2006.11.28_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP
Tuesday November 28 2006 1:40 P.M.
Mayor Harold R. Hagelmann called the Workshop to order in Commission Chambers at
1:40 P.M., following the Special Meeting.
All present at the Special Meeting - Mayor Hagelmann, Vice Mayor Asselta,
Commissioner Zwick, Town Attorney Sliney, Town Manager Sugerman, and members
of the public -were present for the Workshop; therefore, roll call and Pledge of
Allegiance were not repeated.
1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA
With no objection, Mayor Hagelmann amended the Agenda, under New Business, to
include discussion of the possibility of a dock to be constructed on the Intracoastal,
behind the library, in preparation for a police marine patrol boat.
• 2. PUBLIC COMMENTS AND REQUESTS
Seymour Strauss, Boca Hi, advised that if the Commission would not fund the Lyric
Chamber Orchestra, he would initiate a referendum for the March 13 municipal election,
asking the voting public to approve the funding.
As the Town's representative on the Boca Raton Aviation Authority, Joe Yucht, Boca Hi,
advised of a meeting this date and said he would report back to the Commission on the
subject matter.
3. PRESENTATIONS
RENEWAL OR REPLACEMENT OF TOWN'S WASTE HAULER'S CONTRACT:
1) HAROLD "BUTCH" CARTER -WASTE MANAGEMENT
2) JOANNE STANLEY -SUNBURST SANITATION CORP (REPUBLIC
SERVICES)
Both Mr. Carter and Ms. Stanley gave detailed presentations on the merits of their
respective companies. A copy of Town Manager Sugerman's memorandum to the
Commission, as well as his comprehensive analysis of the services offered by the two
(2) waste haulers, is attached hereto and made part of these Minutes.
Minutes of Town Commission Workshop
November 28. 2006 Page 2 of 5
4. BOARDS AND COMMITTEES
A) BOARD CORRESPONDENCE: NONE.
B) BOARD VACANCIES: ONE (1) ON FINANCIAL ADVISORY BOARD;
ONE (1) ON CULTURAL BOARD; ONE (1) ON BOARD OF ADJUSTMENT.
INTERVIEW: VICTOR P. HADED for FINANCIAL ADVISORY BOARD The
The Town Clerk was directed to request Mr. Haded's presence at the December 12
Regular Meeting for interview purposes.
C) BOARD ACTION REPORT: NONE.
D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED.
5. PROPOSED ORDINANCES AND RESOLUTIONS
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, ADOPTING BY REFERENCE THE FIRE PROTECTION
• CODE OF THE CITY OF DELRAY BEACH, FLORIDA. (first reading 11/7/06;
published 11/16/06)
AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING
IN FULL THE TOWN CODE, CHAPTER 29 ENTITLED "WATER SYSTEM,"
SECTION 29-10 ENTITLED "CHARGE FOR WATER SERVICE." (first reading
11/7/06; published 11/16/06)
These ordinances were previously discussed and will be given consideration for adoption
at the December 12 Regular Meeting.
6. NEW BUSINESS
1) DISCUSSION REAUTHORIZING THE MAYOR TO SIGN AN AGREEMENT
WITH PALM BEACH COUNTY FOR A GRANT FOR THE 2006-2007
LIBRARY SPEAKERS PROGRAM.
Town Manager Sugerman noted that this agreement for a Library Speakers Program
grant was done yearly. There was little discussion and it was the consensus to move
the item to the December 12 Regular Meeting Consent Agenda.
•
Minutes of Town Commission Workshop
November 28. 2006 Page 3 of 5
6. NEW BUSINESS (continued)
2) DISCUSSION RE PURCHASE OF THREE (3) MARKED POLICE
VEHICLES FROM THE FY 2006-2007 BUDGET.
Mr. Sugerman explained that while these vehicles were approved in the FY 2006-2007
budget, he had made the purchase an agenda item since the cost ($78,720.45)
exceeded his ability to approve. The Town Manager also noted that the purchase would
be accomplished on a State Bid. During discussion, Chief Goss advised that the cars
these vehicles would be replacing. were unfit for other uses because of age and excess
mileage. By consensus, the item was moved to the December 12 Regular Meeting
Agenda. (Copy of pertinent materials attached to and made part of these Minutes)
3) DISCUSSION RE AMENDING THE TOWN'S PURCHASING POLICY AND
PROCEDURES.
