2024.05.21_TC_Agenda_Regular1
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING
AGENDA
Tuesday, May 21, 2024 AT 1:30 PM
TOWN HALL COMMISSION CHAMBERS, 3614 S. OCEAN
BLVD., HIGHLAND BEACH, FL
Town Commission
Natasha Moore Mayor
David Stern Vice Mayor
Evalyn David Commissioner
Donald Peters Commissioner
Judith M. Goldberg Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Leonard G. Rubin Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. PRESENTATIONS / PROCLAMATIONS
A. Resolution No. 2024-013
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
ratifying the selection, appointments, and term of office of members of the
Financial Advisory Board; and providing for an effective date.
B. Recognizing and Commending Town Manager Marshall Labadie
6. PUBLIC COMMENTS
Public Comments will be limited to five (5) minutes per speaker.
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Town Commission Meeting Agenda May 21, 2024
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7. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker
per item after Commission initial discussion.)
A. None.
8. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Approval of Meeting Minutes
March 26, 2024 Town Commission Special Meeting Minutes
B. Approve and authorize the renewal of the permit Class V Injection Well System.
C. Approve and authorize the Mayor to execute contracts with the top five (5)
ranked firms for Request for Qualification (RFQ) NO. 24-001 for Continuing
Professional Engineering, Architectural, Surveying and Mapping Consulting
Services (CCNA).
Baxter & Woodman, Inc.
Hazen and Sawyer
Colliers Engineering & Design
Craig A. Smith & Associates
Caulfield & Wheeler Inc.
9. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Final Fire Rescue Implementation Update
B. Florida Department of Transportation (FDOT) RRR Project Update
C. Resolution No. 2024-008
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
dedicating the Highland Beach Fire Rescue Department, Station No. 120 in honor
of Former Mayor Douglas Hillman; and providing for an effective date.
10. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Approve and authorize Town Staff to proceed with a purchase order for the
rehabilitation and media replacement for two (2) scrubbers and one (1)
degasifiers at Water Treatment Plant in accordance with the Town Standard
Procurement.
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Town Commission Meeting Agenda May 21, 2024
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11. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
12. TOWN ATTORNEY’S REPORT
13. TOWN MANAGER’S REPORT
14. ANNOUNCEMENTS
Board Vacancies
Meetings and Events
May 27, 2024 Town Hall Closed in Observance of Memorial Day
June 04, 2024 1:30 P.M. Town Commission Meeting
June 11, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
June 14, 2024 9:30 A.M. Planning Board Regular Meeting
Board Action Report
None.
15. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission
with respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record including testimony and evidence upon which the appeal is to be based. (State Law requires
the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own
cost, to arrange for the transcript.) The Town neither provides nor prepares such record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to
attend or participate in this meeting should contact Town Hall 561-278-4548 within a reasonable time
prior to this meeting in order to request such assistance.
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File Attachments for Item:
A. Resolution No. 2024-013
A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying the selection,
appointments, and term of office of members of the Financial Advisory Board; and providing for an
effective date.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Commission Meeting
MEETING DATE May 21, 2024
SUBMITTED BY: Jaclyn DeHart, Deputy Town Clerk
THROUGH Lanelda Gaskins, Town Clerk
SUBJECT: Resolution No. 2024-013
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Financial Advisory Board; and providing for an effective
date.
SUMMARY:
Consideration of Resolution No. 2024-013 ratifying the selection, appointments, and term of
office of a member of the Financial Advisory Board (FAB); and providing for an effective date.
On April 30, 2024, one (1) Board Members term ended which created one (1) vacancy for a
three year term ending on April 30, 2027.
The Town Clerk’s Office received one (1) board application for Town Commission
consideration. The applicant’s name are as follows:
Margarita Chappelear (Casa Del Lago)
As set forth in Sec. 2-99, in the Town' s code, terms for all boards shall be three (3) years and
no board member may serve more than two (2) consecutive terms on the same board without
first taking a one-year hiatus from the board. Appointments for partial terms shall not count
toward the two-term limit. Additionally, in accordance with Resolution 19-029, the Human
Resources Division reported preliminary background checks on all applicants to the Town
Clerk’s Office. The background check results disclosed there were no objectionable findings.
In addition, there were no code violations.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Margarita Chappelear application and vetting form.
Resolution No. 2024-013
RECOMMENDATION:
With the Commission’s consideration, Staff recommends the adoption of Resolution No. 2024-
013 for one applicant to serve a term as outlined in the resolution.
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RESOLUTION NO. 2024-013
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, RATIFYING THE SELECTION,
APPOINTMENTS AND TERM OF OFFICE OF MEMBERS OF THE
FINANCIAL ADVISORY BOARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 2, Article V, Division 4, Sec. 2-155 of the Town’s Code of
Ordinances establishes the Financial Advisory Board and governs the membership, qualification,
function, and rules of the Financial Advisory Board; and
WHEREAS, these provisions of the Code establish the selection, appointment, and terms
of office of members of the Financial Advisory Board; and
WHEREAS, on April 30, 2024, one (1) Board Members term ended, thereby opening one
(1) vacancy on the Board; and
WHEREAS, the Town Clerk’s Office received one (1) applications for consideration; and
WHEREAS, pursuant to Sec. 2-99(1)(a) of the Town’s Code of Ordinances, the
chairperson of each board shall interview applicants for the board and provide a recommendation
to the Town Commission; and
WHEREAS, the Chairperson of the Financial Advisory Board interviewed the applicants
and recommends that the Town Commission appoint one applicant to the Board; and
WHEREAS, Town residents interested in serving on or continuing to serve on the
Financial Advisory Board have submitted a board application for the Town Commission’s
consideration.
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Resolution No. 2024-013
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NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF
THE TOWN OF HIGHLAND BEACH, FLORIDA, THAT:
Section 1. The foregoing “WHEREAS” clauses are true and correct and hereby ratified
and confirmed by the Town Commission.
Section 2. Consistent with the Town’s Code of Ordinances, one (1) member has been
selected by the Town Commission to serve on the Financial Advisory Board for a three year term
ending April 30, 2027, as follows:
Board Member Margarita Chappelear
Section 3. This Resolution shall become effective upon adoption.
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this
21st day of May 2024.
ATTEST: Natasha Moore, Mayor
REVIEWED FOR LEGAL
SUFFICIENCY
Lanelda Gaskins, MMC
Town Clerk
Glen Torcivia, Town Attorney
Town of Highland Beach
VOTES: YES NO
Mayor Natasha Moore
Vice Mayor David Stern
Commissioner Evalyn David
Commissioner Donald Peters
Commissioner Judith M. Goldberg
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File Attachments for Item:
B. Recognizing and Commending Town Manager Marshall Labadie
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RECOGNIZING AND COMMENDING
TOWN MANAGER MARSHALL LABADIE
WHEREAS, The members of the Town of Highland Beach gather today to commemorate the significant
milestone of the implementation of the Town’s First Fire Rescue Department and
WHEREAS, In 2021, the Town Commission authorized a comprehensive study of Fire Rescue services
for the Town and determine the feasibility of creating its own Fire Rescue Department; and
WHEREAS, A referendum was passed with the Town residents voting overwhelmingly to start their own
Fire Rescue Department; and
WHEREAS, The Town Manager Marshall Labadie was charged with the responsibility of all aspects of
creating a Fire Rescue Department for the Town, which involved the decision making for;
research and development of costs, securing funds, identifying Fire Rescue service
requirements and expectations, seeking out and obtaining county and state certifications and
requirements, selecting a Fire Chief and Command Staff personnel, navigating Mutual Aid
obligations, and building a Firehouse; and
WHEREAS, In April of 2024, the new Highland Beach Fire House was built and finished on schedule and
under budget; and
WHEREAS, On May 1, 2024, the Highland Beach Fire Rescue started providing fire rescue services to
the Town residents; and
WHEREAS, The Town of Highland Beach Florida recognizes the exceptional work of the Town Manager
Marshall Labadie, whose leadership, perseverance, oversight, and management were
responsible for the successful creation of our own Highland Beach Fire Rescue Department.
NOW, THEREFORE, I NATASHA MOORE, MAYOR of the Town of Highland Beach, Florida, on behalf
of Town Commission, do hereby recognizes:
Marshall Labadie
for his tenacity and unwavering commitment to the Town Highland Beach community.
IN WITNESS WHEREFORE, I have hereunto set my hand and caused the official seal of the Town of
Highland Beach, Florida to be affixed this 21st day of May 2024.
NATASHA MOORE
MAYOR
The Town of Highland Beach, Florida
Proclamation
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File Attachments for Item:
A. Approval of Meeting Minutes
March 26, 2024 Town Commission Special Meeting Minutes
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TOWN OF HIGHLAND BEACH
TOWN TOWN COMMISSION SPECIAL
MEETING / SWEARING IN CEREMONY
MINUTES
LIBRARY COMMUNITY ROOM, 3618 S. OCEAN
BLVD., HIGHLAND BEACH, FL
Date: March 26, 2024
Time: 1:30 PM
1. CALL TO ORDER
Mayor Moore called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner Judith Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
Town Manager Marshall Labadie
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
Mayor Moore made the proposed changes to Section 6:
Moved Item 6.B., Resolution No. 2024-006 as the first item followed by Item 6.A.,
Resolution No. 2024-004 as the second item, and renamed Section 6 as Resolutions.
MOTION: David/Goldberg - Moved to approve the agenda as amended, which
passed unanimously 6 to 0.
5. PUBLIC COMMENTS
Mr. Ronald Reame provided comments.
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Town Commission Special Meeting / Swearing In Ceremony Minutes
Date: March 26, 2024 Page 2 of 4
6. RESOLUTIONS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Resolution No. 2024-006 (Formally Item 6.B.)
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, for assistance 2024 under the Florida Inland Navigation District –
Waterways Assistance Program and providing for an effective date.
Mayor Moore read the title of Resolution No. 2024-006.
Chief of Police Craig Hartmann presented this item followed by Town
Commission discussions concerning the Florida Inland Navigation District –
Waterways Assistance program for a 50% matching grant to fund phase one
(design) of a town-owned dock on town property behind the library for the police
and fire-rescue departments.
Town Manager Labadie will add the boat dock project to the Strategic Priorities
list.
MOTION: David/Goldberg - Moved to adopt Resolution No. 2024-006. Upon
roll call: Commissioner David (Yes), Commissioner Goldberg (Yes),
Commissioner Peters (Yes), Vice Mayor Stern (Yes), and Mayor
Moore (Yes). The motion passed unanimously on a 5 to 0 vote.
B. Resolution No. 2024-004 (Formally Item 6.A.)
A Resolution of the of the Town Commission of the Town of Highland
Beach, Florida, declaring each unopposed candidate elected to office and
providing for an effective date.
Mayor Moore read the title of Resolution No. 2024-004.
MOTION: David/Peters - Moved to adopt Resolution No. 2024-004. Upon roll
call: Commissioner David (Yes), Commissioner Peters (Yes),
Commissioner Goldberg (Yes), Vice Mayor Stern (Yes), and Mayor
Moore (Yes). The motion passed unanimously on a 5 to 0 vote.
7. SWEARING IN OF ELECTED OFFICIALS
Town Clerk Gaskins administered the Oath of Office and swore in the elected officials
as follows:
Natasha Moore - Office of Mayor-Commissioner
David Stern - Office of Vice Mayor-Commissioner
Judith Goldberg - Office of Commissioner
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Town Commission Special Meeting / Swearing In Ceremony Minutes
Date: March 26, 2024 Page 3 of 4
8. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Fire Rescue Implementation Update
Town Manager Labadie provided an update on the temporary certificate of
occupancy, fire rescue personnel, final construction punch list, May 1st Fire
Rescue Department go live, signage, and painting Town Hall.
Assistant Fire Chief Matthew Welhaf also provided an update on fire rescue as it
relates to personnel, landscaping, planning of the April 19 Fire Rescue Opening
ceremony and the pre-fire plans.
It was suggested to add “electric bikes” as a point of discussion to the Strategic
Priorities Plan.
Mayor Moore opened public comments.
Mr. Jack Halpern provided comments.
Mr. Ron Reame provided comments.
B. Continued discussion of Milani Park.
Mayor Moore provided an update on her meetings with most of the County
Commissioners, and she has to meet with one more County Commissioner. The
Board of County Commissioners of Palm Beach County meeting agendas are
being monitored. The town is following the consultants suggested course of
action. In addition, Town Manager Labadie will contact each Town Commissioner
to provide them with secondary background information . An appraiser has been
ordered on the property.
9. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg thanked her colleague and everyone for their
support.
Commissioner Donald Peters also thanked everyone.
Commissioner Evalyn David commented that the Town Commission worked well
together. She thanked her colleague and the voters.
Vice Mayor David Stern thanked everyone and the voters.
