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2024.03.21_FAB_Agenda_RegularAGENDA FINANCIAL ADVISORY BOARD REGULAR MEETING Thursday, March 21, 2024 AT 10:00 AM TOWN OF HIGHLAND BEACH, FLORIDA 3614 S. OCEAN BOULEVARD HIGHLAND BEACH, FL 33487 Telephone: (561) 278-4548 Website: www.highlandbeach.us Library Community Room 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA Welcome Board Member Harold Siegel 5. PUBLIC COMMENT (limited to three (3) minutes per speaker) 6. APPROVAL OF MINUTES A. October 27, 2022 January 26, 2023 July 27, 2023 December 07, 2023 7. UNFINISHED BUSINESS A. Nomination Chairperson and Vice Chairperson, term end ing March 21, 2025. B. Consideration and approval of the 2024 proposed Financial Advisory Board Meeting Schedule. Page 1 Agenda – Financial Advisory Board Regular Meeting Thursday, March 21, 2024, 10:00 AM Page 2 of 2 8. NEW BUSINESS A. October through January 2024 Budget to Actuals Report - David DiLena, Financial Director B. Town Manager Updates 9. BOARD MEMBERS REPORT 10. ANNOUNCEMENTS March 26, 2024 1:30 P.M. Town Commission Special Meeting / Swearing In Ceremony April 02, 2024 1:30 P.M. Town Commission Meeting April 09, 2024 1:00 P.M. Code Enforcement Board Regular Meeting April 11, 2024 9:30 A.M. Planning Board Regular Meeting 11. ADJOURNMENT Any person that decides to appeal any decision made by the Board of Adjustment & Appeals with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record including testimony and evidence upon which the appeal is based. (State Law requires the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own cost, to arrange for the transcript.) The Town neither provides nor prepares such record. There may be one or more Town Commissioners attending the meeting. In accordance with the Americans with Disabilities Act (ADA), persons who need accommodation in order to attend or participate in this meeting should contact Town Hall at (561) 278-4548 within a reasonable time prior to this meeting in order to request such assistance. Page 2 File Attachments for Item: A. October 27, 2022 January 26, 2023 July 27, 2023 December 07, 2023 Page 3 TOWN OF HIGHLAND BEACH FINANCIAL ADVISORY BOARD REGULAR MEETING MINUTES Town Hall / Commission Chambers Date: October 27, 2022 3614 South Ocean Boulevard Highland Beach, Florida 33487 Time: 11:30 AM 1. CALL TO ORDER Chairperson Stern called the meeting to order at 11:30 A.M. 2. ROLL CALL PRESENT Board Member Edward Kornfeld Board Member David Goldberg Board Member Mitchell Pakler (virtually) Board Member Peter Weiner (virtually) Board Member Richard Greenwald Vice Chairperson Ronald Reame (virtually) Chairperson David Stern Administrative Support Specialist Jaclyn DeHart Additional Staff Present Finance Director David DiLena 3. PLEDGE OF ALLEGIANCE The Board Members led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA Motion: Greenwald/ Reame - Moved to approve the agenda as presented, which passed unanimously 7 to 0. 5. PUBLIC COMMENT There were no public comments. 6. APPROVAL OF MINUTES A. July 07, 2022 Page 4 Financial Advisory Board Regular Meeting Minutes Date: October 27, 2022 Page 2 of 4 August 23, 2022 Motion: Greenwald/ Kornfeld - Moved to approve the minutes of July 07, 2022, and August 23, 2022, which passed unanimously 7 to 0. 