2024.03.21_FAB_Agenda_RegularAGENDA
FINANCIAL ADVISORY BOARD
REGULAR MEETING
Thursday, March 21, 2024 AT 10:00 AM
TOWN OF HIGHLAND BEACH, FLORIDA
3614 S. OCEAN BOULEVARD
HIGHLAND BEACH, FL 33487
Telephone: (561) 278-4548
Website: www.highlandbeach.us
Library Community Room
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
Welcome Board Member Harold Siegel
5. PUBLIC COMMENT (limited to three (3) minutes per speaker)
6. APPROVAL OF MINUTES
A. October 27, 2022
January 26, 2023
July 27, 2023
December 07, 2023
7. UNFINISHED BUSINESS
A. Nomination Chairperson and Vice Chairperson, term end ing March 21, 2025.
B. Consideration and approval of the 2024 proposed Financial Advisory Board
Meeting Schedule.
Page 1
Agenda – Financial Advisory Board Regular Meeting
Thursday, March 21, 2024, 10:00 AM Page 2 of 2
8. NEW BUSINESS
A. October through January 2024 Budget to Actuals Report - David DiLena,
Financial Director
B. Town Manager Updates
9. BOARD MEMBERS REPORT
10. ANNOUNCEMENTS
March 26, 2024 1:30 P.M. Town Commission Special Meeting / Swearing In
Ceremony
April 02, 2024 1:30 P.M. Town Commission Meeting
April 09, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
April 11, 2024 9:30 A.M. Planning Board Regular Meeting
11. ADJOURNMENT
Any person that decides to appeal any decision made by the Board of Adjustment & Appeals with respect to any matter
considered at this meeting, such person will need to ensure that a verbatim record including testimony and evidence
upon which the appeal is based. (State Law requires the above Notice. Any person desiring a verbatim transcript shall
have the responsibility, at his/her own cost, to arrange for the transcript.) The Town neither provides nor prepares such
record. There may be one or more Town Commissioners attending the meeting.
In accordance with the Americans with Disabilities Act (ADA), persons who need accommodation in order to attend or
participate in this meeting should contact Town Hall at (561) 278-4548 within a reasonable time prior to this meeting in
order to request such assistance.
Page 2
File Attachments for Item:
A. October 27, 2022
January 26, 2023
July 27, 2023
December 07, 2023
Page 3
TOWN OF HIGHLAND BEACH
FINANCIAL ADVISORY BOARD REGULAR
MEETING MINUTES
Town Hall / Commission Chambers Date: October 27, 2022
3614 South Ocean Boulevard
Highland Beach, Florida 33487
Time: 11:30 AM
1. CALL TO ORDER
Chairperson Stern called the meeting to order at 11:30 A.M.
2. ROLL CALL
PRESENT
Board Member Edward Kornfeld
Board Member David Goldberg
Board Member Mitchell Pakler (virtually)
Board Member Peter Weiner (virtually)
Board Member Richard Greenwald
Vice Chairperson Ronald Reame (virtually)
Chairperson David Stern
Administrative Support Specialist Jaclyn DeHart
Additional Staff Present
Finance Director David DiLena
3. PLEDGE OF ALLEGIANCE
The Board Members led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
Motion: Greenwald/ Reame - Moved to approve the agenda as presented, which
passed unanimously 7 to 0.
5. PUBLIC COMMENT
There were no public comments.
6. APPROVAL OF MINUTES
A. July 07, 2022
Page 4
Financial Advisory Board Regular Meeting Minutes
Date: October 27, 2022 Page 2 of 4
August 23, 2022
Motion: Greenwald/ Kornfeld - Moved to approve the minutes of July 07,
2022, and August 23, 2022, which passed unanimously 7 to 0.
7. UNFINISHED BUSINESS
A. None
8. NEW BUSINESS
A. Third Quarter Financial Report - David DiLena, Finance Director
Finance Director DiLena presented the third quarter financial report.
The Board Members discussed the changing costs of the budget for building the
new Fire Station, contingency plans for gaining more funding, and inflation costs.
