2024.09.03_TC_Agenda_Regular1
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING
AGENDA
Tuesday, September 03, 2024 AT 1:30 PM
TOWN HALL COMMISSION CHAMBERS, 3614 S. OCEAN
BLVD., HIGHLAND BEACH, FL
Town Commission
Natasha Moore Mayor
David Stern Vice Mayor
Evalyn David Commissioner
Donald Peters Commissioner
Judith M. Goldberg Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Leonard G. Rubin Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. PRESENTATIONS / PROCLAMATIONS
A. Resolution No. 2024-021
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
ratifying the selection, appointments, and term of office of members of the Natural
Resources Preservation Advisory Board; and providing for an effective date.
B. Fiscal Year 2024-2025 Budget Presentation Recap
6. PUBLIC COMMENTS
Public Comments will be limited to five (5) minutes per speaker.
7. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker
per item after Commission initial discussion.)
Page 1
Town Commission Meeting Agenda September 03, 2024
2
A. None.
8. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will
be limited to three (3) minutes per speaker per item after Commission initial
discussion.
A. Approval of Meeting Minutes
August 06, 2024 Town Commission Meeting Minutes
9. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Building Department Recertification Program Update
B. Florida Department of Transportation (FDOT) RRR Project Update
C. Sanitary Sewer Lining Rehabilitation Project Update
10. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Approve and authorize the Town Manager to sign a service agreement with
Pantropic Power in an amount of $133,278.33 for emergency repair and
maintenance to the town's generator to ensure the generator's long-term
operation and reliability.
B. Resolution No. 2024-022
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
terminating the Town's 401(A) Defined Contribution Plan.
C. Resolution 2024-023
A Resolution of the Town Commission of the Town of Highland Beach, Florida
providing for Annual Training for members of town boards; and providing for an
effective date.
11. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Page 2
Town Commission Meeting Agenda September 03, 2024
3
Mayor Natasha Moore
12. TOWN ATTORNEY’S REPORT
13. TOWN MANAGER’S REPORT
14. ANNOUNCEMENTS
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for a three-
year term
Natural Resources Preservation Advisory Board One (1) vacancy for a three-year
term
Meetings and Events
September 03, 2024 5:01 P.M. Town Commission First Public Hearing Budget
Meeting
September 04, 2024 11:00 A.M. Natural Resources Preservation Advisory
Board Regular Meeting
September 10, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
September 12, 2024 9:30 A.M. Planning Board Regular Meeting
September 17, 2024 1:30 P.M. Town Commission Meeting
September 18, 2024 5:01 P.M. Town Commission Second Public Hearing
Budget Meeting
Board Action Report
None.
15. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission with respect
to any matter considered at this meeting, such person will need to ensure that a verbatim record including
testimony and evidence upon which the appeal is to be based. (State Law requires the above Notice. Any person
desiring a verbatim transcript shall have the responsibility, at his/her own cost, to arrange for the transcript.) The
Town neither provides nor prepares such record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or
participate in this meeting should contact Town Hall 561-278-4548 within a reasonable time prior to this meeting
in order to request such assistance.
Page 3
File Attachments for Item:
A. Resolution No. 2024-021
A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying
the selection, appointments, and term of office of members of the Natural Resources
Preservation Advisory Board; and providing for an effective date.
Page 4
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Commission Meeting
MEETING DATE September 03, 2024
SUBMITTED BY: Jaclyn DeHart, Deputy Town Clerk
THROUGH Lanelda Gaskins, Town Clerk
SUBJECT: Resolution No. 2024-021
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Natural Resources Preservation Advisory Board; and
providing for an effective date.
SUMMARY:
Consideration of Resolution No. 2024-021 ratifying the selection, appointments, and term of
office of a member of the Natural Resources Preservation Advisory Board (NRPAB); and
providing for an effective date.
On April 30, 2024 one (1) Board Members term ended which created one (1) vacancy for an
three year term ending April 30, 2027.
The Town Clerk’s Office received one (1) board application for Town Commission
consideration. The applicant’s name are as follows:
David Newman (Townhouses of Highland Beach)
As set forth in Sec. 2-99, in the Town' s code, terms for all boards shall be three (3) years and
no board member may serve more than two (2) consecutive terms on the same board without
first taking a one-year hiatus from the board. Appointments for partial terms shall not count
toward the two-term limit. Additionally, in accordance with Resolution 19-029, the Human
Resources Department reported preliminary background checks on all applicants to the Town
Clerk’s Office. The background check results disclosed there were no objectionable findings.
In addition, there were no code violations.
FISCAL IMPACT:
N/A
ATTACHMENTS:
David Newman application and vetting form.
Resolution No. 2024-021
RECOMMENDATION:
With the Commission’s consideration, Staff recommends the adoption of Resolution No. 2024-
021 for one applicant to serve a term as outlined in the resolution.
Page 5
RESOLUTION NO. 2024-021
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, RATIFYING THE SELECTION,
APPOINTMENTS AND TERM OF OFFICE OF MEMBERS OF THE
NATURAL RESOURCES PRESERVATION ADVISORY BOARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 2, Article V, Division 3, Sec. 2-135 of the Town’s Code of
Ordinances establishes the Natural Resources Preservation Advisory Board and governs the
membership, qualification, function, and rules of the Natural Resources Preservation Advisory
Board; and
WHEREAS, these provisions of the Code establish the selection, appointment, and terms
of office of members of the Natural Resources Preservation Advisory Board; and
WHEREAS, on April 30, 2024, one (1) member’s term ended, thereby opening one (1)
vacancy on the Board; and
WHEREAS, the Town Clerk’s Office received one (1) application for consideration; and
WHEREAS, pursuant to Sec. 2-99(1)(a) of the Town’s Code of Ordinances, the
chairperson of each board shall interview applicants for the board and provide a recommendation
to the Town Commission; and
WHEREAS, the Chairperson of the Natural Resources Preservation Advisory Board
interviewed the applicants and recommends that the Town Commission appoint one (1) applicant
to the Board; and
WHEREAS, Town residents interested in serving on or continuing to serve on the Natural
Resources Preservation Advisory Board have submitted board applications for the Town
Commission’s consideration.