7. UNFINISHED BUSINESS A. None 8. NEW BUSINESS A. Third Quarter Financial Report - David DiLena, Finance Director Finance Director DiLena presented the third quarter financial report. The Board Members discussed the changing costs of the budget for building the new Fire Station, contingency plans for gaining more funding, and inflation costs. Member Goldberg called for a motion to have an updated fire rescue budget for the next meeting. Motion: Goldberg/Greenwald - Moved to have an updated fire rescue budget for the next meeting, which passed unanimously on a 7 to 0 vote. Member Goldberg spoke about the water award won by The Town of Highland Beach, and he encouraged the other board members to take a tour of the water treatment plant. Chairperson Stern asked about the rising interest rates and how that relates to the Town’s investment funds. Finance Director DiLena said it could be looked at during the next meeting to give more insight. B. Consideration and approval of the 2023 proposed Financial Advisory Board Meeting Schedule. Motion: Greenwald/Goldberg - Moved to accept the meeting dates which passed unanimously 7 to 0. 9. BOARD MEMBERS REPORT Member Goldberg announced that he has resigned from the Board and would be leaving in the new year. Chairperson Stern announced that his term as member of the Financial Advisory Board would expire as of April 2023. Page 5 Financial Advisory Board Regular Meeting Minutes Date: October 27, 2022 Page 3 of 4 10. ANNOUNCEMENTS Commissioner Stern read the announcements as follows. October 27, 2022 5:00 - 7:00 P.M. Food Truck Event November 01, 2022 1:30 P.M. Town Commission Meeting November 02, 2022 9:30 A.M. Natural Resources Preservation Advisory Board Regular Meeting November 09, 2022 1:00 P.M. Code Enforcement Board Regular Meeting November 09, 2022 6:00 P.M. Public Meeting Accessory Marine Facility Regulations November 10, 2022 9:30 A.M. Planning Board Regular Meeting November 10, 2022 6:00 P.M. Public Meeting Accessory Marine Facility Regulations December 07, 2022 6:00 P.M. Public Meeting Accessory Marine Facility Regulations 11. ADJOURNMENT The meeting adjourned at 12:23 P.M. Page 6 Financial Advisory Board Regular Meeting Minutes Date: October 27, 2022 Page 4 of 4 APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting _________________________________ Ronald Reame, Vice-Chairperson ATTEST: Transcribed by: Jaclyn DeHart ____________________________________ _____________________________ Jaclyn DeHart, Date Deputy Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video of this meeting can be found on the town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 7 TOWN OF HIGHLAND BEACH TOWN FINANCIAL ADVISORY BOARD REGULAR MEETING MINUTES Town Hall / Commission Chambers Date: January 26, 2023 3614 South Ocean Boulevard Highland Beach, Florida 33487 Time: 11:30 AM 1. CALL TO ORDER Vice-Chairperson Reame called the meeting to order at 11:30 A.M. He explained that due to the lack of the physical quorum the board will not make any recommendations or motions, the meeting will consist of discussion only. 2. ROLL CALL PRESENT Board Member David Goldberg Board Member Richard Greenwald Board Member Edward Kornfeld (virtually) Vice-Chairperson Ronald Reame Administrative Support Specialist Jaclyn DeHart ABSENT Board Member Mitchell Pakler Board Member Peter Weiner Addition Staff Present Finance Director David DiLena 3. PLEDGE OF ALLEGIANCE The Board Members led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA No motions were made to approve the agenda. 5. PUBLIC COMMENT There were no public comments. 6. APPROVAL OF MINUTES Page 8 Financial Advisory Board Regular Meeting Minutes Date: January 26, 2023 Page 2 of 3 A. October 27, 2022 The October 27,2022 minutes have been tabled and will be added to the next meeting agenda. 