Member Goldberg called for a motion to have an updated fire rescue budget for
the next meeting.
Motion: Goldberg/Greenwald - Moved to have an updated fire rescue budget
for the next meeting, which passed unanimously on a 7 to 0 vote.
Member Goldberg spoke about the water award won by The Town of Highland
Beach, and he encouraged the other board members to take a tour of the water
treatment plant.
Chairperson Stern asked about the rising interest rates and how that relates to
the Town’s investment funds. Finance Director DiLena said it could be looked at
during the next meeting to give more insight.
B. Consideration and approval of the 2023 proposed Financial Advisory Board
Meeting Schedule.
Motion: Greenwald/Goldberg - Moved to accept the meeting dates which
passed unanimously 7 to 0.
9. BOARD MEMBERS REPORT
Member Goldberg announced that he has resigned from the Board and would be
leaving in the new year.
Chairperson Stern announced that his term as member of the Financial Advisory
Board would expire as of April 2023.
Page 5
Financial Advisory Board Regular Meeting Minutes
Date: October 27, 2022 Page 3 of 4
10. ANNOUNCEMENTS
Commissioner Stern read the announcements as follows.
October 27, 2022 5:00 - 7:00 P.M. Food Truck Event
November 01, 2022 1:30 P.M. Town Commission Meeting
November 02, 2022 9:30 A.M. Natural Resources Preservation
Advisory Board Regular Meeting
November 09, 2022 1:00 P.M. Code Enforcement Board Regular
Meeting
November 09, 2022 6:00 P.M. Public Meeting Accessory Marine
Facility Regulations
November 10, 2022 9:30 A.M. Planning Board Regular Meeting
November 10, 2022 6:00 P.M. Public Meeting Accessory Marine
Facility Regulations
December 07, 2022 6:00 P.M. Public Meeting Accessory Marine
Facility Regulations
11. ADJOURNMENT
The meeting adjourned at 12:23 P.M.
Page 6
Financial Advisory Board Regular Meeting Minutes
Date: October 27, 2022 Page 4 of 4
APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting
_________________________________
Ronald Reame, Vice-Chairperson
ATTEST:
Transcribed by: Jaclyn DeHart
____________________________________ _____________________________
Jaclyn DeHart, Date
Deputy Town Clerk
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video
of this meeting can be found on the town’s Media Archives & Minutes webpage:
https://highlandbeach-fl.municodemeetings.com/.
Page 7
TOWN OF HIGHLAND BEACH
TOWN FINANCIAL ADVISORY BOARD
REGULAR MEETING MINUTES
Town Hall / Commission Chambers Date: January 26, 2023
3614 South Ocean Boulevard
Highland Beach, Florida 33487
Time: 11:30 AM
1. CALL TO ORDER
Vice-Chairperson Reame called the meeting to order at 11:30 A.M. He explained
that due to the lack of the physical quorum the board will not make any
recommendations or motions, the meeting will consist of discussion only.
2. ROLL CALL
PRESENT
Board Member David Goldberg
Board Member Richard Greenwald
Board Member Edward Kornfeld (virtually)
Vice-Chairperson Ronald Reame
Administrative Support Specialist Jaclyn DeHart
ABSENT
Board Member Mitchell Pakler
Board Member Peter Weiner
Addition Staff Present
Finance Director David DiLena
3. PLEDGE OF ALLEGIANCE
The Board Members led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
No motions were made to approve the agenda.
5. PUBLIC COMMENT
There were no public comments.
6. APPROVAL OF MINUTES
Page 8
Financial Advisory Board Regular Meeting Minutes Date: January 26, 2023
Page 2 of 3
A. October 27, 2022
The October 27,2022 minutes have been tabled and will be added to the next
meeting agenda.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
A. Nomination of Chairperson and Vice Chairperson, term ending in May
2024
Due to the lack of a physical quorum, this item was tabled and will be added to
the next meeting agenda.
B. First Quarter Financial Report - David DiLena, Finance Director
Vice-Chairperson Reame read the title into record.
