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2023.09.05_TC_Agenda_Special1 TOWN OF HIGHLAND BEACH TOWN COMMISSION SPECIAL FIRST PUBLIC HEARING BUDGET MEETING AGENDA Tuesday, September 05, 2023 AT 5:01 PM LIBRARY COMMUNITY ROOM, 3618 S. OCEAN BLVD., HIGHLAND BEACH, FL Town Commission Natasha Moore Mayor David Stern Vice Mayor Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg Commissioner Marshall Labadie Town Manager Lanelda Gaskins Town Clerk Glen J. Torcivia Town Attorney 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA 5. PRESENTATIONS A. Recognition of State Awarded Appropriations for FY 2023-2024 Proclamation B. State Legislative Updates State Representative Peggy Gossett-Seidman, District 91 Lobbyist Jared Rosenstein with Capital City Consulting C. Fiscal Year 2023-2024 Proposed Final Budget Page 1 Town Commission Special First Public Hearing Budget Meeting Agenda September 05, 2023 2 6. FIRST READINGS / PUBLIC HEARINGS: (Public Comments will be limited to three (3) minutes per speaker per item after Commission initial discussion.) A. Resolution No. 2023-021 A Resolution of the Town Commission of the Town of Highland Beach, Florida, amending the Fiscal Year 2023-2024 Schedule of Fees for the purpose of increasing water and sewer rates; providing for conflicts; and providing an effective date. B. Resolution No. 2023-022 A Resolution of the Town Commission of the Town of Highland Beach, Florida, adopting a Final Millage Rate of 3.4182 Mils for the Town’s General Operating Funds for the fiscal year beginning October 1, 2023, and ending September 30, 2024; providing that the Final Millage Rate of 3.4182 Mils is 19.3006 percent greater than the computed rolled back rate of 2.8652 Mils; providing for severability, conflicts, and an effective date. C. Resolution No. 2023-023 A Resolution of the Town Commission of the Town of Highland Beach, Florida, adopting a Final Budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024; determining and fixing the amounts necessary to carry on the government of the Town for the ensuing year; providing for seve rability, conflicts, and an effective date. 7. TOWN ATTORNEY’S REPORTS 8. TOWN MANAGER’S REPORTS 9. COMMISSION MEETINGS September 21, 2023 5:01 P.M. Town Commission Second Public Hearing Budget Meeting 10. ADJOURNMENT NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record including testimony and evidence upon which the appeal is to be based. (State Law requires the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own cost, to arrange for the transcript.) The Town neither provides nor prepares such record. In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or participate in this meeting should contact Town Hall 561 -278-4548 within a reasonable time prior to this meeting in order to request such assistance. Page 2 File Attachments for Item: A. Recognition of State Awarded Appropriations for FY 2023-2024 Proclamation Page 3 IN RECOGNITION OF THE STATE APPROPRIATIONS FOR FISCAL YEAR 2023-2024 AWARDED TO THE TOWN OF HIGHLAND BEACH WHEREAS, the Legislature of the State of Florida held it’s 2023 Legislative Sessions March 7, 2023 through May 5, 2023, and adopted its budget for fiscal year 2023-2024; and WHEREAS, the collective efforts of Florida Legislators have resulted in the allocation of crucial state appropriations funds of $250,000 to the Town of Highland Beach for the Climate Vulnerability/Clean Water Project – Lift Stations Rehabilitation Project; and WHEREAS, the Town stands as a testament to the strength of community and collaboration; and WHEREAS, the steadfast dedication of Governor Ron DeSantis, State Senator Lori Berman, District 26, and State Representative Peggy Gossett-Seidman, District 91 has brought immeasurable benefits to our town; and WHEREAS, through these funds, our Town will be empowered to undertake vital projects, strengthen infrastructure, and enhance the quality of life for our residents; and WHEREAS, the enduring commitment of Governor DeSantis, State Senator Berman, District 26 and State Representative Gossett-Seidman, District 91 to the betterment of our community serves as an inspiration to us all. NOW, THEREFORE, I, NATASHA MOORE, MAYOR of the Town of Highland Beach, Florida, on behalf of Town Commission, in sincerest gratitude and with profound appreciation, do hereby proclaim its heartfelt thanks to Governor Ron DeSantis for his leadership, to State Senator Lori Berman, District 26 for her advocacy, and to State Representative Peggy Gossett-Seidman, District 91 for her dedication, for the state appropriation funds for fiscal year 2023-2024 awarded to the Town of Highland Beach, which will undoubtedly impact the future of our town. The Town of Highland Beach and its residents recognize and honor