Mayor Natasha Moore thanked the voters and everyone for their participation. She
thanked Town staff. Congratulations to Vice Mayor Stern and Commissioner
Goldberg.
10. TOWN ATTORNEY’S REPORT
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Town Commission Special Meeting / Swearing In Ceremony Minutes
Date: March 26, 2024 Page 4 of 4
11. TOWN MANAGER’S REPORT
Town Manager Labadie thanked and congratulated the Town Commission.
12. ANNOUNCEMENTS
April 02, 2024 1:30 P.M. Town Commission Meeting
13. ADJOURNMENT
The meeting was adjourned at 2:28 P.M.
APPROVED: May 21, 2024, Town Commission Meeting.
ATTEST: Natasha Moore, Mayor
Transcribed by
Lanelda Gaskins
05/21/2024
Lanelda Gaskins, MMC
Town Clerk
Date
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the events of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town’s Media Archives & Minutes
webpage: https://highlandbeach-fl.municodemeetings.com/.
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File Attachments for Item:
B. Approve and authorize the renewal of the permit Class V Injection Well System.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE May 21, 2024
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Approve Injection Well System Permit Renewal Cost
SUMMARY:
We are seeking approval for the renewal of our permit Class V Injection Well System. Our
permit (FDEP UIC Permit No. 0183706-007-008-UO/50) is set to expire on 9/12/2024. The
permit renewal process happens every five years. Hazen and Sawyer will be the engineers
managing the permit renewal process.
An injection well is used for the disposal of the brine or concentrate that is a byproduct of the
RO process. Reverse Osmosis is a water purification process that uses a partially permeable
membrane to remove ions, unwanted molecules, and larger particles from drinking water.
However, this process produces concentrated brine waste, which needs to be disposed of
properly. This is often done through injection wells, where the brine is injected deep into the
ground, typically into a saline aquifer, to prevent contamination of fresh water sources.
If you have any questions on the Injection Well Permit or process, please feel free to call me.
FISCAL IMPACT:
$57,300; Professional Fees 401-533.000-531.000
ATTACHMENTS:
P.O. No. 24-0924
RECOMMENDATION:
Commission approval.
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Town of Highland Beach
24-0924
DATE P.O. No.
PURCHASE ORDER
DAVID RICHARDSPUBLIC WORKS/WATER/WASTEWATER
ACCOUNTREQUESTORDEPARTMENT
PH: (561) 278-4548
HIGHLAND BEACH, FL 33487
3614 SOUTH OCEAN BLVD.
ATTN: ACCOUNTS PAYABLE
TOWN OF HIGHLAND BEACH
BILL TO:
DRICHARDS@HIGHLANDBEACH.US
FX:
PH: (561) 243-2084
HIGHLAND BEACH, FL 33487
3616 SOUTH OCEAN BLVD
DAVID RICHARDS
WATER TREATMENT PLANT
SHIP TO:
FX:
PH:
HICKSVILLE, NY 11801
77 NEWBRIDGE RD.
HAZEN AND SAWYER, D.P.C.
VENDOR: 01520
SUPPLIER:
AMOUNTUNIT PRICEACCOUNTDESCRIPTION/TASKUNITQTY
57,300.00 57,300.00 401-533.000-531.000INJECTION WELL SYSTEM PERMIT RENEWALEACH1.00
$57,300.00 TOTAL:
COMMENTS / SPECIAL INSTRUCTIONS:
AUTHORIZED SIGNATURE
CLASS V INJECTION WELL SYSTEM PERMIT RENEWAL PROCESS. (SIW-1, SIW
-2, SMW-1 AND DMW-2) FDEP UIC PERMIT NO. 0183706-007-008-UO/50.
CURRENT PERMIT SET TO EXPIRE ON 9/12/2024.
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File Attachments for Item:
C. Approve and authorize the Mayor to execute contracts with the top five (5) ranked
firms for Request for Qualification (RFQ) NO. 24-001 for Continuing Professional
Engineering, Architectural, Surveying and Mapping Consulting Services (CCNA).
Baxter & Woodman, Inc.Hazen and SawyerColliers Engineering & DesignCraig A.
Smith & AssociatesCaulfield & Wheeler Inc.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE 5/21/2024
SUBMITTED BY: Skender Coma, Management Analyst
SUBJECT: EXECUTE AGREEMENTS WITH THE TOP FIVE (5) RANKED FIRMS
FOR RFQ NO. 24-001: CONTINUING PROFESSIONAL CONSULTING
SERVICES (CCNA)
SUMMARY:
On February 20th, 2024, the Town Commission authorized staff to initiate negotiations with the
top five (5) ranked firms from RFQ No. 24-001, which are as follows:
1. Baxter & Woodman, Inc.
2. Hazen and Sawyer
3. Colliers Engineering & Design
4. Craig A. Smith & Associates
5. Caulfield & Wheeler Inc.
All five agreements have been reviewed for legal sufficiency and submitted for execution.
FISCAL IMPACT:
N/A (Dependent on individual task orders)
ATTACHMENTS:
Agreements for each of the top five ranked firms.
RECOMMENDATION:
Execute all five agreements for Continuing Professional Consulting Services (CCNA).
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CONTRACT FOR CONTINUING PROFESSIONAL SERVICES (CCNA)
THIS CONTRACT (“Contract”) is entered into by and between the Town of Highland
Beach, Florida, a municipal corporation (“Town”) and Baxter & Woodman, Inc. (“Firm”) on
____ day of _________________, 2024.
RECITALS
WHEREAS, the Town issued RFQ No. 24-001 for Continuing Professional Engineering,
Architectural, Landscape Architectural, Surveying and Mapping Consulting Services (CCNA)
(“RFQ”) and has selected the Firm to perform the non-exclusive services; and,
WHEREAS, the Firm has agreed to the terms and conditions of the Contract and has
submitted a Fee Schedule which is attached hereto as Exhibit A and incorporated herein; and,
WHEREAS, the Town Commission has determined that it is in the best interests of Town to
enter into this Contract with the Firm.
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the
sufficiency of which is hereby acknowledged by the parties, the Town and the Firm agree as follows:
SECTION 1: INCORPORATION OF RECITALS. The foregoing Recitals are incorporated into
this Contract as true and correct statements.
SECTION 2: FIRM’S SERVICES.
a. Scope of Services. The Firm shall provide the services specifically set forth in the
RFQ and the Firm’s qualification statement (“Qualifications”). Both the RFQ issued by the Town and
the Qualifications are incorporated herein by reference as if set forth in full.
b. Task Orders. When the Town identifies a need for the Firm’s services, the Town will
request a proposal from the Firm to provide the services requested. The Firm’s proposal will be based
on the Fee Schedule agreed to by the Town and shall be submitted in a form approved by the Town.
If a subconsultant(s) is to be utilized for services under a task order, the Firm shall obtain a written
proposal from the subconsultant(s) and attach the same to the Firm’s proposal submitted to the Town.
Upon receipt of the Firm’s proposal, the Town shall decide in its sole discretion whether to award the
task order to the Firm. Depending on the lump sum, not to exceed amount of each proposed task
order, the task order may be awarded by the Town Manager (if within his purchasing authority) or
the Town Commission. If the task order is awarded to the Firm, the Firm shall commence the
identified services upon receipt of a Notice to Proceed from the Town or upon the Firm’s receipt of a
fully executed task order for the services.
SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP. No relationship of employer
or employee is created by this Contract, it being understood that the Firm will act hereunder as an
independent contractor and none of the Firm’s, officers, directors, employees, independent
contractors, representatives, or agents performing services for Firm pursuant to this Contract shall
have any claim under this Contract or otherwise against the Town for compensation of any kind under
this Contract. The relationship between the Town and Firm is that of independent contractors, and
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neither shall be considered a joint venturer, partner, employee, agent, representative or other
relationship of the other for any purpose expressly or by implication.
SECTION 4: TERM AND TERMINATION.
a. Term. The term of this Contract is for five (5) years. The parties may agree in
writing to renew this Contract for an additional three (3) one-year periods.
b. Termination without cause. In addition to other rights the Town may have at law
and pursuant to the Contract with respect to cancellation and termination of the Contract, the Town
may, in its sole discretion, terminate for the Town's convenience the performance of any services
under this Contract or the RFQ, in whole or in part, at any time upon written notice to the Firm.
The Town shall effectuate such Termination for Convenience by delivering to the Firm a Notice
of Termination for Convenience, specifying the applicable scope and effective date of termination,
which termination shall be deemed operative as of the effective date specified therein without any
further written notices from the Town required. Such Termination for Convenience shall not be
deemed a breach of the Contract, and may be issued by the Town with or without cause.
Upon receipt of such Notice of Termination for Convenience from the Town, and except as
otherwise directed by the Town, the Firm shall immediately proceed with the following
obligations, regardless of any delay in determining or adjusting any amounts due under this Article:
Stop the Work specified as terminated in the Notice of Termination for Convenience;
Immediately deliver to the Town all records, in their original/native electronic format (i.e.
CAD, Word, Excel, etc.), any and all other unfinished documents, and any and all
equipment or materials already installed or purchased.
Upon issuance of such Notice of Termination for Convenience, the Firm shall only be entitled to
payment for that work satisfactorily performed up until the date of its receipt of such Notice of
Termination for Convenience, but no later than the effective date specified therein. Payment for
the any work satisfactorily performed shall be determined by the Town in good faith, in accordance
with the percent completion of the audit.
c. Termination for cause. Either party may terminate this Contract at any time in the
event that the other party engages in any act or makes any omission constituting a material breach
of any term or condition of this Contract. The party electing to terminate this Contract shall
provide the other party with written notice specifying the nature of the breach. The party receiving
the notice shall then have ten (10) days from the date of the notice in which to remedy the breach.
If the breach is for non-payment, the breaching party shall have five (5) days from the date of the
notice to remedy the breach for non-payment. If such corrective action is not taken within the
required time, then this Contract shall terminate at the end of the required time with out further
notice or demand.
d. Effect of Termination. Termination of this Contract shall not affect any rights,
obligations, and liabilities of the parties arising out of transactions which occurred prior to
termination. Notwithstanding the foregoing, the parties acknowledge and agree that the Town is
a municipal corporation and political subdivision of the state of Florida, and as such, this Contract
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(and all Exhibits hereto) are subject to budgeting and appropriation by the Town of funds sufficient
to pay the costs associated herewith in any fiscal year of the Town. Notwithstanding anything in
this Contract to the contrary, in the event that no funds are appropriated or budgeted by the Town’s
governing board in any fiscal year to pay the costs associated with the Town’s obligations under
this Contract, or in the event the funds budgeted or appropriated are, or are estimated by the Town
to be, insufficient to pay the costs associated with the Town’s obligations hereunder in any fiscal
period, then the Town will notify Firm of such occurrence and either the Town or Firm may
terminate this Contract by notifying the other in writing, which notice shall specify a date of
termination no earlier than twenty-four (24) hours after giving of such notice. Termination in
accordance with the preceding sentence shall be without penalty or expense to the Town of any
kind whatsoever; however, Firm shall be paid for services rendered through and including the date
of termination.
SECTION 5: COMPENSATION.
a. The Town agrees to compensate the Firm for the services performed in accordance
with and not to exceed the hourly rates set forth in Exhibit A (Fee Schedule) and the budget for
each task order. The fee schedule shall be the basis for all fees proposed by the Firm and in any
approved task order. Said fee schedule shall remain in effect for the initial five (5) year term of
this Contract. Thereafter, the Firm may request reasonable increases in the hourly rates, and the
same will be negotiated by the parties in good faith. The Town shall not reimburse the Firm for
any additional costs incurred as a direct or indirect result of the Firm providing services to the
Town under this Contract and not set forth in Exhibit A. Further, the Town shall not be responsible
for the payment of any reimbursable, out-of-pocket expenses except as provided for in an approved
task order or amendment thereto. If reimbursable, out-of-pocket expenses are not listed in the Fee
Schedule, the hourly rates are deemed to be all inclusive of such costs and expenses. Prior to the
Town’s payment of any subconsultant costs, the Firm shall provide the Town with the
subconsultant’s proposal, and the Town shall approve, disapprove, or negotiate the proposal with
the Firm.
b. The Town agrees that it will use its best effort to pay the Firm within thirty (30)
calendar days from presentation of the Firm’s itemized report and invoice and approval of the
Town's representative. The Firm shall submit monthly invoices, which shall include a report of
work completed during the respective invoice period. The report shall be adequate in detail to
describe work progress (% complete for each task) and written summaries of work completed.
c. In accordance with Section 287.055, Florida Statutes, as amended from time to
time, professional services under the continuing services contract will be for projects that do not
exceed $4,000,000 in estimated construction costs or $500,000 in estimated professional services
for a study activity. Any changes to these statutory amounts shall automatically apply to this
Contract on the effective date of such changes.
