2024.12.03_TC_Agenda_Regular1
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING
REVISED AGENDA
Tuesday, December 03, 2024 AT 1:30 PM
TOWN HALL COMMISSION CHAMBERS, 3614 S. OCEAN
BLVD., HIGHLAND BEACH, FL
Town Commission
Natasha Moore Mayor
David Stern Vice Mayor
Evalyn David Commissioner
Donald Peters Commissioner
Judith M. Goldberg Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Leonard G. Rubin Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. INVOCATION
5. APPROVAL OF THE AGENDA
6. PRESENTATIONS / PROCLAMATIONS
None.
7. PUBLIC COMMENTS
Public Comments will be limited to five (5) minutes per speaker.
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Town Commission Meeting Revised Agenda December 03, 2024
2
8. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker
per item after Commission initial discussion.)
A. Proposed Ordinance / Electronic Publication of Notices
An Ordinance of the Town Commission of the Town of Highland Beach, Florida,
amending Chapter 1, "General Provisions," of the town code of ordinances by
adopting a new Section 1-13, "Electronic Publication of Notices;" providing for the
repeal of all ordinances in conflict; providing for severability and codification; and
providing for an effective date.
9. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Approval of Meeting Minutes
October 01, 2024 Town Commission Meeting Minutes
10. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Discussion of Milani Park. (Item Added to the Agenda 11/29/2024)
B. Continued Discussion of Fiscal Year (FY) 2024-2025 Strategic Priorities Plan
Update and 5-Year Capital Improvement Plan.
11. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Resolution No. 2024-034 / Referendum for Public Safety Project for March 11,
2025 General Election
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
calling for a referendum of the qualified electors of the town to be held on March
11, 2025, seeking authorization pursuant to Section 2.01(30) of the Town Charter
to expend up to $3,000,000 for the purpose of undertaking two public safety
projects; providing for notice and advertising of the referendum; providing for
referendum canvassing; providing for severability, the repeal of laws in conflict,
and an effective date.
B. Reconsideration of the December 17, 2024 Town Commission Meeting Date.
C. Consideration of the Town Commission Proposed 2025 Meeting Schedule.
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Town Commission Meeting Revised Agenda December 03, 2024
3
12. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
13. TOWN ATTORNEY’S REPORT
14. TOWN MANAGER’S REPORT
15. ANNOUNCEMENTS
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for a three-
year term
Code Enforcement Board Two (2) vacancies for three-year
terms; One (1) vacancy for an
unexpired ending December 7, 2024;
and One (1) vacancy for an
unexpired ending May 30, 2025
Meetings and Events
December 10, 2024 1:00 P.M. Special Magistrate Hearing
December 12, 2024 9:30 A.M. Planning Board Regular Meeting
December 17, 2024 1:30 P.M. Town Commission Meeting
Board Action Report
None.
16. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission with respect to any matter
considered at this meeting, such person will need to ensure that a verbatim record including testimony and evidence upon which
the appeal is to be based. (State Law requires the above Notice. Any person desiring a verbatim transcript shall have the
responsibility, at his/her own cost, to arrange for the transcript.) The Town neither provides nor prepares such record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or participate in this
meeting should contact Town Hall 561-278-4548 within a reasonable time prior to this meeting in order to request such
assistance.
Page 3
File Attachments for Item:
A.Proposed Ordinance / Electronic Publication of Notices
An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending Chapter 1,
"General Provisions," of the town code of ordinances by adopting a new Section 1-13, "Electronic
Publication of Notices;" providing for the repeal of all ordinances in conflict; providing for severability
and codification; and providing for an effective date.
Page 4
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE:Town Commission
MEETING DATE December 03, 2024
SUBMITTED BY:Lanelda Gaskins, Town Clerk’s Office
SUBJECT:Proposed Ordinance / Electronic Publication of Notices
An Ordinance of the Town Commission of the Town of Highland Beach,
Florida, amending Chapter 1, "General Provisions," of the town code of
ordinances by adopting a new Section 1 -13, "Electronic Publication of
Notices;" providing for the repeal of all ordinances in conflict; providing
for severability and codification; and providing for an effective date.
SUMMARY:
Consideration of the proposed ordinance amending Chapter 1, “General Provisions,” of the
town code of ordinances by adopting a new Section 1 -13, “Electronic Publication of Notices”
which will allow the Town Clerk to public legal advertisements and public n otices on the
county’s publicly accessible website in accordance with Section 50.0311, Florida Statutes.
Section 50.0311, Florida Statutes, was recently enacted by the Florida Legislature to give a
governmental agency the option to publish certain legally required advertisements and public
notices on a publicly accessible website of the county in which it lies, rather than in a
newspaper of general circulation, if the cost of publishing advertisements and public notices
on the website is less than the cost of publishing advertisements and public notices in the
newspaper.
Palm Beach County has established a publicly accessible website in accordance with the
statute (“Website”) and staff has determined that the cost of publishing advertisements and
public notices on the Website is less than the cost of publishing such advertisements and
public notices in the newspaper.
The cost of publishing legal advertisements and public notices in the newspaper has increased
over the past two fiscal years. The total cost in FY 2023 was $7,380.94, and in FY 24024 was
$11,821.45, which is a $4,440.51 increase in advertising costs. The cost of publishing
advertisements and public notices on the county’s website is $5,000.00 annually.
If the Town Commission elects to utilize the website, section 50.0311(6), Florida Statutes,
further requires Highland Beach to provide notice in the newspaper at least annually, advising
residents and property owners that they may receive legally required advertisements and
public notices from Highland Beach by first-class mail or e-mail. Highland Beach must also
Page 5
establish and maintain a registry for this purpose. Additionally, Highland Beach will execute
the necessary agreement with Palm Beach County to utilize its website.
The proposed ordinance creates a new section of the Code of Ordinances and amends certain
other provisions of the Code to allow Highland Beach to publish legally required
advertisements and public notices on the website. The proposed new Code section also
contains language providing for the annual notice to residents and property owners and
establishing the registry required by the statute.
Town staff believe that the proposed changes will promote efficiency and provide cost savings
for the town. If the Town Commission approves the proposed ordinance on first reading, staff
will advertise the ordinance in the newspaper of general circulation and bring it back as a
second reading at the December 17 meeting.
FISCAL IMPACT:
Cost savings due to reduction in costs associated with electronic legal advertising.
ATTACHMENTS:
N/A
RECOMMENDATION:
Town staff recommend approval of the proposed ordinance amendments.
