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2006.04.25_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP Tuesday. April 25. 2006 1:30 P.M. Mayor Harold R. Hagelmann called the Workshop to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor and Commissioners Rachael Scala- Pistone, Miriam S. Zwick and Jim Newill, CPA, were present. Vice Mayor Joseph J. Asselta was absent. Town Attorney Thomas E. Sliney and Town Manager Dale S. Sugerman were also present, as were members of the general public. After roll call, the Pledge of Allegiance was given, followed by a minute of silence in honor of the nation's military personnel. 1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA • Hearing no objection, Mayor Hagelmann declared the Agenda accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS Lucy Miller, Ambassadors East, Beaches & Shores Advisory Board Chair, requested that the Commission look favorably upon Talent Bank Applicant Gary Guertin for inclusion into that Board. Ms. Miller also requested that the Commission approve a Historical Shoreline Survey by Coastal Engineering. Jean Ellis, 4205 S. Ocean Boulevard, reiterated her thoughts regarding tractors used for cleaning the beach, i.e., that they just bury the trash and do harm to the beach. 3. PRESENTATIONS DAN ANDERSON, CAMP DRESSER MCKEE: JANUARY 2006 WATER AND WASTEWATER RATE STUDY. Mr. Anderson gave a comprehensive presentation of the water and wastewater study he had recently completed and answered questions to the members' satisfaction, emphasizing that ultimately the Commission must decide how to structure rate increases. (Copy of data used in the presentation is attached to and made part of these Minutes.) • Minutes of Town Commission Workshop April 25, 2006 Paae 2 of 5 4. BOARDS AND COMMITTEES A) BOARD CORRESPONDENCE: Recommendation from Beaches & Shores Advisory Board. The correspondence referenced the Board's recommendation that Coastal Engineering be approved to do a Historical Coastline Study, and was addressed under New Business, Item 2. B) BOARD VACANCIES: ONE (1) ON BEACHES & SHORES ADVISORY. Talent Bank Applicant Gary Guertin, Toscana Condominium, was interviewed for this Board vacancy, and expressed interest in serving on it. C) BOARD ACTION REPORT: NONE. D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED. 5. PROPOSED ORDINANCES AND RESOLUTIONS • (1) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING ORDINANCE NO. 710, WHICH APPROPRIATED FUNDS FOR THE FISCAL YEAR 2004-2005, WHICH BEGAN OCTOBER 1, 2004 AND ENDED SEPTEMBER 30, 2005. (first reading 4/7; published 4/15). There was no discussion of this proposed ordinance; it will be given further consideration and possible approval at the May 2 Regular Meeting. (2) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING RESOLUTION N0.849, WHICH ADOPTED A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006. There was no discussion of this proposed Resolution; it will be given further consideration and possible approval at the May 2 Regular Meeting. 9. REPORTS -TOWN ATTORNEY Town Attorney Thomas E. Sliney had previously advised he might have to leave the meeting early because of another engagement; hence the Mayor invited him to give his report at this time. Minutes of Town Commission Workshop April 25. 2006 Page 3 of 5 • 9. REPORTS -TOWN ATTORNEY (continued) (1) DISCUSSION RE: DRAFT OF AN ORDINANCE AMENDING CHAPTER 6, BUILDINGS AND STRUCTURES. Advising that substantially all of Town Code Chapter 6 (Buildings & Structures) is outmoded, Mr. Sliney suggested the Commission review this draft ordinance, modifying construction permit fees and building department inspection fees, by comparing current rates to the proposed rates, and then be prepared to consider the modifications. (2) DISCUSSION RE: DRAFT OF AN ORDINANCE ADOPTING BY REFERENCE THE CITY OF DELRAY BEACH FIRE CODE. Because the Town contracts with Delray Beach for Fire/Rescue services, Mr. Sliney advised that adopting their fire code by reference would be appropriate. This, too, will be reviewed by the Commission and considered at a future time. 6. NEW BUSINESS (1) DISCUSSION RE: AWARD OF CONTRACT TO MEMBRANE SYSTEMS CORPORATION FOR THE INSTALLATION OF ADDITIONAL PRESSURE VESSELSAND MEMBRANE ELEMENTS. • AS PART OF PHASE II WATER PLANT EXPANSION. During discussion it was noted that Public Works Director Jack Lee's decision to eliminate the third filter vessel, and allow Town staff