SECTION 6: INDEMNIFICATION.
a. The Firm, its officers, employees and agents shall indemnify and hold harmless the
Town, including its officers, employees, and representatives from any and all liabilities, damages,
losses, and costs, including but not limited to, reasonable attorney's fees (at the trial and appellate
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levels), to the extent caused by the negligent action, omission, recklessness or intentionally
wrongful conduct of the Firm and/or other persons employed or utilized by the Firm in the
performance of the services under this Contract, including but not limited to subconsultants.
b. Nothing contained in this Contract shall be construed or interpreted as consent by
the City to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section
768.28, Florida Statutes, as amended from time to time. The provisions and limitations of Section
768.28, Florida Statutes, are deemed to apply to this Contract to claims or actions arising in tort
and/or contract.
SECTION 7: COMPLIANCE. Each of the parties agrees to perform its responsibilities under this
Contract in conformance with all laws, regulations and administrative instructions that relate to the parties’
performance of this Contract.
SECTION 8: PERSONNEL. The Firm represents that it has, or will secure at its own expense, all
necessary personnel required to perform the services under this Contract. Such personnel shall not
be employees of or have any contractual relationship with the Town. All of the services required
hereunder shall be performed by the Firm or under its supervision, and all personnel engaged in
performing the services shall be fully qualified and authorized or permitted under federal, state and
local law to perform such services.
SECTION 9: FEDERAL AND STATE TAX. The Town is exempt from payment of Florida State
Sales and Use Tax. The Firm is not authorized to use the Town’s Tax Exemption Number.
SECTION 10: INSURANCE. Prior to commencing any services, the Firm shall provide proof of
insurance coverage as required hereunder. Such insurance policy(s) shall be issued by the United
States Treasury or insurance carriers approved and authorized to do business in the State of Florida,
and who must have a rating of no less than “excellent” by A.M. Best or as mutually agreed upon by
the Town and the Firm. All such insurance policies may not be modified or terminated without the
express written authorization of the Town.
Type of Coverage Amount of Coverage
Professional liability/ $1,000,000 per occurrence
Errors and Omissions $3, 000,000 annual aggregate
Commercial general liability $1, 000,000 per occurrence
(Products/completed operations
Contractual, insurance broad form property,
Independent Auditor, personal injury) $2,000,000 annual aggregate
Excess liability $1,000,000
Automobile (owned, non-owned, & hired) $ 1,000,000 per occurrence
Worker’s Compensation $ statutory limits
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Including employer’s liability insurance $ 100,000 per occurrence
$ 500,000 annual aggregate
The commercial general liability and excess liability policies will name the Town as an additional
insured. Failure to comply with the foregoing requirements shall not relieve Firm of its liability
and obligations under this Contract.
SECTION 11: SUCCESSORS AND ASSIGNS. The Town and the Firm each binds itself and
its partners, successors, executors, administrators, and assigns to the other party of this Contract
and to the partners, successors, executors, administrators and assigns of such other party, in respect
to all covenants of this Contract. Except as agreed in writing by all parties, this Contract is not
assignable.
SECTION 12: LAW, VENUE, REMEDIES, AND ENFORCEMENT COSTS. This Contract
shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce
the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is
intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative
and shall be in addition to every other remedy given hereunder or now or hereafter existing at law
or in equity or by statute or otherwise. No single or partial exercise by any party of any right,
power, or remedy hereunder shall preclude any other or further exercise thereof. The Town shall
not be liable to the Firm for any special, incidental, or consequential damages of any kind whether
or not caused by the Town’s negligence even if the parties have been advised of the possibility of
such damages. If any legal action or other proceeding is brought for the enforcement of this
Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with
any provisions of the Contract, the parties agree that each party shall be responsible for its own
attorneys’ fees.
SECTION 13: WAIVER OF JURY TRIAL. TO ENCOURAGE PROMPT AND EQUITABLE
RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO
A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS CONTRACT.
SECTION 14: NONDISCRIMINATION. The Firm warrants and represents that all of its
employees are treated equally during employment without regard to race, color, religion, disability,
sex, age, national origin, ancestry, marital status, or sexual orientation.
SECTION 15: AUTHORITY TO PRACTICE. The Firm hereby represents and warrants that it
has and will continue to maintain all licenses and approvals required to conduct its business and
provide the services required under this Contract, and that it will at all times conduct its business
and provide the services under this Contract in a reputable manner. Proof of such licenses and
approvals shall be submitted to the Town upon request.
SECTION 16: TAXES; ACCESS AND AUDITS.
16.1 The Town is exempt from payment of Florida State Sales and Use Tax.
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16.2 The Firm shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the services for at least three (3) years after completion of
the Contract or as otherwise required by law. The Town shall have access to such books, records,
and documents as required in this section for the purpose of inspection or audit during normal
business hours and upon reasonable prior notice, at the Firm’s place of business. In no
circumstances will the Firm be required to disclose any confidential or proprietary information
regarding its products and service costs.
SECTION 17: PUBLIC ENTITY CRIMES. Firm acknowledges and agrees that a person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier or sub-contractor under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statues, for CATEGORY TWO for a period of 36 months following the date of being
placed on the convicted vendor list. The Firm will advise the Town immediately if it becomes
aware of any violation of this statute.
SECTION 18: NOTICE. All notices required in this Contract shall be sent by certified mail,
return receipt requested, or by nationally recognized overnight courier, and if sent to the Town
shall be sent to:
Town of Highland Beach
Attn: Town Manager
3614 South Ocean Boulevard
Highland Beach, FL 33487
and if sent to the Firm, shall be sent to:
Baxter & Woodman, Inc.
Attn: Rebecca Travis, Executive Vice President
1601 Forum Place, Suite 400
West Palm Beach, FL 33401
The foregoing names and addresses may be changed if such change is provided in writing to the
other party.
SECTION 19: ENTIRETY OF CONTRACT. The Town and the Firm agree that this Contract
sets forth the entire Contract between the parties, and that there are no promises or understandings
other than those stated herein. None of the provisions, terms and conditions contained in this
Contract may be added to, modified, superseded or otherwise altered, except by written instrument
executed by the parties hereto.
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SECTION 20: WAIVER; SEVERABILITY. Failure of a party to enforce or exercise any of its
right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise
said right(s) at any time thereafter. If any term or provision of this Contract, or the application
thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to
remainder of this Contract, or the application of such terms or provision, to persons or
circumstances other than those as to which it is held invalid or unenforceable, shall not be affected,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law.
SECTION 21: PREPARATION. This Contract shall not be construed more strongly against
either party regardless of who was more responsible for its preparation.
SECTION 22: MATERIALITY. All provisions of the Contract shall be deemed material.
SECTION 23: LEGAL EFFECT. This Contract shall not become binding and effective until
approved by the Town.
SECTION 24: SURVIVABILITY. Any provision of this Contract which is of a continuing nature
or imposes an obligation which extends beyond the term of this Contract shall survive its expiration
or earlier termination.
SECTION 25: COUNTERPARTS. This Contract may be executed in one or more counterparts,
each of which shall be deemed an original, and will become effective and binding upon the parties
as of the effective date at such time as all the signatories hereto have signed a counterpart of this
Contract. The parties agree to accept the execution of this Contract by electronic means.
SECTION 26: PALM BEACH COUNTY IG. In accordance with Palm Beach County ordinance
number 2011-009, the Firm acknowledges that this Contract may be subject to investigation and/or
audit by the Palm Beach County Inspector General. The Firm has reviewed Palm Beach County
ordinance number 2011-009 and is aware of its rights and/or obligations under such ordinance.
SECTION 27: PUBLIC RECORDS. Firm shall comply with Florida’s Public Records Laws,
and, if it is acting on behalf of the Town as provided under section 119.011(2), specifically agrees
to:
a. Keep and maintain public records required by the Town to perform the service.
b. Upon request from public agencies custodian of public records, provide the Town
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes,
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the contractor does not transfer the
records to the Town.
d. Upon completion of the contract, transfer, at no cost, to the Town all public records
in possession of the Firm or keep and maintain public records required by the Town to perform
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the service. If the Firm transfers all public records to the Owner upon completion of the contract,
the Firm shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Firm keeps and maintains public records upon
completion of the contract, the Firm shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the Town, upon request from the
Town’s custodian of public records, in a format that is compatible with the information technology
systems of the Town.
e. IF THE FIRM HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
FIRM’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC
RECORDS OR DESIGNEE AT THE TOWN OF HIGHLAND BEACH,
ATTN: LANELDA GASKINS, AT (561) 278-4548,
LGASKINS@HIGHLANDBEACH.US, 3614 S. OCEAN BLVD., HIGHLAND
BEACH, FL 33487.
Failure of the Firm to comply with the requirements of this section shall be a material breach of
the Contract, and the Town shall have the right to exercise any and all remedies available to it,
including but not limited to, the right to terminate.
SECTION 28: THIRD PARTY BENEFICIARIES. Nothing contained in this Contract shall
create a contractual relationship with or a cause of action in favor of a third party against either the
Town or the Firm.
SECTION 29: CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS. This
Contract consists of the RFQ, this Contract, the Qualifications and the Fee Schedule (Exhibit A).
The parties agree to be bound by all the terms and conditions set forth in the aforementioned
documents. Any conflicts among the documents shall be resolved in the following order: this
Contract, Fee Schedule, the RFQ, and the Qualifications. Wherever possible, the provisions of
such documents shall be construed in such a manner as to avoid conflicts between provisions of
the various documents.
SECTION 30: E-VERIFY. Pursuant to Section 448.095(5), Florida Statutes, the Firm shall:
a. Register with and use the E-Verify system to verify the work authorization status
of all newly hired employees and require all subconsultants (providing services or receiving
funding under this Contract) to register with and use the E-Verify system to verify the work
authorization status of all the subconsultants’ newly hired employees;
b. Secure an affidavit from all subconsultants (providing services or receiving funding
under this Contract) stating that the subconsultant does not employ, contract with, or subcontract
with an unauthorized alien;
c. Maintain copies of all subconsultant affidavits for the duration of this Contract;
d. Comply fully, and ensure all of its subconsultants comply fully, with Section
448.095, Florida Statutes;
e. Be aware that a violation of Section 448.09, Florida Statutes (Unauthorized aliens;
employment prohibited) shall be grounds for termination of this Contract; and
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EMPLOYEE CLASSIFICATION
$260
$250
$240
$230
$210
$195
$175
$155
$135
$80
$200
$180
$180
$155
$140
$120
$100
$130
$110
$195
$170
$140
$130
$180
$150
$135
$100
$100
$150
$150
$120
$120
Executive Vice President
Vice President
Engineer VII
Engineer VI
Engineer V
Engineer IV
Engineer III
Engineer II
Engineer I
Engineering Intern
Construction Manager II
Construction Manager I
Engineering Tech V
Engineering Tech IV
Engineering Tech III
Engineering Tech II
Engineering Tech I
Environmental Scientist II
Environmental Scientist I
Spatial Technology Manager
Spatial Technology Professional III
Spatial Technology Professional II
Spatial Technology Professional I
Production Manager
CADD Tech III
CADD Tech II
CADD Tech I
Administrative Support I to IV
Marketing Professional I to IV
Communication Specialist I to IV
Accounting Professional I to IV IT
Professional I to III
Data Analyst I to III $140
BAXTER & WOODMAN, INC.
2024 HOURLY BILLING RATES FOR PROFESSIONAL SERVICES
HOURLY BILLING RATES
Town of Highland Beach
Page 37
ITEM RATES
Reimbursed at the rate set by the US Internal Revenue Service
$50 per day
$300 per setup plus $24 per hour processing
$650 per month
$50.00 per day per unit
$300 per day
$300 per day
$500 per day
$500 per day
$300 per day
$700 per day
$150 per day
Personal Owned Vehicle Mileage
Traffic Counters
Miovision Traffic Data Collection System Flow
Meter
Pressure Data Logger
Bathymetric Drone Boat
Streetview Camera System
Underwater Drone Vehicle
Pavement Management Camera System Aerial
Drone LiDAR
Indoor LiDAR Unit (for Revit use)
Standard Aerial Drone Video/Photo Collection
Advanced Digital Fieldbook
Digital Fieldbook
Riegl LiDAR
Sub‐Consultant Costs
$1,500 per month
$500 per month
$500 per day
Invoice costs plus 10%
BAXTER & WOODMAN, INC.
2024 DIRECT COSTS/EXPENSE ITEMS
FOR PROFESSIONAL SERVICES
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CONTRACT FOR CONTINUING PROFESSIONAL SERVICES (CCNA)
THIS CONTRACT (“Contract”) is entered into by and between the Town of Highland
Beach, Florida, a municipal corporation (“Town”) and Hazen and Sawyer, P.C. (“Firm”) on ____
day of _________________, 2024.