Page 6
1
TOWN OF HIGHLAND BEACH1
PROPOSED ORDINANCE2
3
4
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN 5
OF HIGHLAND BEACH, FLORIDA, AMENDING CHAPTER 1, 6
“GENERAL PROVISIONS,” OF THE TOWN CODE OF7
ORDINANCES BY ADOPTING A NEW SECTION 1-13, 8
“ELECTRONIC PUBLICATION OF NOTICES;” PROVIDING FOR 9
THE REPEAL OF ALL ORDINANCES IN CONFLICT; 10
PROVIDING FOR SEVERABILITY AND CODIFICATION; AND 11
PROVIDING FOR AN EFFECTIVE DATE.12
13
WHEREAS, the Town of Highland Beach, Florida, is a duly constituted municipality 14
having such power and authority conferred upon it by the Florida Constitution and Chapter 166, 15
Florida Statutes; and16
WHEREAS,Section 50.0311, Florida Statutes, specifically authorizes municipalities to 17
utilize the publicly accessible website of the county in which it lies to publish legally required 18
advertisements and public notices subject to certain requirements; and19
WHEREAS, the Town Commission wishes to utilize the provisions of Section 50.0311, 20
Florida Statutes, and will comply with the provisions of subsection (6), which requires the Town21
to provide notice at least once per year in a newspaper of general circulation indicating that 22
property owners and residents may receive legally required advertisements and public notices from 23
the Town by first-class mail or e-mail upon registering their name and address or e-mail address 24
with the Town; and25
WHEREAS, the Town Commission determines that the adoption of this Ordinance 26
benefits the health, safety, and welfare of the residents of the Town of Highland Beach.27
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COMMISSIONOF THE 28
TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS:29
Section 1. The foregoing facts and recitations contained in the preamble to this 30
Ordinance are hereby adopted and incorporated by reference as if fully set forth herein.31
Page 7
2
Section 2. The Town Commission hereby amends Chapter 1, “General Provisions,” of 1
the Town Code of Ordinances, by adopting new Section 1-13, “Electronic publication of notices,” 2
to read as follows (additional language underlined): 3
Sec. 1-13. Electronic publication of notices. 4
5
Wherever this code, including the provisions of chapter 30 (zoning code), 6
requires publication of a notice in a newspaper of general circulation, the 7
publication requirement shall be satisfied by posting such notice on the county’s 8
publicly accessible website in accordance with the requirements of F.S. §50.0311. 9
10
Section 3. Severability. The provisions of this Ordinance are declared to be severable and 11
if any section, sentence, clause, or phrase of this Ordinance shall for any reason be held to be 12
invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, 13
sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the 14
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. 15
Section 4. Repeal of Laws in Conflict. All ordinances or parts of ordinances in conflict 16
herewith are hereby repealed to the extent of such conflict. 17
Section 5. Codification. Section 2 of the Ordinance may be made a part of the Town 18
Code of Ordinances and may be re-numbered or re-lettered to accomplish such, and the word 19
“ordinance” may be changed to “section,” “division,” or any other appropriate word. 20
Section 6. Effective Date. This Ordinance shall be effective immediately upon adoption 21
at second reading. 22
The foregoing Ordinance was moved by __________________________________, seconded by 23
________________________________ and upon being put to the vote, the vote was as follows: 24
25
YES NO 26
Mayor Natasha Moore ____ ____ 27
Vice Mayor David Stern ____ ____ 28
Commissioner Evalyn David ____ ____ 29
Commissioner Judith Goldberg ____ ____ 30
Commissioner Don Peters ____ ____ 31
32
PASSED on first reading at the Regular Commission meeting held on this _____ day of 33
_________________, 2024. 34
35
36
37
Page 8
3
The foregoing Ordinance was moved by _________________________________, seconded by 1
________________________________ and upon being put to the vote, the vote was as follows: 2
3
YES NO 4
Mayor Natasha Moore ____ ____ 5
Vice Mayor David Stern ____ ____ 6
Commissioner Evalyn David ____ ____ 7
Commissioner Judith Goldberg ____ ____ 8
Commissioner Don Peters ____ ____ 9
10
PASSED AND ADOPTED on second and final reading at the Regular Commission meeting held 11
on this _____ day of _________________, 2025. 12
13
ATTEST: 14
15
By: 16
Lanelda Gaskins, MMC 17
Town Clerk 18
19
APPROVED AS TO FORM AND LEGALITY: 20
21
By: _________________________________ 22
Leonard G. Rubin, Town Attorney 23
Page 9
File Attachments for Item:
A.Approval of Meeting Minutes
October 01, 2024 Town Commission Meeting Minutes
Page 10
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING MINUTES
TOWN HALL COMMISSION CHAMBERS, 3614 S.
OCEAN BLVD., HIGHLAND BEACH, FL
Date: October 01, 2024
Time: 1:30 PM
1. CALL TO ORDER
Mayor Moore called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner Judith Goldberg
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
Town Manager Marshall Labadie
Town Attorney Leonard G. Rubin
Town Clerk Lanelda Gaskins
ABSENT
Commissioner Donald Peters
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance to the United States of America.
4. INNVOCATION
Reverend D. Brian Horgan, of Saint Lucy Catholic Church delivered the invocation.
5. APPROVAL OF THE AGENDA
MOTION:David/Stern –A motion was made and seconded to approve the agenda
as presented, which passed unanimously 4 to 0.
6. PRESENTATIONS / PROCLAMATIONS
A. State of Education Report by School Board Member Eric Whitfield, District
4 School District of Palm Beach County
School Board Member Erika Whitfield, District 4 of Palm Beach County delivered
a comprehensive update on the State Education Report.
Page 11
Town Commission Meeting Minutes
Date: October 01, 2024 Page 2 of 7
B. Domestic Violence Month Proclamation
Mayor Moore presented the Domestic Violence Month proclamation to Ms. Pam
O'Brien, President & CEO of Aid to Victims of Domestic Abuse, Inc. (AVDA) who
then introduced her team and share insightful remarks on domestic violence.
7. PUBLIC COMMENTS (Limited to five (5) minutes per speaker).
A. Barbara Nestle, Chairperson of the Natural Resources Preservation
Advisory Board email.
The below individuals spoke during public comments.
Mr. Howard Stoll
Mr. Timothy Ruotolo
8. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker
per item after Commission initial discussion.)
None.
9. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Resolution No. 2024-027
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Planning Board; and providing for an effective date.
B. Resolution No. 2024-028
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Board of Adjustments and Appeals; and providing for an
effective date.
C. Resolution No. 2024-029
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Code Enforcement Board; and providing for an effective
date.
MOTION:David/Goldberg –A motion was made and seconded to approve the
Consent Agenda as presented, which passed unanimously, 4 to 0.
Page 12
Town Commission Meeting Minutes
Date: October 01, 2024 Page 3 of 7
10. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Florida Department of Transportation (FDOT) RRR Project Update
Town Manager Labadie provided an update on the RRR project, noting a loss of
10 to 12 days due to poor weather conditions. Drainage work has resumed, with
paving set to begin in a month and a half. The project is on track for completion
by June 1st. FDOT has been proactive in addressing complaints.
B. Sanitary Sewer Lining Rehabilitation Project Update
Town Manager Labadie provided an update on the Sanitary Sewer Lining
Rehabilitation Project, noting that the staff was collaborating with a contractor on
a piggyback contract and expects a proposal by the end of the week. If this
approach is unsuccessful, the Town Manager Labadie will proceed with the state
revolving loan program, prepare a request for proposal (RFP), and initiate the
bidding process. The project will begin once the FDOT RRR project is completed.
There were discussions about how the project may take the town and the cost of
the project. Finance Director David DiLena provided comments.
11. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Resolution No. 2024-030
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, correcting a scrivener's error in Resolution No. 2024-026
referencing Exhibit C of the Adopted Fiscal Year 2024-2025 Schedule of
Fees; providing that the Water System Connection charges are not
classified as impact fees, and that the sewer connection charges are not
classified as impact fees, and adding irrigation meter installation fees set
at time and material plus 25%; and providing for an effective date.
Town Manager Labadie explained the corrections on the schedule of fees related
to the Water System Connection Charges and Sewer System Connection
Charges, striking the impact fees language, clarifying the connection fee, and
adding irrigation, meter installation fees language.