to supervise the train modifications, the Town will save $227,000 in engineering and bidding costs, as well as costs related to general contractor mark-up. In conclusion, there was a consensus to move this item to the May 2 Consent Agenda. (Informational copies attached to and made part of these Minutes.) (2) DISCUSSION RE: AWARD OF CONTRACT TO COASTAL PLANNING AND ENGINEERING, INC. FOR COMPLETION OF A HISTORICAL SHORELINE ANALYSIS. Town Manager Sugerman noted that Coastal Engineering's bid was the best and lowest regarding a Historical Shoreline Analysis, and it was Staff's recommendation that the bid be accepted. (Informational copies attached to and made part of these Minutes.) (3) DISCUSSION RE: AUTHORIZING TWO (2) CAPITAL OUTLAY PURCHASES FOR THE POLICE DEPARTMENT FROM THE 2005-2006 BUDGET. The Town Manager noted that the monies for these purchases were appropriated in the • FY 2005-2006 budget; however the total cost of $68,060 needed Commission approval. The purchases were moved to the May 2 Consent Agenda, (Informational copies attached to and made part of these Minutes.) Minutes of Town Commission Workshop April 25. 2006 Page 4 of 5 • (4) DISCUSSION RE: PURCHASE OF SEVEN (7) AWNINGS FROM JONES AWNING AND CANVAS FOR THE HIGHLAND BEACH LIBRARY. Three (3) quotes were obtained for this purchase, with the lowest coming from Jones Awning & Canvas ($12,200). Library Director Mari Suarez confirmed that they were detachable; Town Manager Sugerman recommended that the Jones quote be accepted. (Informational copies attached to and made part of these Minutes.) (5) DISCUSSION RE: AUTHORIZING THE MAYOR TO SIGN A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. Town Manager Sugerman advised that the DOT was willing to reimburse the Town $55,931.71 regarding post-Hurricane Wilma State Road A1A debris removal, but only if the Town was willing to sign their standard Joint Participation Agreement. After brief discussion this item was moved to the May 2 Consent Agenda. (6) DISCUSSION RE: NEED TO ISSUE NEW REVENUE BONDS TO SUPPORT THE PHASE II EXPANSION OF THE WATER TREATMENT PLANT. Substantial discussion of the Town Manager's updated outline of known and estimated • costs associated with the Phase II Expansion of the R.O. water plant took place. During discussion as to how the monies needed for the expansion would be raised, Commissioner Newill noted that all component parts -sale of land, water and sewer rates, bond issue -must be discussed and considered. Acknowledging that it was a very complicated topic, Town Manager Sugerman said he would develop an "ABC" scenario regarding all component parts. A copy of the Manager's outline, dated April 20, 2006, is attached to and made part of these Minutes. 7. MISCELLANEOUS -ITEMS LEFT OVER The following sets of Minutes were forwarded to the May 2 Regular Meeting for further consideration and possible adoption: MARCH 28, 2006 WORKSHOP APRIL 4, 2006 REGULAR MEETING 8. REPORTS -TOWN COMMISSION Commissioner Jim Newill, CPA referred to the unacceptable state of some of the undeveloped land in Town, making mention of the Hoffman property, and questioned when the trees would be trimmed to be ready for hurricane season on June 1. Town Manager Sugerman advised he had asked that the Building Department inventory • improvements made by the DEP. Commissioner Miriam S. Zwick advised of her ongoing efforts to get the name of the jetty at the south end of Town changed to "Yamato Rock" from "Japanese Rock." Minutes of Town Commission Workshop April 25, 2006 Page 5 of 5 8. REPORTS -TOWN COMMISSION (continued) Commissioner Rachael Scala-Pistone had no report. Vice Mayor Joseph J. Asselta -Absent. Mayor Harold R. Hagelmann had no report. 10. REPORTS -TOWN MANAGER Town Manager Dale S. Sugerman reminded that the July 4th holiday falls on the first Tuesday of the month this year; therefore, per Town Code [Section 2.28 (1)J, the Regular Meeting will be held on Wednesday, July 5th, at 1:30 P.M. 11. CONSENT AGENDA NONE. 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING NONE. 13. ADJOURNMENT There being no further business to come before the Commission at this time, Mayor Hagelmann adjourned the Workshop at 3:20 P.M., upon MOTION by COMMISSIONER SCALA-PISTONE/COMMISSIONER ZWICK. dmt APPROVE: ~~ J ph J. Asselta, ice Mayor ~'' Miriam S. Zwio , Co ~ sinner ~/~ Jim Ne II, CPA, Commissioner Attest: ~ ~ ~ ate: ~"~ ~~ O -6 Rd~;IICICI ~7GCIICI-r151V11C, IiVII11111JJIUl1l'~r