2024.03.05_TC_Agenda_Regular1
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING
AGENDA
Tuesday, March 05, 2024 AT 1:30 PM
LIBRARY COMMUNITY ROOM, 3618 S. OCEAN BLVD.,
HIGHLAND BEACH, FL
Town Commission
Natasha Moore Mayor
David Stern Vice Mayor
Evalyn David Commissioner
Donald Peters Commissioner
Judith M. Goldberg Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Glen J. Torcivia Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. PRESENTATIONS / PROCLAMATIONS
A. None.
6. PUBLIC COMMENTS
Public Comments will be limited to five (5) minutes per speaker.
7. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker per
item after Commission initial discussion.)
A. None.
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Town Commission Meeting Agenda March 05, 2024
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8. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Approval of Meeting Minutes
February 06, 2024 Town Commission Meeting Minutes
B. Approve and authorize Town Staff to engage Pantropic Power, an authorized
Caterpillar distributor, for the replacement of the muffler on the town complex
generator in an amount not to exceed $93,200.00.
C. Approve and authorize Town Staff to engage Baxter & Woodman, Inc. to prepare
bid documents outlining the repairs based on the recommendations of that
assessment, provide a cost estimate, review the FDEP permitting requirements,
provide bidding, construction management and inspections services in an
amount not to exceed $67,750.00.
9. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Fire Rescue Implementation Update
B. Florida Department of Transportation (FDOT) RRR Project Update
C. Continued discussion of Milani Park.
D. Continued discussion of 2023-2024 Strategic Priorities Plan Update and Review
10. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. None.
11. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg
Commissioner Donald Peters
Commissioner Evalyn David
Vice Mayor David Stern
Mayor Natasha Moore
12. TOWN ATTORNEY’S REPORT
13. TOWN MANAGER’S REPORT
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Town Commission Meeting Agenda March 05, 2024
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14. ANNOUNCEMENTS
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for an unexpired term
ending September 21, 2024
Meetings and Events
March 07, 2024 5:00 P.M. FDOT RRR Project Virtual Meeting
March 07, 2024 6:00 P.M. FDOT RRR Project In-Person Meeting
March 12, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
March 17, 2024 9:30 A.M. Planning Board Regular Meeting
March 19, 2024 2024 Presidential Preference Primary (PPP) & Uniform
Municipal Elections (Town Hall Closed)
March 21, 2024 10:00 A.M. Financial Advisory Board Regular Meeting
March 26, 2024 1:30 P.M. Town Commission Special Meeting / Swearing In
Ceremony (Tentative)
Board Action Report
None.
15. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission
with respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record including testimony and evidence upon which the appeal is to be based. (State Law requires
the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own
cost, to arrange for the transcript.) The Town neither provides nor prepares such a record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to
attend or participate in this meeting should contact Town Hall 561 -278-4548 within a reasonable time
prior to this meeting in order to request such assistanc e.
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File Attachments for Item:
A. Approval of Meeting Minutes
February 06, 2024 Town Commission Meeting Minutes
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TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING MINUTES
LIBRARY COMMUNITY ROOM, 3618 S. OCEAN
BLVD., HIGHLAND BEACH, FL
Date: February 06, 2024
Time: 1:30 PM
1. CALL TO ORDER
Mayor Moore called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner Judith Goldberg
Commissioner Donald Peters
Commissioner Evelyn David
Vice Mayor David Stern
Mayor Natasha Moore
Town Manager Marshall Labadie
Town Attorney Glen Torcivia
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
Commissioner David asked the Town Commission to postpone voting for Resolution
No. 2024-003 until each Commissioner has time to digest the information presented
at the February 1st public meeting. Commissioner Goldberg agreed that Resolution
No. 2024-003 should be postponed to the next scheduled Town Commission
meeting. Mayor Moore, Vice Mayor Stern and Commissioner Peters were in favor of
keeping Resolution No. 2024-003 on the agenda.
MOTION: David/Goldberg - Moved to postpone Resolution No. 2024-003 until the
next scheduled meeting. Upon roll call: Commissioner David (Yes),
Commissioner Goldberg (Yes), Commissioner Peters (No), Vice Mayor
Stern (No), and Mayor Moore (No). The motion failed on a 2 to 3 vote with
Mayor Moore, Vice Mayor Stern and Commissioner Peters dissenting.
MOTION: Moore/Stern - Moved to approve the agenda as presented. Upon roll call:
Mayor Moore (Yes), Vice Mayor Stern (Yes), Commissioner Goldberg
(Yes), Commissioner Peters (Yes), and Commissioner David. The motion
passed unanimously on a 5 to 0 vote.
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 2 of 7
5. PRESENTATIONS / PROCLAMATIONS
A. Resolution No. 2024-003
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, supporting the sale of Milani Park and providing for an effective
date.
Mayor Moore read the title of Resolution No. 2024-003, followed by Town
Manager Labadie presenting the item and the Town Commission discussion
about supporting the sale of Milani Park as well as other practical options.
Mayor Moore opened the item for public comments.
Mr. Jack Halpern provided comments about the Milani Park property.
Mr. Ron Reame voiced his support for Resolution No. 2024-003.
MOTION: Peters/Stern – Moved to approve Resolution No. 2024-003. Upon roll
call: Commissioner Peters (Yes), Vice Mayor Stern (Yes),
Commissioner Goldberg (Yes), Commissioner David (Yes), and
Mayor Moore (Yes). The motion passed unanimously on a 5 to 0
vote.
B. Resolution No. 2024-002
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Financial Advisory Board; and providing for an effective
date.
Mayor Moore read the title of Resolution No. 2024-002.
Applicant Harold Siegel was present and interviewed by the Town Commission.
Mr. Siegel provided background information about his professional experiences.
Applicant Margarita Chappelear was not present at the meeting.
MOTION: David/Goldberg - Moved to accept Resolution No. 2024-002
appointing Harold Siegel to the Financial Advisory Board (as outlined
in the resolution). Upon roll call: Commissioner David (Yes),
Commissioner Goldberg (Yes), Commissioner Peters (Yes), Vice
Mayor Stern (Yes), and Mayor Moore (Yes). The motion passed
unanimously on a 5 to 0 vote.
C. Police Officer of the Year Award
Chief of Police Craig Hartmann presented Sergeant Paul Shersty with the Police
Officer of the Year Award. Sergeant Shersty thanked everyone.
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 3 of 7
6. PUBLIC COMMENTS (NON-AGENDA ITEMS)
Mr. Timothy Ruotolo provided comments.
Reverend Father Brian Horgan spoke about why St. Lucy Catholic Church was no
longer available to use as polling location during the elections.
Mr. Ron Reame also provided comments.
7. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker
per item after Commission initial discussion.)
A. Ordinance No. 2024-001 (Second Reading/Public Hearing)
An Ordinance of the Town Commission of the Town of Highland Beach,
Florida, Amending Section 4-8 “Lighting Restrictions for Protection of Sea
Turtles” of Chapter 4, “Animals,” and Section 30-85 “Coastal Lighting” of
Chapter 30, “Zoning,” of the Town Code of
Ordinances to incorporate Lighting Regulations for new and
existing coastal structures in order to minimize the effect of artificial light
on sea turtle populations; providing for the repeal of all ordinances In
conflict; providing for severability and codification; and providing an
effective date (First Reading was December 5, 2023).
Town Planner Allen presented this item and explained the revision made to the
ordinance.
MOTION: David/Goldberg – Moved to approve (adopt) Ordinance No. 2024-
001.
Mayor Moore read the title of Ordinance No. 2024 -001. Then she opened the
item for item for public hearing. Hearing no public comments, Mayor Moore
closed the public hearing.
Upon roll call: Commissioner David (Yes), Commissioner Goldberg (Yes),
Commissioner Peters (Yes), Vice Mayor Stern (Yes), and Mayor Moore (Yes).
The motion passed unanimously on a 5 to 0 vote.
8. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually, and which are voted on as a group.) Public Comments will be
limited to three (3) minutes per speaker per item after Commission initial discussion.
A. Approve and authorize the Town Staff to purchase Zoll EKG monitors for
$147,193.75 according to the Sinavvik Contract, (Contract No. PSAI 2921 -
06) for the Fire Rescue Department.
Mayor Moore read the title of Item 8.A. Town Attorney Torcivia will prepare a
standard addendum agreement for this item.
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 4 of 7
MOTION: David/Stern - Moved to approve the Consent Agenda, which passed
unanimously 5 to 0.
9. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per
speaker per item after Town Commission initial discussion.)
A. Fire Rescue Implementation Update
Fire Chief Glenn Joseph provided an update on the construction of the fire rescue
building as follows: on track for TCO at the end of the month , March 18, 2024 is
the start date for the fire rescue personnel, town staff will pick up the fire truck
from Pride on Friday, the fire truck will be on site next week, several equipment
has been purchased. He needs direction and dates for the ribbon cutting
ceremony.
Mayor Moore opened the item for public comments.
Mr. Timothy Ruotolo provided comments.
Mayor Moore closed the public comments.
B. Florida Department of Transportation (FDOT) RRR Project Update
Town Manager Labadie announced FDOT will hold a public meeting on March 7,
2024. The virtual meeting will be from 5:00 p.m. to 6:00 p.m. and the in -person
meeting will be from 6:00 p.m. to 7:00 p.m. in the Library. Mr. Labadie spoke
about the traffic data count that he sent to the Town Commission and noted that
Highland Beach has the busiest area on State Road A1A.
Mayor Moore opened the item for public comments.
Mr. Timothy Ruotolo provided comments.
Mayor Moore closed the public comments.
C. Continued discussion of Milani Park.
Town Manager Labadie will meet with each Commissioner this week and will
provide them with an update. He thanked the residents for attending the February
1 public meeting held by Palm Beach County Commissioner Marci Woodward,
District 4. He talked about the meeting and the county agreement. 1:46:27
Mayor Moore opened the item for public comment.
Mr. Jack Halpern provided comments.
Mayor Moore closed the public comment.
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 5 of 7
10. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker
per item after Town Commission initial discussion.)
A. Approve and authorize the Mayor to execute the Statewide Mutual Aid
Agreement between the Town of Highland Beach and the State of Flor ida
Division of Emergency Management, which enables the Town of Highland
Beach to receive assistance in the event of a disaster or emergency.
Town Manager Labadie presented this item.
MOTION: David/Goldberg - Moved that we authorize the Mayor to execute the
Statewide Mutual Aid Agreement between the Town of Highland
Beach and the State of Florida Division of Emergency Management .
The motion passed unanimously 5 to 0.
B. Consideration of a request for land filling approval for a portion of the
property located at 4801 South Ocean Boulevard.
Town Planner Allen gave a PowerPoint presentation on the request for land filing
approval for a portion of the property located at 4801 South Ocean Boulevard.
Mr. David Nutter of B & M Marine Construction, Inc., the applicant’s agent,
commented on the land filling.
MOTION: Moore/Goldberg – Moved to accept the request for land filing for
4801 South Ocean Boulevard. The motion passed unanimously 5 to
0.
C. 2023-2024 Strategic Priorities Plan Update and Review
Town Manager Labadie presented the Strategic Priorities Plan update and
review. Town Commission recommendations were to include the below items to
the Strategic Priorities Plan:
Compile a list of all the 2023 completed projects,
Each Commissioner should provide their input and/or add new projects to the
strategic priorities plan as well as provide their thoughts on reprioritizing the
list of projects,
Add prior charter items such as salaries of the Town Commission and signing
of Town checks,
Add the completion of the transition of the financials associated with the fire
department,
Add a process for ordinances,
Add replacing the Code Enforcement Board with a Special Magistrate,
Add the reconfiguration of the old fire station building, and
Consider aging infrastructure.
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 6 of 7
Town Manager Labadie will include the five-year capital improvement plan in the
strategic priorities plan. Also, there will be a standing agenda item related to the
Strategic Priorities Plan future Town Commission agendas.
Mr. Timothy Ruotolo provided comments.
11. TOWN COMMISSION COMMENTS
Commissioner Judith M. Goldberg talked the following: February 1st public meeting
held by Palm Beach County Commissioner Woodward and the resolution regarding
Milani Park property, the progress of the fire rescue department, and encouraging
community participation. She suggested extending and increasing the Town
Commission concerns particularly the environmental community, beyond the
immediate community and Palm Beach county to state legislators and the media to
draw attention to what is being attempted by a government entity.
Commissioner Donald Peters thanked the community for coming to the February 1st
meeting as well as thanked the police department.
Commissioner Evalyn David also talked about the February 1st public meeting and
thanked the residents for attending the meeting last week.
Vice Mayor David Stern concurred with the Town Commissioners comments about
the public meeting and briefly talked about the strategic priorities plan.
Mayor Natasha Moore also thanked the residents for the community engaged at the
public meeting last week. She congratulated Sergeant Paul Shersty for the officer of
the year award. Lastly, commented on the strategic priorities plan.
12. TOWN ATTORNEY’S REPORT
Town Attorney Torcivia had nothing to report.
13. TOWN MANAGER’S REPORT
Town Manger Labadie had nothing to report.
14. ANNOUNCEMENTS
Mayor Moore read the announcement as follows:
Board Vacancies
Board of Adjustment and Appeals Board One (1) vacancy for an unexpired
term ending September 21, 2024
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Town Commission Meeting Minutes
Date: February 06, 2024 Page 7 of 7
Meetings and Events
February 07, 2024 11:00 A.M. Natural Resources Preservation Advisory
Board Regular Meeting
February 08, 2024 9:30 A.M. Planning Board Regular Meeting
February 13, 2024 1:00 P.M. Code Enforcement Board Regular Meeting
February 19, 2024 Town Hall Closed in Observance of Presidents' Day
Board Action Report (Informational Only)
None.
15. ADJOURNMENT
The meeting adjourned at 3:58 PM.
APPROVED: March 05, 2024, Town Commission Meeting.
ATTEST: Natasha Moore, Mayor
Transcribed by
Lanelda Gaskins
03/05/2024
Lanelda Gaskins, MMC
Town Clerk
Date
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the events of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town’s Media Archives & Minutes
webpage: https://highlandbeach-fl.municodemeetings.com/.
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File Attachments for Item:
B. Approve and authorize Town Staff to engage Pantropic Power, an authorized
Caterpillar distributor, for the replacement of the muffler on the town complex generator
in an amount not to exceed $93,200.00.
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TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE March 5, 2024
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Approve Muffler Change Town Hall Generator
SUMMARY:
We are seeking approval to engage Pantropic Power an authorized Caterpilar distributor to
change our muffler on the town complex generator as the old one has reached its end of life.
The new muffler will be stainless steel and will be expected to last much longer due to its anti-
corrosive properties.
FISCAL IMPACT:
$93,200; Water Plant Budgeted (Machinery & Equipment)
ATTACHMENTS:
Work Order Pantropic Power SC134404
RECOMMENDATION:
Commission approval.
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Estimate
Estimate No...........:SQ0051982
WorkOrder .............:SC134404
Estimate Date ........:2/20/2024
Customer No..........:3418995
Expiry Date ............:3/21/2024
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To Town Of Highland Beach
3614 S OCEAN BLVD, HIGHLAND
BEACH 33487
Boca Raton FL 33487
Sold To:Town Of Highland Beach
3614 S Ocean Blvd
Boca Raton FL 33431
Division
Henao, Daniel 786-209-0816 Electric Power Generation
Model Serial No.ID No.Customer Equipment No.Service Meter
3516PGAL ZAP00380 P007207 868.00
SUPPLY PARTS - MUFFLER
Quantity Unit Item Name Unit price Extended Price
Segment 01 Total:93,200.00
The following is a formal estimate to perform service repairs on your CAT 3516 with serial number - ZAP00380 disconnect and
remove the roof top from the enclosure. Only the section where the muffler will be lifted though the top. We will use an 80-Ton
crant to lift the muffler. Once the muffler is out, we will clean the area and prep it and insall the new muffler with new hardware
gaskets. Reinstall the roof of the enclose back in its place. Start the generator and run it to make sure it does not have any
exhasut leaks.