their commitment to public service and commend their efforts in fostering growth, progress, and prosperity within our beloved community. IN WITNESS WHEREFORE, I have hereunto set my hand and caused the official seal of the Town of Highland Beach, Florida to be affixed this 5th day of September 2023. NATASHA MOORE MAYOR The Town of Highland Beach, Florida Proclamation Page 4 File Attachments for Item: A. Resolution No. 2023-021 A Resolution of the Town Commission of the Town of Highland Beach, Florida, amending the Fiscal Year 2023-2024 Schedule of Fees for the purpose of increasing water and sewer rates; providing for conflicts; and providing an effective date. Page 5 RESOLUTION NO. 2023-021 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE FISCAL YEAR 2023-2024 SCHEDULE OF FEES FOR THE PURPOSE OF INCREASING WATER AND SEWER RATES; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Highland Beach (“Town”) maintains and desires to promote the safety, health, and welfare of its residents by providing for enforcement of its Code of Ordinances as well as setting forth fees for providing certain utilit ies and administrative services; and WHEREAS, the Town Commission approved an agreement with Raftelis Financial Consultants, Inc., on July 10, 2019, for the purpose of completing a Utility Revenue Sufficiency Study. WHEREAS, on March 2, 2021, the Town Commission approved the 2021 Revenue Sufficiency and Rate Study – Water and Wastewater Systems. WHEREAS, the Town Commission finds that an amendment to the adopted 2021- 001 schedule of fees is necessary to modify water and wastewater fees pursuant to the approved study adjusted for the impact of inflation. WHEREAS, amendments adopted for water and wastewater fees will take effect as of October 1st, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. Section 2. The “Town of Highland Beach Schedule of Fees,” which is attached as Exhibit “A” and incorporated herein, is hereby adopted. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. If any provision of this Resolution or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application and to this end, the provisions of this Resolution are declared severable. Page 6 Resolution No. 2023-021 2 Section 5. This Resolution shall become effective upon approval by Town Commission. DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this 5th day of September 2023. ATTEST: Natasha Moore, Mayor REVIEWED FOR LEGAL SUFFICIENCY Lanelda Gaskins, MMC Town Clerk Glen Torcivia, Town Attorney Town of Highland Beach VOTES: YES NO Mayor Natasha Moore Vice Mayor David Stern Commissioner Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg Page 7 Resolution No. 2023-021 3 EXHIBIT “A” TOWN OF HIGHLAND BEACH SCHEDULE OF FEES EFFECTIVE 10/01/2023 – 09/30/2024 I. WATER USE RATES a. Water & Irrigation Flat Rate Charge (Bi-Monthly) $52.75 per dwelling unit b. All Customers Bi-Monthly Usage Charges (per dwelling unit) i. 0 to 10,000 gallons $2.80 per 1,000 gallons ii. 10,001to 20,000 gallons $3.80 per 1,000 gallons iii. 20,001 to and 55,000 gallons $5.89 per 1,000 gallons iv. 55,001 gallons to 80,000 gallons $8.58 per 1,000 gallons v. Over 80,000 gallons $11.21 per 1,000 gallons c. Irrigation Class Bi-Monthly Usage Charges (per meter) * i. 0 to 55,000 gallons $5.89 per 1,000 gallons ii. 55,001 to 80,000 gallons $8.58 per 1,000 gallons iii. Over 80,000 gallons $11.21 per 1,000 gallons * Subject to flat charge plus usage charges II. SEWER USE RATES a. Sewer Flat Rate Charge (Bi-Monthly) $40.39 per dwelling unit i. Bi-Monthly Usage Charges* (per dwelling unit) $3.29 per 1,000 gallons of water usage to a maximum of 20,000 gallons. ii. Commercial customers* $3.29 per 1,000 gallons of water usage with no maximum. * Subject to flat charge plus usage charges III. PRIVATE FIRE PROTECTION a. Fire Hydrants $23.76 each per month b. Standpipes/Sprinkler System $23.76 each per month Page 8 Resolution No. 2023-021 4 IV. GENERAL CUSTOMER BILLING a. Water and Sewer usage charges will be billed bi-monthly. b. Payment remittance is due within 30 days of the billing date. c. Accounts more than 30 days are considered delinquent. d. Delinquent accounts will be subject to an additional 1.5% per month (18% annum) delinquency charge. e. Notice of such delinquency will be given by the Town; and if not corrected within 10 days of said notice, water service will be disconnected. f. Water service will not be reconnected until the delinquent bill and a fifty-dollar ($50.00) reconnection fee is paid. g. Meters may be tested for accuracy upon written request from the customer. However, the customer will be subject to the expense of the test if the meter is found to be not more than 2% fast. h. In the event of a water leak occurring on the consumer’s side of the