RECITALS
WHEREAS, the Town issued RFQ No. 24-001 for Continuing Professional Engineering,
Architectural, Landscape Architectural, Surveying and Mapping Consulting Services (CCNA)
(“RFQ”) and has selected the Firm to perform the non-exclusive services; and,
WHEREAS, the Firm has agreed to the terms and conditions of the Contract and has
submitted a Fee Schedule which is attached hereto as Exhibit A and incorporated herein; and,
WHEREAS, the Town Commission has determined that it is in the best interests of Town to
enter into this Contract with the Firm.
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the
sufficiency of which is hereby acknowledged by the parties, the Town and the Firm agree as follows:
SECTION 1: INCORPORATION OF RECITALS. The foregoing Recitals are incorporated into
this Contract as true and correct statements.
SECTION 2: FIRM’S SERVICES.
a. Scope of Services. The Firm shall provide the services specifically set forth in the
RFQ and the Firm’s qualification statement (“Qualifications”). Both the RFQ issued by the Town
and the Qualifications are incorporated herein by reference as if set forth in full.
b. Ownership of Documents, etc. All reports as well as original reports, plans, studies,
memoranda, computation sheets, survey data, computer hardware or software purchased
specifically for the Project, and other documents produced as a deliverable prepared by Firm in
connection with the Project shall be the property of the Town unless the Town fails to pay the Firm
in accordance with this Contract. Firm may retain copies of such documents. The Town’s reuse of
such documents on an extension of the Project or on any other project by the Town without written
verification or adaptation by the Firm for the specific purpose intended will be at Town's sole risk
and without liability or legal exposure to the Firm.
c. Task Orders. When the Town identifies a need for the Firm’s services, the Town will
request a proposal from the Firm to provide the services requested. The Firm’s proposal will be based
on the Fee Schedule agreed to by the Town and shall be submitted in a form approved by the Town.
If a subconsultant(s) is to be utilized for services under a task order, the Firm shall obtain a written
proposal from the subconsultant(s) and attach the same to the Firm’s proposal submitted to the Town.
Upon receipt of the Firm’s proposal, the Town shall decide in its sole discretion whether to award the
task order to the Firm. Depending on the lump sum, not to exceed amount of each proposed task
order, the task order may be awarded by the Town Manager (if within his purchasing authority) or
the Town Commission. If the task order is awarded to the Firm, the Firim shall commence the
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identified services upon receipt of a Notice to Proceed from the Town or upon the Firm’s receipt of a
fully executed task order for the services.
SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP. No relationship of employer
or employee is created by this Contract, it being understood that the Firm will act hereunder as an
independent contractor and none of the Firm’s, officers, directors, employees, independent
contractors, representatives, or agents performing services for Firm pursuant to this Contract shall
have any claim under this Contract or otherwise against the Town for compensation of any kind under
this Contract. The relationship between the Town and Firm is that of independent contractors, and
neither shall be considered a joint venturer, partner, employee, agent, representative or other
relationship of the other for any purpose expressly or by implication.
SECTION 4: TERM AND TERMINATION.
a. Term. The term of this Contract is for five (5) years. The parties may agree in
writing to renew this Contract for an additional three (3) one-year periods.
b. Termination without cause. In addition to other rights the Town may have at law
and pursuant to the Contract with respect to cancellation and termination of the Contract, the Town
may, in its sole discretion, terminate for the Town's convenience the performance of any services
under this Contract or the RFQ, in whole or in part, at any time upon at least seven (7) days written
notice to the Firm. The Town shall effectuate such Termination for Convenience by delivering to
the Firm a Notice of Termination for Convenience, specifying the applicable scope and effective
date of termination, which termination shall be deemed operative as of the effective date specified
therein without any further written notices from the Town required. Such Termination for
Convenience shall not be deemed a breach of the Contract, and may be issued by the Town with
or without cause.
Upon receipt of such Notice of Termination for Convenience from the Town, and except as
otherwise directed by the Town, the Firm shall immediately proceed with the following
obligations, regardless of any delay in determining or adjusting any amounts due under this Article:
Stop the Work specified as terminated in the Notice of Termination for Convenience;
Immediately deliver to the Town all records, in their original/native electronic format (i.e.
CAD, Word, Excel, etc.), any and all other unfinished documents, and any and all
equipment or materials already installed or purchased.
Upon issuance of such Notice of Termination for Convenience, the Firm shall only be entitled to
payment for that work satisfactorily performed up to and including the date in the Notice of
Termination for Convenience, but no later than the effective date specified therein. Payment for
the any work satisfactorily performed shall be determined by the Town in good faith, in accordance
with the percent completion of the audit.
c. Termination for cause. Either party may terminate this Contract at any time in the
event that the other party engages in any act or makes any omission constituting a material breach
of any term or condition of this Contract. The party electing to terminate this Contract shall
provide the other party with written notice specifying the nature of the breach. The party receiving
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the notice shall then have ten (10) days from the date of the notice in which to remedy the breach.
If the breach is for non-payment, the breaching party shall have five (5) days from the date of the
notice to remedy the breach for non-payment. If such corrective action is not taken within the
required time, then this Contract shall terminate at the end of the required time without further
notice or demand.
d. Effect of Termination. Termination of this Contract shall not affect any rights,
obligations, and liabilities of the parties arising out of transactions which occurred prior to
termination. Notwithstanding the foregoing, the parties acknowledge and agree that the Town is
a municipal corporation and political subdivision of the state of Florida, and as such, this Contract
(and all Exhibits hereto) are subject to budgeting and appropriation by the Town of funds sufficient
to pay the costs associated herewith in any fiscal year of the Town. Notwithstanding anything in
this Contract to the contrary, in the event that no funds are appropriated or budgeted by the Town’s
governing board in any fiscal year to pay the costs associated with the Town’s obligatio ns under
this Contract, or in the event the funds budgeted or appropriated are, or are estimated by the Town
to be, insufficient to pay the costs associated with the Town’s obligations hereunder in any fiscal
period, then the Town will notify Firm of such occurrence and either the Town or Firm may
terminate this Contract by notifying the other in writing, which notice shall specify a date of
termination no earlier than twenty-four (24) hours after giving of such notice. Termination in
accordance with the preceding sentence shall be without penalty or expense to the Town of any
kind whatsoever; however, Firm shall be paid for services rendered through and including the date
of termination.
SECTION 5: COMPENSATION.
a. The Town agrees to compensate the Firm for the services performed in accordance
with and not to exceed the hourly rates set forth in Exhibit A (Fee Schedule) and the budget for
each task order. The fee schedule shall be the basis for all fees proposed by the Firm and in any
approved task order. Said fee schedule shall remain in effect for the initial five (5) year term of
this Contract. Thereafter, the Firm may request reasonable increases in the hourly rates, and the
same will be negotiated by the parties in good faith. The Town agrees to compensate the Firm for
the costs of any pre-approved subconsultant at cost plus five percent (5%). Prior to the Town’s
payment of any subconsultant costs, the Firm shall provide the Town with the subconsultant’s
proposal, and the Town shall approve, disapprove, or negotiate the proposal with the Firm. Except
as otherwise set forth herein, the Town shall not reimburse the Firm for any additional costs
incurred as a direct or indirect result of the Firm providing services to the Town under this Contract
and not set forth in Exhibit A. Further, the Town shall not be responsible for the payment of any
reimbursable, out-of-pocket expenses except as provided for in an approved task order or
amendment thereto. If reimbursable, out-of-pocket expenses are not listed in the Fee Schedule,
the hourly rates are deemed to be all inclusive of such costs and expenses.
b. The Town agrees to pay the Firm within thirty (30) calendar days from presentation
of the Firm’s itemized report and invoice and approval of the Town's representative. The Firm
shall submit monthly invoices, which shall include a report of work completed during the
respective invoice period. The report shall be adequate in detail to describe work progress (%
complete for each task) and written summaries of work completed.
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c. In accordance with Section 287.055, Florida Statutes, as amended from time to
time, professional services under the continuing services contract will be for projects that do not
exceed $4,000,000 in estimated construction costs or $500,000 in estimated professional services
for a study activity. Any changes to these statutory amounts shall automatically apply to this
Contract on the effective date of such changes.
SECTION 6: INDEMNIFICATION.
a. The Firm shall indemnify and hold harmless the Town, including its officers,
employees, and representatives from any and all liabilities, damages, losses, and costs, including
but not limited to, reasonable attorney's fees to the extent caused by the negligence, recklessness
or intentionally wrongful conduct of the Firm and/or other persons employed or utilized by the
Firm in the performance of the services under this Contract, including but not limited to
subconsultants.
b. Nothing contained in this Contract shall be construed or interpreted as consent by
the City to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section
768.28, Florida Statutes, as amended from time to time. The provisions and limitations of Section
768.28, Florida Statutes, are deemed to apply to this Contract to claims or actions arising in tort
and/or contract.
c. PURSUANT TO FLORIDA STATUTE SECTION 558.0035,
AN INDIVIDUAL EMPLOYEE OR AGENT OF FIRM SHALL
NOT BE HELD INDIVIDUALLY LIABLE FOR DAMAGES
RESULTING FROM NEGLIGENCE OCCURRING WITHIN
THE COURSE AND SCOPE OF PROFESSIONAL SERVICES
RENDERED UNDER THIS PROFESSIONAL SERVICES
AGREEMENT.
SECTION 7: COMPLIANCE. Each of the parties agrees to perform its responsibilities under this
Contract in conformance with all applicable laws, regulations and administrative instructions that relate to
the parties’ performance of this Contract. The Town shall provide its administrative instructions, if any, to
the Firm in writing.
SECTION 8: PERSONNEL. The Firm represents that it has, or will secure at its own expense, all
necessary personnel required to perform the services under this Contract. Such personnel shall not
be employees of or have any contractual relationship with the Town. All of the services required
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5
hereunder shall be performed by the Firm or under its supervision, and all personnel engaged in
performing the services shall be fully qualified to perform such services.
SECTION 9: FEDERAL AND STATE TAX. The Town is exempt from payment of Florida State
Sales and Use Tax. The Firm is not authorized to use the Town’s Tax Exemption Number.
SECTION 10: INSURANCE. Prior to commencing any services, the Firm shall provide proof of
insurance coverage as required hereunder. Such insurance policy(s) shall be issued by insurance
carriers approved and authorized to do business in the State of Florida, and who must have a rating of
no less than “excellent” by A.M. Best or as mutually agreed upon by the Town and the Firm. The
Firm shall provide City with at least thirty (30) days prior written notice should coverage
afforded under any policy be canceled or non-renewed.
Type of Coverage Amount of Coverage
Professional liability/ $1,000,000 per claim and
Errors and Omissions $3, 000,000 annual aggregate
Commercial general liability $1, 000,000 per occurrence
(Products/completed operations
Contractual, insurance broad form property,
Independent Auditor, personal injury) $2,000,000 annual aggregate
Excess liability $1,000,000 per occurrence and aggregate
Automobile (owned, non-owned, & hired) $ 1,000,000 combine single limit
Worker’s Compensation $ statutory limits
Including employer’s liability insurance $ 500,000 each accident, $500,000 Disease
(each employee) and $500,000 Disease (policy limit)
The commercial general liability and excess liability policies will name the Town as an additional
insured. Failure to comply with the foregoing requirements shall not relieve Firm of its liability
and obligations under this Contract.
SECTION 11: SUCCESSORS AND ASSIGNS. The Town and the Firm each binds itself and
its partners, successors, executors, administrators, and assigns to the other party of this Contract
and to the partners, successors, executors, administrators and assigns of such other party, in respect
to all covenants of this Contract. Except as agreed in writing by all parties, this Contract is not
assignable.
SECTION 12: LAW, VENUE, REMEDIES, AND ENFORCEMENT COSTS. This Contract
shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce
the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is
intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative
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and shall be in addition to every other remedy given hereunder or now or hereafter existing at law
or in equity or by statute or otherwise. No single or partial exercise by any party of any right,
power, or remedy hereunder shall preclude any other or further exercise thereof. Neither party
shall be liable to the other for any special, incidental, or consequential damages of any kind
whatsoever arising out of or relating in any way to this Contract. . If any legal action or other
proceeding is brought for the enforcement of this Contract, or because of an alleged dispute,
breach, default or misrepresentation in connection with any provisions of the Contract, the parties
agree that each party shall be responsible for its own attorneys’ fees.
SECTION 13: WAIVER OF JURY TRIAL. TO ENCOURAGE PROMPT AND EQUITABLE
RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO
A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS CONTRACT.
SECTION 14: NONDISCRIMINATION. The Firm warrants and represents that all of its
employees are treated equally during employment without regard to race, color, religion, disability,
sex, age, national origin, ancestry, marital status, or sexual orientation.
SECTION 15: AUTHORITY TO PRACTICE. The Firm hereby represents and warrants that it
has and will continue to maintain all licenses and approvals required to conduct its business and
provide the services required under this Contract, and that it will at all times conduct its business
and provide the services under this Contract in a reputable manner. Proof of such licenses and
approvals shall be submitted to the Town upon request.
