2005.07.26_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH
MISSION MEETING
MINUTES OF TOWN COM
WORKSHOP
Tuesday July 26 2005 2:00 P.M.
Mayor Harold R. Hagelmann called the Workshop to order at 2:00 P.M. in Commission
Chambers.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Joseph J. Asselta, and
Commissioners Rachael Scala-Pistone, Miriam S. Zwick and Jim Newill, CPA were
present.
Town Attorney Thomas E. Sliney and Town Manager Dale S. Sugerman were also
present, as were members of the general public.
After roll call the Pledge of Allegiance was given, followed by a minute of silence in h
honor of our service men and women.
1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA
• Mayor Hagelmann added discussion of a sprinkler system on the new library under #6
of New Business. There was no objection and the Agenda was so amended.
2. PUBLIC COMMENTS AND REQUESTS
Clare Sherlock, Regency Highland, presented a fetter from the Regency Highland
Condominium Association and a list of petitions regarding the proposed Hoffmann
property (44 units, 140' height) and urged the Commission to adhere to the current
zoning (44 units,35' height). (Letter & petitions attached to and made part of these
Minutes.)
Joe Yucht, Boca Highland, thanked Mayor Hagelmann for his efforts in having $12,000
returned to Boca Highland from the County as relates to the pedestrian crossing signal
to be installed.
Judi Asselta, Casuarina, thanked the Commission for standing firm in their vote against
the above-mentioned proposed Hoffmann project. .
Alan Teller, Bel Lido Island, spoke as Chair of the Financial Advisory Board, stating the
FAB was not charged with looking into the utility issue (decommissioning of wellfield).
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July 26 2005 Paae 2 of 6
3. PRESENTATIONS
NONE.
4. BOARDS AND COMMITTEES
A) BOARD CORRESPONDENCE: NONE.
B) BOARD VACANCIES: ONE (1) ON BEACHES & SHORES ADVISORY;
ONE (1) ON CULTURAL SOCIETY; TWO (2) ON CODE ENFORCEMENT
(RESIGNATIONS OF JOHN PAPERA AND SYDEL FROELOCH).
Beverly Barr was re-interviewed by the members, expressing an interest in the Beached
and Shores Advisory vacancy.
C) BOARD ACTION REPORT: NONE.
D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED.
•
5. PROPOSED ORDINANCES AND RESOLUTIONS
(1) A RESOLUTION RELATING TO MEMBERSHIP INTO THE FLORIDA
RETIREMENT SYSTEM FOR THE POLICE OFFICERS OF THE TOWN OF
HIGHLAND BEACH, FLORIDA.
(2) A RESOLUTION RELATING TO MEMBERSHIP INTO THE FLORIDA
RETIREMENT SYSTEM FOR THE GENERAL EMPLOYEES OF THE TOWN OF
HIGHLAND BEACH, FLORIDA.
(3) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH TO AMEND THE
PARTICIPATION IN THE TOWN OF HIGHLAND BEACH ICMA RETIREMENT
CORPORATION MONEY PURCHASE PLAN; REPEALING ALL RESOLUTIONS
IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE.
s
All three (3) of these proposed resolutions had to do with the Town entering into the
Florida Retirement System. They will be given further consideration and possible
approval at the August 2 Regular Meeting.
6. NEW BUSINESS
(1) DISCUSSION RE: BUTLER CONSTRUCTION PROPOSED -CHANGE
ORDER #021 (NEW LIBRARY).
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July 26 2005 Paae 3 of 6
6. NEW BUSINESS (continued)
During discussion, the $7,500 amount to cover supervision was questioned, as the
project was shut down due to hurricanes. It was forwarded to the August 2 Regular
Meeting Agenda when the issue might be resolved. (Copy attached to and made part of
these Minutes)
(2) DISCUSSION RE: RETROACTIVE APPROVAL OF A UTILITY
DEPARTMENT EXPENSE IN DECOMMISSIONINGRRW WATER WELLS.
After Town Manager Sugerman explained how this approval became retroactive, some
discussion took place; in conclusion it was placed on the August 2 Regular Meeting
Consent Agenda. (Copy attached to and made part of these Minutes)
(3) DISCUSSION RE: EVALUATION CONTRACT FOR EXPANSION OF
REVERSE OSMOSIS WATER TREATMENT PLANT.
Mr. Sugerman noted that this expansion would allow the R.O. plant to pump 3.0 MGD
of finished water daily, rather than the current 2.25 MGD. He enumerated the tasks
involved in the process and, concluding discussion, it was placed on the August 2
• Regular Meeting Consent agenda. (Copy attached to and made part of these Minutes)
(4) DISCUSSION RE: PROFESSIONAL SERVICES ENGAGEMENT FOR
COLLECTIVE BARGAINING WITH FRATERNAL ORDER OF POLICE.
