1985.01.29_BTRB_Minutes_Regular '� THE TOWN OF HIGHLAND BEACH, FLORIDA
January 29, 1985 RETIREMENT BOARD OF TRUSTEES 11:00 A.M.
THE Regular Quarterly Meeting of the Trustees of the Retirement Board
was called to order by Mayor Horton, Chairman, at 11:03 A.M.
Those in attendance were: Mayor Louis Y. Horton, Commissioners Betty
Jean Stewart and John J. Basso, Officer Abraham Widelitz and Elizabeth
Ulitsch, Staff Member. Also present were Hugh Williams, Town Manager,
and Maree Fowler, Finance Director.
Item 1. The Financial Statement for Quarter Ended December 31, 1984 ,
showing a balance of $272,075.41, and details of benefits in the
amount of $43 ,309.08 paid on 1/11/85 to Elaine Roberts, were presented
for formal approval. A motion was made by Commissioner Basso to accept
the Statement as submitted, seconded by Elizabeth Ulitsch. All members
were in favor.
Item 2. A discussion ensued regarding payments to Elaine Roberts;
Robert Dobrodziej - $269.99 ($263.40 5% Contributions + Interest
of $6.59) ; and Christopher Kerby - $70.11 ($68.40 5% Contributions +
Interest of $1.71) .
Mayor Horton asked about the Town's portion paid to Elaine Roberts.
Maree Fowler explained about the interim period of 1970 to 1974, prior to
the Plan going into effect - this being part of the fringe benefits for
the long-time employees (i.e. E. W. Roberts, K. Jones, B. Barker) .
It was noted here that Christine Ferrigan, a Utility Plant employee,
requested withdrawal from the Plan. Her payment was made on January 22,
1985 in the amount of $931.98 ($868.00 5% contributions + $63.98 Interest) .
•
At this time there are no Utility Plant Employees in the Plan.
Commissioners Basso and Stewart inquired about the withdrawals
being made and disbursed upon demand; they did not think that this was
a good policy for it could cause bank penalties being incurred for the
other funds and other employees.
Maree Fowler explained how she handled the withdrawals by obtaining
Board Member approvals between regular meetings and then getting formal
approval at the next meeting. Commissioner Stewart felt that the procedure
was already adequate and didn't need amendment. She felt that by not
approving and disbursing monies until after a regular Board meeting, as
provided in the agreement , the needed money could be accumulated and then
approved and disbursed; thereby, protecting the deposits from penalty and
creating a loss to the other employees. Also, Commissioner Basso felt that
a penalty should be imposed on the employee making a withdrawal.
Mrs. Fowler explained that there were enough funds in a liquid
account to eliminate the necessity of penalty charges and that the invest-
$44
ment accounts were not affected.
Mayor Horton stated that he had given his approval to pay with-
drawals to date, prior to the formal approval.
continued
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THE TOWN OF HIGHLAND BEACH, FLORIDA
11110 January 29, 1985
Retirement Board of Trustees - Minutes
(continued) Page 2
Item 2. (continued)
Commissioner Stewart made motion that Item 2 - payments to the
above named - be approved , seconded by Commissioner Basso.
Item 3. A motion was made by Commissioner Basso to reinvest the
Certificate ($115,556.01) maturing on 2/21/85, at the highest
return available - seconded by Commissioner Stewart. All members were
in favor.
Item 4. Maree Fowler read a letter addressed to Town Manager Hugh
Williams from our External Auditors, (copy attached) , regarding
their interpretation of the Retirement Plan in relation to the new
Town Manager's "requirement" to participate in the Plan. Mr. Williams
was present and responded to Mayor Horton's question as to his interest
in the Plan by stating that he was not interested in joining the Plan.
Item 5. There were no other matters to come before the Board and a
motion was made at 11:25 A.M. by Commissioner Stewart to adjourn -
seconded by Officer Widelitz and Commissioner Basso.
Res. - tfully submitted,
Eli -beth Ulitsch
Approved: /
Louir HI, on .
All i
riga r
. . n ' :asso
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Be �y Jean Stewart
igirAbrah4V tz
ATTEST: _ tJ-Ze-.J iiia eth U i ch
774 DATE: a.. tJa no '77.r'
''44
RFrFIVED .IAN 281981
NOWLEN, HOLT, MINER & KISKER
CERTIFIED PUBLIC ACCOUNTANTS
111
215 FIFTH STREET
SUITE 200
POST OFFICE BOX 347
WEST PALM BEACH,FLORIDA 33402
TELEPHONE(305)659-3060 MEMBERS
AMERICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
FLORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
EVERETT B NOWLEN.CPA. 1193619641 JANET R BARICEVICH,CPA MARK A MOORE.CPA ACCOUNTING FIRMS ASSOCIATED INC.
EDWARD T HOLT.CPA BE WEEKS.CPA R GREGORY SMITH.CPA
WILLIAM B MINER,CPA ROBERT W HENDRIK.JR.CPA WANDA W BERGERON,CPA BELLE GLADE OFFICE
WILLIAM C KISKER.JR CPA RICHARD J HUTCHINSON.CPA BERNARD J DONTH,CPA 333 S E.2n0 STREET
__ RICHARD D HOOVER.JR CPA FRANK 0 TEETS.JR CPA POST OFFICE BOX 336
I CAROL A CALLAHAM.CPA MARIA 0 GALDOS.CPA BELLE GLADE.FLORIDA 33130
KATHLEEN A.BENTLEY.CPA TELEPHONE(30519965612
January 24 , 1985
Mr. Hugh D. Williams
Town Manager
Town of Highland Beach
3614 South Ocean Blvd .
Highland Beach, Florida 33431
Dear Mr . Williams :
As you requested , we have read the Town of Highland Beach Retirement
Plan , as amended in 1982 . We read the plan to determine if there
are any accounting or auditing requirements that you, as a Town
employee , participate in the plan .
We believe that Article II , paragraphs 1-3 and Article III , paragraph
1 allow all employees to decide whether or not they wish to partici-
pate in the plan . Therefore, it appears that there are no audit or
accounting requirements that you participate in the Town of Highland
Beach Retirement Plan.
Please call if we can be of any further assistance.
Sincerely,
Nowlen, Holt , Miner & Kisker
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