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2010.07.27_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, July 27, 2010 1.30 PM Mayor Jim Newill, CPA, called the Workshop Meeting to order in Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Jim Newill, CPA; Vice Mayor Miriam S. Zwick; Commissioner Doris M. Trinley; and Commissioner John J. Pagliaro. Also present: Town Attorney Tom Sliney; Town Manager Dale S. Sugerman; Town Clerk Beverly M. Brown; Assistant to the Town Manager Zoie Burgess; and members of the public. Absent -Commissioner John J. Sorrelli. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence in honor of members of the military, both living and deceased. Civility Pledge: The Civility Pledge was recited by the Town Clerk. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Mayor Newill asked for any additions or deletions. Receiving none, the agenda was accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS No Public Comments received. 3. PRESENTATIONS None 4. BOARDS AND COMMITTEES A) Board Correspondence • None Town Commission Workshop Minutes Julv 27, 2010 Paae 2 of 6 B) Board Action Report • None C) Board Vacancies • Beaches & Shores Advisory -One -three-year term • Planning Board -One -one-year unexpired term (5/ 11) D) Monthly Board Meetings • Town Commission Budget Workshop -August 3`d - 4:30 PM • Special Magistrate -August 5th -Cancelled ^ Beaches & Shores Advisory -August 10th -Regular - 9:30 AM • Planning Board -August 11th -Regular -Changed to August 4~'. • Bd. of Adjustment -August 17th -Regular - 9:30 AM • Town Commission Budget Workshop August 17~' - 1:30 PM 5. PROPOSED ORDINANCES AND RESOLUTIONS A) RESOLUTION NO. 10-009 R. A RESOLUTON ADOPTED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AUTHORIZING THE APPROVAL AND ADOPTION OF THE 2009 REVISED PALM BEACH COUNTY UNIFIED LOCAL MITIGATION STRATEGY PLAN; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Town Clerk Brown read the title of the Resolution into the record. Town Mana e~ r Su eg rman - Under a federal mandate from the Federal Emergency Management Agency (FEMA), Palm Beach County is required to revise and update its plan for mitigating any emergencies which might take place within the County. The Palm Beach County Emergency Operations Department has been working on their update since 2008 and it has now been approved by FEMA. Since we work very closely with Palm Beach County on our emergency operations procedures, they have asked that the Town of Highland Beach (along with all of the other municipalities within the County) formally adopt by resolution the County's approved Local Mitigation Strategy Plan. The County's entire plan is 524 pages long and will be made available for any Commissioner who wishes to review it. The resolution does a number of things: 1) It reiterates that there is an interlocal agreement dating back to 2000 between the Town of Highland Beach and Palm Beach County related to emergency preparedness. 2) It approves and adopts the County's 2009 Local Mitigation Strategy (LMS) and the Unified Local Mitigation Plan (ULMP). 3) It authorizes us to seek grant funds as an offset should there be a need to mitigate any impacts from emergency events. Zoie Burgess is our point of contact with the County on this effort and she will be able to answer any questions that Commissioners might have. Since this is just a workshop meeting, no formal action can be taken on this request. If there is a consensus for us to move forward with the ado~tion of the resolution, this item can be put on the Consent Agenda for the meeting of August 3` . Item to be included on August 3, 2010, Consent Agenda. Town Commission Workshop Minutes July 27, 2010 Page 3 of 6 B) RESOLUTION NO. 10-010 R A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CALLING FOR A REFERENDUM ELECTION REGARDING THE PURCHASE OF AN AERIAL FIRE TRUCK AMENDING RESOLUTION NO. 10-008 R ADOPTED JULY 6, 2010 Town Clerk Brown read the title of the Resolution into the record. Town Mana eg r Su e~ -This is known as a glitch resolution. At the July 6~` Commission meeting, the Commission approved Resolution No. 10-008 R which placed on the November 2, 2010 ballot a referendum question to our citizens asking whether they would approve the replacement of the aerial fire truck. We submitted that approved resolution to the Office of the Supervisor of Elections, who wrote back to us to let us know that the law in the State of Florida had changed as it relates to ballot language. While the Commission originally adopted the resolution that asked the voters if they were in favor of the purchase or against the purchase of the fire truck, the Supervisor of Elections advised us that the laws relating to referendums changed and the question needs to be drafted with a simple yes or no answer. This is a glitch resolution that we aze substituting for the one that was already passed. We have revised the ballot question into a response of yes or no in accordance with the law and desires of the Supervisor of Elections. Since this is just a workshop meeting, no formal action can be taken on this request. If there is a consensus for us to move forward with the adoption of the resolution, this item can be put on the Consent Agenda for the meeting of August 3`d. Item to be included on August 3, 2010, Consent Agenda. 