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2010.08.03_TC_Minutes_RegularTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING REGULAR MEETING Tuesday, August 3, 2010 1:30 PM Mayor Jim Newill, CPA, called the Regular Meeting to order in Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Jim Newill, CPA; Vice Mayor Miriam S. Zwick; Commissioner Doris M. Trinley; Commissioner John J. Sorrelli; and Commissioner John J. Pagliaro. Also present: Town Attorney Tom Sliney; Town Manager Dale S. Sugerman; Town Clerk Beverly M. Brown; and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence in honor of members of the military, both living and deceased. Civility Pledge: The Civility Pledge was recited by the Town Clerk. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Mayor Newill asked for any additions or deletions. Receiving none, the agenda was accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS Monica Loffler -Manager Ambassadors East On June 24~', I forwarded a letter to the Town requesting consideration of in-street pedestrian crosswalk signs on the crosswalk that Ambassadors East shares with the Seagate condo due to the difficulty a number of our residents have in crossing the street. I also contacted Scott Bush of Seagate to inform him that he also needed to request the signs in writing. Can you tell me the status of the request? Town Mana eg r Su eg_rman - I have previously shared a copy of the letter from Ambassadors East with the Commission and recently received an email from Scott Bush also requesting the in-street pedestrian crosswalk signs at the crosswalk they share with Ambassadors East. In addition to this request, I have also received a request from the Highland Beach Club. I presently have requests from three condos but they only involve two crossings. Town Commission Regular Minutes August 3, 2010 Page 2 of 8 Manor Newill -Since this is not a scheduled agenda item, we will schedule for next month's meeting in case anyone wants to make a comment. Does the Commission want to add this item to the agenda? Consensus was to include on the agenda. MOTION: Commissioner Pa lg iaro moved to request FDOT to install the In-Street Pedestrian Crosswalk Signage at the crosswalk shared by Ambassadors East & Seagate and at the Highland Beach Club; seconded by Commissioner Trinley. Discussion: Commissioner Sorrelli -How many of these crosswalks are we going to authorize? Town Mana eg_ r Su eg rman - If FDOT approves these, it will be the final request as all crosswalks in Town will have the in-street signs installed. Commissioner Pa lg iaro -Feedback that I have received from residents is that they are very happy with the in-street signs as it has slowed the traffic down. ROLL CALL: Commissioner Pagliaro - Yes Commissioner Trinley - Yes Commissioner Sorrelli - Yes Vice Mayor Zwick - Yes Mayor Newill - Yes Motion passed with a 5-0 vote. 3. PRESENTATIONS • Recommendation to Dissolve the Boca Raton Aviation Advisory Committee Ken Day, Boca Raton Airport Authority Manager Town Mana eg r Su eg rman - At last week's workshop, the Commission received a request from Ken Day, Boca Raton Airport Manager seeking an opinion on disbanding of the Boca Raton Airport Authority Advisory Committee. The Commission had a number of questions and requested that I invite Ken Day to this meeting to receive more information. Mayor Newill thanked Mr. Day for attending the meeting to answer their questions. Ken Day, Boca Raton Airport Authority Manager The Airport Advisory Committee is a 9 member committee that was formed with the specific mission to mitigate the noise surrounding the airport. In the last decade, we have spent over 6 million dollars mitigating this excessive noise. The task has been completed and the mission has come to an end. The program has been very successful. When I arrived 10 years ago, there was a major problem with noise. We have addressed those issues and will continue to do so in the future. You are correct on the issue of a quorum. We have a 9 member committee, and it takes 5 members to constitute a quorum. Town Commission Regular Minutes August 3 2010 Page 3 of 8 Because the tasks have been completed, the mission has ended. The request is to dissolve the present committee, but this does not mean when additional issues arise, a new committee could not be formed. Due to economic issues, the traffic has decreased. There is a misconception that the Authority has magical wands and can control the traffic. The Advisory Committee does not have this authority. Our authority is very restrictive relating basically to noise. The Authority can only request specific items from the FAA, and we have been successful in requesting that the FAA eliminate traffic in and out of the airport between 10 pm and 7 am. Air commerce comes directly under FAA authority. We also understand your situation, if we receive complaints; we check the flight monitoring system. If they are violating the rules, we send that information to the proper authority. But, you also need to realize that there is a lot of beach traffic in the area, and these flights originate from other airports, such as Ft. Lauderdale, Pompano, and West Palm Beach. Mayor Newill -What is the cost to the authority for this Advisory Committee? Mr. Dav -Staff time, no additional costs. Commissioner Pa lg iaro -You stated that you felt the noise was mitigated to the extent that the Committee doesn't need to continue as the noise has been mitigated and the job is complete. Mr. Dav - When the Committee was established, we had certain tasks that need to be accomplished: 1) Completion of the Part 150 Study. Submitted and approved by the Federal Government. 