7. UNFINISHED BUSINESS None. 8. NEW BUSINESS A. Nomination of Chairperson and Vice Chairperson, term ending in May 2024 Due to the lack of a physical quorum, this item was tabled and will be added to the next meeting agenda. B. First Quarter Financial Report - David DiLena, Finance Director Vice-Chairperson Reame read the title into record. David DiLena introduced this item. He reviewed FY2022 financial report. He reviewed the first quarter financial report for FY2023. C. Water and Sewer 10/1/2023 Billing Rate Review - Vice Mayor Natasha Moore Vice-Chairperson Reame read the title into record. Vice Mayor Moore introduced the item and showed a PowerPoint presentation. During the presentation there was discussion about the rate changes for water and sewer. D. Update on Fire Rescue Budget- David DiLena, Finance Director Finance Director David DiLena gave an update on the status of the Fire Rescue Budget. 9. BOARD MEMBERS REPORT There were no Board Member reports. 10. ANNOUNCEMENTS Vice-Chairperson Reame read the announcements as follows: January 31, 2023 1:30 P.M. Town Commission Special Meeting Page 9 Financial Advisory Board Regular Meeting Minutes Date: January 26, 2023 Page 3 of 3 February 01, 2023 10:00 A.M. Natural Resources Preservation Advisory Board Regular Meeting February 07, 2023 1:30 P.M. Town Commission Meeting February 09, 2023 9:30 A.M. Planning Board Regular Meeting February 14, 2023 1:00 P.M. Code Enforcement Board Regular Meeting February 20, 2023 Town Hall closed in observance of Presidents Day February 21, 2023 1:30 P.M. Town Commission Meeting 11. ADJOURNMENT The meeting adjourned at 12:48 P.M. APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting _________________________________ Ronald Reame, Vice-Chairperson ATTEST: Transcribed by: Jaclyn DeHart ____________________________________ _____________________________ Jaclyn DeHart, Date Deputy Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video of this meeting can be found on the town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 10 TOWN OF HIGHLAND BEACH TOWN FINANCIAL ADVISORY BOARD REGULAR MEETING MINUTES Library Community Room 3614 South Ocean Boulevard Highland Beach, Florida 33487 Date: July 27, 2023 Time: 11:30 AM 1. CALL TO ORDER Board Member Greenwald called the meeting to at t 11:30 A.M. Due to a lack of a physical quorum, the Board could not make official motions or recommendations. Item 6.A., Approval of Minutes, and Item 8.B., Nomination Chairperson and Vice Chairperson will be placed on the next meeting agenda for approval. 2. ROLL CALL PRESENT Board Member Mark Zarrilli Board Member Edward Kornfeld Board Member Mitchell Pakler (Joined via Zoom) Board Member Richard Greenwald Town Clerk Lanelda Gaskins ABSENT Board Member John Verdile Board Member Peter Weiner Chairperson Ron Reame Additional Staff Present Finance Director David DiLena Human Resources Director/Risk Manager Eric Marmer Town Manager Labadie 3. PLEDGE OF ALLEGIANCE The Board led the Pledge of Allegiance to the United States of America. Board Member Pakler inquired about the nomination of Chairperson or Vice Chairperson as it relates to interested individuals. There were conversations about the process pertaining to the sitting board members nominating board members as Chairperson and Vice Chairperson. Page 11 Financial Advisory Board Regular Meeting Minutes Date: July 27, 2023 Page 2 of 4 4. APPROVAL OF THE AGENDA No Motions were made to approve the agenda. 5. PUBLIC COMMENT There were no public comments. 6. APPROVAL OF MINUTES A. October 27, 2022 January 26, 2023 The October 27, 2022 and January 26, 2023 minutes have been tabled and will be added to the next meeting agenda. 