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2005.12.27_TC_Minutes_Workshop ~'1.. TOWN OF HIGHLAND BEACH, FLORIDA TOWN COMMISSION WORKSHOP MEETING MINUTES Tuesday, December 27, 2005 1:30 p.m. Mayor Harold R. Hagelmann called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. Deputy Town Clerk Jane Dillon called the roll. The Mayor, and Commissioners Jim Newill and Miriam S. Zwick were present. Vice Mayor Joseph Asselta and Commissioner Scala-Pistone were absent. Town Attorney Thomas E. Sliney and Town Manager Dale Sugerman were present, as were members of the general public. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA None. 2. PUBLIC COMMENTS AND REQUESTS Marlene Roberts 3450 S. Ocean Blvd. spoke about the (holiday) display in front of Town hall, in that she felt it is illegal and next year could be changed to reflect holiday cheer for all religions, and have the displayed items more in sync with each other. 3. PRESENTATIONS EMILY FIRTELL, CHAIR -CULTURAL SOCIETY ADVISORY BOARD PROPOSED FUNDRAISING PROGRAM. Mrs. Firtell was not present at the meeting. 4. BOARDS AND COMMITTEES A) BOARD CORRESPONDENCE: NONE. B) BOARD VACANCIES: NONE. C) BOARD ACTION REPORT: NONE. D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED ~., Town Commission Tuesday. December 27. 2005 Page 2 of 4 5. PROPOSED ORDINANCES AND RESOLUTIONS NONE. 1) A RESOLUTION APPOINTING PALM BEACH COUNTY SUPERVISOR OF ELECTIONS ARTHUR ANDERSON TO THE TOWN CANVASSING BOARD AND AUTHORIZING HIM TO REPRESENT THE TOWN IN CERTAIN ELECTIONS FUNCTIONS. Mr. Sliney noted that the Town Commission is the Canvassing Board, and Mr. Anderson would work with the Town if there were any issues. This was agreed to and placed on the January 3 Consent Agenda. 2) A ORDINANCE AMENDING SECTIONS 2-47 AND 2-50 OF THE CODE OF ORDINANCES DEALING WITH THE REQUIREMENT OF A SURETY BOND FOR THE TOWN MANAGER AND THE APPOINTMENT OF AN ACTING TOWN MANAGER DURING A PLANNED ABSENCE OF THE TOWN MANAGER. There was discussion as to the pros and cons of making this change, and while two Commission members were absent today, it was decided to hold this discussion until a later meeting. • 6. NEW BUSINESS 1) AUTHORIZING THE MAYOR TO SIGN A DISASTER RELIEF FUNDING AGREEMENT ASSOCIATED WITH HURRICANE WILMA. The three Commissioners agreed to authorize this, and passed it onto the January 3 Consent Agenda. 2) AUTHORIZING THE MAYOR TO SIGN TASK ORDER NO. 3 WITH GLOBALTECH FOR THE EMERGENCY GENERATOR PREPURCHASE SPECIFICATIONS. Commissioner Newill was not in agreement with this issue. Mayor Hagelmann was, and this issue will be held over for further discussion at the January 3 Regular Meeting. 3) AUTHORIZING THE MAYOR TO SIGN TASK ORDER NO. 4 WITH GLOBALTECH FOR COMPLETION OF THE RELIABILITY IMPROVEMENT PROJECT FOR THE REVERSE OSMOSIS WATER TREATMENT PLANT. As there were no issues with this, item was moved to the January 3 Consent Agenda. Mr. Sugerman noted a memo from Jack Lee (attached) suggesting that there may be Town Commission Tuesday December 27. 2005 Page 3 of 4 some opportunities to save some money by doing some of the proposed improvements in house, or contracting with a supplier, thereby avoiding design and engineering fees. This memo should be made part of the packet to be carried forward at the January 3 meeting. 4) AUTHORIZING THE MAYOR TO SIGN TASK ORDER NO. 1 WITH ARCADIS G&M FOR THE PERMITTING, DESIGN, BID SPECS, RECOMMENDATION OFAWARDAND CONSTRUCTION SERVICES FOR THE INSTALLATION OF A NEW RAW WATER WELL. Mr. Sugerman noted that a third well will accomplish more than a ground storage unit, having three wells would serve the Town better. Paul Gandy from Globaltech also noted that the third well will satisfy some of the requirements for expanding the water plant and meeting the water use permit requirements. This item was placed on the January 3 Consent Agenda. 