2) The purchase and installation of a noise monitoring flight tracking system that was purchased and installed. 3) Mitigation of 44 plus homes -completed. So all the tasks assigned have been completed. We feel as time has progressed, the noise burden has been reduced and 98% of our complaints are gone. Comm. Pa lg iaro -One of the things that concerns me as I reviewed the minutes of 1/2/2004 was the discussion taking place regarding the flight pattern monitoring equipment. You have mentioned a survey area. Why was Highland Beach left out of the monitoring system? Then Mayor Reid was told that Highland Beach could have one monitoring device, but there would be a $50,000.00 fee plus a monthly maintenance charge. Can you explain to me, with all the landings and taking offs from the Boca Raton Airport going straight over Highland Beach, why we never received a monitor? I have called a few times to complain, and have been told that the Boca Raton Airport does not monitor flight patterns. If we have all these devices, and the task was to mitigate the noise in the heavily populated areas, then why was nothing done with Highland Beach as the flights out of the airport all come in a N/NE direction? Mr. Dav -You are correct. Highland Beach wasn't left out of the 150 application when we submitted it. This was a federally funded project and we had to identify the most sensitive areas. Basically, the FAA was looking at the day/night noise levels. We had one monitor designated in Highland Beach. However, the FAA declared it was outside the 65 day/night level. The monitors were located in specific areas that met the criteria set by the FAA. Even though our application indicated a monitor would be placed in Highland Beach, the FAA would not assume the costs associated with it. The Town was then offered to participate, but they would have to pick up the costs. You are correct regarding our direction path, 80% of the traffic is directed to the N/NE. We are working with the air traffic controllers from West Palm Beach to eliminate that N/NE traffic pattern. We are also working on your beach traffic, even though at present we do not have any control over helicopters, sight-seers nor banners. Comm. Pa lg iaro - I am a firm believer that having a group like this would keep everyone honest. The implications of not having this Committee concerns me. Mr. Day - We have just completed our updated noise contour maps. Due to the economy, our flights and air commerce have dropped considerably. Due to the loss of these flights, houses that we have already Town Commission Regular Minutes August 3 2010 Page 4 of 8 mitigated are no longer in the day/night noise contour areas. If you feel you want the Board to continue, that would be fine. We are not going away. Commissioner Sorrelli -You have been very successful with this Committee. Why do you want to disband it? Mr. Dav - Because of the philosophy - if you do not need to meet, why do you need a Committee? In accordance with the by-laws, we have met all our assigned tasks. We no longer need to mitigate anymore houses. The federal government has advised that there are no homes in the day/night noise level area that need to be mitigated. The airport staff will continue to monitor and file all complaints received. Comm. Sorrelli -How do we know what is going on? Mr. Dav -The minutes and agendas are posted on the website and the meetings are played on Channe120. We would also be glad to attend one of your meetings on a quarterly basis. Comm. Sorrelli -Rumor has it that the airport is going to extend the runways. Mr~Day -That is not true. Commissioner Trinley -Who controls the traffic entering and leaving the airport? Mr. Dav -The control is through our tower in conjunction with West Palm Beach and Miami. Vice Mayor Zwick -What harm is there in continuing with the Airport Advisory Authority? The by- laws appear to have been written in the subjective. They can be amended. Once a committee is dissolved, it is very difficult to resurrect it. I personally would rather see the Committee amend their by-laws rather than dissolving. At this time, I feel the Committee should continue to function. Mayor Newill - Mr. Day, I believe you have heard that the Highland Beach Commission is highly against dissolving the Airport Authority Advisory Committee. As a Commission, we would like to see this Advisory Committee continue. Mr. Dav - I will bring your opinion back to the Airport Authority that will be meeting on the 19~'. This evening I will be making a presentation to the Delray Beach Commission, and will share your views. 4. BOARDS AND COMMITTEES A) Board Correspondence • None B) Board Action Report • Read into the record by the Town Clerk C) Vacancies • Beaches & Shores Advisory -One -three-year term • Planning Board -One -one-year unexpired term (5/11) D) Monthly Board Meetings • Town Commission Budget Workshop -August 3`a - 4:30 PM • Planning Board -August 4~` -Special - 9:30 AM (Aug. 11~' Regular Cancelled) • Special Magistrate -August 5th -Cancelled ^ Beaches & Shores Advisory -August 10th -Regular - 9:30 AM • Bd. of Adjustment -August 17th -Regular - 9:30 AM • Town Commission Budget Workshop August 17~' - 1:30 PM Town Commission Regular Minutes August 3, 2010 Page 5 of 8 5. PROPOSED ORDINANCES AND RESOLUTIONS • None. 6. NEW BUSINESS A) Authorizing the Mayor to Sign the Renewal of the Town's Employees' Health Insurance Coverage with Blue CrossBlue Shield