7. UNFINISHED BUSINESS None. 8. NEW BUSINESS A. Welcome to New Board Members Mark Zarrilli John Verdile B. Nomination Chairperson and Vice Chairperson, term ending April 26, 2024. Due to the lack of a physical quorum, this item was tabled and will be added to the next meeting agenda. C. Consider recommendation to approve the New Purchase Policy and Proposed Ordinance. Eric Marmer, Human Resources/Risk Management Director presented the proposed changes to the New Purchase Policy. The proposed revisions will help enhance efficiency and accountability in the purchasing process as well as promote fair competition among suppliers. Additionally, the purchasing limits will be revised as follows: Purchases under $10,000 will require one written quote; Purchases from $10,001 to $50,000 will require three written quotes, and Purchases over $50,001 and over will require competitive solicitation such as sealed bids or proposals. There were discussions concerning quotes and purchasing limits. Page 12 Financial Advisory Board Regular Meeting Minutes Date: July 27, 2023 Page 3 of 4 D. Proposed Operating Budget Presentation for Fiscal Year 2024 - Finance Director DiLena Town Manager Labadie commented that the Town's budget is in good condition. Next year there will be a significant increase in the budget because of the Fire Rescue Department. Chairperson Reame joined the meeting at 12:12 P.M. via Zoom. Mr. Reame left the meeting at 12:47 P.M. David DiLena, Finance Director presented an overview of the Preliminary Fiscal Year 2024 Operating Budget. Board Member Zarilli left the dais at 12:35 P.M. Member Greenwald commended Town staff for a great budget presentation. E. Presentation of Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 2022 Finance Director DiLena provided a PowerPoint presentation of the Comprehensive Annual Financial Report for the Fiscal Year Ending September 30, 2023. F. Year-to-date Financial Report Mr. DiLena presented and spoke standard budget to actual report pertaining to budget versus revenue and expenditure report through June 20, 2023. Board Member Greenwald inquired about the health insurance data. Town Manager Labadie mentioned staff anticipate receiving the health insurance data tomorrow. There were conversations about quality health insurance. 9. BOARD MEMBERS REPORT Board Members Greenwald and Kornfeld had nothing to report. 10. ANNOUNCEMENTS There were no announcements made. Page 13 Financial Advisory Board Regular Meeting Minutes Date: July 27, 2023 Page 4 of 4 11. ADJOURNMENT The meeting adjourned at 1:15 P.M. APPROVED at the December 07, 2023, Financial Advisory Board Regular Meeting _________________________________ Ronald Reame, Vice-Chairperson ATTEST: Transcribed by: Jaclyn DeHart and Lanelda Gaskins ____________________________________ _____________________________ Jaclyn DeHart, Date Deputy Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video of this meeting can be found on the town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 14 TOWN OF HIGHLAND BEACH TOWN FINANCIAL ADVISORY BOARD WORKSHOP MEETING MINUTES Town Hall Commission Chambers 3614 South Ocean Boulevard Highland Beach, Florida 33487 Date: December 07, 2023 Time: 9:30 AM 1. CALL TO ORDER Member Greenwald called the meeting to order at 9:34 A.M. 2. ROLL CALL Board Member Edward Kornfeld Board Member Mark Zarrilli Board Member Richard Greenwald Board Member John Verdile (joined virtually at 9:38 A.M.) Finance Director David DiLena Town Clerk Lanelda Gaskins ABSENT Board Member Peter Weiner Board Member Mitchell Pakler Vice Chairperson Ronald Reame Additional Staff Present Town Manager Marshall Labadie Quorum Requirements: According to Sec. 2-158(b) of the Town