MOTION:David/Stern –A motion was made and seconded to approve
Resolution No. 2024-030. Upon roll call: Commissioner David
(Yes); Vice Mayor Stern (Yes); Commissioner Goldberg (Yes); and
Mayor Moore (Yes). The motion passed on a 4 to 0 vote.
Page 13
Town Commission Meeting Minutes
Date: October 01, 2024 Page 4 of 7
B. Consideration of the Town of Highland Beach Fire Rescue Department
Personnel Rules and Regulations.
Town Manager Labadie presented this item explaining the Fire Rescue
Department Personnel Rules and Regulations.
MOTION:David/Stern –A motion was made and seconded to approve the Fire
Rescue Personnel Rules and Regulations. Upon Roll
call: Commissioner David (Yes); Vice Mayor Stern (Yes);
Commissioner Goldberg (Yes); and Mayor Moore (Yes). The motion
passed unanimously 4 to 0.
12. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg expressed her prayers for the families in North
Carolina affected by Hurricane Helena, wishing them a swift recovery and assuring
them that her thoughts and prayers are with them.
Commissioner Evalyn David also commented about the devesting impact that
hurricane Helena had on North Carolina.
Vice Mayor David Stern highlighted the potential impact of hurricanes and flooding
on lithium battery devices, electric vehicles, and bicycles. He stressed the importance
of reviewing the town's rules and regulations regarding electric vehicle parking and
addressing related safety concerns.
Mayor Natasha Moore had no comments.
13.TOWN ATTORNEY’S REPORT
Town Attorney Rubin had nothing to report. He wished those who will be
celebrating this week, a happy new year.
14.TOWN MANAGER’S REPORT
Town Manager Labadie wished those celebration “Shanah Tovah.” He reported the
following:
He plans to schedule meetings with each Commissioner next week to discuss capital
projects related to the former fire rescue department building. He has received a
written quote from Kaufman Lynn Construction, Inc., and PGAL will prepare
preliminary designs and schematics.
He provided an update on the 75th Anniversary event.
The town was still waiting to receive the Douglas Hillman bronze statue.
Mr. Jason Chudnofsky mentioned that he was impressed with the employees
participating in the 75th Anniversary Committee.
Page 14
Town Commission Meeting Minutes
Date: October 01, 2024 Page 5 of 7
15. ANNOUNCEMENTS
Mayor Moore read the announcement as follows:
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for a three-
year term.
Code Enforcement Board Two (2) vacancies for three-year
terms; One (1) vacancy for an
unexpired ending December 7, 2024
and One (1) vacancy for an
unexpired ending May 30, 2025
Meetings and Events
October 08, 2024 1:00 P.M. Special Magistrate Hearing
October 10, 2024 9:30 A.M. Planning Board Regular Meeting
October 14, 2024 Town Hall closed in Observance of Columbus Day
October 15, 2024 1:30 P.M. Town Commission Meeting
Board Action Report
None.
Page 15
Town Commission Meeting Minutes
Date: October 01, 2024 Page 6 of 7
16. ADJOURNMENT
The meeting was adjourned at 2:43 P.M.
APPROVED: December 03, 2024 Town Commission Meeting.
ATTEST:Natasha Moore, Mayor
Transcribed by
Lanelda Gaskins
12/03/2024
Lanelda Gaskins, MMC
Town Clerk
Date
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes
are transcribed as a brief summary reflecting the events of this meeting. Verbatim
audio/video recordings are permanent records and are available on the Town’s
Page 16
Town Commission Meeting Minutes
Date: October 01, 2024 Page 7 of 7
Media Archives & Minutes webpage: https://highlandbeach-
fl.municodemeetings.com/.
Page 17
File Attachments for Item:
A.Discussion of Milani Park. (Item Added to the Agenda 11/29/2024)
Page 18
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Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Town Commission MeetingPage 19
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Town Commission MeetingPage 20
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 21
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 22
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 23
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 24
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 25
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 26
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 27
Handout from Maggie Chappelear ref. Item 10.A. - Discussion of Milani Park - 12/03/2024 Page 28
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 29
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 30
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 31
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 32
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 33
Handout from Maggie Chappelear ref. Item 10.A. - Milani Park - 12/03/2024 Town Commission MeetingPage 34
File Attachments for Item:
B.Continued Discussion of Fiscal Year (FY) 2024-2025 Strategic Priorities Plan Update
and 5-Year Capital Improvement Plan.
Page 35
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE:Town Commission Meeting
MEETING DATE December 03, 2024
SUBMITTED BY:Town Manager’s Office
SUBJECT:Continued Discussion of Fiscal Year (FY) 2024-2025 Strategic
Priorities Plan Update and 5-Year Capital Improvement Plan
SUMMARY:
On November 19, the Town Commission reviewed the FY 2024-2025 Strategic Priorities,
including the Ranked and Un-Ranked Project List. During the discussion, Commissioners
provided feedback on project rankings and directed the Town Manager to prepare an
updated list reflecting their guidance. The Town Manager also indicated that the Commission
could begin reviewing the 5-Year Capital Improvement Plan at the next meeting.
November 19, 2024: At the beginning of each fiscal year, the Town Commission reviews the
Strategic Priorities Plan to discuss the current statuses of projects and initiatives. Enclosed
please find the FY 2024-2025 Strategic Priorities Plan including a separate document
containing the FY 2024-2025 Strategic Priorities: Ranked and Un-Ranked Project List.
During the discussion, the Commission will add any new projects and begin to prioritize the
projects for the upcoming year.
FISCAL IMPACT:
TBD
ATTACHMENTS:
FY 2024-2025 Strategic Priorities: Ranked & Un-Ranked Project List (12/03/2024)
5 Year Capital Improvement Plan (11/22/2024)
FY 2024 CIP Summary
RECOMMENDATION:
Commission review and discussion.
Page 36
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2024-2025 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
FY 2024-2025 Strategic Priorities: Ranked & Un-Ranked Project List
12/03/2024
SP 1: Milani Park
Description: Continue to work with Palm Beach County Administration and Parks and Recreation
Department along with County Commissioners on the future development of Milani Park.
Milani Park is governed by a settlement agreement that stipulates design of the park and the
timing of construction. The county has one more 5-year extension.
Progress: Contract compliance review is ongoing. An archaeologist to assist with cultural
resource review has been secured. Town Mayor facilitating design conversations with Palm
Beach County.
SP 2: Sanitary Sewer Lining Project
Description: The sanitary sewer system has begun to show signs of deterioration and needs
complete rehabilitation via a comprehensive lining project. The selected method of
rehabilitation is the least disruptive and most cost effective. The residents in March of 2024
authorized the project at a not to exceed cost of $3.5 million. Staff attempted to secure a
“piggyback” contract to complete the project in phases. No such contract could be obtained;
therefore, staff will commence securing a Clean Water State Revolving Fund Loan (SRF) to
complete the project in one single phase.
Progress: Staff has reached out to the State of Florida SRF Program. This project cannot start
construction until FDOT has completed the A1A Resurfacing Project. August application date
targeted.
SP 3: Police Assigned Vehicle Program
Description: To enhance the recruitment and retention of high-quality police officers and
remain competitive with neighboring agencies, the Town Commission has directed the Town
Manager’s Office, in collaboration with the Police Department, to develop an assigned vehicle
program. The project will also involve exploring and assessing various financing options.
Progress: The Town Commission authorized the program and necessary budget amendments.
Legal reviewing contract which will be followed by ordering.
SP 4: Communication & Community Engagement
Description: Actively communicate with the public through multiple mediums and platforms to
ensure the community receives timely value-added communications regarding town business
and affairs. Also, plan community events.
