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2006.03.07_TC_Minutes_RegularTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING REGULAR MEETING Tuesday March 7, 2006 1:30 P.M. Mayor Harold R. Hagelmann called the Regular Meeting to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Joseph J. Asselta, and Commissioners Rachael Scala-Pistone, Miriam S. Zwick, and Jim Newill, CPA, were present. Town Attorney Thomas E. Sliney and Town Manager Dale S. Sugerman were also present, as were members of the general public. After roll call, the Pledge of Allegiance was given, followed by a minute of silence in honor of the nation's military personnel. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA • With no objection, the Agenda was amended„ under New Business, to include the following items: 1) Comments by Mayor Hagelmann re Emergency Generator. 2) Comments by Vice Mayor Asselta re a recent Palm Beach Post article. 3) Comments by Commissioner Scala-Pistone re Beaches & Shores Advisory Board recommendations. 4) Addition to Consent Agenda: Acceptance of Auditors's Connection Fees Report. 2. PUBLIC COMMENTS AND REQUESTS Cultural Society Board Chair, Emily Firtell, requested the Commission name Syril Morss to fill the vacancy on that Board. Ms. Firtell also requested that the Board be given the old library space for various activities; however, Town Manager Sugerman pointed out that the Police Department was in need of additional space, and suggested the Board temporarily share the space with the Department until Chief Glenn Goss is ready for a permanent move into the quarters. Minutes of Town Commissionh Regular Meeting • March 7. 2006 Page 2 of 6 2. PUBLIC COMAI~ENTS AND REQUESTS (continued) Kenny Thompson, Delray Fire Rescue, advised that the CERT program (Community Emergency Response Teams needed more volunteers. He noted 8-week classes will start on April 19 from 6-9 P.M. at the main firehouse, 501 W. Atlantic Avenue in Delray, at no charge to participants. Eileen Davis, Ocean Grandee asked what the Town had decided regarding some kind of structure to ensure her privacy. Town Manager Sugerman replied, as he had previously, that because these was a 13,500 V electrical utility line on the Town's side of the property to be considered, it was hoped the Ocean Grande Association would determine a solution. 3. PRESENTATIOq'NS NONE. 4. BOARDS AND COMII~ITTEES A) BOARD CORRESPONDENCE: NONE. • B) BOARD VACANCIES: ONE (1) ON CULTURAL SOCIETY BOARD; ONE ON BEACHES $~ SHORES ADVISORY BOARD (Beverly Barr resigned) Syril Morss was unanimously appointed to a 3-year term on the Cultural Society Board upon Motion by Commissioner Scala-Pistone/Commissioner Newill. Commissioner Scala-Pistone suggested that Talent Bank applicants who had no Board preference be contacted to determine if they might be interested in the Beaches & Shores vacancy. C) BOARD ACTION REPORT D) MONTHLY BOARD MEETINGS: Planning Board'Special - 3/8/06 - 9:30 A.M. Board of Adjusti'nent -None Scheduled. Code Enforcement Board -None Scheduled. Financial Advisory Board -None Scheduled. Beaches & Shores Advisory - 3/14/06 - 9:30 A.M. Cultural Society Board - 3/23/06 - 9:30 A.M. • The Board Action Report anti March monthly meetings were. read into the record by Mayor Hagelmann. Minutes of Town Commission Regular Meeting March 7. 2006 Page 3 of 6 • 5. PROPOSED ORDINANCES AND RESOLUTIONS 1) AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH ,FLORIDA, AMENDING CHAPTER 4-8(c), LIGHTING RESTRICTIONS FOR PROTECTION OF SEA TURTLES. (first reading) This proposed ordinance was given first reading; there was no discussion. 2) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, AUTHORIZING A SALARY ADJUSTMENTFOR THE TOWN MANAGER. Substantial discussion took place regarding this resolution. Motion by Commissioner Newill to grant a 6% merit increase was not seconded. Vice Mayor Asselta asserted that since Mr. Sugerman received a 5% increase after six (6) months, a 2% increase would bring him to the allowable 7% cap per his contract; Mayor Hagelmann agreed. MOTION by COMMISSIONER SCALA-PISTONE/COMMISSIONER ZWICK to grant a 5% increase prompted further deliberation, concluding with the following vote: Commissioner Newill -Yes • Commissioner Zwick -Yes Commissioner Scala-Pistone -Yes Vice Mayor Asselta - No Mayor Hagelmann - No Motion to grant the Town Manager a 5% merit increase on the event of his first yearly evaluation carried by majority vote. Following the vote, Vice Mayor Asselta's Motion that the Town Manager be given a 2% bonus did not receive a second. 3) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, DECLARING THE ELECTION FOR THE VICE MAYOR SEAT AND ONE (1) COMMISSION SEAT TO HAVE BEEN HELD ON THE 14TH DAY OF MARCH 2006, TO BE UNNECESSARY SINCE THE ONLY CANDIDATES WHO QUALIFIED ARE UNOPPOSED. This Resolution was unanimously approved upon MOTION by COMMISSIONER SCALA- PISTONE/COMMISSIONER NEWILL. 