Code of Ordinances, four (4) members in attendance at a meeting constitutes a quorum. Furthermore, pursuant to Florida Law, in order to conduct official business in a public meeting, the members of the public board must be physically present during the meeting. Physically present at the meeting today are three (3) board members, which does not constitute a quorum. Due to the lack of a physical quorum, Board Member Greenwald mentioned that the meeting would be a workshop and the Board could not make official motions or recommendations. Therefore, Board Member Greenwald announced that the following agenda items were postponed to the next meeting agenda: Item 6.A., Approval of Minutes, Item 8.B., Consideration, and approval of the 2024 proposed Financial Advisory Board Meeting Schedule, and Item 8.C., Nomination Chairperson and Vice Chairperson, term ending April 26. Page 15 Financial Advisory Board Regular Meeting Minutes Date: December 07, 2023 Page 2 of 4 3. PLEDGE OF ALLEGIANCE The Board Members led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA Board Member Greenwald added a “Presentation regarding Financials as it related to the Fire Department” under New Business after Item 8.A. 5. PUBLIC COMMENT (limited to three (3) minutes per speaker) None. 6. APPROVAL OF MINUTES A. October 27, 2022 January 26, 2023 July 27, 2023 7. UNFINISHED BUSINESS A. None. 8. NEW BUSINESS A. Revenue and Expenditure Report Year End FY2023 - David DiLena, Finance Director Finance Director DiLena presented the Budget versus Revenue and Expenditure Report and the Funds Summary Report ending the fiscal year 2023 highlighting budget to actuals related to the sources of revenues and expenditures, the actuals by funds (revenues minus the expenditure by funds), and the Fire Rescue Department budget. There were discussions about the various revenues such as fines and forfeitures, the building fund, expenditures related to solid waste, shared support, the water and sewer fund, and the Fire Rescue Department budget including debt service and operating expenses. A.1. Fire Rescue Budget Presentation by Finance Director David DiLena (This Item was added to the agenda). Finance Director DiLena and Town Manager Labadie presented this item. There were discussions about the following: the estimated costs related to Palm Beach County Fire Rescue versus the City of Delray Beach Fire Department versus the Town of Highland Beach Fire Rescue; the expenditure report; the operating expenses; how much was pulled down from the loan ; the net present value project cost estimate; the budget forecast including debts services and anticipated staffing numbers, and the benefits exceeding the cost over six and a Page 16 Financial Advisory Board Regular Meeting Minutes Date: December 07, 2023 Page 3 of 4 half years. Additionally, there were discussions about the new 24/72 staffing model versus the traditional Kelly Day model; the labor structures; a payback period of fewer than seven years; the enhanced service at a reduced cost compared to the alternatives; the payback cost/entire cost of the Fire Rescue project; the loan with Synovus Bank; and the fire rescue vehicles equipment and maintenance. B. Consideration and approval of the 2024 proposed Financial Advisory Board Meeting Schedule. There was a discussion about the Board Members’ availability to attend a future meeting, and the lack of a physical quorum which affected the Board Members’ ability to conduct official business during the last 12 months. Board Member Greenwald suggested that each member let Town Clerk Gaskins know when they are not available to attend a meeting so she can determine a meeting date. Board Member Greenwald will not be available on January 25, 2024 Town Clerk Gaskins explained that based on the Town’s Code of Ordinance, the Board should have quarterly meetings. C. Nomination Chairperson and Vice Chairperson, term ending April 26, 2024. 