Progress: Ongoing. The Manager’s Office sends out a weekly news flash, the Manager’s
Monthly Newsletter (emailed and mailed), updates Channel 99, and regular updates to
Facebook. The Manager’s Office is evaluating the value of using polls, surveys and other social
media platforms. Website use and navigation to be evaluated to improve user experience. The
Town of Highland Beach App is in development.
SP 5: Police Marine Docking/Access Facility
Description: The project involves the design and construction of a marine docking facility to
support the Police Department's patrol and rescue vessel. The facility will be situated at the
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2024-2025 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
western end of the Town Hall complex, behind the library. To offset project costs, the Town will
actively seek grants and appropriations.
Progress: The Police Department has secured the FIND Grant (50% cost share) for the design
portion of the project. The Town Manager’s Office and Police Department will pursue
grants/appropriations for construction. Staff recommends a referendum as cost may exceed
charter spending limit and may not be able to meet grant match obligations if awarded.
SP 6: A1A Highway RRR Project
Description: Partner with FDOT to ensure the road rehabilitation and resurfacing (RRR) project is
completed with limited and controlled disruptions to the community. The project includes
needed drainage improvements, paved shoulder enhancements to accommodate cyclists and
embedded crosswalk lighting.
Progress: Under Construction. Target completion date June 2025.
SP 7: Town Entry Signs (A1A)
Description: The two existing town entry signs have deteriorated and need to be replaced.
Progress: Signs have been constructed. South sign installed and waiting for north installation.
Landscaping follows installation.
SP 8: Marine Accessory Structures Ordinance Amendment(s)
Description: Conduct an in-depth review of all ordinance provisions related to the installation
and construction of marine accessory structures to ensure they are appropriate for waterfront
property owners. The review shall include a public engagement process. The project is being
facilitated by the Planning Board, ordinance sponsor and staff at the direction of the Town
Commission.
Progress: Commission reviewed ordinance language (September 2024) then directed approved
ordinance revisions to Planning Board for formal review and recommendation (First Read --
December 17, 2024.)
SP 9: State Appropriations
Description: Requests for state financial assistance for capital improvement and planning
projects. Annually evaluate town operations and capital improvement plan for opportunities for
appropriation requests and/or grants.
Progress: FY 2025 Appropriation requests to be discussed with Lobbyist November/December
2024.
SP 10: Old Fire Station
Description: Consider the rehabilitation of the Old Fire Station to not only store back-up
apparatus and equipment for the Fire Rescue department but also create useful and beautiful
multi-purpose space for community functions.
Progress: Preliminary design concepts and structural evaluation of old fire station completed.
Project in value engineering and cost estimation phase. Staff recommends a referendum as cost
may exceed charter spending limit.
SP 11: Old Post Office (PD)
Description: Explore the rehabilitation of the old Post Office into a security center and public
entrance to the Police Department. Project will evaluation physical connection of the old Post
Office to the existing Police Station.
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2024-2025 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Progress: Preliminary design concepts developed and shared independently with
Commissioners. Value engineering and cost estimation phase has commenced.
SP 12: Comprehensive Plan Update
Description: Pursuant to state law, local governments are required to periodically update their
Comprehensive Plan. The Town’s comprehensive plan functions as a roadmap for a
community's future growth and development, encompassing principles, guidelines, standards,
and strategies to ensure orderly economic, social, physical, environmental, and fiscal growth. It
captures the community’s commitment to implementing sustainable, balanced development
initiatives through detailed sections, which often include goals, objectives, and policies. These
sections outline how the local government’s programs, activities, and land development
regulations will align with and promote the plan in a cohesive and consistent manner
Progress: The Town Planner along with the Town Manager’s Office has engaged a consultant to
assist with our Comprehensive Plan update. Initial internal staff meetings have commenced and
will be followed by a Commission and public engagement and approval process.
SP 13: Financial Management Systems
Description: The Finance Department in partnership with the Manager’s Office is updating the
town’s investment policy and the 5-year Financial Forecast Model.
Progress: The updates scheduled Winter 2025
SP 14: Electric Vehicle Protocols (Fire Safety)
Description: In response to the increasing use of electric vehicles and other battery-powered
modes of transport, the Town Commission has tasked the Fire Department, in collaboration with
Condominium Associations, with developing fire safety guidelines for vehicle charging and
rechargeable battery storage. These guidelines will aim to ensure safe practices and reduce fire
risks within the community. The guidelines will be accompanied by a public outreach campaign.
Progress: Guidelines developed by Highlands Place Condominium and Vice Mayor Stern and will
be used as template for other groups. Outreach pending.
SP 15: Preferred Employer Program
Description: The Town Manager’s Office, in collaboration with the Town Commission, will design
and implement a comprehensive compensation, workplace, and benefits program. This initiative
aims to attract and retain high-quality employees who excel in teamwork and are committed to
delivering exceptional municipal services and public safety.
Progress: Ongoing with annual budget.
SP 16: Home Occupation Ordinance Provisions
Description: House Bill 403 which became effective July 1, 2021, prohibits local governments
from taking certain actions relating to the licensure and regulation of home-based businesses,
specifies conditions under which a business is considered a home-based business, authorizes
home-based businesses to operate in areas zoned for residential use if the business meets
certain criteria, specifies that home-based businesses are subject to certain business taxes and
authorizes adversely affected current or prospective home-based business owners to challenge
certain local government actions in violation of the statute.
The current “home occupation” regulations provided in Chapter 30 need to be revised to be
compliant with Florida Statutes.
Progress: Town Commission reviewed draft ordinance concepts and directed Planning Board to
conduct public review and make recommendations.
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2024-2025 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 17: Dune Restoration & Management
Description: The Town Commission assigned the Natural Resource Preservation Advisory Board
(NRPAB) to work with staff to educate the public on the importance of dune restoration and
management.
Progress: The updated the 2013 Beach Feasibility Study completed. Natural Resource Advisory
Board educating the public on the results.
SP 18: Intracoastal Waterway (Speed Control)
Description: Community concerns exist regarding the safety of the intracoastal waterway, and
the town needs to take an active role in its management.
Progress: Ongoing. The Marine Unit of the Police Department started in March of 2022 to
improve boater safety by enforcing existing speeds, educating boaters, and heightening
intracoastal presence. The police department will collect data and information that can be
utilized by all stakeholders in the future to lower speeds and wakes in the intracoastal. The
town will continue to meet with our neighboring communities and stakeholders to form
partnerships to manage this critical resource.
SP 19: Zoning District Evaluation (Density)
Description: The Town Commission has directed to the Planning Board to commence a public
review process of the permitted zoning densities of each zoning district within the town to see if
it is appropriate to revise to preserve town character, accommodate redevelopment and protect
property values.
Progress: The Planning Board has commenced its discussion of the public engagement process.
The Commission has suspended further review pending Milani Park Project and “Live Local”
legislative modifications. No other progress.
SP 20: Public Record Digitization/Management Project
Description: This project is the digitization of historical, hard copy records and documents.
Progress: Seventy-five thousand (75,000) records digitized to date and the goal is to digitize all
historical records by end of 2024 and create a policy governing record management moving
forward. Policy is drafted and under administrative review.
SP 21: Charter Review/Amendments (Annual Review)
Description: Annual review and consideration of necessary charter revisions and/or
amendments to ensure effective and efficient town operations consistent with best
management practices. This project also involves evaluation of the previous charter
amendments.