1-OHBE2Z-D12PF18CT-3-23040052, O-Series, Hosptal Grade, Dual Inlet, 304 Stainless Steel Oval Silencer, 12" Pipe Flange,
Botton Dual Inlet, 18" Custom Flange End Outlet, No Lugs BNFFG-12 Flange Gasket Set
Total 93,200.00
93,200.00
Estimate Total 93,200.00
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Estimate No.:SQ0051982Customer No.:3418995 Sold To:Town Of Highland Beach
Signature
7 of 7Page 20
File Attachments for Item:
C. Approve and authorize Town Staff to engage Baxter & Woodman, Inc. to prepare bid
documents outlining the repairs based on the recommendations of that assessment,
provide a cost estimate, review the FDEP permitting requirements, provide bidding,
construction management and inspections services in an amount not to exceed
$67,750.00.
Page 21
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE March 5, 2024
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Approve Engineering Costs for Bel Lido Bridge
SUMMARY:
We are seeking approval to engage Baxter & Woodman, Inc. to prepare bid documents
outlining the repairs based on the recommendations of that assessment, provide a cost
estimate, review the FDEP permitting requirements, provide bidding, construction
management and inspections services.
FISCAL IMPACT:
$67,750; Discretionary Sales Tax – Professional Fees
ATTACHMENTS:
Proposal Bel Lido Bridge Rehab 2024 ; Bridge Pictures Inspection Report
RECOMMENDATION:
Commission approval.
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Town of Highland Beach
Proposal –Baxter & Woodman, Inc.
February 22, 2024
Task Order #26
Bel Lido Bridge Rehabilitation
Background
The Town of Highland Beach (TOWN) hired Transystems in October 2021 to perform a condition
assessment of the existing bridge piles for the Bel Lido Drive bridge over the Intracoastal
Waterway canal, located west of S. Ocean Boulevard. Subsequently the TOWN requested that
Baxter & Woodman, Inc. (CONSULTANT) prepare bid documents outlining the repairs based on
the recommendations of that assessment, provide a cost estimate, review the FDEP permitting
requirements, provide bidding, construction management and inspections services.
Scope of Services
The requested work tasks are listed below. Certain assumptions have been made in preparing this
scope of services. To the extent possible, they are stated herein and are reflected in the budget
estimates included in this scope of services.
The Scope of Services consists of the following tasks:
Task 1 – Data Collection, Field Inspection & Verification, Meetings
Task 2 - Construction Plans, Specifications & Cost Estimate
Task 3 – Permit Exemption
Task 4 – Bidding Services
Task 5 - Construction Administration
Task 6 - Resident Project Representative Services
Task 1: Data Collection, Field Inspection & Verification, Meetings
Data Collection, Inspection & Repair Summary
CONSULTANT shall review the October 2021 inspection report completed by others and
provided by the Town. Plans and details prepared for the previous single pile repair project shall
be reviewed and updated.
CONSULTANT shall perform a visual inspection from the water of the existing concrete piles, by
hammer sounding to confirm condition of all twelve (12) existing piles. This exercise shall
confirm the recommended repair locations from the October 2021 report (by others) based on
visual inspection findings. The proposed removal and replacement of the ornamentation on top of
the barrier wall shall also be addressed in the repair summary. Inspection shall also include
verification of asphalt pavement joint condition and measurement of approximate size of voids
under the approach slabs.
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Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
From this field review, CONSULTANT shall determine repair methods and approximate
quantities. The findings and recommendations will be summarized a summary of proposed repairs
and the TOWN notified of any significant changes from the 2021 inspection report provided.
Meetings
CONSULTANT shall attend up to three (3) client workshops/meetings with TOWN staff.
CONSULTANT shall provide a written summary of the issues discussed at the workshop
meetings. These include review meetings for the following:
Kickoff Meeting for the purpose of verifying the TOWN’s goals, objectives and design
standards for the project. Lines of communication for the project will also be established.
Repair Summary Review Meeting
75% Design Documents Review Meeting
Task 2: Construction Documents
Construction Documents
1. Contract Plans and Documents
a. Update CONSULTANT CAD base files from previous (2017) repair project with new
information as necessary. CONSULTANT shall prepare the engineering design elements
based on previous developed plans for the Bel Lido bridge pile repairs in 2017 for the
TOWN. No additional topographic survey or dimensional drawing information shall be
obtained.
b. General Plan: Plan and elevation view, showing repair locations and approximate
quantities including pavement crack sealing, concrete parapet re-facing, foam injection
locations, and pile repairs. Include estimated bid quantities and general notes. Reference
FDOT Standard Specifications for materials and methods where appropriate.
c. Repair Details: Provide a general layout of pile repair locations and types, including any
necessary reinforcement and concrete encasement details. Provide any additional details
needed for concrete barrier re-facing, crack sealing or foam injection.
d. Research available products for the complete removal and replacement of the existing
decorative facing on the bridge parapets. Coordinate with TOWN to determine the
preferred treatment.
e. Technical Specifications: Provide written technical specifications for work not covered by
the FDOT Standard Specifications.
f. Preparation of construction documents shall include contract drawings and technical
specifications. Contract drawings shall include: cover sheet, general notes, plan and
miscellaneous detail sheets.
g. The repair summary with estimated quantities in .pdf format shall be submitted to the
TOWN for review. Drawings, specifications and construction cost estimate shall be
submitted in .pdf format for TOWN review at 75%, and 100% design stages.
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Page 3
Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
CONSULTANT shall meet with the TOWN to discuss comments for the repair summary
and for the 75% submittals and incorporate comments into the 100% final/bid documents.
CONSULTANT shall furnish the TOWN with the 100% final bid documents in electronic
.pdf format and AutoCAD files.
Task 3: Permit Exemption Request
Based upon the results of the repair summary CONSULTANT shall contact the Florida
Department of Environmental Protection and obtain confirmation that the proposed improvement
work is exempt from environmental permitting. It is anticipated that the project will be exempt,
however, if permit application is required to FDEP, this will be additional services.
Task 4: Bidding
Bid Advertisement
CONSULTANT shall assist TOWN in advertising for and obtaining bids for construction
(including materials, equipment, and labor). It is anticipated that work shall be awarded under a
single construction contract. The TOWN shall advertise and post the bid documents on
DemandStar. All bid document control (i.e. meeting minutes, addendums, etc.) will be performed
electronically.
Pre-Bid Conference
CONSULTANT shall conduct a pre-bid conference in conjunction with TOWN staff and provide
written minutes of the items discussed.
Bid Clarification
CONSULTANT shall assist TOWN in issuing addenda and shall provide supplemental
information or clarification, as appropriate, to interpret, clarify, or expand the bidding documents
to all prospective bidders during the bid period. TOWN shall issue any addenda to prospective
bidders electronically via DemandStar.
Contract Award Recommendation/Conformed Documents
CONSULTANT shall attend the bid opening, prepare bid tabulation sheet and assist TOWN in
evaluating bids and proposals, including reference checks. CONSULTANT shall submit a written
recommendation to the TOWN concerning the award of contract to the lowest responsive
responsible bidder.
CONSULTANT shall prepare conformed Contract Documents (drawings & technical
specifications) for use by the Contractor and TOWN during construction.
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Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
Task 5: Construction Administration
Project Meetings
Up to four (4) project meetings shall be attended by CONSULTANT including the Preconstruction
Meeting and Progress Meetings. CONSULTANT shall prepare Meeting Agendas and provide a
written summary of the issues discussed at the workshop meetings.