9. BOARD MEMBERS REPORT The Board Members had nothing to report. Finance Director DiLena mentioned that Town staff prepares the budget in the months of June and July. He suggested a good meeting time could be August. He also suggested the months of March and April because the auditor finishes the audited financial statement. Board Member Greenwald suggested for the Financial Advisory Board to achieve the maximize affects that benefits the Town, there should be discussions at future Board Meetings about pertinent things going on in Town that may not be directly but financially related such as the spending caps (spending limitation), and sewer relining projects, which can be helpful to the community. Town Manager Labadie mentioned that he would like to present the preliminary budget to the Financial Advisory Board and then to the Town Commission before the millage rate is set. 10. ANNOUNCEMENTS Board Member Greenwald read the announcements as follows: December 07, 2023 5:30 P.M. - Mingle and Jingle Holiday Event at St. Lucy 7:30 P.M. Catholic Church Page 17 Financial Advisory Board Regular Meeting Minutes Date: December 07, 2023 Page 4 of 4 December 12, 2023 1:00 P.M. Code Enforcement Boad Meeting December 14, 2023 9:30 A.M. Planning Board Meeting 11. ADJOURNMENT The meeting was adjourned at 10:57 A.M. APPROVED at the March 21, 2024, Financial Advisory Board Regular Meeting. _________________________________ Ronald Reame, Vice-Chairperson ATTEST: Transcribed by: Lanelda Gaskins ____________________________________ _____________________________ Lanelda Gaskins, MMC Date Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the events of the meeting. Verbatim audio/video of this meeting can be found on the town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 18 File Attachments for Item: A. Consideration and approval of the 2024 proposed Financial Advisory Board Meeting Schedule. Page 19 TOWN OF HIGHLAND BEACH AGENDA MEMORANDUM MEETING TYPE: Financial Advisory Regular Meeting MEETING DATE 03/21/2024 SUBMITTED BY: Lanelda Gaskins, Town Clerk SUBJECT: 2024 Proposed Financial Advisory Board Meeting Dates SUMMARY: This item is before the Financial Board members to discuss the below 2024 proposed meeting dates, which is usually held on the fourth Thursday of each quarter at 11:30 A.M. Town Staff is requesting that the Board members consider changing the meeting time to 10:00 A.M . and requesting to cancel the May 02, 2024 Organizational Meeting, since there is an item on the agenda to Nomination of Chairperson and Vice Chairperson. The meeting dates are as follows: FINANCIAL ADVISORY BOARD MEETING DATES  May 02, 2024 - Organizational Meeting (request to cancel)  June 27, 2024 – Preliminary Budget Presentation  Tuesday, August 27, 2024 – Budget/Health Care Insurance/Adjustments/Presentation  October 24, 2024 FISCAL IMPACT: N/A ATTACHMENTS: N/A RECOMMENDATION: Staff recommends approval of the proposed 2024 Financial Advisory Board meeting dates. Page 20 Page 21 File Attachments for Item: B. Nomination Chairperson and Vice Chairperson, term ending March 21, 2025. Page 22 TOWN OF HIGHLAND BEACH AGENDA MEMORANDUM MEETING TYPE: Financial Advisory Board Regular Meeting MEETING DATE 03/21/2024 SUBMITTED BY: Jaclyn DeHart, Deputy Town Clerk SUBJECT: Nomination Chairperson and Vice Chairperson, term