6. NEW BUSINESS A) Authorizing the Mayor to Sign an Agreement for Emergency Debris Removal with Phillips and Jordan Town Mana eg r Su e~ -Although we have not had any reason to use their services, Commissioners may remember back to the time of Hurricane Wilma (2005) when we worked with Philips and Jordan, our debris removal contractor who helped us to very quickly cleaz the Town of all of the debris from that hurricane. This included construction material, destroyed personal property as well as vegetation. We were very pleased with their work; but we aze also very glad that we did not need to use their services. That initial three-yeaz contract has now expired. The Solid Waste Authority of Palm Beach County has entered into a new three-yeaz contract with Phillips and Jordan and they have extended to the Town an opportunity to "piggy-back" their contract. We aze very fortunate to be able to take advantage of these services, based upon the county-wide pricing, even though the Town will not have neazly the tonnage of debris to be removed from our community, compazed to what the County might have, in the event that there is a storm. Zoie Burgess has done an analysis of the "piggy-back" contract opportunity. There is no cost to the Town to enter into the contract. Expenses will be borne only if there is a need to use their services in the event of a hurricane during the next three seasons. Zoie is available to answer any questions that the Commission might have. If Town Commission Workshop Minutes July 27, 2010 Page 4 of 6 the Commission is supportive of having the Mayor sign this agreement, we can place this item on the Consent Agenda for the meeting of August 3`a Commissioner Pa liaro - Did I understand that there is no cost to the Town for this three-year contract? Mana er Superman -There is no cost, unless we need their services. Item to be included on August 3, 2010, Consent Agenda. B) Authorizing the Mayor to Sign a Lighting Maintenance and Compensation Agreement Town Mana eg r Su eg rman -Over the course of the last few months, I have been conducting negotiations with the Florida Department of Transportation (FDOT) to have them help us in the payment of a portion of our street lighting bill to Florida Power & Light (since SR AlA is a state road). Negotiations have gone back and forth, but we are at a point where we have settled on a final arrangement. The Town of Highland Beach has historically been responsible for paying and maintaining the street lighting on SR AlA; but with the execution of the attached agreement, the Town will now be receiving $12,916.20 from FDOT (beginning in June of 2011) annually (with a 3% inflation factor thereafter) as an offset to our annual lighting costs. This is a fairly straight-forward agreement and I would recommend that the Town Commission authorize entering into the agreement so that we can take advantage of this opportunity. Since this is a workshop meeting, no formal action can be taken. If there is a consensus to move forward with the authorization for the Mayor to sign the agreement, this item can be put on the Consent Agenda for the meeting of August 3`a Mayor Newill -Even though it does not take effect until June, is it reflected in the budget? Town Manager -Not yet, but it will be. Item to be included on August 3, 2010, Consent Agenda. 7) MISCELLANEOUS -ITEMS LEFT OVER B) Minutes June 29, 2010 -Workshop Meeting July 6, 2010 -Regular Meeting Minutes to be included on August 2, 2010, Consent Agenda. 8. REPORTS -TOWN COMMISSION Commissioner John Pa liaro -None Commissioner John Sorrelli -Absent. Commissioner Trinley -None Town Commission Workshop Minutes July 27, 2010 Page 5 of 6 Vice Mavor Zwick -None Mayor Newill - 1) There were 28 residents in attendance at yesterday's "Coffee with the Mayor." Subjects that were brought up for discussion included: Town's Ethics Ordinance; Milani Pazk; bicyclists; Amendment 4; waterline construction; noise ordinance and the purchase of a new aerial fire truck. 2) The Palm Beach County Mayor's Literacy luncheon is scheduled for September 15`x' in Manalapan. I cannot attend, but if anyone else is interested, please let me know. 9. REPORTS -TOWN ATTORNEY None. 10. REPORTS -TOWN MANAGER The first budget workshop is scheduled for August 3, 2010 at 4:30 pm. Please bring your budget books. I have prepared a power point presentation to explain the proposed budget to you and then you can determine if you want to review it line by line or by department. On Friday, we received a letter from Ken Day, Airport Manager at the Boca Raton Airport Authority requesting our input on dissolving the Aviation Advisory Committee. He stated that they were having difficulty in holding meetings due to the lack of a quorum. Have contacted our representative on the Advisory Boazd but have not heard back from him. Commissioner Abrams' office has contacted me to see if the Commission has a position. We can put it on next week's agenda for discussion. Mayor Newill - I am against abolishing it, as I feel they are serving a purpose. Commissioner Trinlev - Do we know why are they struggling for a quorum? Who has the authority over the Advisory Board? Commissioner Pa liazo - I have concerns over abolishing the Board. Have never received a legitimate answer when I have called the airport regarding flight patterns over Highland Beach. A lot of air traffic seems to come straight over the north end of Town. A few yeazs back was an offer made to install a noise meter if a community asked for it? Vice Mayor Zwick - It was quite expensive and we did not have one installed. Mayor Newill -Hope other communities will not agree with eliminating the advisory boazd. Schedule this discussion on next week's agenda and ask Ken Day if he would attend. Town Mana eg r Sugerman - We received notification that Lieutenant Henry Mayer who served with the Highland Beach Police Department from 1976 to 1986 has recently passed away. The funeral services will be on Friday in Parkland. Town Commission Workshop Minutes July 27, 2010 Page 6 of 6 11. CONSENT AGENDA None 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING Joe Yucht -Boca Highlands I began serving on the Airport Advisory Authority in 2002, and gave a report to the Commission after every meeting. The Advisory Committee received reports on how many take offs, landings, how much gas was sold, and how many complaints were received. There were plenty of monitoring devices available if a community wanted one at no cost. Have no idea why Ken Day wants to dissolve the Board unless it has become costly. Most of the noise in Highland Beach is from the helicopters and they are subject to the control of the tower or FAA. More than willing to answer any specific questions. 13. ADJOURNMENT There being no further business to come before the Commission, Mayor Newill adjourned the Workshop Meeting at 2:30 PM upon a MOTION by Commissioner Sorrelli; seconded by Commissioner Pa lg iaro. APPROVED: ~ Jim Ne ,CPA, Mayor _ n ATTEST: Beverly M. rown, MMC Date