Submittal Review
Receive, log, review, and distribute electronically all Shop Drawings and Product submittals for
the project. Review of up to 20 submittals (total, which includes preliminary submittals and re-
submittals as required) is included in the budget for this item. CONSULTANT will review and
return submittals to TOWN and Contractor within 14 days of receipt.
Pay Estimate Review
Review monthly payment applications (total of 4) submitted in a format acceptable to the TOWN.
CONSULTANT shall verify the quantities as represented on the pay request and make a
recommendation to the TOWN to proceed with the payment as requested, or as modified based on
CONSULTANT review. A 3.5 month construction period is assumed in budgeting this task.
Construction Sequence and Schedule Review
Review and Approve the Contractors planned work approach for MOT Plan and phasing of all
Bridge Repair Work. Monitor the construction schedule monthly and report to the TOWN any
conditions which may cause any delays in the schedule or changes to the approved sequence of
repair work.
Construction Clarifications
Respond in writing to Contractor's Request for Information (RFI) regarding the design documents.
A total of five (5) RFI responses have been included in this task. CONSULTANT shall issue
interpretations and clarifications of the Contract Documents, along with associated support
materials, as requested by the Contractor. These interpretations will be rendered and a response
prepared and submitted to the Contractor within one week.
Structural Engineer’s Certification of Construction Complete
CONSULTANT’s Structural Engineer shall perform an evaluation of the completed repair work
and shall certify to the TOWN based on his evaluation, along with RPR inspections that the project
was constructed in substantial conformance with the plans and specifications.
Final Inspection & Closeout
In conjunction with TOWN staff, CONSULTANT will make walkthrough inspection to determine
if construction completion has been achieved by the Contractor. CONSULTANT will also prepare
a "punch list" of items needed to achieve Final Completion. CONSULTANT will provide formal
written correspondence to advise the TOWN once Final Acceptance of the project has been
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Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
reached in accordance with the Contract Documents. Closeout documentation shall be provided
to the TOWN.
Record Drawings
CONSULTANT shall prepare final Record Drawings based on Contractor’s monthly as-built
information at the completion of the project. The Record Drawings shall be provided to the TOWN
within 30 days after record drawing information has been provided and project completion has
been reached by the Contractor.
Task 6 Resident Project Representative Services
The Resident Project Representative Phase services to be provided by the CONSULTANT include
the following:
Inspections
Provide a part-time (20 hours/week) Resident Project Representative (RPR) during the heavy
repair work period (assumed 12 weeks) of the overall 100 calendar day contract. Activities
performed under this task consist of furnishing an RPR during the construction of the project, to
observe the quality of the bridge repair work, and to determine if the construction is proceeding in
substantial accordance with the contract documents so that an engineering certification can be
made regarding the construction of the proposed improvements. The RPR shall:
Serve as CONSULTANT’s liaison with construction contractor, working principally through
the contractor’s superintendent and assisting him in understanding the intent of the contract
documents.
Conduct on-site observations of the work in progress to assist in determining if the work is
proceeding in accordance with the contract documents and that completed work conforms to
the contract documents. CONSULTANT’s Construction Manager shall report, in writing to
the Town, whenever CONSULTANT believes that work is unsatisfactory, faulty or defective,
or does not conform to the contract documents, or does not meet the requirements of
inspections, or has been damaged prior to final payment.
Accompany visiting Engineers or Inspectors representing TOWN or any regulatory agencies.
Record, in writing, the outcome of these inspections and report same to Town.
Consider and evaluate construction Contractor’s suggestions for modifications in drawings or
specifications and report them to the TOWN, in writing. CONSULTANT shall make
recommendation for action by the TOWN.
Review Contractor as-built information on a monthly basis to confirm proper updates are being
made.
Assist and observe the Contractor in coordinating all required specified testing of repair
Page 27
Page 6
Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
materials as required by the Construction Documents.
RPR shall work with the Contractor and develop a daily quantity sheet (based on the approved
Schedule of Values) to be reviewed and accepted each day agreeing to the quantity of Schedule
of Value items installed.
LIMITATIONS OF AUTHORITY
Except upon written instructions of CONSULTANT, Resident Project Representative:
1. Shall not exceed limitations on CONSULTANT’s authority as set forth in the Contract
Documents.
2. Shall not undertake any of the responsibilities of Contractor, Subcontractors or
Construction Manager, or expedite the Work.
3. Shall not issue directions relative to any aspect of the means, methods, techniques,
sequences or procedures of construction unless such is specifically called for in the
Contract Documents.
4. Shall observe but not participate in specialized field or laboratory tests.
Assumptions
Work described herein is based upon the assumptions listed below. If conditions differ from those
assumed in a manner that will affect the Scope of Work, CONSULTANT shall advise TOWN in
writing of the magnitude of the required adjustments. Services to be provided by the TOWN or
Contractor and other related key assumptions include:
1. The condition assessment prepared by Transystems Corporation Consultants, Structure ID
935900, inspection dated 10/7/2021 shall be accepted as a complete and accurate
assessment of the twelve (12) existing bridge piles. Aside from the field verification
described in Task 1 of the scope, the CONSULTANT shall not perform any additional
visual above or below water inspection or structural (or other) testing of the bridge
structural or non-structural elements.
2. The CADD drawings prepared by Baxter & Woodman in 2017 for the single pile repair
shall be utilized for the base drawings for this project. No additional topographic survey,
measurements, etc. shall be obtained.
3. The TOWN will provide information on the existing decorative railing treatment such as
the material, how it is attached to the railing, etc. as well as what type of decorative railing
treatment is desired as a replacement.
4. CONSULTANT shall assist the TOWN with their public outreach and specific daily
coordination of work during construction with Bel Lido Residents or Property Owner’s
Association. Presentations or meetings with the residents are not included herein.
5. The TOWN will provide the standard “front-end” contract documents.
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Page 7
Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
6. Contractor shall conduct inspections and take full responsibility of maintenance for their
approved NPDES Stormwater, Sedimentation and Erosion Control Measures.
CONTRACT PERFORMANCE
Proposed fees and schedule for completion of tasks listed above are summarized below. The
schedule aligns with the FDEP Grant Work Plan Agreement No. 24SRP62 and B&W shall
endeavor to work within the schedule set forth.
COMPLETION DATES
The proposed schedule of work is as follows:
Task Days from NTP*
Tasks 1-2 – Design Documents 70 days
Task 3 – Permit Exemption 70 days
Task 4 – Bidding & Award 130 days
Task 5& 6 – Construction Services 230 days
*Tasks will begin upon Town’s contract NTP
Compensation for Services
Compensation by the Town to CONSULTANT for the services described in this Task Order will
be in accordance with the master services agreement fee schedule on a Not-to-Exceed method of
payment (which means CONSULTANT shall only be compensated for services rendered). The
Not-to-Exceed amount without written prior approval of $67,570.00 (refer to Attachment A for
detailed break-down) is comprised of the following:
Task Subtotal ($)
1. Data Collection, Repairs Summary & Meetings $4,993
2. Design Documents $11,397
3. Permit Exemption Request $329
4. Bidding Services $4,194
5. Construction Administration $13,696
6. Inspections (Part-Time) $30,211
Reimbursables (NTE) $2,750
Total $67,570
Page 29
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Bel Lido Bridge Rehabilitation Proposal
February 22, 2024
Additional Provisions
The services described herein will be provided in accordance with the current generally
accepted standards of the engineering profession. Reasonable material changes between
work tasks, or level of effort actually required and those budgeted, may serve as a basis for
modifying this scope and budget, as mutually agreed to between CONSULTANT and the
TOWN.
CONSULTANT is entitled to rely upon the accuracy of historical and existing data and
information provided by the TOWN and others without independent review and
verification. CONSULTANT is not responsible for the means, methods, sequences,
techniques or procedures of TOWN and Contractor’s operations or for safety precautions
and programs.