6. NEW BUSINESS 1) Emergency Generator Mayor Hagelmann opened discussion, saying he was of the opinion that the Town should take Globaltech's recommendation to accept Pantropic Power, Inc. low bid of Minutes of Town Commission Regular Meeting March 7, 2006 Paae 4 of 6 . 6. NEW BUSINESS (continued) $704,169.00 for the emergency generator. Lengthy discussion took place, which centered mainly on a funding source. Town Manager Sugerman advised that the water fund and the general fund were budgeted $75,000 each for the generator, and the general fund could "loan" the utility fund the difference via a budget amendment ordinance. Concluding discussion, MOTION by VICE MAYOR ASSELTA/COMMISSIONER ZWICK was a follows: TO ACCEPT THE BID OF PANTROPIC POWER, INC.IN THE AMOUNT OF $704,169, AND TO AUTHORIZE THE FINANCE DIRECTOR TO TRANSFER $554,169 FROM THE GENERAL FUND AD VALOREM TAX COLLECTIONS TO THE WATER FUND, AND TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH PANTROPIC POWER, INC. FOR AN EMERGENCY STAND-BY DIESEL GENERATOR. Roll Call met with unanimous favorable vote, with Commissioner Newill expressing concern that the "emergency" definition as set forth in Town Code might be being stretched, but acknowledging that the Town does need this generator for the R.O. plant; Commissioner Scala-Pistone agreed. 2) Palm Beach Post Article • Vice Mayor Asselta referred to the Palm Beach Post article relating to the water plant expansion dated March 3, 2006, stating that the sub-heading of the article, i.e. "The project could cost up to $4.1 million, engineers estimate," was wrong. The Vice Mayor further stated that the amount of $3.8 million was agreed upon in a previous meeting by the Commission and Town Manager, and suggested that in the future reporters for the paper employ a "second" source for their news features, rather than relying on a "single" source. (Copy of the article is attached to and made part of these Minutes.) 3. Beaches and Shores Recommendations Commissioner Scala-Pistone asked that the Commission approve the Beaches & Shores request to have a "Historical Data Analysis" of the Town's beaches; Chair Lucy Miller replied that the Board has one (1) bid on the project, and must obtain two (2) more. before any action can be taken. Ms. Miller further advised that the Town Manager had requested the Bureau of Beaches & Coastal Systems to include the Town's beaches in the next engineering study to see if they could be designated as "critically eroded." Town Manager Sugerman assured the Commissioner that all recommendations from this Board had been acted upon. 7. MISCELLANEOUS -ITEMS LEFT OVER Upon MOTION by COMMISSIONER NEWILL/COMMISSIONER ZWICK, the following sets of Minutes were unanimously approved: JANUARY 31, 2006 WORKSHOP; FEBRUARY 7, 2006 REGULAR Minutes of Town Commission Regular Meeting March 7, 2006 Page 5 of 6 • 8. REPORTS -TOWN COMMISSION Commissioner Jim Newill, CPA, had no report. Commissioner Miriam S. Zwick suggested that during hurricane season, condominium managers/associations should act in concert as regards actions to be taken under hurricane warning, i.e., lock-down of each building, turn-off of electricity, elevators, pumps, etc. Commissioner Rachael Scala-Pistone referred to a brochure she had received from CERT volunteer, Leo Pruner, which will be used by both Boca and Delray as regards damage control after a hurricane; she said she would detail information contained therein at the next meeting, and expressed the need for neighboring communities to "partner" in their efforts after a hurricane has hit. Vice Mayor Joseph J. Asselta, following up on Commissioner Zwick's comments, suggested that, in either May or June, the Commission hold a Special Workshop on hurricane preparedness. 9. REPORTS -TOWN ATTORNEY Town Attorney Thomas E. Sliney had no report. i 10. REPORTS -TOWN MANAGER Town Manager Dale S. Sugerman thanked the members for their efforts in evaluating his performance review, and for the increase granted. Mr. Sugerman also advised of the Executive Session immediately following this meeting regarding FOP collective bargaining. 11. CONSENT AGENDA Upon MOTION by COMMISSIONER SCALA-PISTONE/COMMISSIONER ZWICK, the following Consent Agenda items were unanimously approved: 1) APPROVAL OF WI-FI PROPOSAL FOR RUNNING BETA TEST PROCESS. 2) ACCEPTANCE OF AUDITOR'S CONNECTION FEES REPORT. 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING CERT volunteer, Leo Pruner, Seagate, advised that the program needed more people; he also reminded that the classes are free. • ' ~ ~ Minutes of Town Commission Regular Meeting March 7 20(lFi 6 • 13. ADJOURNMENT There being no further busirpess to come before the Commission at this time, Mayor Hagelmann adjourned the'' Regular Meeting at 3:25 P.M. upon MOTION by COMMISSIONER NEWILL/aOMMISSIONER SCALA-PISTONE. dmt APPROVIE: Har R Hagelm, ay r z l J4 Asse a, 'ce Mayor ~ `~-~ Rachael Scala-Pistone, Commissioner r Miriam S: Zwi , Co ssioner I ~/// . '// // Jim Newi~ IiPA, Comm Attest: ~p ~~- R 'r/ Date: ~° ~ ~'