meter, the Town Manager may offer a one-time courtesy adjustment to provide financial relief to a consumer who is experiencing a higher than usual water bill. To be considered for this courtesy adjustment: i. The water bill in question must not be from the billing period more than two billing cycles prior. ii. The consumer must not have used a courtesy adjustment in the past, and iii. The consumer must demonstrate that they have repaired the water leak (i.e. plumber’s invoice for repairs). If a consumer is granted a courtesy adjustment, the Town will estimate (by comparing historical usage of the account) the amount of the water leak and deduct it fro m the consumer’s total usage for the billing period. The difference between the total usage and the water leak portion will be considered the consumer’s regular usage for the billing period and will be billed according to the rate structure provided in Section VI. The estimated water leak portion of usage for the billing period will be adjusted and billed at the lowest tiered rate provided in Section VI. Notwithstanding the above, the town manager in his or her discretion will have the flexibility to allow up to four (4) installment payments of bills which are unusually high as measured by past bills for the property in question. The town manager's discretion will be on a case-by-case basis using his or her best judgment as each case arises. Page 9 Resolution No. 2023-021 5 V. WATER SYSTEM CONNECTION CHARGES (IMPACT FEES) a. New Dwellings i. Connection Charge $3,000 per dwelling unit ii. Meter Installation Fees Time and Material plus 25% VI. SEWER SYSTEM CONNECTION CHARGES (IMPACT FEES) a. New Dwellings i. Connection Charge $1,000 per dwelling unit VII. FIELD VISIT CHARGE The Town may charge a fee to each customer requesting a service to be performed by a Town employee at their premises with respect to the water or wastewater systems. The services to be performed shall include, but not be limited to, individual turn-on and turn- off of service, data-logging a meter, and meter re-reading. The Town will waive this fee in any instance where the meter is determined to be faulty. There shall be no charge for the first field visit. a. During Normal Working Hours $29.70 b. Outside Normal Working Hours $59.40 Page 10 File Attachments for Item: B. Resolution No. 2023-022 A Resolution of the Town Commission of the Town of Highland Beach, Florida, adopting a Final Millage Rate of 3.4182 Mils for the Town’s General Operating Funds for the fiscal year beginning October 1, 2023, and ending September 30, 2024; providing that the Final Millage Rate of 3.4182 Mils is 19.3006 percent greater than the computed rolled back rate of 2.8652 Mils; providing for severability, conflicts, and an effective date. Page 11 RESOLUTION NO. 2023–022 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, ADOPTING A FINAL MILLAGE RATE OF 3.4182 MILS FOR THE TOWN’S GENERAL OPERATING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; PROVIDING THAT THE FINAL MILLAGE RATE OF 3.4182 MILS IS 19.3006 PERCENT GREATER THAN THE COMPUTED ROLLED BACK RATE OF 2.8652 MILS; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. WHEREAS, a final budget has been reviewed and considered by the Town Commission of the Town of Highland Beach, Florida, for the ensuing year, with detailed information, including revenues to be derived from sources other than ad valorem levy, and the Town Manager has made recommendations as to the amount necessary to be appropriated for the ensuing year; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA: Section 1. That the final millage rate necessary to be levied against ad valorem valuation of property subject to taxation in the Town of Highland Beach, Florida, to produce a sufficient sum which together with departmental and other revenues will be sufficient to pay for appropriations made in the budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024, is hereby set at 3.4182 Mils, plus 0.1693 for voted debt service, for a final millage rate of 3.5875. Section 2. The final millage rate of 3.4182 is 19.3006 percent greater than the computed rolled-back rate of 2.8652. Section 3. If any clause, section, or other parts of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the remaining portions of this Resolution. Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5. This Resolution shall become effective immediately upon passage. Page 12 Resolution No. 2023-022 2 DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this 5th day of September 2023. ATTEST: Natasha Moore, Mayor REVIEWED FOR LEGAL SUFFICIENCY Lanelda Gaskins, MMC Town Clerk Glen Torcivia, Town Attorney Town of Highland Beach VOTES: YES NO Mayor Natasha Moore Vice Mayor David Stern Commissioner Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg Page 13 File Attachments for Item: C. Resolution No. 2023-023 A Resolution of the Town Commission of the Town of Highland Beach, Florida, adopting a Final Budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024; determining and fixing the amounts necessary to carry on the government of the Town for the ensuing year; providing for severability, conflicts, and an effective date. Page 14 RESOLUTION NO. 2023-023 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT OF THE TOWN FOR THE ENSUING YEAR; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. WHEREAS, a final budget has been prepared by the Town Manager estimating expenditures and revenues of the Town for the ensuing year, with detailed information, including revenues to be derived from sources other than the ad valorem levy, and the Town Manager has made recommendations as to the amount necessary to be appropriated for the ensuing year; and WHEREAS, the Town Commission has met and considered the recommendations, the suggested budget, and the proposed millage necessary to be levied to carry on the government of the Town for the ensuing year. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA: Section 1. That the final budget of the Town of Highland Beach, for the fiscal year beginning October 1, 2023, and ending September 30, 2024, is hereby adopted and the appropriations set out therein are hereby made to maintain and carry on the government of the Town of Highland Beach, Florida. There is hereby appropriated the sum of $30,796,710 in new revenue, for the payment of operating expenditures for the Town Government pursuant to the terms of the above budget as summarized in Exhibit A. Section 2. All delinquent taxes collected during the ensuing fiscal year as proceeds from levies of operating millages of prior years are hereby specifically appropriated for the use of the General Fund. Section 3. All funds appropriated for the 2022/2023 fiscal year, which are encumbered, but unexpended as of the last day of the fiscal year, shall be deemed re- appropriated for the same purposes for the 2023/2024 fiscal year. Section 4. If any clause, section, or other parts of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered eliminated and shall in no way affect the validity of the remaining portions of this Resolution. Page 15 Resolution No. 2023-023 2 Section 5. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent to such conflict. Section 6. This Resolution shall become effective immediately upon its passage. DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this 5th day of September 2023. ATTEST: Natasha Moore, Mayor REVIEWED FOR LEGAL SUFFICIENCY Lanelda Gaskins, MMC Town Clerk Glen Torcivia, Town Attorney Town of Highland Beach VOTES: YES NO Mayor Natasha Moore Vice Mayor David Stern Commissioner Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg Page 16 Resolution No. 2023-023 3 Exhibit A Page 17 Resolution No. 2023-023 4 08/31/2023 BUDGET REPORT FOR TOWN OF HIGHLAND BEACH Calculations as of 07/31/2023 GL NUMBER 2021-22 2022-23 2022-23 2023-24 AND ACTIVITY AMENDED ACTIVITY COMM. REVIEW DEPARTMENT DESCRIPTION BUDGET THRU 07/31/23 BUDGET 511.000 TOWN COMMISSION 174,127$ 213,646$ 181,646$ 239,012$ 512.000 TOWN MANAGER 559,693 563,537 457,672 604,680 512.100 TOWN CLERK 381,864 431,999 302,319 369,300 513.000 FINANCE 517,804 624,815 479,058 619,800 514.000 LEGAL COUNSEL 115,098 146,346 77,339 194,165 519.000 PUBLIC WORKS 298,726 398,310 273,980 516,390 519.100 POST OFFICE 124,422 156,972 106,113 156,000 519.300 SHARED SUPPORT SERVICES 472,920 696,251 597,856 765,560 521.000 POLICE DEPARTMENT 2,675,570 3,046,125 2,401,420 3,482,900 522.000 FIRE RESCUE 5,617,956 12,417,077 8,397,480 11,903,074 534.000 SOLID WASTE 449,221 500,535 477,837 1,015,000 571.000 LIBRARY 415,586 459,992 362,195 463,400 581.000 INTERFUND TRANSFERS 1,094,436 1,000,519 833,764 506,753 590.000 RESERVE FOR CONTINGENCY 250,000 APPROPRIATIONS - FUND 001 12,897,423 20,656,124 14,948,679 21,086,034 Fund 103 - DISCRETIONARY SALES TAX FUND 574.000 DISCRETIONARY SALES TAX- IST 335,355 507,834 139,312 586,000 APPROPRIATIONS - FUND 103 335,355 507,834 139,312 586,000 Fund 106 - Building Department Fund 524.000 BUILDING DEPARTMENT 1,320,775 1,874,515 1,300,546 1,918,570 APPROPRIATIONS - FUND 106 1,320,775 1,874,515 1,300,546 1,918,570 Fund 401 - WATER SYSTEM 533.000 WATER SYSTEM OPERATIONS 3,503,678 5,061,214 3,856,158 4,723,106 APPROPRIATIONS - FUND 401 3,503,678 5,061,214 3,856,158 4,723,106 Fund 402 - SEWER SYSTEM 535.000 SEWER SYSTEM OPERATIONS 1,285,459 1,876,603 1,081,342 2,483,000 APPROPRIATIONS - FUND 402 1,285,459 1,876,603 1,081,342 2,483,000 APPROPRIATIONS - ALL FUNDS 19,342,690$ 29,976,290$ 21,326,037$ 30,796,710$ Page 18