David DiLena introduced this item. He reviewed FY2022 financial report. He
reviewed the first quarter financial report for FY2023.
C. Water and Sewer 10/1/2023 Billing Rate Review - Vice Mayor Natasha
Moore
Vice-Chairperson Reame read the title into record.
Vice Mayor Moore introduced the item and showed a PowerPoint presentation.
During the presentation there was discussion about the rate changes for water
and sewer.
D. Update on Fire Rescue Budget- David DiLena, Finance Director
Finance Director David DiLena gave an update on the status of the Fire Rescue
Budget.
9. BOARD MEMBERS REPORT
There were no Board Member reports.
10. ANNOUNCEMENTS
Vice-Chairperson Reame read the announcements as follows:
January 31, 2023 1:30 P.M. Town Commission Special Meeting
Page 9
Financial Advisory Board Regular Meeting Minutes Date: January 26, 2023
Page 3 of 3
February 01, 2023 10:00 A.M. Natural Resources Preservation
Advisory Board Regular Meeting
February 07, 2023 1:30 P.M. Town Commission Meeting
February 09, 2023 9:30 A.M. Planning Board Regular Meeting
February 14, 2023 1:00 P.M. Code Enforcement Board Regular
Meeting
February 20, 2023 Town Hall closed in observance of
Presidents Day
February 21, 2023 1:30 P.M. Town Commission Meeting
11. ADJOURNMENT
The meeting adjourned at 12:48 P.M.
APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting
_________________________________
Ronald Reame, Vice-Chairperson
ATTEST:
Transcribed by: Jaclyn DeHart
____________________________________ _____________________________
Jaclyn DeHart, Date
Deputy Town Clerk
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video
of this meeting can be found on the town’s Media Archives & Minutes webpage:
https://highlandbeach-fl.municodemeetings.com/.
Page 10
TOWN OF HIGHLAND BEACH
TOWN FINANCIAL ADVISORY BOARD
REGULAR MEETING MINUTES
Library Community Room
3614 South Ocean Boulevard
Highland Beach, Florida 33487
Date: July 27, 2023
Time: 11:30 AM
1. CALL TO ORDER
Board Member Greenwald called the meeting to at t 11:30 A.M.
Due to a lack of a physical quorum, the Board could not make official motions or
recommendations. Item 6.A., Approval of Minutes, and Item 8.B., Nomination
Chairperson and Vice Chairperson will be placed on the next meeting agenda for
approval.
2. ROLL CALL
PRESENT
Board Member Mark Zarrilli
Board Member Edward Kornfeld
Board Member Mitchell Pakler (Joined via Zoom)
Board Member Richard Greenwald
Town Clerk Lanelda Gaskins
ABSENT
Board Member John Verdile
Board Member Peter Weiner
Chairperson Ron Reame
Additional Staff Present
Finance Director David DiLena
Human Resources Director/Risk Manager Eric Marmer
Town Manager Labadie
3. PLEDGE OF ALLEGIANCE
The Board led the Pledge of Allegiance to the United States of America.
Board Member Pakler inquired about the nomination of Chairperson or Vice
Chairperson as it relates to interested individuals. There were conversations about
the process pertaining to the sitting board members nominating board members as
Chairperson and Vice Chairperson.
Page 11
Financial Advisory Board Regular Meeting Minutes
Date: July 27, 2023 Page 2 of 4
4. APPROVAL OF THE AGENDA
No Motions were made to approve the agenda.
5. PUBLIC COMMENT
There were no public comments.
6. APPROVAL OF MINUTES
A. October 27, 2022
January 26, 2023
The October 27, 2022 and January 26, 2023 minutes have been tabled and will
be added to the next meeting agenda.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
A. Welcome to New Board Members
Mark Zarrilli
John Verdile
B. Nomination Chairperson and Vice Chairperson, term ending April 26,
2024.
Due to the lack of a physical quorum, this item was tabled and will be added to
the next meeting agenda.
C. Consider recommendation to approve the New Purchase Policy and
Proposed Ordinance.