Progress: Commission discussion Fall 2024/Winter 2025.
SP 22: Evaluate Ordinance Development Process
Description: Consider reviewing the current ordinance development procedure to ensure it is
the most efficient and effective means of addressing community problems and challenges and
engages the residents.
Progress: No progress to date. Preparing discussion for future Commission meeting Fall
2024/Winter 2025.
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2024-2025 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 23: Temporary Sign Ordinance Review
Description: The Town Commission has directed staff to update the ordinance provisions related
to temporary signs with a focus on political signs and real estate signs.
Progress: No Progress.
SP 24: Gas-Powered Leaf Blower Regulations
Description: Community concern has surfaced over the continued use of gas-powered leaf
blowers within the community based on noise, pollution, and personal health.
Progress: No progress.
Page 42
Dept Project # Projects Rank Descritpion Budget Actual Variance Status
WS 24-001 Muffler Replacement for Generator 2 Ensures the generator operates effeciently and reduces noise 100,000$ 93,200$ 6,800$ Pantropic Power has completed the work and the muffler has
been installed; awaiting Comission Approval on 3/5
WS 24-002 Media Replacement - Scrubbers & Degassifier 11 Assure optimal performance in the treatment process, and that harmful contiminants are removed from the water su 100,000$ 99,750$ 250$ Vendor selected; PO apprved; looking ot kick off work in the next
2-3 weeks
PW/DST 24-003 Fence Replacement 3 Fence is leaning and needs ot be replaced should be pulled into 2023 before hurricane season 50,000$ 49,990$ 10$ Fence has been completed 6-7-24
SW 24-006 Pipe Well Coating (3) LS 1 9 Extend useful life of piping and assure operational efficency 150,000$ 78,625$ 71,375$ Pipe will need to be changed to HDPE piping will come in under
budget
SW 24-007 Library Sewer Rehabilitation 10 Sewer ehabilitation for library as it has reached end of useful life 50,000$ 17,625$ 32,375$ plumbing experts has completed the project 6-7-24
WS 24-009 Metal Car Awning 8 Procuring metal awning auto coverage from the elemets 60,000$ 60,000$ This project was cancelled; may be revisited in future years
PW/DST 24-010 Bridge Rehabilitation 7 Fix cracks in pillars, and other structual components 67,750$ 67,750$ -$ Working with Baxter Woodman have received the Engineering
and PM costs for ~$65K that will be funded out of Penny Sales
Tax. Based on B&W estimate the Bridge will cost $250K to
rehabilitate coming in over budget. Prof fees PO has been
created 24-0899
SW 24-014 Upgrade Electrical Panel Lift Station 1 4 Upgrade electrical panel for lift station 1 50,000$ 10,000$ 40,000$ project rescaled to inner electrical compnenets replacemnt pnly
WS 24-016 Water Plant Blower Replacement 13 Bring up this project from 2025 50,000$ -$ 50,000$ Project moved to unknown future date
WS 24-017 Vehicle Purchase 5 Purchase a new vehicle to replace aging vehicle 30,000$ 29,750$ 250$ Vehicle Purchases have been completed
SW 24-018 Raise Lift Station 3 1 Raise lift station 225,000$ 225,000$ The actual construction phase of this project has been delayed;
several administrative meetings have occurred; parts are
12+months out; Grant managers have been advised
PW/DST 24-019 Gas Dispenser & Pump 6 End of life for gas pump and dispenser 30,000$ 9,000$ 21,000$ Project completed
PW/DST 24-020 Town Entry Signs 14 New entry signage for entrance of town in North and South 50,000$ 24,780$ 25,220$ Spoke with Vendor they are still working on FDOT permitting ;
once approved they will start on fabrication 6-8 weeks out
PD/DST 24-002 Axon 2024-2028 1 AXON Contract body worn cameras, taser-less lethal, in car cameras and ALPR Cameras 52,000$ 48,248$ 3,752$ Last payment was for $48,248.24. Out of discretionary sales tax
and no PO was created
PD 25-002 Marine Unit Trailer
2
Purchase of a new trailer for Marine Unit 20,000$ 20,000$ -$
This project was originally slated for 2025 but was completed in
2024; trailer was procured
PD/DST 24-003 Flock Safety 2 License Plate Reader and survelliance cameras 25,000$ 27,700$ (2,700)$ This project has been completed
PD/DST 24-004 Motorola 3 Replacement of current police radios and new (23) units 53,000$ 53,000$ -$ This project has been completed
PD/DST 24-005 New Carpet for Police Department 4 Replacement of carpet for PD 12,000$ 12,230$ (230)$ This project has been completed
FD/GF 24-001 Rescue Holmatro Equipment 1 Purchase of Holmatro Cutter, Spreader, Ram, and associated battery packs 44,000$ 43,654$ 346$ This project has been completed
1,218,750$ 685,302$ 533,448$
SW 25-001 Raise Lift Station 2 1 Assure flooding protection and operational efficency 300,000$ 275K Appropriation Approval
WS 25-002 Acid Bulk & Day Tank Replacement 2 Replacement of aging tanks that are showing ware and tare and have visual leakage 205,000$ Project to kickoff February 2025
WS 25-001 Replace Membrane Side Ports & Seal Rings
1
Membrane housing are reaching EOL replacements needed to assure continued operation 80,000$ 61,363$ 18,637$
This project is in progress and has been approved by the
commission
WS 25-005 Garage Door Replacement 3 Garage doors are reaching endo of life and need replacement 75,000$ Project to begin January 2025
BD 25-007 Resurfacing and Repaving of Town Complex
4
After Firestation is completed repaving of town complex 250,000$
Researching piggybacking off FDOT project RRR paving
anticipated June 2025 start date
PW 25-008 Old Firestation demo/re-store 5 Teardown and repurpose of old firestation 1,200,000$ Marshall to update
PW/DST 25-009 Police Marine Unit Docking (Grants)6 Building of docks for Police Marine Units (w/o Seawall) w Seawall +20K 125,000$ Project to start Q2 2025
WS 25-004 Replace Support Degassifier 7 Current support is rusting and will reach EOL 100,000$ Project to begin January 2025
PW/DST 25-011 Replace PLC Switch Gear
8
Replacement of switch gear for PLC 100,000$ 79,955$ 20,045$
This project is in progress and has been approved by the
commission
PW 25-012 Replace AC Town Hall & Library
9
Replace AC units in Town Hall & Library 100,000$
Begin preliminary meetings with vendors in Novemebr 2024;
Project to kickoff January 2025
WS 25-013 New VT Scada Software 10 New version of software upgrade infra and SaaS 100,000$ Project to being March 2025
SW 25-014 Pumps for LS 1 11 New pumps for Lift Station needed assets have reeached EOL 150,000$ Project to being April 2025
PW/DST 25-015 Gator Vehicle
12
New beach utility vehicle John Deere is not suited for beach use and needs replacement 25,000$
In progress receiving quote; anticipated purchase vehicle in
December 2024
PW/DST 25-016 Store Front Upgrade Town Hall
13
Modernize appearance of Town Hall 30,000$
Project is in progress 1 quote received so far awaiting feedback
from 2 other vendors
PW/DST 25-017 Repair Bridge
14
repair and replace end cap on bridge along with structual rigidity enhancements 200,000$