of Florida Effective September 1, 2010 Town Mana eg_ r Su eg rman -The Town has continued to provide its employees with health insurance, most recently through Blue CrossBlue Shield of Florida. It is time for us to consider the renewal of that program and we have recently been advised that there will be an overall premium increase of an additional $53,804.72. The category costs to the Town for monthly employee health insurance coverage under the renewal policy are as follows: Employee only - $663.26; Employee/Spouse - $1,372.96; Employee/Child - $1,246.93; Employee/Family - $2,105.86. There are offsets to the Town paying these premiums. These offsets are either collected from employees via a payroll deduction or are added to an employee's deferred compensation account if they do not have health insurance coverage or just have employee-only coverage. No coverage - $504.81 added to def. comp; Employee only - $252.41 added to def. comp; Employee/Spouse - $189.30 payroll deduction; Employee/Child - $126.20 payroll deduction; Employee /Family - $315.51 payroll deduction. These renewal costs were not originally allocated within the proposed FY 2010-2011 budget proposal which I sent to the Town Commission. However, during the upcoming budget workshop, I will be showing the Commission how this renewal will impact the overall budget. It is important that we continue to offer employee health insurance for our employees, so I would recommend that the Town Commission authorize the Mayor to sign the renewal of the employee health insurance program with Blue CrossBlue Shield of Florida. This can be accomplished with a simple motion, discussion and a vote. MOTION: Commissioner Sorrelli authorized the Mayor to sign the renewal of the Town's employee's health insurance coverage with Blue CrossBlue Shield of Florida effective September 1, 2010; seconded by Commissioner Pa 1~ iaro• Discussion: Mayor Newill - I will continue to vote yes until I hear differently from our residents. ROLL CALL: Commissioner Sorrelli - Yes Commissioner Pagliaro - Yes Commissioner Trinley - Yes Vice Mayor Zwick - Yes Mayor Newill - Yes Motion passed with a 5-0 vote. Town Commission Regular Minutes August 3, 2010 Page 6 of 8 B) Approving a 5-Year Lease with Toshiba Business Solutions for the Replacement of the Town Hall Copier/Printer/Fax Machine Town Manager Su eg rman -The lease on the Town Hall Toshiba printer/copier is set to expire. Beverly Brown and Cale Curtis have negotiated the acquisition of a replacement machine with our current vendor. The replacement machine will be under afive-year lease for a monthly rental cost that is just $5.00 per month higher than our current lease. The replacement machine, however, will be a much better multifunctional digital copier that produces both black/white copies as well as color copies. It will also serve as a fax machine, so we will be able to eliminate our current fax machine at Town Hall. Although the monthly cost for the new machine is just $385.77 per month, the overall cost of the lease for the entire five years totals $23,146.20. Since this amount exceeds my spending authority, the approval of the lease for the replacement machine will take an action of the Town Commission. Approving the lease for the new copier can be accomplished with a simple motion, second, discussion and a vote. MOTION: Commissioner Pa liaro moved to approve a 5-year lease with Toshiba Business Solutions for the replacement of the Town Hall Copier/Printer/Fax Machine; seconded by Vice Mayor Zwick. Motion passed with a voice vote. 7) MISCELLANEOUS -ITEMS LEFT OVER • None 8. REPORTS -TOWN COMMISSION Commissioner Pa lg iaro - No Report. Commissioner Sorrelli No Report. Commissioner Trinley - No Report. Vice Mayor Zwick - No Report. Mayor Newill -The Palm Beach County Mayor's Literacy luncheon is scheduled for September 15~' in Manalapan. I cannot attend, but if anyone else is interested, please let me know. 9. REPORTS -TOWN ATTORNEY No Report. 10. REPORTS -TOWN MANAGER Reminder that the first Budget Workshop is scheduled for 4:30 pm today. Town Commission Regular Minutes August 3 2010 Page 7 of 8 11. CONSENT AGENDA Mayor Newill asked if any item needed to be removed from the Consent Agenda. MOTION: Commissioner Trinley moved to approve the Consent Agenda as presented; seconded by Commissioner Sorrelli. Voice vote with all in favor. Consent Agenda Items: A) RESOLUTION NO. 10-009 R. A RESOLUTON ADOPTED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AUTHORIZING THE APPROVAL AND ADOPTION OF THE 2009 REVISED PALM BEACH COUNTY UNIFIED LOCAL MITIGATION STRATEGY PLAN; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. B) RESOLUTION NO. 10-010 R A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CALLING FOR A REFERENDUM ELECTION REGARDING THE PURCHASE OF AN AERIAL FIRE TRUCK AMENDING RESOLUTION NO. 10-008 R ADOPTED JULY 6, 2010 C) Authorizing the Mayor to Sign an Agreement for Emergency Debris Removal with Phillips and Jordan D) Authorizing the Mayor to Sign a Lighting Maintenance and Compensation Agreement E) Minutes June 29, 2010 -Workshop Meeting July 6, 2010 -Regular Meeting 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING No comments received. 13. ADJOURNMENT There being no further business to come before the Commission, Mater Newill adjourned the Regular Meeting at 2:28 PM upon a MOTION by Commissioner Sorrelli; seconded by Commissioner Pagliaro. Town Commission Regular Minutes August 3, 2010 Page 8 of 8 ii APPROVED: Jim Ne 1, CPA, Ma ATTEST: 7i~--~~ Beverly M. row/~n, MMC / ~ (~ to