Page 6
Resolution No. 2024-021
2
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE
TOWN OF HIGHLAND BEACH, FLORIDA, THAT:
Section 1. The foregoing “WHEREAS” clauses are true and correct and hereby ratified
and confirmed by the Town Commission.
Section 2. Consistent with the Town’s Code of Ordinances, one (1) member has been
selected by the Town Commission to serve on the Natural Resources Preservation Advisory Board
for an three-year term ending April 30, 2024, as follows:
Board Member David Newman – term expires April 30, 2027
Section 3. This Resolution shall become effective upon adoption. DONE AND
ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this 3rd day of
September 2024.
ATTEST: Natasha Moore, Mayor
REVIEWED FOR LEGAL
SUFFICIENCY
Lanelda Gaskins, MMC
Town Clerk
Leonard G. Rubin, Town Attorney
Town of Highland Beach
VOTES: YES NO
Mayor Natasha Moore
Vice Mayor David Stern
Commissioner Evalyn David
Commissioner Donald Peters
Commissioner Judith Goldberg
Page 7
MEMORANDUM
1949
FLORIDA
TO:Lanelda Gaskins, MMC, Town Clerk
FROM:Barbara Nestle
DATE:Aug 16 2024
SUBJECT:Initial Vetting of Applicant: David Newman
=============
On Aug 16, 2024 (date), I met with David Newman - (applicant's name)
to discuss his/her community involvement, education, professional experiences and the positive
impact he/she could bring to this Board for the betterment of the Highland Beach community.
Detail Explanation:
David is a retired laywer who spent his life mostly with pro bono legal work, mainly for the poor
and disadvantaged. He was a commercial lawyer in Miami for many years, involved in student loan
collections. He has vast experience in governement matters via his former legal activities.
He is a passionate environmentalist and he convinced me that he would be a great addition to our
advisory board. He is in particular interested in dunes, issues with beach raking, leaf blower
nuisance and environmental impact, and he is a committed beach clean up helper on his north side
of our 3 miles of paradise.
I encouraged him to read our former meeting minutes and attachments to get up to speed on the
various topics we discussed and how the nature preservation advisory team was involved.
I recommend the commission interviews him and I strongly support he joins the nature
preservation advisory board.
Based upon my review of the Resume', the Board Application and the Interview today, my
recommendation is as follows:
For the Appointment of this Applicant
Against the Appointment of this Applicant
paraa Neole
Signature of Board Chairperson
3614 SOUTH OCEAN BOULEVARD ? HIGHLAND BEACH, FLORIDA 33487
Palm Beach County, FloridaMain: 561-278-4548 FAX: 561-265-3582
Page 8
Page 9
Page 10
File Attachments for Item:
A. Approval of Meeting Minutes
August 06, 2024 Town Commission Meeting Minutes
Page 11
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING MINUTES
TOWN HALL COMMISSION CHAMBERS, 3614 S.
OCEAN BLVD., HIGHLAND BEACH, FL
Date: August 06, 2024
Time: 1:30 PM
1. CALL TO ORDER
Mayor Moore called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner Judith Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
Town Manager Marshall Labadie
Town Attorney Leonard G. Rubin
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
MOTION: David/Stern - Moved to approve the agenda as presented, which passed
unanimously 5 to 0.
5. PRESENTATIONS / PROCLAMATIONS
None
6. PUBLIC COMMENTS (Public Comments will be limited to five (5) minutes per
speaker.)
There were no public comments.
Page 12
Town Commission Meeting Minutes
Date: August 06, 2024 Page 2 of 6
7. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker per
item after Commission initial discussion.)
A. Ordinance No. 2024-002 (Second Reading/Public Hearing)
An Ordinance of the Town Commission of the Town of Highland Beach,
Florida, amending Article VI, "Floodplain Management," of Chapter 20,
"Planning and Development," of the Town code of ordinances to update the
date of the Flood Insurance Study and Flood Insurance Maps, adopt a
requirement for the accumulation of the cost of improvements over a five-
year period, and provide for general updates for the Town's conti nued
participation in the National Flood Insurance Program; providing for a fiscal
impact statement; providing for applicability; providing for severability;
providing for conflict; providing for codification; and providing for an
effective date (First Reading was July 23, 2024).
Mayor Moore read the title of Ordinance No. 2024 -002 (Second Reading/Public
Hearing). There were no changes to the ordinance.
Mayor Moore opened the public hearing. Hearing no public comments, Mayor
Moore closed the public hearing.
MOTION: David/Goldberg - Moved to accept Ordinance No. 2024-002 on
second reading. Upon Roll Call: Commissioner David (Yes);
Commissioner Goldberg (Yes); Commissioner Peters (Yes); Vice
Mayor Stern (Yes); and Mayor Moore (Yes). The motion carried on a
5 to 0 vote.
8. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Approval of Meeting Minutes
July 23, 2024 Town Commission Meeting Minutes
MOTION: David/Goldberg - Moved to accept the Consent Agenda, which
passed unanimously 5 to 0.
9. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Sanitary Sewer Lining Rehabilitation Project Update
Town Manager Labadie explained that Public Works directors will contact a
contractor to provide options through the Omni Group, (a national/federal
procurement agency), offering prices from multiple contractors preselected by the
federal government and state. Additionally, town staff will reach out to a vendor
Page 13
Town Commission Meeting Minutes
Date: August 06, 2024 Page 3 of 6
with prior experience working with the City Plantation to see if they can offer the
same pricing to the town. Staff will then meet with engineers to finalize the next
steps and present a strategy to the Town Commission for completing the project.
Town Manager Labadie also detailed the procurement process, including
piggybacking and cooperative purchasing services according to the Town’s
procurement policy. There were discussions about lining the existing laterals
along State Road A1A.
There were no public comments.
B. Florida Department of Transportation (FDOT) RRR Project Update
Town Manager Labadie reported that there was no new update on the RRR
Project other than its slow progress. He highlighted an issue with broken gas lines
and mentioned that the Department had acquired specialized equipment to
address these gas line problems.
Discussions were held regarding the along State Road A1A. Town Manager
Labadie will reach out to the Florida Department of Transportation to inquire
about their work methodology. Additionally, Public Works Director Pat Roman
explained the FDOT contractors are strategically working several hundred feet
on the east side and will then shift back to the west side.