Any Opinion of the Contractor’s Proposal prepared by CONSULTANT represents its
judgment as an Engineering Professional and is supplied for the general guidance of
TOWN. Since CONSULTANT has no control over the cost of labor and material, or over
competitive bidding or market conditions, CONSULTANT does not guarantee the
accuracy of such opinions as compared to contractor bids or actual costs to the TOWN.
CONSULTANT shall retain all ownership rights in information transmitted electronically.
Page 30
Page 31
Principal Sr Senior
Engineer Structural Eng. Construction Construction
Engineer (PM)Engineer II Technician Manager Inspector Clerical Total Sub-
Task No. Item Description $193.02 $193.02 $136.37 $125.88 $141.62 $125.88 $76.58 Labor Total
1 Data Collection, Field Inspection & Meetings
1.1 Inspection (from water) 2 8 $1,393
1.2 Summary of Proposed Repairs 1 2 $466
1.3 Review Mtgs w/Town (Kickoff, Summary & 75% review)6 6 6 $3,134
Subtotal 6 9 8 0 0 8 0 $4,993
2 Construction Plans, Specs & Cost Estimate
2.1 75% General Plans 12 4 $2,820
2.2 75% Repair Details 20 2 $4,112
2.3 75% Technical Specifications, Cost Estimate 8 2 4 $2,123
2.4 100%/Bid Documents 8 4 2 $2,341
Subtotal 0 48 6 8 0 0 4 $11,397
3 Permit Exemption
3.1 FDEP Permit Exemption Request 1 1 $329
Subtotal 1 0 1 0 0 0 0 $329
4 Bidding Services
4.1 Bid Advertisement 2 $273
4.2 Pre-Bid Conference 1 2 2 $852
4.3 Bid Clarification 4 4 $1,318
4.4 Contract Award / Conformed Documents 1 4 3 3 $1,752
Subtotal 2 10 11 3 0 0 0 $4,194
SUBTOTAL DESIGN & BIDDING $20,913
5 Construction Administration
5.1 Project Meetings 12 $1,699
5.2 Submittal Review 5 10 $2,329
5.3 Pay Estimate Review 12 $1,699
5.4 Construction Schedule Review 10 $1,416
5.5 Construction Clarifications 5 5 4 $2,213
5.6 Structural Engineer's Certification 10 2 $2,213
5.7 Final Inspection & Closeout 4 2 $1,055
5.8 Record Drawings 4 4 $1,070
Subtotal 0 24 15 4 46 0 0 $13,696
6 Inspections (RPR)
6.1 Inspections (Part-Time)240 $30,211
0 0 0 0 0 240 0 $30,211
SUBTOTAL CMS $43,907
Labor Subtotal Hours 9 91 41 15 46 248 4 $64,820
Labor Subtotal Costs $1,737 $17,565 $5,591 $1,888 $6,515 $31,218 $306
Labor Total Costs $64,820
Subconsultant Costs Total $0
Subconsultant Multiplier 1.1
Subconsultant Total $0
Reimbursable Expenses (printing, mileage) $2,750 $2,750
PROJECT TOTAL $67,570
Labor Classification and Hourly Rates
ATTACHMENT A
Town of Highland Beach - Bel Lido Bridge Rehabilitation (2024)
Budget Summary
Design, Bidding & Services During Construction
Baxter Woodman, Inc.
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Trans ystem Bridge No. 935900 - 10/07/2021
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IMG_3 638.J PG I MG_3 639(South C hanne l).J PG
IMG_3 640(North C hannel).JP G I MG_3 641(W es t Approach Looking Eas t).JP GPage 33
Trans ystem Bridge No. 935900 - 10/07/2021
2 / 5
IMG_3 642(South Elevatio n).J PG I MG_3 643(Photo 38-S 02).J PG
IMG_3 644(Photo 38-S 03).J PG I MG_3 645(Photo 38-S 05).J PGPage 34
Trans ystem Bridge No. 935900 - 10/07/2021
3 / 5
IMG_3 646(Photo 38-S 04).J PG I MG_3 647(Photo 331-S 01).J PG
IMG_3 648(Photo 8394-S02).JPG I MG_3 649(Photo 38-S 01).J PGPage 35
Trans ystem Bridge No. 935900 - 10/07/2021
4 / 5
IMG_3 650.J PG I MG_3 651(Photo 8394-S01).JPG
IMG_3 654(Photo 8099-S01).JPG 01. 935 900 UW Photo 01(P ho to 2 26-U01).J PGPage 36
Trans ystem Bridge No. 935900 - 10/07/2021
5 / 5
02. 935 900 UW Photo 02(P ho to 2 26-U02).J PG 03. 935 900 UW Photo 03(P ho to 2 26-U03).J PG
Page 37
File Attachments for Item:
D. Continued discussion of 2023-2024 Strategic Priorities Plan Update and Review
Page 38
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE March 5, 2024
SUBMITTED BY: Town Manager’s Office
SUBJECT: 2023-2024 Strategic Priorities Plan Update and Review
SUMMARY:
At the February 6, 2024, Commission meeting, the Commission reviewed the FY 2023
Strategic Priorities and completed projects. The Commission also began discussing upda tes
to the priority list for FY 2024-2025 Strategic Priorities Plan and discussed new projects.
The Commission continued its February 6, 2024 discussion on February 20, 2024, directing
the Town Manager to integrate and rank the new and existing projects into an updated
priorities list.
Enclosed please find the updated 2024 Strategic Priorities Plan including the 2024 Ranked
Projects & Initiatives List with updates as outlined during the discussion during the meeting
on February 6th and 20th.
FISCAL IMPACT:
N/A
ATTACHMENTS:
TOHB 2024 Strategic Priorities Plan (February 2024)
TOHB 2024 Strategic Priorities: Ranked Projects and Initiatives List
RECOMMENDATION:
Commission review and discussion.
Page 39
2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
TOWN OF HIGHLAND BEACH
2023 STRATEGIC PRIORITIES PLAN
FEBRUARY 2024 (This is a working document)
OUR VISION:
The Town of Highland Beach is a beautiful safe harbor in paradise whose residents never leave.
OUR MISSION:
To provide exceptional governance and municipal services, in partnership with our residents, in
a fiscally responsible manner with an emphasis on planning for the future.
OUR MOTTO:
“3 Miles of Paradise”
OUR VALUES:
Help citizens live a better life by providing a safe and secure community.
Inclusiveness – we respect people, value diversity and are committed to equality.
Give exceptional citizen service.
Honor public trust through ethical behavior, transparency and servant leadership.
Lead with integrity at every level.
Assure fiscal responsibility and accountability.
Nurture and respect our natural environment.
Deliver services through collaborated efforts and coordinated actions.
Page 40
2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
STRATEGIC PRIORITIES
This strategic priority plan identifies ranked community projects and initiatives within four (4)
operational categories. These projects and initiatives are classified as “Commenced” and “Planned”
based on their implementation status and/or schedule. The strategic priority plan is a dynamic and
simple document that serves as a decision-making tool to be updated on a quarterly basis via reports to
the Town Commission. The plan is intrinsically linked to the annual operating budget which commits
funds to complete the projects and initiatives identified. Completing a project and/or initiative leads to
attaining the operational category goal for each and leads to fulfilling mission and vision of the Town.
Organizational Excellence
Strengthen the Town’s ability to strategically, and effectively, deliver municipal services in a fiscally
responsible, collaborative, inclusive and innovative manner.
Projects/Initiatives:
SP 3: State Appropriations
Description: Requests for state financial assistance for capital improvement and planning
projects. Annually evaluate town operations and capital improvement plan for opportunities for
appropriation requests and/or grants.
Progress: FY 2024 Appropriation requests submitted and sponsored: (1) sanitary sewer lining
project and (2) lift station rehabilitation.
SP 5: Charter Review/Amendments—Funding Limitations
Description: Annual review and consideration of necessary charter revisions and/or
amendments to ensure effective and efficient town operations consistent with best
management practices. This project also involves evaluation of the previous charter
amendments with focus on funding limitation question.