ending March 21, 2025. SUMMARY: As of November 22, 2022, Mr. David Stern resigned from his role as member and Chairperson of the Financial Advisory Board. Therefore, this matter is being brought before the Board for discussion and nomination to fill the vacant position, with the term ending on March 21, 2025. According to Resolution No. 19-029 R, - Advisory Board and Committees Appointment Process Policy, Section 9, it should be common practice that no member shall serve as chair until he or she have served for one full year on the advisory board unless no existing member is willing to serve as chairperson or vice chairperson. FISCAL IMPACT: None. ATTACHMENTS: Board Members List RECOMMENDATION: Staff recommend nominations for a Chairperson and Vice Chairperson to serve, ending on March 21, 2025. Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 TOWN OF HIGHLAND BEACH Town Commissioners Advisory Board Members Contact Information Names Date of Appointment Richard Greenwald 6/15/2021 (Reappointed) Ronald Reame Vice Chairperson 05/02/23 (Reappointed) Mitchell Pakler 6/15/2021 Edward Kornfeld 1/18/2022 Mark Zarrilli 2/21/2023 John Verdile 3/8/2023 Harold Siegel 2/6/2024 FINANCIAL ADVISORY BOARD Regular Meetings held Quarterly - January, April, July & October (as needed) 4th Thursday at 11:30 AM Date Term End 4/30/2024 4/30/2024 4/30/2026 4/30/2025 4/30/2024 4/30/2026 4/30/2024 Page 1 of 6 Updated 3/15/2024 Page 30 File Attachments for Item: A. October through January 2024 Budget to Actuals Report - David DiLena, Financial Director Page 31 33% Budget To Actuals Up To Line No Budget Jan 2024 Jan 2024 $ Var % Var Notes 1 General Fund 2 Property Taxes 12,197,349$ 4,065,783$ 9,969,209$ 5,903,426$ 145%Collected 82% of Prop Tax Rev through Jan 3 Franchise Fees 596,455 198,818 216,607 17,788 9% 4 Sales & Use Tax 260,000 86,667 172,926 86,259 100%Collected 67% of Tax Rev through Jan 5 Inter-Governmental 630,500 210,167 202,104 (8,063) -4% 6 Total Tax Revenue 13,684,304 4,561,435 10,560,845 5,999,411 132% 7 Misc Revenue 5,000 1,667 15,300 13,633 818%Received OPIOID Settlement Checks Rec 8 Charges for Service 1,110,000 370,000 339,221 (30,779) -8% 9 Investment Earnings 133,000 44,333 265,361 221,027 499%Incr in interest earned on higher cash balance 10 Fines & Forfeitures 14,500 4,833 7,067 2,234 46% 11 Rents & Leases 80,000 26,667 54,577 27,910 105%Received Sprint Town Lease pmt for the year 12 Total Misc Revenue 1,342,500 447,500 681,526 234,026 52% 13 Grants 19,230 6,410 - (6,410) -100%To be received in June 2024 14 Intra-Governmental 1,050,000 350,000 350,000 - 0% 15 Other Sources 4,990,000 1,663,333 4,997,900 3,334,567 200%Bank Loan Proceeds for FD 16 Approp From Reserves 1,771,228 590,409 1,500,000 909,591 154%Recog $1.5M ARPA Funds from Approp 17 Other Revenue 7,830,458 2,610,153 6,847,900 4,237,747 162% 18 General Fund-Total 22,857,262 7,619,087 18,090,271 10,471,184 137% 19 Disc Sales Tax Fud 645,500 215,167 163,872 (51,295) -24% 20 Building Fund 1,918,570 639,523 720,339 80,815 13%Continues to benefit from GS 21 Water Fund 4,999,400 1,666,467 2,235,707 569,240 34%Includes Approp from Res of $812K 22 Sewer Fund 2,496,505 832,168 655,769 (176,399) -21%Delayed Anticipated Grant funds 23 Other Funds-Total 10,059,975 3,353,325 3,775,687 422,362 13% 24 Total 32,917,237$ 10,972,412$ 21,865,958$ 10,893,546$ 99% Budget To Actuals Up To Budget vs Actuals Line No Fund/Dept Budget Jan 2024 Jan 2024 $ Var % Var 25 General Fund 22,857,262$ 7,619,087$ 8,265,869$ 646,782$ 8% 26 Town Commission 239,012 79,671 69,926 (9,745) -12% 27 Town Manager 655,640 218,547 238,311 19,764 9%Add'l professional fees