SECTION 16: TAXES; ACCESS AND AUDITS.
16.1 The Town is exempt from payment of Florida State Sales and Use Tax.
16.2 The Firm shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the services for at least three (3) years after completion of
the Contract or as otherwise required by law. The Town shall have access to such books, records,
and documents as required in this section for the purpose of inspection or audit during normal
business hours and upon reasonable prior notice, at the Firm’s place of business. In no
circumstances will the Firm be required to disclose any confidential or proprietary information
regarding its products and service costs.
SECTION 17: PUBLIC ENTITY CRIMES. Firm acknowledges and agrees that a person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier or sub-contractor under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statues, for CATEGORY TWO for a period of 36 months following the date of being
placed on the convicted vendor list. The Firm will advise the Town immediately if it becomes
aware of any violation of this statute.
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SECTION 18: NOTICE. All notices required in this Contract shall be sent by certified mail,
return receipt requested, or by nationally recognized overnight courier, and if sent to the Town
shall be sent to:
Town of Highland Beach
Attn: Town Manager
3614 South Ocean Boulevard
Highland Beach, FL 33487
and if sent to the Firm, shall be sent to:
Hazen and Sawyer, P.C.
Attn: Kurt A. Pfeffer, PE
Associate Vice President
2101 N.W. Corporate Boulevard, Suite 301
Boca Raton, Florida 33431
The foregoing names and addresses may be changed if such change is provided in writing to the
other party.
SECTION 19: ENTIRETY OF CONTRACT. The Town and the Firm agree that this Contract
sets forth the entire Contract between the parties, and that there are no promises or understandings
other than those stated herein. None of the provisions, terms and conditions contained in this
Contract may be added to, modified, superseded or otherwise altered, except by written instrument
executed by the parties hereto.
SECTION 20: WAIVER; SEVERABILITY. Failure of a party to enforce or exercise any of its
right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise
said right(s) at any time thereafter. If any term or provision of this Contract, or the application
thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to
remainder of this Contract, or the application of such terms or provision, to persons or
circumstances other than those as to which it is held invalid or unenforceable, shall not be affected,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law.
SECTION 21: PREPARATION. This Contract shall not be construed more strongly against
either party regardless of who was more responsible for its preparation.
SECTION 22: MATERIALITY. All provisions of the Contract shall be deemed material.
SECTION 23: LEGAL EFFECT. This Contract shall not become binding and effective until
approved by the Town.
SECTION 24: SURVIVABILITY. Any provision of this Contract which is of a continuing nature
or imposes an obligation which extends beyond the term of this Contract shall survive its expiration
or earlier termination.
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SECTION 25: COUNTERPARTS. This Contract may be executed in one or more counterparts,
each of which shall be deemed an original, and will become effective and binding upon the parties
as of the effective date at such time as all the signatories hereto have signed a counterpart of this
Contract. The parties agree to accept the execution of this Contract by electronic means.
SECTION 26: PALM BEACH COUNTY IG. In accordance with Palm Beach County ordinance
number 2011-009, the Firm acknowledges that this Contract may be subject to investigation and/or
audit by the Palm Beach County Inspector General. The Firm has reviewed Palm Beach County
ordinance number 2011-009 and is aware of its rights and/or obligations under such ordinance.
SECTION 27: PUBLIC RECORDS. Firm shall comply with Florida’s Public Records Laws,
and, if it is acting on behalf of the Town as provided under section 119.011(2), specifically agrees
to:
a. Keep and maintain public records required by the Town to perform the service.
b. Upon request from public agencies custodian of public records, provide the Town
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Fl orida Statutes,
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the contractor does not transfer the
records to the Town.
d. Upon completion of the contract, transfer, at no cost, to the Town all public records
in possession of the Firm or keep and maintain public records required by the Town to perform
the service. If the Firm transfers all public records to the Owner upon completion of the contract,
the Firm shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Firm keeps and maintains public records upon
completion of the contract, the Firm shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the Town, upon request from the
Town’s custodian of public records, in a format that is compatible with the information technology
systems of the Town.
e. IF THE FIRM HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
FIRM’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC
RECORDS OR DESIGNEE AT THE TOWN OF HIGHLAND BEACH,
ATTN: LANELDA GASKINS, AT (561) 278-4548,
LGASKINS@HIGHLANDBEACH.US, 3614 S. OCEAN BLVD., HIGHLAND
BEACH, FL 33487.
Failure of the Firm to comply with the requirements of this section shall be a material breach of
the Contract, and the Town shall have the right to exercise any and all remedies available to it,
including but not limited to, the right to terminate.
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SECTION 28: THIRD PARTY BENEFICIARIES. Nothing contained in this Contract shall
create a contractual relationship with or a cause of action in favor of a third party against either the
Town or the Firm.
SECTION 29: CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS. This
Contract consists of the RFQ, this Contract, the Qualifications and the Fee Schedule (Exhibit A).
The parties agree to be bound by all the terms and conditions set forth in the aforementioned
documents. Any conflicts among the documents shall be resolved in the following order: this
Contract, Fee Schedule, the RFQ, and the Qualifications. Wherever possible, the provisions of
such documents shall be construed in such a manner as to avoid conflicts between provisions of
the various documents.
SECTION 30: E-VERIFY. Pursuant to Section 448.095(5), Florida Statutes, the Firm shall:
a. Register with and use the E-Verify system to verify the work authorization status
of all newly hired employees and require all subconsultants (providing services or receiving
funding under this Contract) to register with and use the E-Verify system to verify the work
authorization status of all the subconsultants’ newly hired employees;
b. Secure an affidavit from all subconsultants (providing services or receiving funding
under this Contract) stating that the subconsultant does not employ, contract with, or subcontract
with an unauthorized alien;
c. Maintain copies of all subconsultant affidavits for the duration of this Contract;
d. Comply fully, and ensure all of its subconsultants comply fully, with Section
448.095, Florida Statutes;
e. Be aware that a violation of Section 448.09, Florida Statutes (Unauthorized aliens;
employment prohibited) shall be grounds for termination of this Contract; and
f. Be aware that if the Town terminates this Contract under Section 448.095(5)(c),
Florida Statutes, the Firm may not be awarded a public contract for at least 1 year after the date on
which the Contract is terminated and will be liable for any additional costs incurred by the Town
as a result of the termination of the Contract.
IN WITNESS WHEREOF, the parties hereto have made and executed this Contract for
Continuing Professional Consulting Services as of the day and year set forth below by the Town.
FIRM: HAZEN AND SAWYER, P.C.
BY: ___________________________________
Signature of Authorized Representative
Print name and position: _____________________________________________________
TOWN OF HIGHLAND BEACH:
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Attest: Date: ____________________________
By: ______________________________ By: ___________________________
Lanelda Gaskins, MMC Natasha Moore
Town Clerk Mayor
Approved as to Form and
Legal Sufficiency:
By: ______________________________
Len Rubin
Town Attorney
Page 48
Town of Highland Beach
RFP 24-001: Continuing Professional Engineering Services
Categorical Billing Rates
Hazen and Sawyer, P.C.
Category Rate
President/Associate Vice President $310.00
Senior Associate $280.00
Associate $220.00
Senior Principal Engineer $190.00
Senior Principal Scientist $190.00
Principal Engineer $160.00
Principal Scientist $160.00
Engineer $145.00
Assistant Engineer II $130.00
Assistant Engineer I $120.00
Principal BIM/CAD Designer $150.00
Senior BIM/CAD Designer $105.00
Technician $80.00
Senior Field Coordinator $155.00
Field Coordinator $140.00
Senior Principal Funding Specialist $180.00
Funding Specialist $120.00
Principal Administrator $135.00
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CONTRACT FOR CONTINUING PROFESSIONAL SERVICES (CCNA)
THIS CONTRACT (“Contract”) is entered into by and between the Town of Highland
Beach, Florida, a municipal corporation (“Town”) and Colliers Engineering & Design, Inc.
(“Firm”) on ____ day of _________________, 2024.
RECITALS
WHEREAS, the Town issued RFQ No. 24-001 for Continuing Professional Engineering,
Architectural, Landscape Architectural, Surveying and Mapping Consulting Services (CCNA)
(“RFQ”) and has selected the Firm to perform the non-exclusive services; and,
WHEREAS, the Firm has agreed to the terms and conditions of the Contract and has
submitted a Fee Schedule which is attached hereto as Exhibit A and incorporated herein; and,
WHEREAS, the Town Commission has determined that it is in the best interests of Town to
enter into this Contract with the Firm.
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the
sufficiency of which is hereby acknowledged by the parties, the Town and the Firim agree as follows:
SECTION 1: INCORPORATION OF RECITALS. The foregoing Recitals are incorporated into
this Contract as true and correct statements.
SECTION 2: FIRM’S SERVICES.
a. Scope of Services. The Firm shall provide the services specifically set forth in the
RFQ and the Firm’s qualification statement (“Qualifications”). Both the RFQ issued by the Town and
the Qualifications are incorporated herein by reference as if set forth in full.
b. Task Orders. When the Town identifies a need for the Firm’s services, the Town will
request a proposal from the Firm to provide the services requested. The Firm’s proposal will be based
on the Fee Schedule agreed to by the Town and shall be submitted in a form approved by the Town.
If a subconsultant(s) is to be utilized for services under a task order, the Firm shall obtain a written
proposal from the subconsultant(s) and attach the same to the Firm’s proposal submitted to the Town.
Upon receipt of the Firm’s proposal, the Town shall decide in its sole discretion whether to award the
task order to the Firm. Depending on the lump sum, not to exceed amount of each proposed task
order, the task order may be awarded by the Town Manager (if within his purchasing authority) or
the Town Commission. If the task order is awarded to the Firm, the Firm shall commence the
identified services upon receipt of a Notice to Proceed from the Town or upon the Firm’s receipt of a
fully executed task order for the services.
SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP. No relationship of employer
or employee is created by this Contract, it being understood that the Firm will act hereunder as an
independent contractor and none of the Firm’s, officers, directors, employees, independent
contractors, representatives, or agents performing services for Firm pursuant to this Contract shall
have any claim under this Contract or otherwise against the Town for compensation of any kind under
this Contract. The relationship between the Town and Firm is that of independent contractors, and
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2
neither shall be considered a joint venturer, partner, employee, agent, representative or other
relationship of the other for any purpose expressly or by implication.
SECTION 4: TERM AND TERMINATION.
a. Term. The term of this Contract is for five (5) years. The parties may agree in
writing to renew this Contract for an additional three (3) one-year periods.
b. Termination without cause. In addition to other rights the Town may have at law
and pursuant to the Contract with respect to cancellation and termination of the Contract, the Town
may, in its sole discretion, terminate for the Town's convenience the performance of any services
under this Contract or the RFQ, in whole or in part, at any time upon written notice to the Firm.
The Town shall effectuate such Termination for Convenience by delivering to the Firm a Notice
of Termination for Convenience, specifying the applicable scope and effective date of termination,
which termination shall be deemed operative as of the effective date specified therein without any
further written notices from the Town required. Such Termination for Convenience shall not be
deemed a breach of the Contract, and may be issued by the Town with or without cause.
Upon receipt of such Notice of Termination for Convenience from the Town, and except as
otherwise directed by the Town, the Firm shall immediately proceed with the following
obligations, regardless of any delay in determining or adjusting any amounts due under this Article:
Stop the Work specified as terminated in the Notice of Termination for Convenience;
Immediately deliver to the Town all records, in their original/native electronic format (i.e.
CAD, Word, Excel, etc.), any and all other unfinished documents, and any and all
equipment or materials already installed or purchased. Any use or re-use of the records and
other unfinished documents by the Town without the professional involvement of the Firm
shall be at Town's sole risk without liability to the Firm.
Upon issuance of such Notice of Termination for Convenience, the Firm shall only be entitled to
payment for that work satisfactorily performed up until the date of its receipt of such Notice of
Termination for Convenience, but no later than the effective date specified therein. Payment for
the any work satisfactorily performed shall be determined by the Town in good faith, in accordance
with the percent completion of the audit.
c. Termination for cause. Either party may terminate this Contract at any time in the
event that the other party engages in any act or makes any omission constituting a material breach
of any term or condition of this Contract. The party electing to terminate this Contract shall
provide the other party with written notice specifying the nature of the breach. The party receiving
the notice shall then have ten (10) days from the date of the notice in which to remedy the breach.