Eric Marmer, Human Resources/Risk Management Director presented the
proposed changes to the New Purchase Policy. The proposed revisions will
help enhance efficiency and accountability in the purchasing process as well as
promote fair competition among suppliers. Additionally, the purchasing limits will
be revised as follows: Purchases under $10,000 will require one written quote;
Purchases from $10,001 to $50,000 will require three written quotes, and
Purchases over $50,001 and over will require competitive solicitation such as
sealed bids or proposals.
There were discussions concerning quotes and purchasing limits.
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Financial Advisory Board Regular Meeting Minutes
Date: July 27, 2023 Page 3 of 4
D. Proposed Operating Budget Presentation for Fiscal Year 2024 - Finance
Director DiLena
Town Manager Labadie commented that the Town's budget is in good
condition. Next year there will be a significant increase in the budget because of
the Fire Rescue Department.
Chairperson Reame joined the meeting at 12:12 P.M. via Zoom. Mr. Reame left
the meeting at 12:47 P.M.
David DiLena, Finance Director presented an overview of the Preliminary Fiscal
Year 2024 Operating Budget.
Board Member Zarilli left the dais at 12:35 P.M.
Member Greenwald commended Town staff for a great budget presentation.
E. Presentation of Comprehensive Annual Financial Report for Fiscal Year
Ending September 30, 2022
Finance Director DiLena provided a PowerPoint presentation of the
Comprehensive Annual Financial Report for the Fiscal Year Ending September
30, 2023.
F. Year-to-date Financial Report
Mr. DiLena presented and spoke standard budget to actual report pertaining to
budget versus revenue and expenditure report through June 20, 2023.
Board Member Greenwald inquired about the health insurance data. Town
Manager Labadie mentioned staff anticipate receiving the health insurance data
tomorrow. There were conversations about quality health insurance.
9. BOARD MEMBERS REPORT
Board Members Greenwald and Kornfeld had nothing to report.
10. ANNOUNCEMENTS
There were no announcements made.
Page 13
Financial Advisory Board Regular Meeting Minutes
Date: July 27, 2023 Page 4 of 4
11. ADJOURNMENT
The meeting adjourned at 1:15 P.M.
APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting
_________________________________
Ronald Reame, Vice-Chairperson
ATTEST: Transcribed by: Jaclyn DeHart and Lanelda Gaskins
____________________________________ _____________________________
Jaclyn DeHart, Date
Deputy Town Clerk
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video
of this meeting can be found on the town’s Media Archives & Minutes webpage:
https://highlandbeach-fl.municodemeetings.com/.
Page 14
TOWN OF HIGHLAND BEACH
TOWN FINANCIAL ADVISORY BOARD
WORKSHOP MEETING MINUTES
Town Hall Commission Chambers
3614 South Ocean Boulevard
Highland Beach, Florida 33487
Date: December 07, 2023
Time: 9:30 AM
1. CALL TO ORDER
Member Greenwald called the meeting to order at 9:34 A.M.
2. ROLL CALL
Board Member Edward Kornfeld
Board Member Mark Zarrilli
Board Member Richard Greenwald
Board Member John Verdile (joined virtually at 9:38 A.M.)
Finance Director David DiLena
Town Clerk Lanelda Gaskins
ABSENT
Board Member Peter Weiner
Board Member Mitchell Pakler
Vice Chairperson Ronald Reame
Additional Staff Present
Town Manager Marshall Labadie
Quorum Requirements: According to Sec. 2-158(b) of the Town Code of Ordinances,
four (4) members in attendance at a meeting constitutes a quorum. Furthermore,
pursuant to Florida Law, in order to conduct official business in a public meeting, the
members of the public board must be physically present during the meeting.
Physically present at the meeting today are three (3) board members, which does not
constitute a quorum.
Due to the lack of a physical quorum, Board Member Greenwald mentioned that the
meeting would be a workshop and the Board could not make official motions or
recommendations. Therefore, Board Member Greenwald announced that the
following agenda items were postponed to the next meeting agenda: Item 6.A.,
Approval of Minutes, Item 8.B., Consideration, and approval of the 2024 proposed
Financial Advisory Board Meeting Schedule, and Item 8.C., Nomination Chairperson
and Vice Chairperson, term ending April 26.