Waiting on engineering firm to put out to bid project to begin 2nd
quarter 2025
FD/GF 25-001 Rescue Genesis Equipment 1 Purchase of Genesis Cutter, Spreader, Ram, and associated battery packs 60,000$ This is for the Delray Unit
FD/GF 25-002 Rescue Jacks 2 Vehicle Stabilization Struts x $4,000 18,000$ L120 and L220 Models are being researched
BD 25-001 New Office Build 2 Build of new offices (3) for employees 150,000$ Still waiting on architect for designs and plans
PD/DST 25-001 (2) Fleet Vehicle Purchase 1 Replacement of aging police vehicles inclusive of emergency operation equipment (2) 150,000$
Car purchases and management have been approved by the
comission to be moved to Enterprise Fleet Management
PD 25-003 Administrative Area Reconfiguration and New
Cabinets
3 Reconfiguration of administrative area including wall removal and new cabinets 60,000$
PD/DST 25-004 Beach Utility Vehicle 4 Beach Utility Vehicle 30,000$ 31,500$ (1,500)$ Vehicle purchased October 2024
2024 Actual Expenditure + CIP Future Outlook
TOTAL 2024 Budget Year
Page 43
PD 25-005 Engineering Fees for Police Dock 5 Anticipated full cost is $100K; working on available grants for 50% cost coverage 100,000$ Project to start Q1 2025
3,588,000$
WS/BD 26-001 Water Plant Roof Replacement 1 Ensures continued safe and efficent operation of the water plant by providing a durable and eather resisant roof 250,000$
PW 26-003 Chiller Replacement HVAC 3 Ensure cooling to crucial compnents in the water plant 90,000$
PW 26-004 Replacement of Portable Generator 4 Portable Generator to reach end of life 80,000$
PW 26-006 Mezzanine Walk Install 6 Install structure to access tall equipment in wtaer plant 150,000$
PW 26-010 Crosswalk path embedded lighting 9 Additon of lighting on pedestrian crosswalk path 250,000$
SW 26-007 Sewer Lining Replacement 5 Updating the lining of the sewers to extend useful life and efficency 3,500,000$
FD 26-001 Turnout Gear 1 Replacement of aging turnout gear 120,000$
PD 26-001 Fleet Vehicle Purchase 1 Replacement of aging police vehicles inclusive of emergency operation equipment 75,000$
PD 26-002 Outboard Marine Engines (2) 2 Currrent engines will reach 5000 hours replacement needed; working on available grants for 50% xost coverage 130,000$
PD 26-003 Construction Marine Dock PD 3 Construction costs of marine dock; working on 50% grant cost coverage 1,000,000$
5,645,000$
PW 27-002 Library Roof Replacement 2 Roof will reach end of life; replacement will ensure continued safe operation of the library 250,000$
PW 27-004 Replacement of Portable Generator 4 Portable Generator to reach end of life 85,000$
PD 27-001 Fleet Vehicle Purchase 1 Replacement of aging police vehicles inclusive of emergency operation equipment 75,000$
PD 27-002 Emergency Message Board 2 Purchase of an Emergency Message Board 25,000$
435,000$
WS 28-002 New CO2 Tank 1 Existing tank's useful life will be expired by 2027-2028 350,000$
PW 28-003 Resurfacing Walk Path 2 Walkpath will show signs of ware and tare in an estimated 5 years 350,000$
WS 28-004 Steel Beam Replacement for Membranes 4 Existing steel beans will reach their end of life and are currently showing corrosion and structual fatigue 150,000$
PW 28-005 Resurfacing of Town Roads 5 Resurfacing expected in 5 years from ware and tare on the roads 500,000$
WS 28-006 Replace Cartridge Filter Vessels 6
Exisitng system has been operational for several years and has reached the end of its useful life; replacement
ensures clean and safe drinking water to the town 100,000$
WS 28-007 Vehicle Purchase 7 Water plant vehicle purchase as current vehicle will be 10+ years old 40,000$
PD 28-001 Inflatable Collar for Marine Patrol Vessel 1 Purchase of inflatable collar for police marine unit 20,000$
PD 28-002 Laptop Purchase PD 2 Purchase of new rugged laptops for PD 50,000$
FD 28-001 Fleet Vehicle Purchase 1
Replacement of aging fire vehicles inclusive of emergency operation equipment 60,000$
1,620,000$
PW 29-001 Beach Vehicle Purchase 1 Current beach vehicle will reach EOL 30,000$
PW 29-002 Vehicle Purchase 2 Replacement Vehicle DPW 45,000$
WS 29-003 Membranes WTP 3 New Membranes for wtaer treatment plant as old ones will be 12+ years old 800,000$
WS 29-004 High Service Pumps (2) 4 Replace aging high service as current will be EOL 300,000$
PW 29-005 Window and Door Replacment Exterior 5 Replace windows and doors WTP 150,000$
WS 29-006 Well #8 Study 6 Engineer study on current condition of well 50,000$
PW 29-007 Upgrade air exhaust system 7 Upgrade WTP building circulation 75,000$
SW 29-008 Rehab LS 4 8 LS 4 will be reaching EOL 200,000$
PW 29-009 New Ford F150 9 New vehicle 55,000$
WS 29-010 Train Motor Replacement 10 (2) Motor Repalcement 125,000$
PD 29-001 Fleet Vehicle Purchase 1 Replacement of aging police vehicles inclusive of emergency operation equipment 75,000$
FD 29-001 New Truck Purchase 1 Current vehicle will be reaching EOL 80,000$
1,985,000$
14,491,750$ TOTAL 5 Year CIP Budget
TOTAL 2025 Budget Year
TOTAL 2026 Budget Year
TOTAL 2027 Budget Year
TOTAL 2028 Budget Year
TOTAL 2029 Budget Year
Page 44
TOWN OF HIGHLAND BEACH
2024 CIP Projects Completed
2024 Spend Analysis vs Budget
The 2024 budget was $1.218M, with a $685K spend, leaving $533K unspent. Of this, $225K is
allocated for the completion of Lift Station 3 in 2025. The cancellation of the Metal Car awning project
added another $60K, while the remaining savings come from several Public Works projects that were
completed under budget.
WS 24-001 Muffler Replacement for Generator
Project safeguarded efficient generator operation and reduced noise for residents. The project, with a
$100K budget, came in under budget at $93.2K, saving $6.8K.
WS 24-002 Media Replacement - Scrubbers & Degassifier
Project ensured optimal treatment process performance and remove harmful contaminants from the
water supply. The project budgeted $100K but came in under budget at $99.8K, resulting in a slight
savings.
PW/DST 24-003 Fence Replacement
Fence replaced due to end-of-life. Project completed on time and within budget of $50K.
SW 24-006 Pipe Well Coating (3) LS
The original project planned to coat our existing piping. We changed it to HDPE, a better standard,
saving us $72K compared to the original $150K budget, cutting the project’s cost in half.
SW 24-007 Library Sewer Rehabilitation
Sewer library rehabilitation was completed, fixing the sewer issue in the Library. The project cost was
$17K vs the $50K budgeted a savings of $33K
SW 24-014 Upgrade Electrical Panel Lift Station 1
The electrical panel upgrade for lift station 1 was completed for $10K, saving $40K over the budgeted
$50K. The savings was mostly due to a rescale of inner components, as the exterior was unchanged.
WS 24-017 Vehicle Purchase 5
The purchase of a new vehicle to replace the aging one was within budget at $30K.
PW/DST 24-019 Gas Dispenser & Pump
The dispenser system gas pump was completed for $9K, saving $21K over the budgeted $30K.