If the breach is for non-payment, the breaching party shall have five (5) days from the date of the
notice to remedy the breach for non-payment. If such corrective action is not taken within the
required time, then this Contract shall terminate at the end of the required time with out further
notice or demand.
d. Effect of Termination. Termination of this Contract shall not affect any rights,
obligations, and liabilities of the parties arising out of transactions which occurred prior to
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3
termination. Notwithstanding the foregoing, the parties acknowledge and agree that the Town is
a municipal corporation and political subdivision of the state of Florida, and as such, this Contract
(and all Exhibits hereto) are subject to budgeting and appropriation by the Town of funds sufficient
to pay the costs associated herewith in any fiscal year of the Town. Notwithstanding anything in
this Contract to the contrary, in the event that no funds are appropriated or budgeted by the Town’s
governing board in any fiscal year to pay the costs associated with the Town’s obligations under
this Contract, or in the event the funds budgeted or appropriated are, or are estimated by the Town
to be, insufficient to pay the costs associated with the Town’s obligations hereunder in any fiscal
period, then the Town will notify Firm of such occurrence and either the Town or Firm may
terminate this Contract by notifying the other in writing, which notice shall specify a date of
termination no earlier than twenty-four (24) hours after giving of such notice. Termination in
accordance with the preceding sentence shall be without penalty or expense to the Town of any
kind whatsoever; however, Firm shall be paid for services rendered through and including the date
of termination.
SECTION 5: COMPENSATION.
a. The Town agrees to compensate the Firm for the services performed in accordance
with and not to exceed the hourly rates set forth in Exhibit A (Fee Schedule) and the budget for
each task order. The fee schedule shall be the basis for all fees proposed by the Firm and in any
approved task order. Said fee schedule shall remain in effect for the initial five (5) year term of
this Contract. Thereafter, the Firm may request reasonable increases in the hourly rates, and the
same will be negotiated by the parties in good faith. Prior to the Town’s payment of any
subconsultant costs, the Firm shall provide the Town with the subconsultant’s proposal, and the
Town shall approve, disapprove, or negotiate the proposal with the Firm. Except as otherwise set
forth herein, the Town shall not reimburse the Firm for any additional costs incurred as a direct or
indirect result of the Firm providing services to the Town under this Contract and not set forth in
Exhibit A. Further, the Town shall not be responsible for the payment of any reimbursable, out-
of-pocket expenses except as provided for in an approved task order or amendment thereto. If
reimbursable, out-of-pocket expenses are not listed in the Fee Schedule, the hourly rates are
deemed to be all inclusive of such costs and expenses.
b. The Town agrees that it will use its best effort to pay the Firm within thirty (30)
calendar days from presentation of the Firm’s itemized report and invoice and approval of the
Town's representative. The Firm shall submit monthly invoices, which shall include a report of
work completed during the respective invoice period. The report shall be adequate in detail to
describe work progress (% complete for each task) and written summaries of work completed.
c. In accordance with Section 287.055, Florida Statutes, as amended from time to
time, professional services under the continuing services contract will be for projects that do not
exceed $4,000,000 in estimated construction costs or $500,000 in estimated professional services
for a study activity. Any changes to these statutory amounts shall automatically apply to this
Contract on the effective date of such changes.
SECTION 6: INDEMNIFICATION.
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4
a. The Firm, its officers, employees and agents shall indemnify, and hold harmless
the Town, including its officers, employees, and representatives from any and all liabilities,
damages, losses, and costs, including but not limited to, reasonable attorney's fees (at the trial and
appellate levels), to the extent caused by the action, omission, negligence, recklessness or
intentionally wrongful conduct of the Firm and/or other persons employed or utilized by the Firm
in the performance of the services under this Contract, including but not limited to subconsultants.
b. Nothing contained in this Contract shall be construed or interpreted as consent by
the City to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section
768.28, Florida Statutes, as amended from time to time. The provisions and limitations of Section
768.28, Florida Statutes, are deemed to apply to this Contract to claims or actions arising in tort
and/or contract.
SECTION 7: COMPLIANCE. Each of the parties agrees to perform its responsibilities under this
Contract in conformance with all laws, regulations and administrative instructions that relate to the parties’
performance of this Contract.
SECTION 8: PERSONNEL. The Firm represents that it has, or will secure at its own expense, all
necessary personnel required to perform the services under this Contract. Such personnel shall not
be employees of or have any contractual relationship with the Town. All of the services required
hereunder shall be performed by the Firm or under its supervision, and all personnel engaged in
performing the services shall be fully qualified and authorized or permitted under federal, state and
local law to perform such services.
SECTION 9: FEDERAL AND STATE TAX. The Town is exempt from payment of Florida State
Sales and Use Tax. The Firm is not authorized to use the Town’s Tax Exemption Number.
SECTION 10: INSURANCE. Prior to commencing any services, the Firm shall provide proof of
insurance coverage as required hereunder. Such insurance policy(s) shall be issued by the United
States Treasury or insurance carriers approved and authorized to do business in the State of Florida,
and who must have a rating of no less than “excellent” by A.M. Best or as mutually agreed upon by
the Town and the Firm. All such insurance policies may not be modified or terminated without the
express written authorization of the Town.
Type of Coverage Amount of Coverage
Professional liability/ $1,000,000 per occurrence
Errors and Omissions $3, 000,000 annual aggregate
Commercial general liability $1, 000,000 per occurrence
(Products/completed operations
Contractual, insurance broad form property,
Independent Auditor, personal injury) $2,000,000 annual aggregate
Excess liability $1,000,000
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Automobile (owned, non-owned, & hired) $ 1,000,000 per occurrence
Worker’s Compensation $ statutory limits
Including employer’s liability insurance $ 100,000 per occurrence
$ 500,000 annual aggregate
The commercial general liability and excess liability policies will include the Town as an additional
insured. Failure to comply with the foregoing requirements shall not relieve Firm of its liability
and obligations under this Contract.
SECTION 11: SUCCESSORS AND ASSIGNS. The Town and the Firm each binds itself and
its partners, successors, executors, administrators, and assigns to the other party of this Contract
and to the partners, successors, executors, administrators and assigns of such other party, in respect
to all covenants of this Contract. Except as agreed in writing by all parties, this Contract is not
assignable.
SECTION 12: LAW, VENUE, REMEDIES, AND ENFORCEMENT COSTS. This Contract
shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce
the Contract will be held in Palm Beach County. No remedy herein conferred upon any party is
intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative
and shall be in addition to every other remedy given hereunder or now or hereafter existing at law
or in equity or by statute or otherwise. No single or partial exercise by any party of any right,
power, or remedy hereunder shall preclude any other or further exercise thereof. The Town shall
not be liable to the Firm for any special, incidental, or consequential damages of any kind whether
or not caused by the Town’s negligence even if the parties have been advised of the possibility of
such damages. If any legal action or other proceeding is brought for the enforcement of this
Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with
any provisions of the Contract, the parties agree that each party shall be responsible for its own
attorneys’ fees.
SECTION 13: WAIVER OF JURY TRIAL. TO ENCOURAGE PROMPT AND EQUITABLE
RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO
A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS CONTRACT.
SECTION 14: NONDISCRIMINATION. The Firm warrants and represents that all of its
employees are treated equally during employment without regard to race, color, religion, disability,
sex, age, national origin, ancestry, marital status, or sexual orientation.
SECTION 15: AUTHORITY TO PRACTICE. The Firm hereby represents and warrants that it
has and will continue to maintain all licenses and approvals required to conduct its business and
provide the services required under this Contract, and that it will at all times conduct its business
and provide the services under this Contract in a reputable manner. Proof of such licenses and
approvals shall be submitted to the Town upon request.
SECTION 16: TAXES; ACCESS AND AUDITS.
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16.1 The Town is exempt from payment of Florida State Sales and Use Tax.
16.2 The Firm shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the services for at least three (3) years after completion of
the Contract or as otherwise required by law. The Town shall have access to such books, records,
and documents as required in this section for the purpose of inspection or audit during normal
business hours and upon reasonable prior notice, at the Firm’s place of business. In no
circumstances will the Firm be required to disclo se any confidential or proprietary information
regarding its products and service costs.
SECTION 17: PUBLIC ENTITY CRIMES. Firm acknowledges and agrees that a person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier or sub-contractor under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statues, for CATEGORY TWO for a period of 36 months following the date of being
placed on the convicted vendor list. The Firm will advise the Town immediately if it becomes
aware of any violation of this statute.
SECTION 18: NOTICE. All notices required in this Contract shall be sent by certified mail,
return receipt requested, or by nationally recognized overnight courier, and if sent to the Town
shall be sent to:
Town of Highland Beach
Attn: Town Manager
3614 South Ocean Boulevard
Highland Beach, FL 33487
and if sent to the Firm, shall be sent to:
Colliers Engineering & Design, Inc.
Attn: Kevin L. Haney, President
101 Crawfords Corner Road, Suite 3400
Holmdel, NJ 07733
The foregoing names and addresses may be changed if such change is provided in writing to the
other party.
SECTION 19: ENTIRETY OF CONTRACT. The Town and the Firm agree that this Contract
sets forth the entire Contract between the parties, and that there are no promises or understandings
other than those stated herein. None of the provisions, terms and conditions contained in this
Contract may be added to, modified, superseded or otherwise altered, except by written instrument
executed by the parties hereto.
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SECTION 20: WAIVER; SEVERABILITY. Failure of a party to enforce or exercise any of its
right(s) under this Contract shall not be deemed a waiver of that parties’ right to enforce or exercise
said right(s) at any time thereafter. If any term or provision of this Contract, or the application
thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, to
remainder of this Contract, or the application of such terms or provision, to persons or
circumstances other than those as to which it is held invalid or unenforceable, shall not be affected,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law.
SECTION 21: PREPARATION. This Contract shall not be construed more strongly against
either party regardless of who was more responsible for its preparation.
SECTION 22: MATERIALITY. All provisions of the Contract shall be deemed material.
SECTION 23: LEGAL EFFECT. This Contract shall not become binding and effective until
approved by the Town.
SECTION 24: SURVIVABILITY. Any provision of this Contract which is of a continuing nature
or imposes an obligation which extends beyond the term of this Contract shall survive its expiration
or earlier termination.
SECTION 25: COUNTERPARTS. This Contract may be executed in one or more counterparts,
each of which shall be deemed an original, and will become effective and binding upon the parties
as of the effective date at such time as all the signatories hereto have signed a counterpart of this
Contract. The parties agree to accept the execution of this Contract by electronic means.
SECTION 26: PALM BEACH COUNTY IG. In accordance with Palm Beach County ordinance
number 2011-009, the Firm acknowledges that this Contract may be subject to investigation and/or
audit by the Palm Beach County Inspector General. The Firm has reviewed Palm Beach County
ordinance number 2011-009 and is aware of its rights and/or obligations under such ordinance.
SECTION 27: PUBLIC RECORDS. Firm shall comply with Florida’s Public Records Laws,
and, if it is acting on behalf of the Town as provided under section 119.011(2), specifically agrees
to:
a. Keep and maintain public records required by the Town to perform the service.
b. Upon request from public agencies custodian of public records, provide the Town
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes,
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the contractor does not transfer the
records to the Town.
d. Upon completion of the contract, transfer, at no cost, to the Town all public records
in possession of the Firm or keep and maintain public records required by the Town to perform
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8
the service. If the Firm transfers all public records to the Owner upon completion of the contract,
the Firm shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Firm keeps and maintains public records upon
completion of the contract, the Firm shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the Town, upon request from the
Town’s custodian of public records, in a format that is compatible with the information technology
systems of the Town.
e. IF THE FIRM HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
FIRM’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC
RECORDS OR DESIGNEE AT THE TOWN OF HIGHLAND BEACH,
ATTN: LANELDA GASKINS, AT (561) 278-4548,
LGASKINS@HIGHLANDBEACH.US, 3614 S. OCEAN BLVD., HIGHLAND
BEACH, FL 33487.
Failure of the Firm to comply with the requirements of this section shall be a material breach of
the Contract, and the Town shall have the right to exercise any and all remedies available to it,
including but not limited to, the right to terminate.
SECTION 28: THIRD PARTY BENEFICIARIES. Nothing contained in this Contract shall
create a contractual relationship with or a cause of action in favor of a third party against either the
Town or the Firm.
SECTION 29: CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS. This
Contract consists of the RFQ, this Contract, the Qualifications and the Fee Schedule (Exhibit A).
The parties agree to be bound by all the terms and conditions set forth in the aforementioned
documents. Any conflicts among the documents shall be resolved in the following order: this
Contract, Fee Schedule, the RFQ, and the Qualifications. Wherever possible, the provisions of
such documents shall be construed in such a manner as to avoid conflicts between provisions of
the various documents.