Page 15
Financial Advisory Board Regular Meeting Minutes
Date: December 07, 2023 Page 2 of 4
3. PLEDGE OF ALLEGIANCE
The Board Members led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
Board Member Greenwald added a “Presentation regarding Financials as it related
to the Fire Department” under New Business after Item 8.A.
5. PUBLIC COMMENT (limited to three (3) minutes per speaker)
None.
6. APPROVAL OF MINUTES
A. October 27, 2022
January 26, 2023
July 27, 2023
7. UNFINISHED BUSINESS
A. None.
8. NEW BUSINESS
A. Revenue and Expenditure Report Year End FY2023 - David DiLena, Finance
Director
Finance Director DiLena presented the Budget versus Revenue and Expenditure
Report and the Funds Summary Report ending the fiscal year 2023 highlighting
budget to actuals related to the sources of revenues and expenditures, the
actuals by funds (revenues minus the expenditure by funds), and the Fire Rescue
Department budget. There were discussions about the various revenues such as
fines and forfeitures, the building fund, expenditures related to solid waste,
shared support, the water and sewer fund, and the Fire Rescue Department
budget including debt service and operating expenses.
A.1. Fire Rescue Budget Presentation by Finance Director David DiLena (This
Item was added to the agenda).
Finance Director DiLena and Town Manager Labadie presented this item. There
were discussions about the following: the estimated costs related to Palm Beach
County Fire Rescue versus the City of Delray Beach Fire Department versus the
Town of Highland Beach Fire Rescue; the expenditure report; the operating
expenses; how much was pulled down from the loan ; the net present value
project cost estimate; the budget forecast including debts services and
anticipated staffing numbers, and the benefits exceeding the cost over six and a
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Financial Advisory Board Regular Meeting Minutes
Date: December 07, 2023 Page 3 of 4
half years. Additionally, there were discussions about the new 24/72 staffing
model versus the traditional Kelly Day model; the labor structures; a payback
period of fewer than seven years; the enhanced service at a reduced cost
compared to the alternatives; the payback cost/entire cost of the Fire Rescue
project; the loan with Synovus Bank; and the fire rescue vehicles equipment and
maintenance.
B. Consideration and approval of the 2024 proposed Financial Advisory Board
Meeting Schedule.
There was a discussion about the Board Members’ availability to attend a future
meeting, and the lack of a physical quorum which affected the Board Members’
ability to conduct official business during the last 12 months. Board Member
Greenwald suggested that each member let Town Clerk Gaskins know when they
are not available to attend a meeting so she can determine a meeting date. Board
Member Greenwald will not be available on January 25, 2024
Town Clerk Gaskins explained that based on the Town’s Code of Ordinance, the
Board should have quarterly meetings.
C. Nomination Chairperson and Vice Chairperson, term ending April 26, 2024.
9. BOARD MEMBERS REPORT
The Board Members had nothing to report.
Finance Director DiLena mentioned that Town staff prepares the budget in the
months of June and July. He suggested a good meeting time could be August. He
also suggested the months of March and April because the auditor finishes the
audited financial statement.
Board Member Greenwald suggested for the Financial Advisory Board to achieve the
maximize affects that benefits the Town, there should be discussions at future Board
Meetings about pertinent things going on in Town that may not be directly but
financially related such as the spending caps (spending limitation), and sewer relining
projects, which can be helpful to the community.
Town Manager Labadie mentioned that he would like to present the preliminary
budget to the Financial Advisory Board and then to the Town Commission before the
millage rate is set.
10. ANNOUNCEMENTS
Board Member Greenwald read the announcements as follows:
December 07, 2023 5:30 P.M. - Mingle and Jingle Holiday Event at St. Lucy
7:30 P.M. Catholic Church
Page 17
Financial Advisory Board Regular Meeting Minutes
Date: December 07, 2023 Page 4 of 4
December 12, 2023 1:00 P.M. Code Enforcement Boad Meeting
December 14, 2023 9:30 A.M. Planning Board Meeting
11. ADJOURNMENT
The meeting was adjourned at 10:57 A.M.