There were no public comments.
10. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Resolution No. 2024-018
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, adopting a Merit Increase Policy for non-union employees and
amending the Town of Highland Beach salary table; and providing for an
effective date.
Mayor Moore read the title of Resolution No. 2024-018.
Town Manager Labadie presented the merit increase policy for non -union
employees. Discussions ensued between the Town Commission and staff about
various aspects, including salaries, the salary table, cortile salary trends, and
position grading. The Town Commission requested that the Town Manager
provide additional documentation on cortile salary trends, the salary table, and a
summary of salaries from other municipalities.
MOTION: David/Goldberg - Moved to accept Resolution No. 2024-018. Upon
Roll Call: Commissioner David (Yes); Commissioner Goldberg
(Yes); Commissioner Peters (Yes); Vice Mayor Stern (Yes); and
Mayor Moore (Yes). The motion carried on a 5 to 0 vote.
Page 14
Town Commission Meeting Minutes
Date: August 06, 2024 Page 4 of 6
B. Resolution No. 2024-019
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, designating procedures for code enforcement actions initiated by
the Town; providing for assignment of the code enforcement cases
between the Code Enforcement Board and the Special Magistrate;
designating the role of the Town Attorney; providing for the appointment
and training of the Code Enforcement Board; and providing for an effective
date.
Mayor Moore read the title of Resolution No. 2024-019.
Town Attorney Rubin presented the procedures designating and assigning the
code enforcement cases between the Code Enforcement Board and the Special
Magistrate, as well as the annual training requirements for the code enforcement
board members.
There were no public comments.
MOTION: David/Peters - Moved to accept Resolution No. 2024-019. Upon Roll
Call: Commissioner David (Yes); Commissioner Goldberg (Yes);
Commissioner Peters (Yes); Vice Mayor Stern (Yes); and Mayor
Moore (Yes). The motion carried on a 5 to 0 vote.
11. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg expressed satisfaction with the merit increase
policy for the non-union employees and the procedures related to code enforcement
actions, which outline the assignment of cases between the Code Enforcement Board
and the Special Magistrate.
Commissioner Donald Peters concurred with Commissioner Goldberg and expressed
excitement for the upcoming 75th town anniversary celebration.
Commissioner Evalyn David echoed her colleagues’ sentiments.
Vice Mayor David Stern also echoed his colleagues and discussed the current focus
on electric vehicles and lithium battery devices. He noted that his condominium
association has developed preliminary rules and is collaborating with the Fire
Department on this matter.
Mayor Natasha Moore inquired about annual training for the Board of Adjustment and
Appeals and recommended formalizing it with a resolution. Town Attorney Rubin will
draft a resolution to establish annual training for all board members and present it at
a future Town Commission meeting.
Page 15
Town Commission Meeting Minutes
Date: August 06, 2024 Page 5 of 6
12. TOWN ATTORNEY’S REPORT
Town Attorney Rubin had no comments.
13. TOWN MANAGER’S REPORT
The Town Manager reported that staff has reached out to the 75th Anniversary
Committee members and is organizing a kickoff meeting to discuss the festivities for
the event. Following the 75th Anniversary Committee meeting, Commissioner Peters
will update the Town Commission at a future commission meeting.
14. ANNOUNCEMENTS
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for a three-
year term
Natural Resources Preservation Advisory Board One (1) vacancy for a three-year
term
Meetings and Events
August 13, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
August 20, 2024 Town Hall Closed due to Primary Election Day
August 22, 2024 Town Commission Special Meeting CANCELLED
September 03, 2024 1:30 P.M. Town Commission Meeting
September 03, 2024 5:01 P.M. Town Commission First Public Hearing Budget
Meeting
Board Action Report
None.
Page 16
Town Commission Meeting Minutes
Date: August 06, 2024 Page 6 of 6
15. ADJOURNMENT
The meeting adjourned was adjourned at 2:27 P.M.
APPROVED: September 03, 2024 Town Commission Meeting.
Signed Minutes on file in the Town
Clerk’s Office
ATTEST: Natasha Moore, Mayor
Transcribed by
Lanelda Gaskins
09/03/2024
Lanelda Gaskins, MMC
Town Clerk
Date
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the events of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town’s Media Archives & Minutes
webpage: https://highlandbeach-fl.municodemeetings.com/.
Page 17
File Attachments for Item:
A. Approve and authorize the Town Manager to sign a service agreement with Pantropic
Power in an amount of $133,278.33 for emergency repair and maintenance to the
town's generator to ensure the generator's long-term operation and reliability.
Page 18
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE September 3, 2024
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Emergency Procurement - Town Generator Repair
SUMMARY:
Town staff is seeking authorization for the emergency repair of the Town’s generator after
extensive damage was found during scheduled preventive maintenance.
Damage Summary:
Unit did not pass insulation test due to poor condition of main rotor, main extator, exiter,
PMG stator and rectifier.
Poor conditions of winding coils as exterior humidity has oxidized all the coils and
cables.
New space heaters are necessary for proper operation of the town generator.
Breaker contacts are in need of replacement and re-connection.
The quoted vendor, Pantropic Power Products Inc., is Caterpillar’s sole authorized
maintenance and repair vendor in south Florida. Pantropic Power’s service agreement is
forthcoming and will be provided at the Commission Meeting.
If the repair is authorized, a temporary generator will be rented for 30 days to provide backup
power while the repairs are completed.
FISCAL IMPACT:
$133,278.22; Machinery & Equipment 401-533.000-564.000 and Improvements Other Than
Building 401-533.000-563.000
ATTACHMENTS:
Preventive Maintenance Findings
Rental Quote
Parts & Labor Quote
RECOMMENDATION:
Page 19
Authorize the Town Manager to sign a service agreement with Pantropic Power to make
emergency repairs to the Town’s generator based on preventive maintenance findings,
ensuring its proper long-term operation.
Page 20
Pantropic Power, Inc.