SECTION 30: E-VERIFY. Pursuant to Section 448.095(5), Florida Statutes, the Firm shall:
a. Register with and use the E-Verify system to verify the work authorization status
of all newly hired employees and require all subconsultants (providing services or receiving
funding under this Contract) to register with and use the E-Verify system to verify the work
authorization status of all the subconsultants’ newly hired employees;
b. Secure an affidavit from all subconsultants (providing services or receiving funding
under this Contract) stating that the subconsultant does not employ, contract with, or subcontract
with an unauthorized alien;
c. Maintain copies of all subconsultant affidavits for the duration of this Contract;
d. Comply fully, and ensure all of its subconsultants comply fully, with Section
448.095, Florida Statutes;
e. Be aware that a violation of Section 448.09, Florida Statutes (Unauthorized aliens;
employment prohibited) shall be grounds for termination of this Contract; and
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f. Be aware that if the Town terminates this Contract under Section 448.095(5)(c),
Florida Statutes, the Firm may not be awarded a public contract for at least 1 year after the date on
which the Contract is terminated and will be liable for any additional costs incurred by the Town
as a result of the termination of the Contract.
IN WITNESS WHEREOF, the parties hereto have made and executed this Contract for
Continuing Professional Consulting Services as of the day and year set forth below by the Town.
FIRM: COLLIERS ENGINEERING & DESIGN, INC.
BY: ___________________________________
Signature of Authorized Representative
Print name and position: _____________________________________________________
TOWN OF HIGHLAND BEACH:
Attest: Date: ____________________________
By: ______________________________ By: ___________________________
Lanelda Gaskins, MMC Natasha Moore
Town Clerk Mayor
Approved as to Form and
Legal Sufficiency:
By: ______________________________
Len Rubin
Town Attorney
Luis Costa
Digitally signed by Luis Costa
DN: E=luis.costa@collierseng.com, CN=Luis
Costa, OU=FL Boca Raton, OU=Users by
Office, DC=corp, DC=collierseng, DC=com
Date: 2024.05.15 16:20:39-04'00'
Page 58
Technical Staff Rates 2024
Billing Titles Hourly Rates
Executive Principal 350.00
Senior Principal 335.00
Principal 310.00
Senior Technical Director 285.00
Senior Project Manager 260.00
Technical Director 225.00
Project Manager 210.00
Senior Project Specialist 195.00
Project Specialist 185.00
Technical Professional 175.00
Technical Specialist 165.00
Specialist 155.00
Senior Data Technician 145.00
Senior Technical Assistant 135.00
Technical Assistant 120.00
Field Technician 110.00
Data Technician 110.00
Survey Crew – 1 Person w/Robotic Equipment 190.00
Additional Survey Crew Member 80.00
SUE Crew (designating) – 1 Person 155.00
Additional (designating) Member 80.00
SUE Crew (locating) – 2 Person 210.00
Additional (locating) Member 80.00
Expert Witness 410.00
Sr. LSRP 320.00
LSRP 275.00
Reimbursable Expenses
General Expenses Cost + 10%
Travel (Hotel, Airfare, Meals) Cost + 10%
Sub-Consultants/Sub-Contractors Cost + 10%
Plotting 4.50 / Each
Computer Mylars / Color Plots 100.00 / Each
Photocopies 0.19 / Each
Color Photocopies 2.05 / Each
Document Binding 4.05 / Each
Portable Media 100.00 / Each
Exhibit Lamination (24” x 36” or larger) 90.00 / Each
Initial Digital Signature 300.00
Additional Digital Signatures 75.00 / Each
Mileage Reimbursement* 0.655 / Per Mile
Field Vehicle 0.75 / Per Mile
*Mileage reimbursement subject to change based upon IRS standard mileage rate.
Rates are effective through December 31, 2024
Highland Beach Rates – April 17, 2024
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Page 1 of 1
Caulfield & Wheeler, Inc. 2023 Fee Schedule
Principals ........................................................................ $190.00/hr.
Expert Witness Testimony .............................................. $275.00/hr.
Laser Scanning Survey Crew ......................................... $250.00/hr.
GPS Survey Crew ........................................................... $165.00/hr.
Robotic Survey Crew ...................................................... $140.00/hr.
Field Survey Crew .......................................................... $140.00/hr.
Professional Land Surveyor ........................................... $140.00/hr.
Engineering Design ........................................................ $140.00/hr.
Landscape Architect/Site Planning ................................. $135.00/hr.
CADD/Technician/Draftsperson ..................................... $100.00/hr.
Office Technician ............................................................ $75.00/hr.
Engineering Inspector ..................................................... $90.00/hr.
Prints ............................................................................... $0.30/s.f.
Mylars ............................................................................. $4.50/s.f.
Federal Express/Overnight Deliveries ............................ $25.00/each
Federal Express First Overnight Deliveries .................... $75.00/each
Courier Deliveries ........................................................... Cost plus 10%
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Page 78
CRAIG A. SMITH & ASSOCIATES
2024 HOURLY RATE SCHEDULE
Principals ............................................................................................................................................ $250.00
Court Testimony ................................................................................................................................. $250.00
Vice President ..................................................................................................................................... $225.00
Senior Supervising Engineer .............................................................................................................. $195.00
Supervising Engineer ......................................................................................................................... $170.00
Project Manager ................................................................................................................................. $145.00
Project Engineer ................................................................................................................................. $125.00
Senior CADD Technician .................................................................................................................... $125.00
CADD Technician ................................................................................................................................. $90.00
Senior Field Representative .............................................................................................................. $125.00
Field Representative ............................................................................................................................. $95.00
Professional Surveyor and Mapper .................................................................................................... $150.00
Survey Coordination Manager ............................................................................................................ $120.00
Survey Technician ................................................................................................................................ $90.00
Clerical .................................................................................................................................................. $65.00
Survey Crew (2-man) ......................................................................................................................... $160.00
Survey Crew (3-man) ......................................................................................................................... $195.00
Survey Crew, Lidar ............................................................................................................................ $375.00
Survey Crew - pile staking .................................................................................................................. $225.00
Utility Locate Crew .............................................................................................................................. $150.00
Soft Dig Crew (per hole) .................................................................................................................... $600.00
3D Radar Crew ................................................................................................................................... $450.00
3D Radar Processor ........................................................................................................................... $175.00
These rates are in effect for services rendered commencing January 1, 2024 and are subject to
change.
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CRAIG A. SMITH & ASSOCIATES
2024
REIMBURSABLE EXPENSES
• Computer Usage (CADD) $2.50/hour
• Reproductions
Engineering (24 x 36) $2.50/sht
Engineering Color $3.50/sht
Standard Copies $0.30/sht
Standard Color $0.40/sht
Ledger (11 x 17) $0.40/sht
Ledger Color $0.55/sht
• Recording & Permit Fees Cost + 10%
• Services of Outside Consultants Cost + 10%
• Federal Express or Courier Services Cost + 10%
• Commercial Air Travel Cost + 10%
• Long Distance Phone Cost + 10%
• Auto Travel Expense $ 0.585 / mile
• Meals – Per Diem $65.00
• Lodging Cost + 10%
These rates are in effect for services rendered commencing January 1, 2024 and are subject to
change.
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File Attachments for Item:
C. Resolution No. 2024-008
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
dedicating the Highland Beach Fire Rescue Department, Station No. 120 in honor of
Former Mayor Douglas Hillman; and providing for an effective date.
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RESOLUTION NO. 2024-008
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, DEDICATING THE HIGHLAND BEACH
FIRE RESCUE DEPARTMENT, STATION NO. 120 IN HONOR OF FORMER
MAYOR DOUGLAS HILLMAN; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Douglas “Doug” Hillman, the former Mayor, has made significant contributions
to our community; and
WHEREAS, in May of 2019, the Town Commission appointed Douglas Hillman to the
Financial Advisory Board; and
WHEREAS, in March of 2020, Douglas Hillman was elected to the Office of Mayor-
Commissioner, and
WHEREAS, in March of 2023, Douglas Hillman was reelected to the Office of Mayor-
Commissioner and served in the capacity of Mayor until March 15, 2024; and
WHEREAS, Douglas Hillman also served as the President of both Dalton Place
Condominium and Boca Highland Beach Club and Marina; and
WHEREAS, Mayor Hillman’s legacy of service and significant contributions to establishing
and funding the first Town of Highland Beach Fire Rescue Department are deservin g of the highest
honor and recognition from the community.
WHEREAS, Fire Station 120, as a cornerstone of our community's safety and progress, shall
forever stand as a tribute to Mayor Hillman's legacy and a symbol of safety, unity, and progress.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF
HIGHLAND BEACH THAT:
Section 1. The Highland Beach Fire Rescue Station 120 named in honor of former Mayor
Hillman for his service from March of 2020 through March of 2023 will be permanently memorialized
within the station.
Section 2. A permanent bronze memorial plaque shall be prominently displayed within
the Highland Beach Fire Rescue, Station 120, serving as a lasting tribute to the former Mayor Douglas
“Doug” Hillman’s legacy and as a reminder of his enduring impact on the safety and welfare of the
Highland Beach community.
Section 3. This Resolution shall be effective immediately upon adoption.
Page 82
Resolution No. 2024-008
2
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this
21st day of May 2024.
ATTEST: Natasha Moore, Mayor
REVIEWED FOR LEGAL
SUFFICIENCY
Lanelda Gaskins, MMC
Town Clerk
Leonard G. Rubin, Town Attorney
Town of Highland Beach
VOTES: YES NO
Mayor Natasha Moore
Vice Mayor David Stern
Commissioner Evalyn David
Commissioner Donald Peters
Commissioner Judith M. Goldberg
Page 83
File Attachments for Item:
A. Approve and authorize Town Staff to proceed with a purchase order for the
rehabilitation and media replacement for two (2) scrubbers and one (1) degasifier at
Water Treatment Plant in accordance with the Town Standard Procurement.
Page 84
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE May 21, 2024
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Town Standard Procurement - Rehabilitation and media replacement for
two (2) scrubbers and one (1) degasifier at water treatment plant.
SUMMARY:
Town staff is seeking approval for the rehabilitation and media replacement for two (2)
scrubbers and one (1) degasifier at the water treatment plant.
Maintenance of scrubbers and degasifier in a water treatment plant is important because the
gases they filter out can cause corrosion in pipes and other water system components, and
can also affect the taste and odor of the water. The scrubbers and degasifier work by exposing
the water to a stream of air or steam, which strips out the dissolved gases. The gas -free water
is then collected at the bottom of the degasifier for further treatment or distribution.
The current infrastructure is over 18 years old and in need of maintenance to assure that our
water remains in excellent condition. TSC-Jacobs, the vendor that originally installed the
system, performed a site visit in January to determine the condition of the system and the
scope of work required to rehabilitate it. After the site visit was conducted, TSC -Jacobs sent
a proposal request to Pro-Mec Engineering Services, one of their certified subcontractors, who
provided a quote for $99,750 to rehabilitate all three of the water treatment plant’s media
vessels. TSC-Jacobs will have a project manager onsite to oversee project coordination until
the work is completed.
For price comparison, Globaltech, one of the Town’s previously contracted utilities engineering
firms, provided a quote for $115,900 to only rehabilitate two of the structures .
FISCAL IMPACT:
$99,750; Improvements Other Than Buildings 401-533.000-563.000
ATTACHMENTS:
Highland Beach TSC-Jacobs Quote
Globaltech Quote
Page 85
RECOMMENDATION:
Commission approval of Town Standard Procurement for rehabilitation and media
replacement for two (2) scrubbers and one (1) degasifier at water treatment plant.
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Page 1 of 2
Engineers · Contractors
6001 Broken Sound Pkwy NW, Suite 610
Boca Raton, Florida 33487
Phone: (561) 997-6433; Fax: (561) 997-5811
www.globaltechdb.com
March 29, 2024
David Richards
Water Plant Superintendent
Town of Highland Beach
3616 S. Ocean Boulevard
Highland Beach, FL 33487
Re: Proposal for Odor Control Scrubber Packing Replacement
Globaltech is pleased to submit our scope and proposal for the Odor Control Scrubber Packing
Replacement to the Town of Highland Beach, Florida, as per the site visit and conversations with
David Richards and Pat Roman.
Construction Services
1. Mobilize onsite.
2. Establish a staging area with City staff.
3. Procure 500 CF of 3.5-inch Jaeger Tri-Pack® vessel packing.
4. Remove and dispose of existing packing from the two (2) on-site odor control scrubbers.
5. Clean/pressure wash the interior of scrubber vessels.
6. Install new scrubber vessel packing in the two (2) on-site odor control scrubbers.
7. Oversee and inspect construction.
8. Assist with startup.
9. Clean up site and demobilize.
Total Project Lump Sum $115,900
Assumptions
1. It is assumed that there will be no gap in work between odor control scrubbers No. 1 and No. 2.
2. The city is responsible for operating valves.
3. Building and health department permits are assumed not to be required.
4. No bonds will be required for this project.
5. Record drawings of the installation are not required.
6. Demister packing replacement is not required.
7. Equipment and system start-up services shall be provided by others.
8. Scrubber disinfection and bacteriological testing shall be done by others.
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Page 2 of 2
Globaltech will begin work following the approval of this proposal and receipt of the Notice to
Proceed.
We appreciate your consideration and look forward to the opportunity to work with the Town of
Highland Beach.
Don't hesitate to contact me if you have any questions or concerns.