Progress: Commission has included referendum language on the March 2024 election.
Following the March 2024 election, the Commission will evaluate the results of the election and
commence evaluating failed referendum questions from the previous three election cycles
(Commissioner Salaries, Payment authorization Process, etc.)
March 2024 Ballot Questions:
1. Financing a Sanitary Sewer Lining Rehabilitation Project.
2. Raising the Current Funding Limitation.
3. Ability to Designate Election Canvassing Duties to Palm Beach County.
SP 10: Communication & Community Engagement
Description: Actively communicate with the public through multiple mediums and platforms to
ensure the community receives timely value-added communications regarding town business
and affairs. Also, plan community events.
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2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Progress: Ongoing. The town has launched a website design project with CivicPlus to improve
navigation, usability, and content access. The Manager’s Office sends out a weekly news flash,
the Manager’s Monthly Newsletter (emailed and mailed), updates Channel 99, and regular
updates to Facebook. The Manager’s Office is evaluating the value of using polls, surveys and
other social media platforms.
SP 12: Financial Management Systems
Description: The Finance Department in partnership with the Manager’s Office is updating the
town’s investment policy.
Progress: The investment policy update is scheduled for the Spring of 2024.
SP 13: Public Record Digitization/Management Project
Description: This project is the digitization of historical, hard copy records and documents.
Progress: Seventy-five thousand (75,000) records digitized to date and the goal is to digitize all
historical records by end of 2024 and create a policy governing record management moving
forward. Policy is drafted and under administrative review.
Departments:
Town Manager’s Office
Highland Beach Fire Rescue Department
Finance Department
Clerks’ Office
IT Consultant
Advisory Board(s):
Financial Advisory Board
Public Infrastructure & Resiliency
Ensure that Town managed and maintained facilities, infrastructure and public places are afforded
appropriate attention, maintenance, repairs, and upgrades.
Projects/Initiatives:
SP 4: A1A Highway RRR Project
Description: Partner with FDOT to ensure the road rehabilitation and resurfacing (RRR) project
is completed with limited and controlled disruptions to the community. The project includes
needed drainage improvements, paved shoulder enhancements to accommodate cyclists and
embedded crosswalk lighting.
Progress: FDOT has held public education meetings and awarded construction contract. Public
construction outreach meeting scheduled for March 7, 2024. FDOT is reviewing traffic control
strategies to limit disruptions. Work tentatively scheduled to commence May 2024 with
construction lasting 12 to 15 months.
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2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 6: Town Entry Signs (A1A)
Description: The two existing town entry signs have deteriorated and need to be replaced.
Progress: The commission has solicited resident input via a design contest which closed on
February 6, 2023. Architectural design was completed in November 2023. Request for
Proposals (RFP) issued, and bids accepted and reviewed January 2024. Target completion late
winter 2024.
SP 8: Marine Accessory Structures Ordinance Amendment(s)
Description: Conduct an in-depth review of all ordinance provisions related to the installation
and construction of marine accessory structures to ensure they are appropriate for waterfront
property owners. The review shall include a public engagement process. The project is being
facilitated by the Planning Board, ordinance sponsor and staff at the direction of the Town
Commission.
Progress: Ordinance stakeholder group drafted amendment concepts that were presented at
three public workshops in December 2022. The Town Commission directed the Planning Board
to evaluate public review comments when drafting amendments for Commission consideration.
The Planning Board is currently reviewing the comments and amendments to return to the
Commission for their final adoption.
SP 16: Zoning District Evaluation (Density)
Description: The Town Commission has directed to the Planning Board to commence a public
review process of the permitted zoning densities of each zoning district within the town to see if
it is appropriate to revise to preserve town character, accommodate redevelopment and protect
property values.
Progress: The Planning Board has commenced its discussion of the public engagement process.
The Commission has temporarily suspended further review pending Milani Park Project and
“Live Local” legislative modifications.
Departments:
Highland Beach Fire Rescue Department
Public Works Department
Town Planner
Town Manager’s Office
Finance Department
Advisory Board(s):
Financial Advisory Board
Planning Board
Community Safety
Proactively plan for and responsively maintain a safe and resilient community focused on visibility,
awareness and care for residents and visitors.
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2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Projects/Initiatives:
SP 1: Fire Rescue Department Implementation
Description: Multi-year project that involves the establishment of the town’s first fire rescue
department. Project involves contract termination with the City of Delray Beach, securing
charter funding authorization, obtain COCPN/State Licenses, organizational expansion (HR),
recruitment of fire rescue personnel, procurement of apparatus and special equipment,
development of EMS and Fire policies and protocols, and Fire Station Construction.
Progress: Commenced in FY 2021. Targeted completion May 1, 2024. Major Projects Elements:
(1) Secure Charter Funding Approval $10 million (Complete);
(2) Hire Fire Chief (Complete);
(3) Secure Medical Director (Complete);
(4) Obtain COCPN (Complete);
(5) Fire Station Construction (Target Completion March 2024-TCO);
(6) HR/Risk Management (Complete);
(8) Recruit and hire Fire/Paramedics, Driver/Engineers ad Captains (Started June 2023).
It is important to note that the aforementioned project components are not an exhaustive list
and that many other related tasks exist.
SP 7: Code Enforcement Board/Special Magistrate
Description: Consider the use of or integration of a Special Magistrate to review and issue Code
Enforcement orders for all or some code violations to improve efficiency and reduce risk.
Progress: No progress to date but discussion is planned for Commission discussion Spring 2024
driven by pending departure of multiple Code Enforcement Board members and starting of Fire
Marshall duties on May 1, 2024.
SP 11: Old Fire Station
Description: Consider the rehabilitation of the Old Fire Station to not only store back-up
apparatus and equipment for the Fire Rescue department but also create useful and beautiful
multi-purpose space for community functions.
Progress: Preliminary design concepts and structural evaluation of old fire station completed.
Fifty percent (50%) plans including preliminary cost estimate under development.
SP 14: Evaluate Ordinance Development Process
Description: Consider reviewing the current ordinance development procedure to ensure it is
the most efficient and effective means of addressing community problems and challenges and
engages the residents.
Progress: No progress to date. Preparing discussion for future Commission meeting
Summer/Fall 2024.
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2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 15: Home Occupation Ordinance Provisions
Description: House Bill 403 which became effective July 1, 2021, prohibits local governments
from taking certain actions relating to the licensure and regulation of home-based businesses,
specifies conditions under which a business is considered a home-based business, authorizes
home-based businesses to operate in areas zoned for residential use if the business meets
certain criteria, specifies that home-based businesses are subject to certain business taxes and
authorizes adversely affected current or prospective home-based business owners to challenge
certain local government actions in violation of the statute.
The current “home occupation” regulations provided in Chapter 30 need to be revised to be
compliant with Florida Statutes.
Progress: Draft revisions have been completed by staff and will be presented to the Planning
Board and Town Commission in the summer 2024. No other progress to date.
SP 17: Temporary Sign Ordinance Review
Description: The Town Commission has directed staff to update the ordinance provisions
related to temporary signs with a focus on political signs and real estate signs.
Departments:
Police Department
Building Department/Code Enforcement
Town Planner
Highland Beach Fire Rescue Department
Town Manager’s Office
Advisory Board(s)/Community Support Group(s):
Planning Board
Board of Appeals and Adjustments
Code Enforcement Board
Highland Beach Police Foundation
Community Enrichment & Sustainability
Recognize the vital role Highland Beach’s natural resources play in a healthy community and implement
projects and policies that sustain them. Support residents’ desire for community services and programs
that enhance personal growth, knowledge and quality of life.
Projects/Initiatives:
SP 2: Milani Park
Description: Continue to work with Palm Beach County Administration and Parks and
Recreation Department along with County Commissioners on the future development of the
Milani Park. Milani Park is governed by a settlement agreement that stipulates design of the
park and the timing of construction. The county has one more 5-year extension.