7. OLD BUSINESS NONE. 8. MISCELLANEOUS -ITEMS LEFT OVER MINUTES FOR APPROVAL AT JANUARY 3 REGULAR MEETING: . November 1, 2005 Regular 9. REPORTS -TOWN COMMISSION COMMISSIONER JIM NEWILL, CPA: Noted that he is not in favor of attaching the other Town buildings to the new generator. Also feels the pension buyout is too high for the budget. COMMISSIONER MIRIAM S. ZWICK: Offered an update on the library, and noted that she does not agree with Commissioner Newill re not using the generator for the other Town buildings, and present to the voters as a finished package. COMMISSIONER RACHAEL SCALA-PISTONE: absent VICE MAYOR JOSEPH J. ASSELTA: - Consideration of declaring the entire Town Hall Complex (Town Hall, Water Plant, Fire Station, Police Station and Library) as "critical facilities" and declaring an emergency for purposes of waiving section 2.01 (30) of the Town Charter. Vice Mayor Asselta was absent, but wanted to be connected via conference call. Attorney Sliney frowned on doing so, noting that this could set a precedent for future meetings. It was decided to discuss this at next weeks meeting when Vice Mayor ~„ Asselta would be in attendance. a y • • • Town Commission Tuesday, December 27, 2005 Page 4 of 4 MAYOR HAROLD R. HAGELMANN: Stated that the Town should move ahead on the RO plant expansion and the generator. 10. REPORTS -TOWN ATTORNEY No report. 11. REPORTS -TOWN MANAGER 1) Draft outline from the Florida League of Cities proposed 2006 legislative priorities. They have asked the Town to adopt a resolution of support for the legislative agenda for 2006. Commission approved draft resolution be placed on the January 3, 2006 Regular Meeting agenda. 2) Holding two special sessions of the Commission, one being a Workshop to meet with Mark Raymond to talk about the structuring of the ballot issues for all of the items exceeding $350,000 for the improvements to the water plant. This will be scheduled for the 1st or 2nd week of January. Also a closed door session needs to be held for some additional follow up work for the collective bargaining session. These could be run back to back, with a total of about 3 hours needed. 12. CONSENT AGENDA None. 13. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING Alan Teller, not against backup power for the library, and the entire complex should have backup power. He's against the inclusion of the other facilities under the emergency expenditure. 14. ADJOURNMENT There being no further business to come before the Commission at this time, MOTION to adjourn was made by COMMISSIONER ZWICK/MAYOR HAGELMANN at 2:40 p.m. APPROVAL: Mayor Harold R. Hagelmann Vice Mayor Joseph J. Asselta Commissioner Rachael Scala-Pist Commissioner Miriam S. Zwick Commissioner Jim Newill, CPA ATTEST: u-u~ 4 c i:' ~:~ . =m _ :~ gY. .~ f,.x~_ ...ts DATE: TO: FROM: December 20, 2005 Office of the Town Manager Interdepartmental Memo Honorable Mayor and Members of the Town Commission Dale S. Sugerman, Town Manager RE: Presentations-December 27, 2005 Commission Workshop Meeting Emily FirteN, Chair- Cultural Society Advisory Board Proposed Fundraising Program At their December 6, 2005 meeting, the members of the Cultural Society Advisory Board approved recommending to the Town Commission a fundraising campaign for the Cultural Society Advisory Board. A copy of the fundraising opportunities is attached to this memorandum. Emily Firtell, Chair of the Board will be in attendance at the meeting to make a presentation about this program. ~ ~~. Dale S. Sugerman Town Manager cc: Mari Suarez, Library Director r~ Town of Highland Beach Town Commission Re: Cultural Board Fundraising Date: December 6, 2005 Attached is a copy of the Cultural Boards fundraising opportunities. These opportunities have been approved by the members of the Cultural Board. Thank you, Emily Firtell HB CB Chair ~~ Cc: Dale Sugerman Town of Highland Beach Culture Board 2005-2006 Sponsorship Opportunities Founding Member - $2,500 4 Prominent Name Plaques on (4) individual preferred seats in auditorium. Recognition on "Star" contributor's wall plaque to be displayed in Highland Beach Town Hall Complex. Program name recognition. Performance Sponsor - $1,500 2 Prominent Name Plaques on (2) individual preferred seats in auditorium. Prominent program name recognition. Cultural Events Sponsor - $1,000 1 Prominent Name Plaque on (1) individual preferred seat in auditorium. Prominent program name recognition . Patron of The Arts Sponsor - $500 00 Prominent program name recognition and preferred seating by request and • availability at each performance. Program Underwriter $250 00 Prominent name recognition in programs Friend of the Arts $100.00 Highlighted name recognition in programs Contributor Name recognition in programs Please make all contributions payable to the Town of Highland Beach Cultural Board. Name Spouse Address Telephone Number E-mail Amount enclosed Please mail to Town of Highland Beach, 3614 S. Ocean Blvd. • *The activities of the Cultural Board are subject to the approval of the Highland Beach Town Commission.