With an eye toward reducing the Town's legal costs during the upcoming negotiations
with the Fraternal Order of Police, Mr. Sugerman stated his reasons for selecting the firm
of Goren, Cherof, Doody & Ezrol, P.A. to represent the Town in these sessions.
There was little discussion and the issue was forwarded to the August 2 Regular Meeting
Consent Agenda. (Copy attached to and made of these Minutes)
(5) DISCUSSION RE: UPDATING THE TOWN'S STATE OF EMERGENCY
ORDINANCE.
The Town Manager noted that the emergency ordinance now in place did not address
specific areas of possible emergencies and it was time for an update. The proposed
ordinance will be given first reading at the August 2 Regular Meeting.
(6) DISCUSSION RE: ADDITION OF SPRINKLER SYSTEM FOR NEW LIBRARY.
Mayor Hagelmann expressed his dismay when he discovered that the new library had
no provisions for a sprinkler system. He explained that it had been deleted during the
bid process, which action was never made known to the Commission since there was
no building code to mandate it; it seems to have been excluded because of cost
($33,000). Substantial discussion followed and it was the consensus of the members
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July 26 2005 Page 4 of 6
that a sprinkler system should be included to protect life and property. In this regard,
the Mayor read a letter from Delray Fire Chief Kerry Koen. Town Manager Sugerman
reminded the panel that this would not only increase costs, but add 90-120 additional
days. It was moved to the August 2 Regular Meeting Consent Agenda. (Copy of Chief
Koen's letter attached hereto and made part of these Minutes)
7. MISCELLANEOUS -ITEMS LEFT OVER
MINUTES FOR APPROVAL:
JUNE 28, 2005 WORKSHOP
JULY 5, 2005 REGULAR MEETING
These Sets of Minutes were moved to the August 2 Regular Meeting Agenda for further
consideration and possible approval.
8. REPORTS -TOWN COMMISSION
Commissioner Jim Newill, CPA, suggested that under the new pension plan, the
Commission might consider that department heads, as a special group, be given a
• higher contribution, perhaps 3-4% from the Town for their 401A accounts. The
Commission liked Commissioner Newill's idea, and the Town Manager said he would
have calculations ready as soon as possible.
Commissioner Miriam S. Zwick had no report.
Commissioner Rachael Scala-Pistone suggested, at the request of some Seagate
Condominium residents, that the possibility of one permit fee for several residents doing
the same job, say, installing water heaters, be considered. During discussion that
followed, Commissioner Zwick offered her opinion that such accommodation would
create a special class of people from, say, a single family homeowner doing the same
job.
Vice Mayor Joseph J. Asselta had no report.
Mayor Harold R. Hagelmann said he would like to nominate Town Manager Dale S,
Sugerman as "Manager of the Year" through the Florida League of Cities "Florida Cities
of Excellence" program. It was the enthusiastic consensus of the members that this be
done.
9. REPORTS -TOWN ATTORNEY
Town Attorney Thomas E. Sliney had no report.
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July 26, 2005 Page 5 of 6
10. REPORTS -TOWN MANAGER
Town Manager Dale S. Sugerman reported on the following:
(1) AUGUST 2, 2005 PUBLIC HEARING ON PROPOSED TRANSFER OF
FRANCHISE FROM ADELPHIA CABLE TO COMCAST CABLE.
This Public Hearing will be held at 1:30 P.M., with the Town Commission immediately
following; representatives from both Adelphia and Comcast will be present.
(2) PROPOSED MODIFICATIONS TO CONSTRUCTION PERMIT FEES AND
BUILDING DEPARTMENT INSPECTION FEES
During discussion of this issue, Vice Mayor Asselta stated the need to show a
relationship between the amount of fees and the cost of running the department.
Further discussion will take place at a later date.
11. CONSENT AGENDA
NONE.
• 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT
MEETING
Joe Yucht, Boca Hi, requested that the Town request the County to put a fence up
around their proposed west side of A1A parking lot.
Alan Teller, FAB Chair, noted that installing a sprinkler system in the new library will
greatly reduce insurance costs.
Judi Asselta, Casuarina, requested that as the only Commissioner to have sat on the
previous Commission, Commissioner Scala-Pistone might elaborate on the reasons that
the installation of a sprinkler system for the new library was originally removed from the
plans.
13. ADJOURNMENT
There being no further business to come before the Commission at this time, Mayor
Hagelmann adjourned the Workshop at 4:15 P.M., upon MOTION by COMMISSIONER
NEWILL/COMMISSIONER ZWICK.
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July 26, 2005 Page 6 of 6
APPROVE:
H Id R~ Ha el an,`M/a~r
~'
J ph J. Ass a, Vice M or
Rachael Scala-Pistone, Commissioner
•
Attest:
Date:
'A, Commissioner
•