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2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Progress: The Mayor and the Town Manager have met and will continue to meet as needed
with the county staff and county commissioner to express town concerns over the park
development. County Administration has authorized commencement on the project. Item is a
standing item on Commission agendas. A public meeting was held February 1st at 6:00 P.M in
the Highland Beach Library. The Town has assembled a consulting team to assist as directed.
The Commission passed a resolution opposing the project and is attempting to develop a formal
partnership with the Milani Family.
SP 9: Dune Restoration & Management
Description: The Town Commission assigned the Natural Resource Preservation Advisory Board
(NRPAB) to work with staff to educate the public on the importance of dune restoration and
management. Additionally, the commission directed staff to obtain a proposal from coastal
engineering firm to update the 2013 Beach Erosion Study, and that the study identify dune areas
in need of restoration.
Progress: The Commission directed the Town Manager’s office to update the 2013 Beach
Feasibility Study, which is being done. The final report is under review by staff and should be
available for Commission/Public Review in March 2024.
SP 18: Intracoastal Waterway (Speed Control)
Description: Community concerns exist regarding the safety of the intracoastal waterway, and
the town needs to take an active role in its management.
Progress: Ongoing. The Marine Unit of the Police Department started in March of 2022 to
improve boater safety by enforcing existing speeds, educating boaters, and heightening
intracoastal presence. The police department will collect data and information that can be
utilized by all stakeholders in the future to lower speeds and wakes in the intracoastal. The
town will continue to meet with our neighboring communities and stakeholders to form
partnerships to manage this critical resource.
SP 19: Gas-Powered Leaf Blower Regulations
Description: Community concern has surfaced over the continued use of gas-powered leaf
blowers within the community based on noise, pollution, and personal health.
Progress: No progress.
Departments:
Town Planner
Highland Beach Library
Town Manager’s Office
Advisory Board(s)/Community Support Groups:
Natural Resources Preservation Advisory Board
Planning Board
Friends of the Library
Library Volunteers
Page 46
2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Emerging Issues
The following emerging issues may require action by the community in the short-term planning horizon
resulting in the creation of a new project/initiative or require re-prioritization of existing
projects/initiatives.
The emerging issues include:
Aging/Underbuilt Infrastructure, Facilities & Structures
A1A Drainage/Flooding Issues
Climate Change/Sea Level Rise effect upon Intracoastal Waterways
Outdated Management Systems
American Disabilities Act (ADA) Requirements
Inflation/Recessionary Concerns
Charter Spending Limits
Property Insurance
Affordability/Cost of Living
New Projects & Initiatives:
Action Planning:
The successful implementation of the projects and initiatives defined in the strategic priorities plan is
contingent upon the development of an action plan. The action plan must provide clear direction with
the ordered tasks/steps needed with target completion dates along with resources needed to complete
the project. The plan shall identify those responsible for completing the steps and tasks and monitoring
the progress of the project.
As a project or initiative identified in the Strategic Priorities Plan moves from the “Planned” stage to
“Commenced” stage, an action plan will be created by the assigned department. The action plan shall
include:
A well-defined description of the project/initiative to be completed; and,
Tasks/steps that need to be carried out to complete the project/initiative; and,
Department/Employee who will be in charge of carrying out each task; and,
When will these tasks be completed (deadlines and milestones); and,
Resources needed to complete the tasks; and,
Measures to evaluate progress.
The assigned department shall forward its action plan to the Town Manager for review and approval.
Once approved, the action plan will be posted on the Town website and will be updated on a monthly
basis. It is important to note that some project may require a more complex action plan based on the
scope of the project/initiative. The Action Plan Template is attached for reference.
Page 47
2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Strategic Priorities: Completed Projects & Initiatives List
Fiscal Year 2020
1. PBA Collective Bargaining Agreement 2020 - 2023
2. FOP Collective Bargaining/General Employees 2020-2023
3. Sanitary Sewer Collection System Evaluation -- CCTV
4. FY 2020-2025 Water & Sewer Rate Study
5. Crosswalk Enhancement Project – Pedestrian Activated Signs/Flashers
6. Install ERP IT System: BS&A Modules Permitting, GL, Fixed Assets, Cash Receipting, AP/AR, PO,
Utility Billing
7. Define Purchasing/AP/AR Process, Roles & Responsibilities
8. Update Building Administrative Code Section -- 7th Edition of Florida Building Code:
9. Complete Salary Table & Job Description Update
10. Implement Geographic Information System (GIS) & Expand Capacity
11. Southeast Palm Beach County Coastal Resiliency Partnership & Climate Vulnerability Assessment
12. Bucket Tree Pilot Program
Fiscal Year 2021
1. Charter Review Process
2. Study Alternate Fire Rescue Service Models
3. Building Recertification Ordinance/Program
4. Crosswalk Enhancement Project – Overhead Lighting
5. Police Department – Marine Unit Formation
6. As-built drawing for Municipal Complex project
7. Right-of-Way (ROW) Disruption Ordinance
8. Town Hall Building Improvements
9. Fire Rescue Services Implementation
PR Campaign, Retain Fire Rescue Services Consultants; Retain Medical Director and Assistant
Medical Director; Election; Retain architect for fire station design; Commenced fire station design
process; Development of Medical Protocols; EMS vehicle selection; Execution of fire services
dispatch agreement; Preparation of COCPN and State EMS application documents.
10. FY 2020-2025 Water & Sewer Rate Study Update
Fiscal Year 2022
1. Veterans’ tab on Town’s website
2. Police Department Accreditation (incl. Marine Unit)
3. Fund Balance Guidelines/Policy Revision
4. Property Rights Element – Comprehensive Plan Update
5. Building Permit Discount
Fiscal Year 2023
1. PBA Collective Bargaining Agreement FY 2023 – 2026
2. FOP Collective Bargaining (General Employees) FY 2023-2026
3. FY 2023 Appropriation Received: $250,000 for Lift Station Rehabilitation
4. 5-year financial forecast model completed (Updated Annually)
5. Purchasing Policy Update
6. Interactive Budget Posted on Website (Updated Annually)
Page 48
2023-2024 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
7. Solid Waste Contract: FY 2023 -FY 2028 (w/ 2 one-year renewals)
8. Sprint/T-Mobile Cellular Lease Renewal (25-year Agreement based on a 5-year renewal periods)
9. Adopted Sea Turtle Lighting Ordinance
10. Updated Building Recertification Program (compliant with state statute)
Page 49
2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Strategic Priorities (SP): Ranked Projects & Initiatives List
SP 1: Fire Rescue Department Implementation
Description: Multi-year project that involves the establishment of the town’s first fire rescue
department. Project involves contract termination with the City of Delray Beach, securing
charter funding authorization, obtain COCPN/State Licenses, organizational expansion (HR),
recruitment of fire rescue personnel, procurement of apparatus and special equipment,
development of EMS and Fire policies and protocols, and Fire Station Construction.
Progress: Commenced in FY 2021. Targeted completion May 1, 2024. Major Projects Elements:
(1) Secure Charter Funding Approval $10 million (Complete);
(2) Hire Fire Chief (Complete);
(3) Secure Medical Director (Complete);
(4) Obtain COCPN (Complete);
(5) Fire Station Construction (Target Completion March 2024-TCO);
(6) HR/Risk Management (Complete);
(8) Recruit and hire Fire/Paramedics, Driver/Engineers ad Captains (Started June 2023).
It is important to note that the aforementioned project components are not an exhaustive list
and that many other related tasks exist.
SP 2: Milani Park
Description: Continue to work with Palm Beach County Administration and Parks and
Recreation Department along with County Commissioner on the future development of the
Milani Park. Milani Park is governed by a settlement agreement that stipulates design of the
park and the timing of construction. The county has one more 5-year extension.