at beg of year 28 Town Clerk 378,131 126,044 112,736 (13,308) -11% 29 Finance 619,800 206,600 199,908 (6,692) -3% 30 Legal 194,165 64,722 28,381 (36,341) -56% 31 Public Works 522,124 174,041 122,047 (51,994) -30% 32 Post Office 156,000 52,000 41,355 (10,645) -20% 33 Shared Support 752,414 250,805 248,151 (2,654) -1% 34 Police 3,485,554 1,161,851 1,238,014 76,163 7%Pmt of Comm Inv for 80K at beg of year 35 Fire Rescue 13,619,269 4,539,756 5,328,854 789,098 17%Exp front loaded for Const to end in April 36 Solid Waste 1,015,000 338,333 321,485 (16,848) -5% 37 Library 463,400 154,467 147,785 (6,682) -4% 38 Approp to Reserves 250,000 83,333 - (83,333) -100%Budgeted Approp to Res at beginning of year 39 Transfers Out 506,753 168,918 168,916 (1) 0% 40 General Fund-Total 22,857,262 7,619,087 8,265,869 646,782 8% 41 Discretionary Sales Tax Fund 645,500 215,167 156,416 (58,750) -27%Cap proj pushed into next year 42 Building Fund 1,918,570 639,523 652,233 12,710 2%Within Budget 43 Water Fund 4,999,400 1,666,467 2,210,997 544,530 33%Bulk chem purchases at beg of year 44 Sewer Fund 2,496,505 832,168 445,089 (387,079) -47%Cap proj pushed into 2nd half of year 45 Other Funds-Total 10,059,975 3,353,325 3,464,736 111,411 3% 46 Total 32,917,237$ 10,972,412$ 11,730,604$ 758,192 7% 47 - - 10,135,353$ Budget vs Actuals Fund/Dept Expenditures BUDGET TO ACTUALS TOWN OF HIGHLAND BEACH FLORIDA BUDGET vs REVENUE & EXPENDITURE REPORT Revenues Page 32 Line No Estimated Revenues General Fund Disc Sales Tax Building Fund Water Fund Sewer Fund Total 1 Taxes: 2 Property Taxes 9,969,209$ -$ -$ -$ -$ 9,969,209$ 3 Franchise Fees 216,607 - - - - 216,607 4 Sales & Use Tax 172,926 128,000 - - - 300,926 5 Inter-Governmental 202,104 - - - - 202,104 6 Miscellaneous Revenues 7 Misc Revenue 15,300 - - - - 15,300 8 Charges for Service 339,221 - 639,912 1,127,919 602,047 2,709,099 9 Investment Earnings 265,361 10,872 50,582 70,943 53,722 451,480 10 Fines & Forfeitures 7,067 - 11,513 - - 18,579 11 Rents & Leases 54,577 - - - - 54,577 12 Total Revenues 11,242,371$ 138,872$ 702,007$ 1,198,862$ 655,769$ 13,937,881$ 13 Other Resources: 14 Grants 1,500,000 - - - - 1,500,000 15 Intra-Governmental 350,000 - 18,332 223,918 - 592,250 16 Other Sources 4,997,900 - - - - 4,997,900 17 Reserves - 25,000 - 812,927 - 837,927 18 Total Sources 18,090,271$ 163,872$ 720,339$ 2,235,707$ 655,769$ 21,865,958$ - - - - - - Expenditures, Uses 19 General Government 876,186$ 876,186$ 20 Public Safety 3,428,612 431,011 3,859,623 21 Culture / Recreation 147,785 147,785 22 Public Works 119,951 119,951 23 Sanitation / Solid Waste 321,485 321,485 24 Post Office 41,355 41,355 25 Enterprise Funds (Utilities)810,948 371,756 1,182,704 26 Capital Outlay 2,935,672 156,416 54,556 35,730 - 3,182,375 27 Total Expenditures 7,871,046$ 156,416$ 485,567$ 846,679$ 371,756$ 9,731,464$ 28 29 Other Uses 30 Debt Service 225,906 - - 1,180,985 - 1,406,891 31 Transfers 168,916 - 166,667 183,333 73,333 592,250 32 Total Expenditures & Other Uses 8,265,869$ 156,416$ 652,233$ 2,210,997$ 445,089$ 11,730,604$ 33 Net 9,824,402$ 7,456$ 68,105$ 24,710$ 210,680$ 10,135,353$ - - - - - - From To Amount 35 Building Fund General Fund 166,667 Cover OH Allocation 35 Water Fund General Fund 183,333 Cover OH Allocation 36 350,000 37 Sewer Fund Water Fund 73,333 Cover Water Dept portion of Sewer Activity 38 General Fund Water Fund 150,584 Debt Service in Ad Valorem Taxes 39 223,918 40 General Fund Building Fund 18,332 Building Dept Portion of Zoning & Review Activity 41 Total Transfers 592,250 - ACTUALS BY FUND TOWN OF HIGHLAND BEACH FLORIDA ALL FUNDS SUMMARY REPORT FOR January, 2024 Page 33