The Town Manager advised that amending the Purchasing Policy and Procedures was
an effort to streamline paperwork and make necessary purchases in a timely manner,
using the "piggyback" method with local government agencies in conjunction with State
bid wherever possible. Following discussion, it was the consensus to place this item on
the December 12, 2006 Regular Meeting Agenda, with the caveat that expenses for
large-ticket items will be made available for the Commission's review monthly. A copy
• of amendments to the Purchasing Policy and Procedures is attached to and made part
of these Minutes.
4) DISCUSSION RE DOCK ON INTRACOASTAL BEHIND LIBRARY
Mayor Hagelmann started discussion on this topic, noting damage done to certain
condominium docks by speeding boats and stating that, in his opinion, crimes committed
on homes and condos via entry by Intracoastal Waterway will only get worse. Therefore,
he continued, the Town should look into the design, engineering and permitting of a dock
to be constructed behind the Library on the Intracoastal as a forerunner to accommodate
a police boat in the future.
Vice Mayor Asselta advised he had initiated this subject several years ago and $100,000
had been put in the proposed budget for a dock at that time. However, neither the
Financial Advisory Board nor the Police Department made a favorable recommendation,
of the project, and it was pulled from the budget. The Vice Mayor said the idea should
go forward at this time, and suggested that the developer who had previously offered an
existing dock for such use be contacted again..
Town Manager Sugerman advised that he would contact the Town's engineers, SFRN,
asking that they submit a proposal for the design, engineering and permitting of such a
dock, adding that should it be a feasible project, permitting could be long and drawn out.
• It was the consensus that this item be placed on the December 12 Regular Meeting
for further discussion.
Minutes of Town Commission Workshop
November 28, 2006 Page 4 of 5
7. MISCELLANEOUS -ITEMS LEFT OVER
MINUTES FOR APPROVAL AT DECEMBER 12, 2006 REGULAR MEETING:
OCTOBER 31, 2006 WORKSHOP
NOVEMBER 7, 2006 REGULAR MEETING
It was the consensus to move these sets of Minutes to the December 12 Regular
Meeting Consent Agenda.
8. REPORTS -TOWN COMMISSION
Commissioner Jim Newill, CPA, was absent.
Commissioner Miriam S. Zwick had no report.
Commissioner Rachael Scala-Pistone was absent.
Vice Mayor Joseph J. Asselta suggested that the Cultural Board provide a contact
phone number for transportation for those who would like to attend their sessions, but
did not drive:
Mayor Harold R. Hagelmann reminded all of the "Light Up The Holidays" celebration,
sponsored by the Cultural Board, which is scheduled at Town Hall on Sunday, December
10 from 5:30 P.M. to 7:30 P.M.
9. REPORTS -TOWN ATTORNEY
Town Attorney Thomas E. Sliney had no report.
10. REPORTS -TOWN MANAGER
Town Manager Dale S. Sugerman announced that Ben and Ellie Roth had made a
lifetime commitment of $500.00 a year to donate to the Library.
The Town Manager next advised of the Town Clerk's retirement on January 5, 2007, and
asked the Commission for direction as to how they wanted the position filled. It was the
consensus to advertise through the Florida League of Cities and on the Town's website.
As the Commission appoints the Clerk, Mr. Sugerman was requested to present only
qualified candidates for the Commission's consideration.
Town Manager Sugerman also advised that there had been no response from Palm
Beach County Commissioner Mary McCarty regarding giving the Town permission to do
limited landscaping on the western section of the Milani Park property.
• 11. CONSENT AGENDA
NONE.
Minutes of Town Commission Workshop
November 28. 2006 Page 5 of 5
12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT
MEETING
NONE.
13. ADJOURNMENT
There being no further business to come before the Commission at this time, Mayor
Hagelmann adjourned the Workshop at 3:20 P.M. upon MOTION by COMMISSIONER
ZWICKIVICE MAYOR ASSELTA.
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APPROVE:
F1ar d R. Ha m nn, Mayor
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Jo ph J. Ass a, Vice Mayor
-ABSENT -
Rachael Sca{a-Pistone, Commissioner
~~
Miriam S. Zwic om ' sinner
SENT -
Jim Newill, A, Commissioner
Attest:
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