PD/DST 24-002 Axon 2024-2028
The AXON Contract body-worn cameras, taser-less lethal, were purchased for $48.3K instead of the
budgeted $52K, saving about $3K.
PD 25-002 Marine Unit Trailer 2 Purchase
The Police Department trailer purchase, originally scheduled for 2025, was completed in 2024 and
stayed within budget of $20K.
Page 45
PD/DST 24-003 Flock Safety 2 License Plate Reader and Surveillance
This project cost $27.7K, slightly over budgeted at $25K.
PD/DST 24-004 Motorola
This project replaced current police radios with (23) new units, coming in on budget at $53K.
PD/DST 24-005 New Carpet for Police Department
The Police Department’s carpet replacement was completed on budget of $12K.
FD/GF 24-001 Rescue Holmatro Equipment
Holmatro Cutter, Spreader, Ram, and associated battery packs were purchased within budget of
$44K.
Page 46
File Attachments for Item:
A.Resolution No. 2024-034 / Referendum for Public Safety Project for March 11, 2025
General Election
A Resolution of the Town Commission of the Town of Highland Beach, Florida, calling
for a referendum of the qualified electors of the town to be held on March 11, 2025,
seeking authorization pursuant to Section 2.01(30) of the Town Charter to expend up to
$3,000,000 for the purpose of undertaking two public safety projects; providing for
notice and advertising of the referendum; providing for referendum canvassing;
providing for severability, the repeal of laws in conflict, and an effective date.
Page 47
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE:Town Commission Meeting
MEETING DATE December 3, 2024
SUBMITTED BY:Town Manager’s Office
SUBJECT:Referendum for Public Safety Projects –March 11, 2025
SUMMARY:
Over the past several months, the Town Commission has actively discussed its strategic
priorities, the capital improvement plan, and the 5 -year financial forecast. Through this
process, two public safety projects have emerged as high priorities due to their critical role in
supporting Town operations, improving residents' quality of life, and ensuring public safety.
These projects are:
Rehabilitation of the Old Fire Station and Apparatus Bays:Modernizing these
facilities will address structural and operational deficiencies, ensuring they continue to
serve the community effectively.
Construction of a Public Safety Docking Facility:Establishing this facility is vital
for marine unit docking and enhancing water rescue response capabilities.
These projects aim to improve public safety operations, increase efficiency, preserve critical
infrastructure, and enhance response services.
Town staff have collaborated with design professionals to develop cost-effective, long-term
designs that meet the projects' goals. During this process, it became apparent that the cost
of each project may exceed the expenditure limit set by Section 2.01(30) of the Town
Charter. This section requires voter approval for expenditures exceeding $900,000 (adjusted
for inflation) in a single fiscal year for any individual or combined projects.
To ensure compliance with the Town Charter and transparency with residents, Resolution
No. 2024-034 (attached) calls for a referendum to authorize up to $3,000,000 in
expenditures for the two projects. The referendum would be scheduled for March 11, 2025 if
authorized and will allow the qualified voters of Highland Beach to decide on this important
investment in public safety infrastructure. The referendum language does not require any
borrowing or financing provisions as neither are required to complete the projects.
The Town Commission’s proactive efforts to align these projects with strategic priorities
highlight their importance to public safety and infrastructure resilience. While staff remain
committed to pursuing grants and alternative funding sources, the Town must be prepared to
Page 48
meet potential grant-matching obligations. Authorizing the referendum demonstrates a
seriousness of purpose and ensures readiness to proceed with these critical initiatives.
Staff recommends adopting Resolution No. 2024-034 to initiate the referendum process.
This approach not only aligns with the Town Charter's requirements but also fosters public
engagement and transparency in decision-making. Upon adoption, the Town Clerk will
coordinate with the Palm Beach County Supervisor of Elections to finalize referendum
logistics and publish the required notices.
The Town Commission's approval of this resolution will pave the way for advancing these
essential public safety projects, ensuring that Highland Beach is prepared to meet the needs
of its residents effectively and efficiently.
FISCAL IMPACT:
Capital Budget (No Financing)
ATTACHMENTS:
Resolution No. 2024-034
RECOMMENDATION:
Commission review and authorization.
Page 49
TOWN OF HIGHLAND BEACH
RESOLUTION NO. 2024-034
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, CALLING FOR A REFERENDUM OF
THE QUALIFIED ELECTORS OF THE TOWN TO BE HELD ON MARCH
11, 2025, SEEKING AUTHORIZATION PURSUANT TO SECTION 2.01(30)
OF THE TOWN CHARTER TO EXPEND UP TO $3,000,000 FOR THE
PURPOSE OF UNDERTAKING TWO PUBLIC SAFETY PROJECTS;
PROVIDING FOR NOTICE AND ADVERTISING OF THE
REFERENDUM; PROVIDING FOR REFERENDUM CANVASSING;
PROVIDING FOR SEVERABILITY, THE REPEAL OF LAWS IN
CONFLICT, AND AN EFFECTIVE DATE.
WHEREAS, the Town of Highland Beach, Florida (“Town”), is a duly constituted
municipality having such power and authority conferred upon it by the Florida Constitution and
Chapter 166, Florida Statutes; and
WHEREAS, a Charter for the Town was created and adopted pursuant to the Constitution
and applicable laws of the State of Florida; and
WHEREAS, Section 2.01(30) of the Town Charter provides that any single project or
cumulation of projects requiring an allocation of more than $900,000 (as adjusted in accordance
with the regional Consumer Price Index) in any given fiscal year shall not be funded until the
purposes and amounts of such allocations are approved by a majority of the votes cast in an election
of qualified voters residing in the Town;
WHEREAS, the Town wishes undertake two public safety projects to improve operations,
increase efficiency, preserve critical public safety infrastructure and enhance response services,
the cost of which may exceed the Charter limitation in a single fiscal year; and
WHEREAS, these projects include: (1) the rehabilitation of the old Fire Station and
apparatus bays and (2) the construction of a Public Safety Marine Facility for marine unit docking
and water rescue services; and
WHEREAS, the Town Commission deems it to be in the best interests of the Town and
its residents to conduct a referendum election pursuant to Section 101.161, Florida Statutes, to
obtain voter approval of both the expenditure and the scope of the proposed public safety projects.
NOW, THEREFORE, BE IT RESOLVEDBY THE TOWN COMMISSIONOF THE
TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS:
Section 1.Findings adopted. The findings of the Commission set forth in the foregoing
recitals are hereby adopted as true and correct statements and specifically made a part of this
Resolution.
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Resolution No. 2024-034
2
Section 2. Referendum declared. A Referendum is hereby called for and shall be held
in the Town on March 11, 2025 to obtain approval from the qualified voters residing in the Town
to expend up to $3,000,000 for two public safety projects, as fully described in this Resolution.
Section 3. Ballot title. The ballot title which is the subject of this Referendum, and by
which the proposed Charter Amendment is to be commonly referred to or spoken of, shall be
captioned as “Approval of Public Safety Projects.”
Section 4. Conduct of Referendum. The Town shall determine the polling locations or
places in coordination with the Palm Beach County Supervisor of Elections, and all qualified
electors of the Town of Highland Beach, Florida who vote in the Referendum shall vote at those
designated polling places. The polls shall be opened on the date of the Referendum on the
proposed Town of Highland Beach, Florida Charter Amendment from 7:00 a.m. until 7:00 p.m.
on the same day. Only the duly qualified electors of the Town of Highland Beach, Florida shall
be permitted to vote on this Referendum question.