APPROVED at the March 21, 2024, Financial Advisory Board Regular Meeting.
_________________________________
Ronald Reame, Vice-Chairperson
ATTEST: Transcribed by: Lanelda Gaskins
____________________________________ _____________________________
Lanelda Gaskins, MMC Date
Town Clerk
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the events of the meeting. Verbatim audio/video
of this meeting can be found on the town’s Media Archives & Minutes webpage:
https://highlandbeach-fl.municodemeetings.com/.
Page 18
File Attachments for Item:
A. Consideration and approval of the 2024 proposed Financial Advisory Board Meeting
Schedule.
Page 19
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Financial Advisory Regular Meeting
MEETING DATE 03/21/2024
SUBMITTED BY: Lanelda Gaskins, Town Clerk
SUBJECT: 2024 Proposed Financial Advisory Board Meeting Dates
SUMMARY:
This item is before the Financial Board members to discuss the below 2024 proposed meeting
dates, which is usually held on the fourth Thursday of each quarter at 11:30 A.M. Town Staff
is requesting that the Board members consider changing the meeting time to 10:00 A.M . and
requesting to cancel the May 02, 2024 Organizational Meeting, since there is an item on the
agenda to Nomination of Chairperson and Vice Chairperson.
The meeting dates are as follows:
FINANCIAL ADVISORY BOARD MEETING DATES
May 02, 2024 - Organizational Meeting (request to cancel)
June 27, 2024 – Preliminary Budget Presentation
Tuesday, August 27, 2024 – Budget/Health Care
Insurance/Adjustments/Presentation
October 24, 2024
FISCAL IMPACT:
N/A
ATTACHMENTS:
N/A
RECOMMENDATION:
Staff recommends approval of the proposed 2024 Financial Advisory Board meeting dates.
Page 20
Page 21
File Attachments for Item:
B. Nomination Chairperson and Vice Chairperson, term ending March 21, 2025.
Page 22
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Financial Advisory Board Regular Meeting
MEETING DATE 03/21/2024
SUBMITTED BY: Jaclyn DeHart, Deputy Town Clerk
SUBJECT: Nomination Chairperson and Vice Chairperson, term ending March 21,
2025.
SUMMARY:
As of November 22, 2022, Mr. David Stern resigned from his role as member and Chairperson
of the Financial Advisory Board. Therefore, this matter is being brought before the Board for
discussion and nomination to fill the vacant position, with the term ending on March 21, 2025.
According to Resolution No. 19-029 R, - Advisory Board and Committees Appointment
Process Policy, Section 9, it should be common practice that no member shall serve as chair
until he or she have served for one full year on the advisory board unless no existing member
is willing to serve as chairperson or vice chairperson.
FISCAL IMPACT:
None.
ATTACHMENTS:
Board Members List
RECOMMENDATION:
Staff recommend nominations for a Chairperson and Vice Chairperson to serve, ending on
March 21, 2025.