8/26/2024
www.pantropic.com Contract #8-26-2024ER
8205 NW 58th ST Customer Acct. #:3418995
Miami, FL 33166 9/25/2024
Contract For:
Email: Eddie_Riveron@pantropic.com
Phone: (305) 477-3329, ext.3159
Fax: (305) 639-0059
Phone Cell: (954) 214-1277
Cell:561-856-2963 POC:Pat Roman
Email:Proman@highlandbeach.us POC Cell #561-856-2963
Comments or Special Instructions:Set voltage to:480 volts, 3ph Auto Start required:YES
START DATE COLLECTION PERIOD ESTIMATED END DATE SHIFT TAXABLE?INSURANCE?TERMS OF PAYMENTS
8/27/2024 MONTHLY 9/24/2024 Standby (0 hrs)No Yes NET-30
1
QUANTITY Item ID Additional Descritpion UNIT PRICE AMOUNT
XQ1000_NC 11,900.00$ 11,900.00$
-$
-$
-$
-$
-$
-$
-$
-$
-$
30 4_Odd_50_Ft 45.00$ 1,350.00$
5 4_Odd_Female_Lugged 20.00$ 100.00$
5 4_Odd_Male_Bare 20.00$ 100.00$
-$
-$
-$
-$
-$
Loss Waiver 14%1,900.00$
Rental_Evf 2%238.00$
Rental_Fue -$
Re_Trans_E R/T to and from Job Site 1,750.00$ 1,750.00$
-$
-$
-$
-$
-$
-$
-$
ONE TECH FOR SETUP &STARTUP 3,500.00$ 3,500.00$
-$
-$
-$
-$
-$
SUBTOTAL 20,838.00$
TAX RATE
SALES TAX -$
OTHER -$
1st MONTH TOTAL 20,838.00$
SUBSEQUENT MONTH/S TOTAL 19,088.00$
Customer Signature (Required):
Eduardo Riveron Printed Name:
Rental Sales Date:
PO #:
Generators will be provided with Extension cord and Charging pigtail when applicable.
4/0 50' Cam Lok Cable
4/0 Female Lugged Pigtail
4/0 MB Pigtail
Loss Waiver
Environmental Fee
Fuel Charge
Rental Transport External
*Notes:
Address:3614 South Ocean Blvd
DESCRIPTION
JOBSITE: Eduardo Riveron
3614 SOUTH OCEAN BOULEVARD
Rental Contract
One Source, One Call, One Solution DATE
Contract valid until:
Town Of Highland Beach
We reserve the right to upsize the generator due to availability at same price.
Name: Town Of Highland Beach
1000 KW Generator,internal 1250 g fuel tank. Fuel consumption is 53.0 g/hr at 3/4 load.
Page 21
5. Pantropic will provide top-off service and re-fueling service with fuel dispensed at market price per gallon. Customer may elect this
service ___Yes, ___No, if Yes, please provide initial_______.
General Terms & Conditions
1. Equipment is subject to prior sale or rental
2. Customers who do not elect to prepay fuel are subject to a refueling service charge per gallon for shortages upon return.
3. Customers are required to perform all maintenance on equipment. Neglect on customer’s behalf is subject to additional charges. Customers can elect or hire
our service department maintenance at additional charges as Pantropic Power offers 24 hour emergency services and preventive maintenance services.
4. Customer is responsible for all connections and disconnections of the rented equipment unless otherwise noted. Pantropic Power is NOT authorized to
connect/disconnect to/from customers’ load point(s).
6. Proof of insurance must be provided prior to the customer taking delivery of rented equipment. If proof is not provided, customer agrees to be charged for
Pantropic’s Loss/Damage Waiver at 14% of the equipment rental rate.
Additional Terms & Conditions
1. RENTAL TERM: Rental term begins when generator leaves Pantropic’s property for delivery to customer and ends when customer notifies Pantropic, in writing
or email, to pick-up the generator.
2. USE OF EQUIPMENT: Customer agrees to use the equipment only at the specified location as indicated on the rental contract as jobsite or event site. Customer
agrees to not remove, sublease, or re-rent equipment during the full rental period.
3. TRANSPORTATION: Charges are applicable to/from customer’s location from Pantropic Power’s headquarters in Miami, Fl.
4. BILLING: All rentals are billable in advance and begin on the day equipment is first shipped to customer’s site and end the day equipment is returned to
Pantropic. If equipment is initially rented with a Credit Card, Pantropic is entitled to charge said card periodically and at such times for all amounts calculated to
be due and owing.
5. RETURN OF EQUIPMENT: Customer agrees to have all rented items returned during normal business hours and in the same condition and repair as when it was
delivered.
6. RETENTION OF EQUIPMENT/EXPIRATION OF TERM: If the customer retains the equipment after the expiration of the stated term on the contract, such
retention shall be construed as a continuance of this rental contract at the same rental rate and under the same terms & conditions.
7. OWNERSHIP OF EQUIPMENT: The parties herein agree that Pantropic retains all rights and title to the rented equipment and customer may not have said
equipment liened or pledged as collateral.
8. RISK: Risk is transferred to the customer upon receipt of equipment and remains with the customer until equipment is returned to Pantropic’s yard. The
customer is liable for all damages to the equipment while in its possession.
9. MAINTENANCE/BREAKDOWN: all generators must be serviced at 250 hour run time intervals (unless otherwise negotiated and stated within the rental
contract) at customer’s expense. Rent shall NOT ABATE due to any maintenance needs. Customer shall not attempt any repair to the rented equipment without
prior written consent of Pantropic. PANTROPIC MAKES NO EXPRESSED OR IMPLIED WARRANTIES, INCLUDING ANY WARRANTY OF MECHANTABILITY OR THAT THE
UNIT IS PROPERLY FIT FOR ANY PARTICULAR PURPOSE.
10. ACCESS: Pantropic reserves the right to enter the customer’s location at any time upon giving prior reasonable notice to the customer in order to inspect,
maintain, and/or repair the rented equipment.
11. RESPONSIBILITY FOR LOSS/DAMAGE TO EQUIPMENT: Customer shall be responsible for any losses or damage to the equipment resulting from any cause
whatsoever. Customer agrees to bear the risk of loss or destruction of rented equipment until such time as the equipment is returned to Pantropic at the end of
the rental period.