Progress: The Mayor and the Town Manager have met and will continue to meet as needed
with the county staff and county commissioner to express town concerns over the park
development. County Administration has authorized commencement on the project. Item is a
standing item on Commission agendas. A public meeting has been scheduled for February 1st at
6:00 P.M in the Highland Beach Library. The Town has assembled a consulting team to assist as
directed. The Commission is considering a resolution opposing the project and developing a
formal partnership with the Milani Family.
SP 3: State Appropriations
Description: Requests for state financial assistance for capital improvement and planning
projects. Annually evaluate town operations and capital improvement plan for opportunities for
appropriation requests and/or grants.
Progress: FY 2024 Appropriation requests submitted and sponsored: (1) sanitary sewer lining
project and (2) lift station rehabilitation.
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 4: A1A Highway RRR Project
Description: Partner with FDOT to ensure the road rehabilitation and resurfacing (RRR) project
is completed with limited and controlled disruptions to the community. The project includes
needed drainage improvements, paved shoulder enhancements to accommodate cyclists and
embedded crosswalk lighting.
Progress: FDOT has held public education meetings and awarded construction contract. Public
construction outreach meeting scheduled for March 7, 2024. FDOT is reviewing traffic control
strategies to limit disruptions. Work tentatively scheduled to commence May 2024 with
construction lasting 12 to 15 months.
SP 5: Charter Review/Amendments—Funding Limitations
Description: Annual review and consideration of necessary charter revisions and/or
amendments to ensure effective and efficient town operations consistent with best
management practices. This project also involves evaluation of the previous charter
amendments with focus on funding limitation question.
Progress: Commission has included referendum language on the March 2024 election.
Following the March 2024 election, the Commission will evaluate the results of the election and
commence evaluating failed referendum questions from the previous three election cycles
(Commissioner Salaries, Payment authorization Process, etc.)
March 2024 Ballot Questions:
1. Financing a Sanitary Sewer Lining Rehabilitation Project.
2. Raising the Current Funding Limitation.
3. Ability to Designate Election Canvassing Duties to Palm Beach County.
SP 6: Town Entry Signs (A1A)
Description: The two existing town entry signs have deteriorated and need to be replaced.
Progress: The commission has solicited resident input via a design contest which closed on
February 6, 2023. Architectural design was completed in November 2023. Request for
Proposals (RFP) issued, and bids accepted and reviewed January 2024. Target completion late
winter 2024.
SP 7: Code Enforcement Board/Special Magistrate
Description: Consider the use of or integration of a Special Magistrate to review and issue Code
Enforcement orders for all or some code violations to improve efficiency and reduce risk.
Progress: No progress to date but discussion is planned for Commission discussion Spring 2024
driven by pending departure of multiple Code Enforcement Board members and starting of Fire
Marshall duties on May 1, 2024.
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 8: Marine Accessory Structures Ordinance Amendment(s)
Description: Conduct an in-depth review of all ordinance provisions related to the installation
and construction of marine accessory structures to ensure they are appropriate for waterfront
property owners. The review shall include a public engagement process. The project is being
facilitated by the Planning Board, ordinance sponsor and staff at the direction of the Town
Commission.
Progress: Ordinance stakeholder group drafted amendment concepts that were presented at
three public workshops in December 2022. The Town Commission directed the Planning Board
to evaluate public review comments when drafting amendments for Commission consideration.
The Planning Board is currently reviewing the comments and amendments to return to the
Commission for their final adoption.
SP 9: Dune Restoration & Management
Description: The Town Commission assigned the Natural Resource Preservation Advisory Board
(NRPAB) to work with staff to educate the public on the importance of dune restoration and
management. Additionally, the commission directed staff to obtain a proposal from coastal
engineering firm to update the 2013 Beach Erosion Study, and that the study identify dune areas
in need of restoration.
Progress: The Commission directed the Town Manager’s office to update the 2013 Beach
Feasibility Study, which is being done. The final report is under review by staff and should be
available for Commission/Public Review in March 2024.
SP 10: Communication & Community Engagement
Description: Actively communicate with the public through multiple mediums and platforms to
ensure the community receives timely value-added communications regarding town business
and affairs. Also, plan community events.
Progress: Ongoing. The town has launched a website design project with CivicPlus to improve
navigation, usability, and content access. The Manager’s Office sends out a weekly news flash,
the Manager’s Monthly Newsletter (emailed and mailed), updates Channel 99, and regular
updates to Facebook. The Manager’s Office is evaluating the value of using polls, surveys and
other social media platforms.
SP 11: Old Fire Station
Description: Consider the rehabilitation of the Old Fire Station to not only store back-up
apparatus and equipment for the Fire Rescue department but also create useful and beautiful
multi-purpose space for community functions.
Progress: Preliminary design concepts and structural evaluation of old fire station completed.
Fifty percent (50%) plans including preliminary cost estimate under development.
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 12: Financial Management Systems
Description: The Finance Department in partnership with the Manager’s Office is updating the
town’s investment policy and implementing a new 401(a)/457 (b) retirement plan service
provider and fiduciary agent.
Progress: SageView selected as financial manager/fiduciary and Lincoln Financial selected as
retirement plan service provider. SageView is working with Lincoln Financial to transition active
employee plans to new plan. The investment policy update is scheduled for the Spring of 2024.
SP 13: Public Record Digitization/Management Project
Description: This project is the digitization of historical, hard copy records and documents.
Progress: Seventy-five thousand (75,000) records digitized to date and the goal is to digitize all
historical records by end of 2024 and create a policy governing record management moving
forward. Policy is drafted and under administrative review. The second component of the
project is development of a policy and process to organize existing digital files within the Town
directory.
SP 14: Evaluate Ordinance Development Process
Description: Consider reviewing the current ordinance development procedure to ensure it is
the most efficient and effective means of addressing community problems and challenges and
engages the residents.
Progress: No progress to date. Preparing discussion for future Commission meeting
Summer/Fall 2024.
SP 15: Home Occupation Ordinance Provisions
Description: House Bill 403 which became effective July 1, 2021, prohibits local governments
from taking certain actions relating to the licensure and regulation of home-based businesses,
specifies conditions under which a business is considered a home-based business, authorizes
home-based businesses to operate in areas zoned for residential use if the business meets
certain criteria, specifies that home-based businesses are subject to certain business taxes and
authorizes adversely affected current or prospective home-based business owners to challenge
certain local government actions in violation of the statute.
The current “home occupation” regulations provided in Chapter 30 need to be revised to be
compliant with Florida Statutes.
Progress: Draft revisions have been completed by staff and will be presented to the Planning
Board and Town Commission in the summer 2024. No other progress to date.
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
SP 16: Zoning District Evaluation (Density)
Description: The Town Commission has directed to the Planning Board to commence a public
review process of the permitted zoning densities of each zoning district within the town to see if
it is appropriate to revise to preserve town character, accommodate redevelopment and protect
property values.
Progress: The Planning Board has commenced its discussion of the public engagement process.
The Commission has temporarily suspended further review pending Milani Park Project and
“Live Local” legislative modifications.
SP 17: Temporary Sign Ordinance Review
Description: The Town Commission has directed staff to update the ordinance provisions
related to temporary signs with a focus on political signs and real estate signs.
Progress: Target start date is Fall 2024. No progress to date.
SP 18: Intracoastal Waterway (Speed Control)
Description: Community concerns exist regarding the safety of the intracoastal waterway, and
the town needs to take an active role in its management.
Progress: Ongoing. The Marine Unit of the Police Department started in March of 2022 to
improve boater safety by enforcing existing speeds, educating boaters, and heightening
intracoastal presence. The police department will collect data and information that can be
utilized by all stakeholders in the future to lower speeds and wakes in the intracoastal. The
town will continue to meet with our neighboring communities and stakeholders to form
partnerships to manage this critical resource.
SP 19: Gas-Powered Leaf Blower Regulations
Description: Community concern has surfaced over the continued use of gas-powered leaf
blowers within the community based on noise, pollution, and personal health.
Progress: No progress.
Annual Review
1. Water and Sewer Rates
2. Charter Review
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