Page 23
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Page 29
TOWN OF HIGHLAND BEACH
Town Commissioners Advisory Board Members
Contact Information
Names Date of Appointment
Richard Greenwald 6/15/2021
(Reappointed)
Ronald Reame
Vice Chairperson
05/02/23
(Reappointed)
Mitchell Pakler 6/15/2021
Edward Kornfeld 1/18/2022
Mark Zarrilli 2/21/2023
John Verdile 3/8/2023
Harold Siegel 2/6/2024
FINANCIAL ADVISORY BOARD
Regular Meetings held Quarterly - January, April, July & October (as needed)
4th Thursday at 11:30 AM
Date Term End
4/30/2024
4/30/2024
4/30/2026
4/30/2025
4/30/2024
4/30/2026
4/30/2024
Page 1 of 6 Updated 3/15/2024 Page 30
File Attachments for Item:
A. October through January 2024 Budget to Actuals Report - David DiLena, Financial
Director
Page 31
33%
Budget To Actuals Up To
Line No Budget Jan 2024 Jan 2024 $ Var % Var Notes
1 General Fund
2 Property Taxes 12,197,349$ 4,065,783$ 9,969,209$ 5,903,426$ 145%Collected 82% of Prop Tax Rev through Jan
3 Franchise Fees 596,455 198,818 216,607 17,788 9%
4 Sales & Use Tax 260,000 86,667 172,926 86,259 100%Collected 67% of Tax Rev through Jan
5 Inter-Governmental 630,500 210,167 202,104 (8,063) -4%
6 Total Tax Revenue 13,684,304 4,561,435 10,560,845 5,999,411 132%
7 Misc Revenue 5,000 1,667 15,300 13,633 818%Received OPIOID Settlement Checks Rec
8 Charges for Service 1,110,000 370,000 339,221 (30,779) -8%
9 Investment Earnings 133,000 44,333 265,361 221,027 499%Incr in interest earned on higher cash balance
10 Fines & Forfeitures 14,500 4,833 7,067 2,234 46%
11 Rents & Leases 80,000 26,667 54,577 27,910 105%Received Sprint Town Lease pmt for the year
12 Total Misc Revenue 1,342,500 447,500 681,526 234,026 52%
13 Grants 19,230 6,410 - (6,410) -100%To be received in June 2024
14 Intra-Governmental 1,050,000 350,000 350,000 - 0%
15 Other Sources 4,990,000 1,663,333 4,997,900 3,334,567 200%Bank Loan Proceeds for FD
16 Approp From Reserves 1,771,228 590,409 1,500,000 909,591 154%Recog $1.5M ARPA Funds from Approp
17 Other Revenue 7,830,458 2,610,153 6,847,900 4,237,747 162%
18 General Fund-Total 22,857,262 7,619,087 18,090,271 10,471,184 137%
19 Disc Sales Tax Fud 645,500 215,167 163,872 (51,295) -24%
20 Building Fund 1,918,570 639,523 720,339 80,815 13%Continues to benefit from GS
21 Water Fund 4,999,400 1,666,467 2,235,707 569,240 34%Includes Approp from Res of $812K
22 Sewer Fund 2,496,505 832,168 655,769 (176,399) -21%Delayed Anticipated Grant funds
23 Other Funds-Total 10,059,975 3,353,325 3,775,687 422,362 13%
24 Total 32,917,237$ 10,972,412$ 21,865,958$ 10,893,546$ 99%
Budget To Actuals Up To Budget vs Actuals
Line No Fund/Dept Budget Jan 2024 Jan 2024 $ Var % Var
25 General Fund 22,857,262$ 7,619,087$ 8,265,869$ 646,782$ 8%
26 Town Commission 239,012 79,671 69,926 (9,745) -12%
27 Town Manager 655,640 218,547 238,311 19,764 9%Add'l professional fees at beg of year
28 Town Clerk 378,131 126,044 112,736 (13,308) -11%
29 Finance 619,800 206,600 199,908 (6,692) -3%
30 Legal 194,165 64,722 28,381 (36,341) -56%
31 Public Works 522,124 174,041 122,047 (51,994) -30%
32 Post Office 156,000 52,000 41,355 (10,645) -20%
33 Shared Support 752,414 250,805 248,151 (2,654) -1%
34 Police 3,485,554 1,161,851 1,238,014 76,163 7%Pmt of Comm Inv for 80K at beg of year