12. INDEMNIFICATION: CUSTOMER SHALL INDEMNIFY, DEFEND, AND HOLD PANTROPIC HARMLESS FROM AND AGAINST ANY AND ALL LIABILITIES, OBLIGATIONS,
LOSSES, DAMAGES, CLAIMS, PENALTIES, INJURIES (BOTH TO BODY AND PROPERTY), AND ALL COSTS AND EXPENSES RELATING TO OR RISING OUT OF THE
EQUIPMENT IN WHATEVER MANNER IN CONNECTION WITH ANY EVENT OCURRING PRIOR TO THE PROPER RETURN OF THE EQUPMENT TO PANTROPIC. Pantropic
is not liable for any downtime, consequential or inconsequential damages or incidents to the customer or any third party claiming through or on behalf of the
customer for use of the equipment.
Page 22
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
8-23-2024
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
112440.22TOTAL:
HOURS
MILES
KILOMETE
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
The following is a formal estimate to perform service repairs on your Cat 3516 with serial number-ZAP00380 disconnect and
remove the roof top from the enclosure. only the section where the generator will be lifted through the top. We will disconnect all
the electrical connections from the breaker bus and all the cables from the control panel. We will use a 90-ton crane to lift the
generator end. Once the generator is out, we will install the roof back to protect it from the rain. transport to pantropic for a
failure analysis.
Pre-estimate prior to dismantle & evaluation. The final price is subject to inspection.
Caterpillar generator set: dual bearing, prime power , 35 l 6B Engine mode l, Serial no . ZAP00380, Generator end: Model
SR4B -GD, SIN: G5Z00 1 47, Capacity: 1825 KW - 2000K VA, 30 , Volts 480, 1800 RPM, 60HZ. Dismantle unit, inspect and
perform electrical and mechanical evaluation. Record ground and surge test to all windings prior to cleaning and baking. Steam
clean and bake the windings and parts. Record and re-test all windings including the main rotor voltage drop test. Re-insulate
as necessary.Dynamic balance main rotor assembly @ 1800 RPM, replace bearing housing wear sleeves & OEM rectifier
assembly, new space heater elements. Install new premium brand ball bearing and grease seal,re-assemble and paint. Price for
above work description
Page 23
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
8-23-2024
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
112440.22TOTAL:
HOURS
MILES
KILOMETERS
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
We will use a 90-ton crane to drop off the generator end back in the enclosure. We will make all the electrical connections to the
breaker bus and all the cables from the control panel to the generator end, Reinstall the roof of the enclosure back in its place re
seal the enclosure. Start the generator and run it and make sure it does not have any problem and then perform a 2 hr load
bank test
8-23-2024ER
Page 24
Pantropic Power Inc. Service Estimate Terms and Conditions
Per Customer request, Pantropic Power Inc. (“PANTROPIC”) has estimated repairs on the equipment (includes all components, machines, or other
miscellaneous items) listed herein. A repair description with labor and/or parts is stated herein. Upon disassembly of the equipment to be repaired,
additional parts and labor may be necessary. If so, an estimate for additional repairs will be forwarded to Customer for approval. Note: by accepting this
Estimate in writing, verbally, or by signing a corresponding “AUTHORIZATION FOR SERVICE WORK”, Customer agrees to all terms and conditions set forth
herein. NOTE: TERMS AND CONDITIONS SET FORTH HEREIN PREVAIL OVER CUSTOMER PURCHASING TERMS.
1. Authority to Perform Repairs: It is understood that, “upon receipt” of any item of equipment for repair, maintenance or other work, PANTROPIC may
examine the item of equipment as to work which PANTROPIC may suggest to be performed in addition to whatever work, if any, might have been
requested by customer. All work (requested by customer or suggested by PANTROPIC) to be noted on a form as supplied by PANTROPIC.
a. Time and Material Work: PANTROPIC will proceed with the work agreed upon as set forth herein.
b. Firm Price: If requested, a firm price in writing will be given to the customer for labor and/or parts to do a specific repair. Any agreed upon repair
order not covered by a firm written proposal will be billed at current time and material prices.
c. Unforeseen Problems or Additional Repairs: PLEASE BE ADVISED: UNFORESEEN ISSUES/PROBLEMS AND UNANTICIPATED CONDITIONS MAY
CAUSE REPAIR PRICE TO INCREASE. In the event that during the course of the work, additional repair work (due to continuous use, unknown
problems, working conditions, dirty Equipment, waiting on Customer approved support, parts exchange cores that do not meet 100% core refund
criteria, conditions out of PANTROPIC’s control, and items found in need of repair or replacement during disassembly that are not covered herein) is
found to be necessary pursuant to Pantropic’s examination and inspection of the Machine, then in such event PANTROPIC will attempt to
communicate with the Customer as to the additional repair work; provided, however, that in the event Pantropic is unable to communicate with the
Customer, then Pantropic, at its sole discretion, shall have the absolute right to cease any and all repairs on the Equipment until such time as the
additional repairs are discussed with the Customer. In the event the Customer consents to the additional repairs, PANTROPIC shall have the right to
proceed with the repair of the same without further communication with the Customer and any and all additional repairs will be charged to the
Customer at current time and material prices.
d. Authority of Customer Personnel: Unless Customer notifies PANTROPIC in writing, any Customer personnel communicating with PANTROPIC shall
have the full authority to authorize repairs. All instructions to PANTROPIC by Customer regarding authority of Customer’s personnel to bind
(authorize repairs) Customer shall be in writing (via e‐mail, courier, or U.S. Mail).
e. Purchase Order: In the event that a purchase order number is required by Customer, Customer shall provide such purchase order number within 10
business days of receiving a Proforma Invoice from PANTROPIC. If Customer fails to provide such purchase order number within such time period
(10 business days of Proforma Invoice), PANTROPIC shall have the right to Invoice the Customer without a purchase order number, and Customer
thereby additionally forfeits any rights to dispute such Invoice.
2. Hold Harmless Agreement for Customer Participation in Service Work: In the event Customer or Customers’ personnel assists PANTROPIC personnel
in performing service work, Customer agrees to hold harmless and fully indemnify PANTROPIC for injuries or damages to anyone arising out of
Customer assisting PANTROPIC personnel in servicing or repairing Customer’s equipment.