Section 5. Notice and advertising of the Referendum. The Town Clerk shall prepare
and give notice of the proposed Charter Amendment by causing appropriate notice to be published
in accordance with the provisions of Section 100.342, Florida Statutes, which provides for at least
one publication each week during the third and fifth weeks preceding the week in which the
Referendum to consider the proposed Charter Amendment is to be held. The publications shall be
placed in a newspaper of general circulation within the Town, or publication on the county’s
website as provided in s. 50.0311 as applicable. The Town Clerk shall secure the appropriate
affidavit of proof that the statutorily required Referendum notices have been duly published, as
herein set forth and these two affidavits shall be part of the record of the Town Commission.
Section 6. Ballot summary. The ballot summary of the proposed Charter amendment
shall be:
SHALL THE TOWN BE AUTHORIZED TO EXPEND UP TO $3,000,000 FOR
TWO PUBLIC SAFETY PROJECTS TO IMPROVE OPERATIONS, INCREASE
EFFICIENCY, PRESERVE CRITICAL PUBLIC SAFETY INFRASTRUCTURE
AND ENHANCE RESPONSE SERVICES, INCLUDING: (1) REHABILITATION
OF THE OLD FIRE STATION/APPARATUS BAYS AND (2) CONSTRUCTION
OF A PUBLIC SAFETY MARINE FACILITY FOR MARINE UNIT DOCKING
AND WATER RESCUE SERVICES.
______ YES (FOR APPROVAL)
______ NO (AGAINST APPROVAL)
Section 7. Canvassing. The election returns of the Referendum shall be canvassed in the
manner provided by law, and the returns shall be certified to the Town Commission, which shall
declare the result thereof. Upon canvassing the returns of the Referendum, the result of the
Referendum shall be recorded in the minutes of the Town Commission in the manner prescribed
by law.
Section 8. Severability. The provisions of this Resolution are declared to be severable and
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Resolution No. 2024-034
3
if any section, sentence, clause, or phrase of this Resolution shall for any reason be held to be
invalid or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clauses, and phrases of this Resolution but they shall remain in effect, it being the
legislative intent that this Resolution shall stand notwithstanding the invalidity of any part.
Section 9. Repeal of Laws in Conflict. All resolutions or parts of resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
Section 10. Effective Date. This Resolution shall be effective immediately upon adoption
at second reading.
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this
____ day of _____________, 2024.
Natasha Moore, Mayor
ATTEST: REVIEWED FOR LEGAL
SUFFICIENCY:
Lanelda Gaskins, MMC
Town Clerk
Leonard G. Rubin, Town Attorney
VOTES: YES NO
Mayor Natasha Moore ____ ____
Vice Mayor David Stern ____ ____
Commissioner Evalyn David ____ ____
Commissioner Donald Peters ____ ____
Commissioner Judith Goldberg ____ ____
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File Attachments for Item:
B.Reconsideration of the December 17, 2024 Town Commission Meeting Date.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE:Town Commission
MEETING DATE 12/03/2024
SUBMITTED BY:Lanelda Gaskins, Town Clerk’s Office
SUBJECT:Reconsideration of the December 17, 2024 Town Commission Meeting
Date
SUMMARY:
At the November 19 Town Commission meeting, the Commission discussed whether to hold
or cancel the December 17th meeting followed by a motion. A motion was made by
Commissioner David and seconded by Commissioner Goldberg to cancel the meeting. The
motion passed unanimously with a 5 to 0.
Since that decision, Town staff have identified several agenda items requiring Town
Commission discussion and action. To ensure timely consideration of these matters, staff
recommends that the Town Commission reconsider holding the December 17 meeting as
schedule.
FISCAL IMPACT:
N/A
ATTACHMENTS:
N/A
RECOMMENDATION:
Town staff recommends that the Town Commission reconsider holding the December 17
meeting as schedule.
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File Attachments for Item:
C.Consideration of the Town Commission Proposed 2025 Meeting Schedule.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE:Town Commission
MEETING DATE 12/03/2024
SUBMITTED BY:Lanelda Gaskins, Town Clerk’s Office
SUBJECT:Consideration of the Commission Proposed Meeting Schedule for the
2025 Calendar Year
SUMMARY:
Consideration and approval of the proposed 2025 meeting schedule for the Town Commission
in accordance with the Town's Code of Ordinances, Sec. 2 -28 –Rules of Procedures, Rule
No. 1.
As outlined in the Town's Code of Ordinances, Sec. 2 -28 –Rules of Procedures, Rule No. 1,
the Town Commission is required to hold monthly meetings on the first Tuesday of each month
at 1:30 P.M. In the event the first Tuesday coincides with a legal or Town-observed holiday,
the meeting is to be rescheduled to the next secular day.
Additionally, the third Tuesday of each month is reserved for Town Commission meetings
starting at 1:30 P.M. These meetings are contingent upon the availability of agenda items and
may be canceled if there is insufficient business to address.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Proposed 2025 Meeting Schedule
RECOMMENDATION:
Town Commission discretion.
Page 56
PROPOSED TOWN COMMISSION MEETING SCHEDULE
FOR 2025 CALENDAR YEAR
Dates Meeting Type
Tuesday, January 7, 2025 Commission Meeting
Tuesday January 21, 2025 Commission Meeting
Tuesday February 4, 2025 Commission Meeting
Tuesday
Tuesday
February 18, 2025
March 4, 2025
Commission Meeting
Commission Meeting
Tuesday March 11, 2025 Municipal General Election Day
Tuesday March 25, 2025
(Tentative)
Special Meeting/Swearing-in
Ceremony
Tuesday April 1, 2025 Commission Meeting
Tuesday April 15, 2025 Commission Meeting
Tuesday May 6, 2025 Commission Meeting
Tuesday May 20, 2025 Commission Meeting
Tuesday June 3, 2025 Commission Meeting
Tuesday June 17, 2025 Commission Meeting
Tuesday July 15, 2025 Commission Meeting
Tuesday August 5, 2025 Commission Meeting
Florida League of Cities Annual Conference – August 14-16, 2025
Signia by Hilton Orlando Bonnet Creek, Orlando, Florida
Tuesday August 19, 2025 Commission Meeting
Thursday August 21, 2025 Commission Budget Meeting
Tuesday September 2, 2025 Commission Meeting
TBD
Special First Public Hearing
Budget Meeting
Tuesday September 16, 2025 Commission Meeting
TBD Special Second Public Hearing
Budget Meeting
Page 57
PROPOSED TOWN COMMISSION MEETING SCHEDULE
FOR 2025 CALENDAR YEAR
Dates Meeting Type
Tuesday October 7, 2025 Commission Meeting
Tuesday October 21, 2025 Commission Meeting
Tuesday November 4, 2025 Commission Meeting
Tuesday November 18, 2025 Commission Meeting
Tuesday December 2, 2025 Commission Meeting
Tuesday December 16, 2025 Commission Meeting
Please be advised of the following:
x The Town Manager may schedule additional Town Commission meetings to discuss and
present fiscal year 2025-2026 budget items.
x The dates for the two Special Public Hearing Budget meetings in September will be
finalized once Palm Beach County and the School Board set their budget hearing
schedules. These meetings will begin at 5:01 P.M.
x Town Commission meetings scheduled for the first Tuesday of each month are subject to
change and require Town Commission approval.
x Town Commission meetings held on the third Tuesday of each month may be canceled as
needed due to a lack of agenda items.
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