTION: Vice Mayor Asselta moved to declare the "Empire Generator" as "Surplus
Equipment;" seconded by Commissioner Newill.
. Motion carried by unanimous voice vote.
Town Commission Minutes
January 8, 2008 Pa e
7) MISCELLANEOUS -ITEMS LEFT OVER
A) Results of Survey -Sponsorship of Agenda Items
Commissioner Trinley - At the last meeting, I had requested that the Clerk do a survey
of other Clerk's in the area to see who included "sponsorship" of agenda items. In
reviewing the results, the only municipality that does "sponsorship" is Miami Beach.
Due to our size, we cannot compare ourselves to Miami Beach. With our type of
government, agenda items are presented through the Town Manager.
B) Minutes
Regular Meeting -December 4, 2007
MOTION: Commissioner Trinlev moved to approve the minutes of December 4,
2007 Regular Meeting; seconded by Commissioner Newill.
Motion carried by unanimous vote.
S) REPORTS -TOWN COMMISSION
• Commissioner Trinlev - No report.
Commissioner Newill -1) At the last meeting, Mr. Kelvin requested that we install lighted
entrance and exit signs. Town Manager Su erman - We have the one sign in front of the
complex that the code allows. Commissioner Trinlev -People are constantly driving into
the exit drive. We need a sign indicating ingress and egress. Mana eg r Su e~ rman - It is
not a directional sign, only an identification sign. Comm. Trinlev -Can't we put it back?
Vice Mayor Asselta - Or consider installing both entrance and exit signs?
2) A complaint was also received about lighting. Can additional lighting be installed?
Vice Mayor Asselta -Can reflectors be installed at the entrance to both Town Hall and
the library? Town Mana er -Will look into it further. Mayor Ha elg mann - I recently
have seen people hit the curb when entering the drive. Can it be painted?
3) Also encourage the Commission to read today's Palm Beach Post that has a story about
the SBA money. Would like to receive on a monthly basis, an informal report indicating
where our funds are invested and the rate of return. Town Mana eg r Su eg_rman - Wiil
provide within three or five days from the beginning of the month.
Commissioner Zwick. - I have stated a number of times that it is important for the Town
Commission to receive communications from the residents. But, unsigned letters go into
file 13. They may have good suggestions, but if they are not signed nothing is going to be
• done about it. If you do not sign the letter, the Commission will not be a puppet.
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January 8, 2008 Page 6 of 7
Vice Mavor Asselta -Agree with Commissioner Zwick, if you do not sign your letter,
it will be discarded. When legal matters are being discussed, the Commission must
exercise caution. We have to-stay in the boundaries set by law. Town Attorney Sliney -
Do not like the Commission to discuss ongoing litigation. If something comes up that the
Commission should be informed of, I will schedule a meeting. Also would like to clarify
for the public, that when a decision is to be made, it will be done in public.
Mavor Hagelmann - Town Manager -What is taking place with Milani Park? Town
Mana er Su eg rman -Palm Beach County has made an application to the town for
improvements on both sides of AlA -parking lot and other improvements. There are
a number of issues that staff must review (traffic control analysis; archaeological review;
civil engineering matters) before forwarding the plans to Planning. We have hired experts
in these fields to review the application. We are now receiving the results of these reviews.
It is tentatively scheduled for the February 13`~ agenda of the Planning Board.
9) REPORTS -TOWN ATTORNEY
No Report
10) • REPORTS -TOWN MANAGER
. The annual board's luncheon is scheduled for noon on February 20, 2008. Reservations are
required by February 8, 2008.
11) CONSENT AGENDA
None
12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT
MEETING
None
13. ADJOURNMENT
There being no further business to come before the Commission. Mayor Hagelnann
adjourned the Regular Meeting at 2:45 P.M. upon a MOTION by Commissioner Newill
seconded by Commissioner Zwick.
U
Town Commission Minutes
January 8, 2008 Page 7 of 7
APPROVE:
~~
ld R. Hage or
dos ph J. Asselt , ice Mayor
Miriam S
Jim will, CPA, Commissioner
~tLc~
Doris M. Trinley, Commis' ner
ATTEST
Beverly M: B~fown, MMC, Town Clerk
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