3. Corporate Discount: No additional corporate discounts may be applied to the above estimated price.
4. Warranty: PANTROPIC warrants the work performed to be free from defects in material and workmanship for a period of ninety days. PANTROPIC’s
obligation under this warranty shall be limited to the repair or replacement at PANTROPIC’s premises of those new parts previously installed or labor
previously performed demonstrated to be defective. SUCH REMEDY SHALL CONSTITUTE CUSTOMER’S SOLE AND EXCLUSIVE REMEDY AND
CUSTOMER HEREBY AGREES THAT NO OTHER REMEDY (INCLUDING, BUT NOT LIMITED TO CLAIMS FOR INCIDENTAL, CONSEQUENTIAL OR SPECIAL
DAMAGES, OR ANY CAUSE, LOSS, ACTION, CLAIM OR DAMAGE, INCLUDING LOSS OF TIME, WHATSOEVER, OR INJURY TO PERSON OR PROPERTY OR
ANY OTHER CONSEQUENTIAL DAMAGE OR INCIDENTAL OR ECONOMIC LOSS) SHALL BE AVAILABLE TO CUSTOMER. THIS WARRANTY IS EXPRESSELY
IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MECHANTIBILITY OR FITNESS FOR A PARTICULAR
PURPOSE. SUBSTANDARD REPAIR WORK MAY BE PROVIDED UPON REQUEST OF CUSTOMER AND ACCORDING TO CUSTOMER’S INSTRUCTIONS BUT
SUCH WORK WILL CARRY ABSOLUTELY NO WARRANTY WHATSOEVER. CUSTOMER FURTHER ACKNOWLEDGES AND AGREES THAT NO VERBAL
CONTRACTS, AGREEMENTS OR WARRANTIES OTHER THAT WHAT IS SET FORTH HEREIN HAVE BEEN RECEIVED OR GIVEN.
5. Cores: Customer assumes liability for Lost or Damaged Cores. All Core charges shall be the responsibility of the Customer. PANTROPIC assumes
ownership of all take off items removed from Machine(s) not reinstalled during the repair process.
6. Price Adjustments: This proposal is based on current parts and labor pricing. Customer shall assume the price increases incurred.
7. Miscellaneous: This proposal is prepared with the most current information available to PANTROPIC.
a. The following charges are not included unless stated in this proposal: (State, local, indigent care, Environmental, taxes, freight, etc.) All prices are
subject to all federal, state, local sales, use, excise and other taxes on the production, sale, use, or shipment of the goods sold, now or subsequently
becoming effective, and if not included in the invoice for the goods, that amount may be invoiced later.
b. This is the entire agreement between the parties and may not be modified or amended except by a written document signed by the party against
whom enforcement is sought.
8. Risk of Loss: All risk of loss and damage not covered by insurance (including any deductibles) shall be borne solely by owner of equipment.
9. Severability: Any provisions herein found to be prohibited by law shall be immediately ineffective to the extent of such prohibition without
invalidating the rest of this agreement.
10. Statutory lien: Customer hereby waives its rights to possession under Fla. Stat. 713.74, and agrees that PANTROPIC is entitled to a possessory lien in
connection with the equipment identified herein until it is paid in full for any and all parts, labor, and/or services.
11. Choice of law, forum and expenses: Customer shall pay PANTROPIC for reasonable costs, fees and expenses (including attorney's fees and court costs
incurred through appellate levels and any post judgment expenses and interest incurred), incurred by PANTROPIC in the event of a controversy
regarding this transaction, or in collecting monies due or to become due or incurred in replevying the equipment as a result of Customer ordering
equipment and property from PANTROPIC or as a result of a breach by Customer of any of its obligations hereunder. In the event litigation arises, the
right of trial by jury is waived by both parties and Customer agrees that the suit may be brought only in Miami‐Dade or Broward County. These terms
and conditions shall be governed and construed in accordance with the laws of the State of Florida.
Page 25
Inspection Number 18635295 Customer Phone (561) 243-2084
Serial Number ZAP00380 Work Order SC139468
Make CATERPILLAR Completed On 8/16/2024 3:43:05 PM
Model 3516 Inspector Ernesto Jaime
Equipment Family FAMILY-ALL PDF Generated On 8/19/2024
SMU 925 Hours Location 3612 S Ocean Blvd,
Highland Beach, FL
Coordinates 6.78705358505249, 26.4105705917575, -
80.0655369814508
Technician
Pantropic Pow er Generator Winding Insulation T est
Dealer Process 14 0 14 1
General Info & Comments
General info/Comments ACTION
Comments: Performed PM3 megger test.
The unit did not pass the insulation test due to the poor condition of all the generator components. Main rotor,
main extator, exiter rotor and extator, PMG stator and rectifier. It is recommended to take action as soon as
possible since these damages can be solved before the generator is completely damaged and becomes
more expensive. The conditions of the winding coils are terrible since the salt has oxidized all the coils and
cables.
Space Heater doesn't work recommend installing new ones.
Breaker contacts are disconnected recommended troubleshooting.
Serial Number : ZAP00380Severity Report Page 1 of 20Page 26
Serial Number : ZAP00380Severity Report Page 2 of 20Page 27
Red - Preparation for Insulation Testing
1.4 Visually inspect the generator for moisture. If moisture exists, DO NOT
perform this insulation test. Dry the unit first. Refer to Special Instructions,
SEHS9124, "Cleaning and Drying of Electric Set Generators."
FAIL
Comments: Unit has a lot of rust and humidity.
Serial Number : ZAP00380Severity Report Page 3 of 20Page 28
1.9 Electrically disconnect the rotating diodes and varistor from the three exciter
rotor AC input leads and two main rotor DC output leads.
NOT COMPLETED
Comments: The exciter screws are in very poor condition, which does not allow them to be removed to
complete the test and check the diodes and the exciter rotor.
Recommend installing new cables and rectifier.
Serial Number : ZAP00380Severity Report Page 4 of 20Page 29
Red - Main Stator Winding Insulation Test
2.4 Set the voltage of the insulation tester according to the rated voltage of the
generator. Refer to the rating chart.
NOT COMPLETED
Comments: No pass
Serial Number : ZAP00380Severity Report Page 5 of 20Page 30
2.5 Use the 30/60 Time Resistance Method. FAIL
Comments: Unit in bad condition.