Sincerely,
Bruce Rahmani, PE.
VP of Construction
Globaltech, Inc.
Page 88
Highland Beach WTP
3616 S. Ocean Blvd.
Highland Beach, FL 33487
Proposal #08JK032124S0
March 27, 2024
Media change for (3) Vessels
Location: Highland Beach, FL
Prepared By:
Ted Fattal
Tedf@pro-mec.com
517-627-8532
Pro-MEC Engineering Services
PO Box 513
480 Promec Dr
Grand Ledge, MI 48837
Dan Beem
DanielB@pro-mec.com
517-627-8532
Pro-MEC Engineering Services
PO Box 513
480 Promec Dr
Grand Ledge, MI 48837
REPRESENTATIVE
TSC Jacobs South
11021 Countryway Blvd.
Tampa, FL 33626
Duggan Jacobs
C: (727) 278-4973
djacobs@tscjacobs.com
Since our founding in 2000, Pro-MEC Engineering Services, Inc.
has operated with strong values aimed at understanding and
serving client needs. Pro-MEC will provide a technical approach
to ensure your system is continually operating at a premium
performance level. Pro-MEC has skilled technicians, testing
equipment and the expertise to make your equipment operate
effectively and efficiently.
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Proposal #08JK032124S0
Project Summary:
TSC-Jacobs South requests a proposal for a media change on (2) scrubbers and (1) degasifier. Project to take place at
the Highland Beach WTP facility in Highland Beach, FL. Details outlining the scope of supply were provided in RFQ
email with attachments from Duggan Jacobs.
Description of Services:
Pro-MEC Engineering Services, Inc. will provide labor/tools/material to change the media in the (2) scrubbers and (1)
degasifier. Project specifics, assumptions and exclusions are detailed below.
Scope of Supply:
• General
o PMES to supply all labor
o PMES to supply all travel and living expenses
o PMES to supply forklift/manlift
o Customer to supply dumpster/disposal
o Customer to supply all materials unless noted
o PMES assumes there will be a material lay down area within 100’ of working location
o All foundation/masonry/concrete work by others
o All building/roof penetrations and alterations made by others
▪ All building penetrations/alterations finished/flashed by others
o PMES assumes plant follows standard OSHA safety procedures and requirements, anything above and
beyond could incur additional costs and may be invoiced per T&M rate sheet
o PMES assumes a (1) hour onsite orientation and safety training prior to starting the project
• Project Details
o PMES assumes open access to scrubbers for duration of project to complete the scope
o PMES to remove and place in container/dumpster the packing from scrubbers T-5-10/T-5-11 and 1
aerator T-5-2-1
▪ PMES assumes there will be a properly rated container/dumpster (provided by others) for
disposing of the old, contaminated packing onsite prior to start of work
• PMES assumes container/dumpster to be within 50ft of working area
▪ PMES assumes packing to be free flowing for removal
• If packing is found to be fused or stuck together, any delays caused by this will be
invoiced separately per T&M rate sheet
o PMES to install and provide new packing in scrubber T-5-10
▪ Packing to be:
• 200 CF 3.5” NSF JTP PP (60” dia. x 10’-0” packing depth)
• 20 CF 2” NSF JTP PP (60” dia. x 1’-0” packing depth - Demister)
o PMES to install and provide new packing in scrubber T-5-11
▪ Packing to be:
• 200 CF 3.5” NSF JTP PP (60” dia. x 10’-0” packing depth)
• 20 CF 2” NSF JTP PP (60” dia. x 1’-0” packing depth - Demister)
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2
Proposal #08JK032124S0
o PMES to install and provide new packing in Aerator T-5-2-1
▪ Packing to be:
• 900 CF 3.5” NSF JTP PP (108” dia. x 14’-0” packing depth)
• 70 CF 2” NSF JTP PP (108” dia. 1’-0” packing depth)
• Schedule
o Proposal is based on (1) mobilization
o Sundays and holidays are not included and will be invoiced separately per T&M Rate Sheet
o Any additional time required due to Covid-19 are not included and may incur additional charges per
rate sheet
o Work stoppage or delays by customer/end user will be invoiced separately per T&M rate sheet
o Work stoppage or delays due to severe inclement weather will be invoiced separately per T&M rate
sheet
Items Supplied by Pro-MEC Engineering:
Non-Union Labor to perform services listed above
All travel expenses
Manlift/Forklift
Packing
Items Supplied by Customer:
Customer to supply 110vac power
Customer to supply restrooms
Customer to supply 24-hour unencumbered site access
Customer to supply dumpster/disposal
Items Not Supplied by Pro-MEC Engineering:
Excluded from our scope of supply are all parts and services not mentioned, in particular
Permits/Licenses/Fees/Bonds
Cranes
3rd party safety training
3rd part drug/covid testing
Full time safety supervisor
Confined space work
Electrical
Materials (other than previously listed)
Scope of supply (other than previously listed)
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Proposal #08JK032124S0
Investment required:
** Pricing based upon all information provided at the time of the request, and projects of “like” scope previously
performed.
** All final pricing contingent upon “Released for construction” (RFC/IFC) drawings.
**This proposal is based on the project specifics, assumptions and exclusions listed above. All deviations from the
project specifics, assumptions, and exclusions listed above will result in additional charges per T&M Rate Sheet.
** Material Price Increase Clause: PMES shall be entitled to additional compensation from customer when the price
for materials to be used on the project increases between the time the contract is signed and materials are
purchased.
• Shipping
o Not included – FOB point of origin
• Payment/Purchasing Terms
o See below for standard terms
Please issue Purchase Orders, along with this signed acceptance, to:
Email:
Or Mail to:
Pro-MEC Engineering Services Inc
PO Box 513
Grand Ledge, MI 48837
Please include the following on your Purchase Order:
Pro-MEC Engineering Services Inc proposal # 08JK032124S0
Jobsite address
Job type and/or scope
Purchase price
Desired work dates.
• Acceptance of Project Total
Signature: Date:
Print Name: PO #:
Media Change PRICE
• Project as listed above $99,750.00
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Proposal #08JK032124S0
Terms & Conditions
DEFINITIONS: Where the context permits, the following words shall have the meanings indicated.
"Field Service" means installation, inspection, servicing, reconditioning, start-up, alteration, repair, replacement, or correction of
Equipment, or a part thereof, or assistance with respect thereto.
"Field Service Representative" means the person(s) authorized by Pro-MEC Engineering Services, Inc. to furnish Field Service hereunder.
"Customer" means the person, partnership, company, or corporation purchasing Field Service hereunder.
The following policies apply to all field service which Pro-MEC Engineering Services, Inc. (Pro-MEC), its affiliates, whether by direct
employees or contracts to an independent third party and the service is performed by visitation to the customer’s facili ty. The
customer understands that policies set below shall be controlling, service will be provided under these policies only.
PRICE AND PAYMENT TERMS
• Unless otherwise specified or agreed, charges for the Services performed by Field Service Representative(s) are as set forth in
the current Pro-MEC Standard Field Service Price list attached hereto as Attachment B and/or prepared proposal. Pro -MEC
shall have the right to change the prices from time to time without notice to Customer.
• Price is based on normal working hours. In case that second or third shift work is required to complete the scope of work,
additional cost will be incurred at premium labor rates.
• All change orders will be in writing and signed by both the Field Service Representative and the customer, and shall be
incorporated in, and become part of the contract and shall take place before any additional scope of work is performed.
• Projects where the work scope is more than 30 days, progressive terms will apply.
• For contract amounts under $10,000 payment terms are Net30 upon completion.
• For contract amounts larger than $10,000 payment terms are 30% upon receipt of Purchase Order, 40% billed upon project
milestones, and remainder of contract Net30.
• All proposed prices are good for 30 days from date of proposal.
• All accepted Purchase Orders that are cancelled will have all costs incurred plus profit invoiced along with a 15% cancellati on
fee, payable by the Customer to Pro-MEC Engineering Services, Inc.
• If payment is late, Customer is subject to a late charge of (18%) of the unpaid fees per annum (1.5% per month) or the
maximum allowable by law.
• In the event the Customer fails to pay periodic or installment payment due, Field Service Representative may cease work
without penalty or breach of contract pending payment or resolution of dispute.
• All collection and enforcement costs, for late payment, including attorney’s fees, shall be borne by Customer.
Scheduling and Reports
• All Field Services require (2) two weeks for scheduling upon receipt of hard copy purchase order.
• Any job requiring scheduling in less time will acquire additional charges.
• Field Service Representative may only be requested in writing by the Customer to make changes to the general scope of the
Field Service consisting of additions, deletions, changes to the Schedule in duration or sequence, or other revisions, and th e
contract price and the Schedule shall be adjusted accordingly.
• Before starting the revised Field Service scope, the Field Service Representative will submit to the Customer a change order
for adjustment to the contract price and/or the schedule. Field Service Representative will not commence any such changed
or revised Field Service until receipt of a written change order from the Customer incorporating an adjustment to the
contract price and/or schedule in accordance with the above.
• Pro-MEC's Field Services shall be considered complete when Field Service Representative notifies Customer that the Field
Service has been completed in accordance with the specifications. The Customer's inspection of the Field Service shall take
place within twenty-four (24) hours from receipt of notice from Field Service Representative. Customer's acknowledgement on
the Work Completion Form shall constitute acceptance of the Field Services rendered.
• All final written reports will be completed within three to four weeks after completion of onsite work.
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Proposal #08JK032124S0
Storage and Facilities
• Customer will provide at its expense sufficient storage space to Field Service Representative, which is fully protective of
materials and equipment furnished for the Field Service at the place of work performed.
• Customer will provide at its expense all light, heat, power and water which is required by Field Service Representative for
performance of the Field Service in the custom and practice of Field Service Representative's trade.
• Field Service Representative shall be responsible for protecting the Field Service, or portions thereof, during the time the Field
Service or portions of it are under its control; provided, however, that during such time, Field Service Representative shall not
be responsible for loss or damage caused by others, nor for any damages whatsoever while Field Service Representative is not
on site.
• The Customer shall prepare all Field Service areas so as to be acceptable for mobilization by Field Service Representative. F ield
Service Representative will not be called upon to start Field Service until sufficient areas are ready to ensure continued Fi eld
Service until job completion. Field Service Representative shall not be responsible for damage to any property (a) which is t o be
replaced by Customer, or (b) which is damaged as a result of removal by Field Service Representative prior to performance o f
the Field Service in order to perform Field Service despite Field Service Representative exercising reasonable care to preven t
damage.
LABOR PERMITS, TAXES, CERTIFICATIONS
• The Customer shall, at his own expense, secure any work permit, labor permit, tax exemption certificate, or any other
authorization which may be required to permit Field Service Representative to perform the requested Services.
• If special certification, pre-qualification or other examinations are obtained at the Customer's request, the cost incurred shall
be the responsibility of the Customer.
• Any loss of Field Service Representative's services pending the procurement of any such permit, authorization, certification or
examination shall be the responsibility of the Customer.
DELAYS, SUSPENSION, DEFERMENT
• If Services are suspended or if Field Service Representative suffers delay in performance due to any cause beyond its
reasonable control, including but not limited to acts of God, act or failure to act of government, act or omission of Custome r,
war, fire, flood, strike, or labor trouble, sabotage, or delay in obtaining from others suitable services, materials, components,
equipment or transportation; the time of performance shall be extended a period of time equal to the period of time of the
delay and its consequences.
• Field Service Representative will give to Customer notice in writing within a reasonable time after Field Service Representat ive
becomes aware of any such delay. If the Services are suspended because of such delay, Field Service Representative may
temporarily withdraw the Field Service Representative and/or its subcontractor's and return them to the job when needed and
available. Rates current at the time the Services are resumed and any additional costs (including travel time and expense)
incurred by Field Service Representative because of the foregoing will be charged to the Customer.
• If for any reason the Customer defers start of Services, the Customer will give Field Service Representative written notice
immediately. It is understood that Field Service Representative may not be able to furnish the Field Service or its subcontra ctor
at the precise date the work is rescheduled to start, but it will make every reasonable effort to do so. The Customer shall, at his
own expense, incur the extra cost to keep the Field Service on the adjusted schedule.
PROPRIATARY INFORMATION
• All sketches, drawings, performance calculations, and other design criteria submitted with this proposal and/or engineering
submittals are the propriety property of Field Service Representative. They are intended only for the use by the buyer as a
means of description and clarification for field services offered for sale.
• These items must not be reproduced nor submitted to other parties without Field Service Representative’s written consent.
WARRANTY
• Pro-MEC agrees to properly address a warranty issued to the Customer due to faulty workmanship
• The workmanship will be warrantied for 30 days post acceptance.
• Modifications made to work by others not authorized by Pro -MEC will void warranty.
• The warranty provided herein shall be in addition to and not in limitation of any warranty or remedy required or provided by
law or by the contract documents.
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