35 Fire Rescue 13,619,269 4,539,756 5,328,854 789,098 17%Exp front loaded for Const to end in April
36 Solid Waste 1,015,000 338,333 321,485 (16,848) -5%
37 Library 463,400 154,467 147,785 (6,682) -4%
38 Approp to Reserves 250,000 83,333 - (83,333) -100%Budgeted Approp to Res at beginning of year
39 Transfers Out 506,753 168,918 168,916 (1) 0%
40 General Fund-Total 22,857,262 7,619,087 8,265,869 646,782 8%
41 Discretionary Sales Tax Fund 645,500 215,167 156,416 (58,750) -27%Cap proj pushed into next year
42 Building Fund 1,918,570 639,523 652,233 12,710 2%Within Budget
43 Water Fund 4,999,400 1,666,467 2,210,997 544,530 33%Bulk chem purchases at beg of year
44 Sewer Fund 2,496,505 832,168 445,089 (387,079) -47%Cap proj pushed into 2nd half of year
45 Other Funds-Total 10,059,975 3,353,325 3,464,736 111,411 3%
46 Total 32,917,237$ 10,972,412$ 11,730,604$ 758,192 7%
47 - - 10,135,353$
Budget vs Actuals
Fund/Dept
Expenditures
BUDGET TO ACTUALS
TOWN OF HIGHLAND BEACH FLORIDA BUDGET vs REVENUE & EXPENDITURE REPORT
Revenues
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Line No Estimated Revenues General Fund
Disc Sales
Tax Building Fund Water Fund Sewer Fund Total
1 Taxes:
2 Property Taxes 9,969,209$ -$ -$ -$ -$ 9,969,209$
3 Franchise Fees 216,607 - - - - 216,607
4 Sales & Use Tax 172,926 128,000 - - - 300,926
5 Inter-Governmental 202,104 - - - - 202,104
6 Miscellaneous Revenues
7 Misc Revenue 15,300 - - - - 15,300
8 Charges for Service 339,221 - 639,912 1,127,919 602,047 2,709,099
9 Investment Earnings 265,361 10,872 50,582 70,943 53,722 451,480
10 Fines & Forfeitures 7,067 - 11,513 - - 18,579
11 Rents & Leases 54,577 - - - - 54,577
12 Total Revenues 11,242,371$ 138,872$ 702,007$ 1,198,862$ 655,769$ 13,937,881$
13 Other Resources:
14 Grants 1,500,000 - - - - 1,500,000
15 Intra-Governmental 350,000 - 18,332 223,918 - 592,250
16 Other Sources 4,997,900 - - - - 4,997,900
17 Reserves - 25,000 - 812,927 - 837,927
18 Total Sources 18,090,271$ 163,872$ 720,339$ 2,235,707$ 655,769$ 21,865,958$
- - - - - -
Expenditures, Uses
19 General Government 876,186$ 876,186$
20 Public Safety 3,428,612 431,011 3,859,623
21 Culture / Recreation 147,785 147,785
22 Public Works 119,951 119,951
23 Sanitation / Solid Waste 321,485 321,485
24 Post Office 41,355 41,355
25 Enterprise Funds (Utilities)810,948 371,756 1,182,704
26 Capital Outlay 2,935,672 156,416 54,556 35,730 - 3,182,375
27 Total Expenditures 7,871,046$ 156,416$ 485,567$ 846,679$ 371,756$ 9,731,464$
28
29 Other Uses
30 Debt Service 225,906 - - 1,180,985 - 1,406,891
31 Transfers 168,916 - 166,667 183,333 73,333 592,250
32 Total Expenditures & Other Uses 8,265,869$ 156,416$ 652,233$ 2,210,997$ 445,089$ 11,730,604$
33 Net 9,824,402$ 7,456$ 68,105$ 24,710$ 210,680$ 10,135,353$
- - - - - -
From To Amount
35 Building Fund General Fund 166,667 Cover OH Allocation
35 Water Fund General Fund 183,333 Cover OH Allocation
36 350,000
37 Sewer Fund Water Fund 73,333 Cover Water Dept portion of Sewer Activity
38 General Fund Water Fund 150,584 Debt Service in Ad Valorem Taxes
39 223,918
40 General Fund Building Fund 18,332 Building Dept Portion of Zoning & Review Activity
41 Total Transfers 592,250
-
ACTUALS BY FUND
TOWN OF HIGHLAND BEACH FLORIDA ALL FUNDS SUMMARY REPORT FOR January, 2024
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