Serial Number : ZAP00380Severity Report Page 6 of 20Page 31
2.6 If the above procedure failed, disconnect all main stator neutral winding
cables from T0 and individually test T1, T2 and T3 to ground. *Note* It is only
necessary to proceed to the following steps if the 30/60 time resistance method
from T0 to ground failed.
NO
Comments: Fail
2.7 PHASE (T1) TO GROUND FAIL
Comments: Fail
2.5.1 Record temperature in Fahrenheit. 89 ºF
2.5.2 Apply voltage. 500 VDC
2.5.3 Observe the readings at 30 seconds. Record the reading at 60
seconds. This reading must be corrected for temperature in Fahrenheit.
0000 megaohms
2.5.4 Remove voltage and discharge the capacitance of the tester leads and
generator windings. This can be accomplished by turning the insulation
tester off and maintaining connection between T0 and ground.
500 Volts
Serial Number : ZAP00380Severity Report Page 7 of 20Page 32
2.8 PHASE (T2) TO GROUND FAIL
Comments: Fail
2.9 PHASE (T3) TO GROUND FAIL
2.7.1 Resistance reading 0 megaohms
2.8.1 Resistance reading 0 megaohms
Serial Number : ZAP00380Severity Report Page 8 of 20Page 33
Red - Exciter Stator and PMG Stator Winding Insulation Test
3.2 Connect the insulation tester's RED lead to the two EXCITER STATOR FIELD
leads and conduct the 30/60 time resistance method test.
FAIL
Comments: Fail
2.9.1 Resistance reading
Serial Number : ZAP00380Severity Report Page 9 of 20Page 34
3.3 Connect the insulation tester's RED lead to the two PMG STATOR
ARMATURE leads and conduct the 30/60 time resistance method test.
FAIL
Comments: PMG Stator in bad condition recommend replacing.
3.2.1 Resistance reading 0.02 megaohms
Serial Number : ZAP00380Severity Report Page 10 of 20Page 35
Red - Main Rotor and Exciter Rotor Winding Insulation Test
4.2 Connect the insulation tester's RED lead to the three EXCITER ROTOR
ARMATURE leads and conduct the 30/60 time resistance method test.
FAIL
Comments: Exiter rotor armature cable and bolts are in bad condition recommend replacing asap.
3.3.1 Resistance reading 1.29 megaohms
Serial Number : ZAP00380Severity Report Page 11 of 20Page 36
4.3 Connect the insulation tester's RED lead to the two MAIN ROTOR FIELD
leads and conduct the 30/60 time resistance method test.
FAIL
Comments: Fail
4.2.1 Resistance reading 0 megaohms
Serial Number : ZAP00380Severity Report Page 12 of 20Page 37
Red - Evaluate the Readings, Reconnect all Connections and Place the Generator Back in Service
5.1 The actual value of the resistance may vary greatly between generators. For
this reason, the insulation's condition must be evaluated. Base this evaluation
on the comparison between the 60 second resistance readings and the readings
that were taken on previous dates. These two readings must be taken under
similar conditions. If a 60 second resistance reading has a 50% reduction from
previous reading, the insulation may have absorbed too much moisture.
FAIL
Comments: Generator in very bad condition. None of the components passed the insulation test. recommend
dip & bake and cleaning ASAP. It is not recommended to keep this unit in servicing to avoid damage and
higher repair cost.
Green - Preparation for Insulation Testing
1.1 WARNING - Personal injury can result from electrocution. The Megohmmeter
is applying a high voltage to the circuit. To avoid electrocution, do not touch the
instrument leads w/out first discharging them. When finished testing also
discharge the generator windings.
AGREE
Comments: Ok
1.2 Inspect the installation and verify the serial number of the equipment to be
tested matches the one on the work order. Ensure the unit is stopped and that
the generator breaker is open.
COMPLETED
Comments: Done
4.3.1 Resistance reading 0.08 megaohms
Serial Number : ZAP00380Severity Report Page 13 of 20Page 38
1.3 Perform Lock-out/Tag-out procedure to isolate all sources of power and take
the generator out of service.
COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 14 of 20Page 39
1.5 Discharge the capacitance of the windings and verify there is no voltage
present.
COMPLETED
Comments: Done
1.6 Isolate the control panel by disconnecting the voltage sensing leads and/or
line fuses.
COMPLETED
Comments: Done
1.7 Isolate the Automatic Voltage Regulator (AVR) by disconnecting the power,
voltage sensing, PMG input and exciter output leads.
COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 15 of 20Page 40
Green - Main Stator Winding Insulation Test
2.1 Disconnect "T0" from ground. COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 16 of 20Page 41
2.2 Connect the insulation tester's BLACK lead to ground. COMPLETED
Comments: Done
2.3 Connect the insulation tester's RED lead to "T0". COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 17 of 20Page 42
Green - Exciter Stator and PMG Stator Winding Insulation Test
3.1 Connect the insulation tester's BLACK lead to ground. COMPLETED
Comments: Done
Green - Main Rotor and Exciter Rotor Winding Insulation Test
4.1 Connect the insulation tester's BLACK lead to the rotor shaft. COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 18 of 20Page 43
Green - Evaluate the Readings, Reconnect all Connections and Place the Generator Back in Service
5.2 Switch the insulation tester to the "OFF" position. This will discharge the
insulation tester's leads.
COMPLETED
Comments: Done
5.3 Reconnect all connections. COMPLETED
Comments: Done
5.4 Place the generator back in service. COMPLETED
Comments: Done
Serial Number : ZAP00380Severity Report Page 19 of 20Page 44
Grey - Preparation for Insulation Testing
1.8 Isolate the load share module by disconnecting the PT voltage sensing
leads.
NOT REQUIRED
Comments: N/A
Serial Number : ZAP00380Severity Report Page 20 of 20Page 45
File Attachments for Item:
B. Resolution No. 2024-022
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
terminating the Town's 401(A) Defined Contribution Plan.
Page 46
RESOLUTION NO. 2024-022
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, TERMINATING THE TOWN’S 401(A)
DEFINED CONTRIBUTION PLAN; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Town of Highland Beach, hereinafter referred to as the "Plan Sponsor,"
established the Town of Highland Beach 401(a) Plan – 108777, (the "Plan") for the benefit of
its eligible employees; and
WHEREAS, the Plan Sponsor has determined that it is in the best interest of the Plan
Sponsor and its employees to terminate the Plan, as another retirement plan option is in
currently in place; and
WHEREAS, the Town Commission determines that the adoption of this Resolution is in
the best interests of the Town and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF
THE TOWN OF HIGHLAND BEACH, FLORIDA, THAT:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Town Commission hereby terminates the Town of Highland Beach
401(a) Plan – 108777 effective September 3, 2024.
Section 3. The Town Commission hereby authorizes and directs Mission Square,
or such other person designated by the Town of Highland Beach, to take all actions necessary
or appropriate to effectuate the termination of the Plan, including but not limited to:
A. Notifying plan participants and beneficiaries of the Plan termination in accordance
with applicable laws and regulations;
B. Distributing plan assets to participants and beneficiaries in accordance with the Plan
document and applicable laws and regulations;
C. Filing all necessary documents with the appropriate governmental agencies,
including the Internal Revenue Service (IRS) and the Department of Labor (DOL),
to effectuate the termination of the Plan; and
D. Taking any other actions necessary or appropriate to wind up the affairs of the Plan.
Section 4. The Town Commission hereby ratifies, approves, and confirms all
actions taken by Mission Square, or such other person authorized by the Town, in connection
with the termination of the Plan and authorizes and directs the appropriate officers of the Town
Page 47
Resolution No. 2024-022
2
of Highland Beach to execute and deliver any documents and take any other actions necessary
or appropriate to carry out the purposes of this Resolution.
Section 5. That this Resolution shall be in full force and effect immediately upon
passage and adoption.
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida,
this 3rd day of SEPTEMBER 2024.
ATTEST: Natasha Moore, Mayor
REVIEWED FOR LEGAL
SUFFICIENCY
Lanelda Gaskins, MMC
Town Clerk
Leonard G. Rubin, Town Attorney
Town of Highland Beach
VOTES: YES NO
Mayor Natasha Moore
Vice Mayor David Stern
Commissioner Evalyn David
Commissioner Donald Peters
Commissioner Judith M. Goldberg
Page 48
File Attachments for Item:
C. Resolution 2024-023
A Resolution of the Town Commission of the Town of Highland Beach, Florida providing
for Annual Training for members of town boards; and providing for an effective date.
Page 49
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission
MEETING DATE 09/03/2024
SUBMITTED BY: Leonard G. Rubin, Town Attorney
SUBJECT: Resolution 2024-023 (Annual Training of Board Members)
SUMMARY:
At its August 6, 2024 meeting, the Town Commission requested that this office prepare a
Resolution providing for annual training for members of Town Boards. The attached
Resolution requires for training by the Town Attorney’s Office, on at least an annual basis,
for members of the Natural Resources Preservation Advisory Board, the Financial Advisory
Board, the Planning Board, the Board of Adjustment and Appeals, and the Code
Enforcement Board (the Code Board was included notwithstanding the fact that training was
addressed in the prior Resolution governing code enforcement procedures).
The members of each Board shall receive training on: the Government in the Sunshine Law;
Public Records Law; the basic principles of the state and county Code of Ethics; the
applicable Board’s purpose, duties, and powers; and basic parliamentary procedures. The
Boards with quasi-judicial authority, i.e., the Planning Board, the Board of Adjustment and
Appeals, and the Code Enforcement Board, shall also receive training on: the burden of
proof and the rules governing quasi-judicial hearings; each member’s role as an impartial
decision-maker, and the required disclosure of ex parte communications.
FISCAL IMPACT:
Cost of developing training materials and attending advisory Board meetings (this office
already attends meetings for quasi-judicial boards)
ATTACHMENTS:
Resolution 2024-023
RECOMMENDATION:
Town Commission consideration and approval of Resolution 2024-023
Page 50
TOWN OF HIGHLAND BEACH
RESOLUTION NO. 2024-023
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, PROVIDING FOR ANNUAL TRAINING
FOR MEMBERS OF TOWN BOARDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Town Commission appoints residents to serve on various Town Boards
to provide advice and recommendations to the Town Commission on government operations and
to perform certain quasi-judicial roles in Town government; and
WHEREAS, the Town Commission values the role of these Boards and wishes to ensure
that each person appointed to a Town Board has the resources and knowledge to perform the
functions of the Board and fully understands the laws and procedures governing their operation;
and
WHEREAS, the Town Commission wishes to formalize annual training procedures for
each Board and determines that the adoption of this Resolution is in the best interests of the Town
and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE
TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Town Commission hereby directs the Town Attorney’s Office to
provide training, on at least an annual basis, to the members of the following Town Boards:
Natural Resources Preservation Advisory Board, Financial Advisory Board, the Planning Board,
the Board of Adjustment and Appeals, and the Code Enforcement Board.
Section 3. The training provided for the members of each Board shall, at a minimum,
consist of an overview of the following:
A. The Government in the Sunshine Law, including legal requirements, practical
applications, and penalties for violations;
B. Florida Public Records Law;
C. Basic principles of the State of Florida and Palm Beach County Code of Ethics;
C. The Board’s purpose, powers, and duties; and
Page 51
Resolution No. 2024-023
2
D. Basic parliamentary procedure.
Section 4. In addition to the training set forth in Section 3 above, the training for
members of Boards with quasi-judicial powers, namely, the Planning Board, the Board of
Adjustment and Appeals, and the Code Enforcement Board, shall also include a discussion of the
applicable legal principles and standards to quasi-judicial proceedings, including but not limited
to:
A. The burden of proof and the rules governing the conduct of quasi-judicial hearings,
including evidentiary rules;
B. Each Board member’s role as an impartial decision-maker; and
C. The required disclosure of ex parte communications.
Section 5. This Resolution shall be effective immediately upon adoption.
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach,
Florida, this ____ day of _____________, 2024.
ATTEST: Natasha Moore, Mayor
REVIEWED FOR LEGAL
SUFFICIENCY:
Lanelda Gaskins, MMC
Town Clerk
Leonard G. Rubin, Town Attorney
VOTES: YES NO
Mayor Natasha Moore
Vice Mayor David Stern
Commissioner Evalyn David
Commissioner Donald Peters
Commissioner Judith Goldberg
Page 52