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1988.02.25_CAB_Minutes_Regular TOWN OF HIGHLAND BEACH, FLORIDA COMMUNITY APPEARANCE BOARD REGULAR MEETING - MINUTES February 25, 1988 9: 30 A.M. Chairman Harris called the Regular Meeting of the Community Appearance Board, Town of Highland Beach, Florida, to order at 9: 30 A.M. in the Commission Chambers at Town Hall . The Recording Secretary called the roll . Present were Chairman Harris, Vice Chairman Galizia, Regular Members L. Johnson, Alternate Members M. Dempsey and M. Rubin . (Regular Member F. Savino arrived late.) Chairman Harris informed the Members that Mr . Savino called to advise he would be late for this meeting. VICE CHAIRMAN GALIZIA/L. JOHNSON made a MOTION to approve the Minutes of the January 28, 1988 Regular Meeting of the Community Appearance Board as submitted . The MOTION carried unanimously Y with favorable votes. Chairman Harris stated that approval of the Minutes of the February 11, 1988, Special Meeting (which was attended by Chairman Harris, Vice Chairman Galizia and Mr . Savino) would be deferred to the later part of fly this meeting when Mr . Savino would be present. The next agenda item, under New Business, was a site plan review of a fence submitted by Dr . A. Biehl . As there was no one to represent the applicant, said Chairman Harris, this matter will be placed on the agenda for the March 24, 1988, Regular Meeting of the Community Appear- ance Board. Continuing with the agenda, Chairman Harris, in discussing the Greening Committee, read into the minutes a memorandum from Mayor Stewart, dated 2/17/88 , regarding fertilization of new and established plantings. Chairman Harris said it was her feeling that this memo applied to the Xeriscape plantings and she thought it was something that should be checked with Mr . Turner before the Community Appearance Board made any recommendations or gave any cost figures. Mrs. Johnson noted that Mr . Savino did send a memo to the condominium managers regarding fertilization and that is what the Community Appear- ance Board should follow. Chairman Harris said she would send a memo to the Mayor saying that memo of 2/17/88 does not apply to the Greening Committee--it regards Xeriscape; people who signed to authorize the street trees are respons- ible for those trees. Vice Chairman Galizia advised that after permission to plant the trees ONwas received, the Greening Committee sent memos to the people with instructions for pruning, fertilizing , etc . ; and when we see some trees in need of attention, we should advise the people that they need to take care of the matter . COMMUNITY APPEARANCE BOARD Regular Meeting - Minutes February 25, 1988 Page 2 of 4 Chairman Harris said the Greening Committee should handle these matters as they started the program initially and the people agreed to the maintenance of the trees. Chairman Harris referred to a newspaper article of 10/22/87 which advised landscapers to get away from Palms which are not native to the area . This article looks for Xeriscape landscaping which is native, said Chairman Harris, and the last paragraph states that a developer does not build if he does not comply with the Xeriscape landscaping . Continuing , Chairman Harris said the Community Appearance Board has to take a hard line in this matter . Mrs. Johnson noted that the Xeriscape landscaping being done at the Town Hall is looking beautiful , but unless it is maintained, it will look like our Town signs. Chairman Harris said that she was advised that initially Xeriscape needs maintenance, but once it takes hold, it is beautiful , it grows and needs no water . If the Town Hall project goes well , perhaps we can request they do the same at the Town signs, continued Chairman Harris. Chairman Harris mentioned the lighting at night of St. Lucy' s Church which she feels does not conform to the approved plans. Chairman Harris will take photos at night and compare them to the plans. The Church must conform to the Town Code as does everyone else, said Chairman Harris. Mrs. Johnson said that as she goes up and down A-1-A, she does not recall that there is anything outstanding at the church as the building is far back and not noticeable. Mrs. Dempsey stated that perhaps the reason for the lighting is due to the evening functions. Chairman Harris said she will look into the matter and if it does not conform, it will be on the agenda for the next Regular Meeting of the Community Ap- pearance Board where it will be discussed further . Chairman Harris, in discussing the Preliminary/Final Site Plan Review, read into the minutes a memorandum from the Planning Board to the Town Commission and another memorandum from the Town Manager to the Planning Board concerning this matter . Chairman Harris said that with the Xeriscape Ordinance, it is her feeling that there should be no discrepancy between single family or multi-family; and a scale rendering should be submitted for the Preliminary Site Plan Review. Anybody com- ing before the Community Appearance Board for a Site Plan Review should first come for a Preliminary Site Plan Review with the Final Site Plan Review being done the following month. Members agreed a memorandum should be sent to the Town Commission from the Community Appearance Board to advise that we want to follow that procedure. The Sign Ordinance was discussed briefly. It was agreed that all Members would bring their copy of the Sign Ordinance to the March Meet- ing at which time it will be reviewed to correct any inconsistencies. COMMUNITY APPEARANCE BOARD fm, Regular Meeting - Minutes February 25, 1988 Page 3 of 4 Upon his arrival , Mr . Savino stated that he had been to the site where the fence had been requested by Dr . A. Biehl , 1116 Highland Beach Drive . Chairman Harris advised that the Members can not review this application for a fence due to the fact that no one is present to answer any questions the Members might have. Chairman Harris then informed Mr . Savino that the approval of the Minutes of the February 11, 1988, Special Meeting of the Community Ap- pearance Board was delayed until his arrival . MOTION was made by MR. SAVINO/VICE CHAIRMAN GALIZIA to accept and approve the Minutes of the February 11, 1988, Special Meeting as submitted. The MOTION carried with all favorable votes. Chairman Harris briefed Mr . Savino as to what had been discussed by the Members prior to his arrival . Regarding the Preliminary/Final Site Plan Review, said Chairman Harris, it must be done one at a time thereby re- quiring at least two meetings; and a scale rendition is to be included with the application . According to our Xeriscape Ordinance, said Chairman Harris, the Community Appearance Board can request anything they feel will help them. Chairman Harris then cited page 11 of the Xeriscape Ordinance which reads as follows : "The Community Appearance Board may require that the application ONinclude such additional information which is reasonable and neces- sary for adequate administration of this Section." Continuing , Chairman Harris said the Community Appearance Board should not eliminate single family in their Preliminary/Final Site Plan Review. Chairman Harris further stated that under the Xeriscape Ordinance, the Community Appearance Board now has jurisdiction and we should not include as an exception the single family homes . Regarding Mayor Stewart' s memorandum of 2/17/88 concerning fertilization of new and established plantings, Mr . Savino stated he contacted Gene Joyner and requested information and some material relative to this matter . Chairman Harris said that memorandum was primarily for the Xeriscape Ordinance and the Mayor was drawing the whole thing together . Mr . Savino noted that many of our trees are not fertilized so you do not have a healthy tree. Perhaps, said Mr . Savino, the Greening Committee can do something to bring life to these trees. Chairman Harris said the Greening Committee might draw up a form letter that will be sent to those who are not taking care of the trees to advise them what can be done to correct the situation. Further , Mr . Savino stated the Town may have an Arbor Day to coincide with the plantings. Mr. Savino said he would like more trees on A-1-A, if possible. Vice Chairman Galizia agreed to make copies of authoriza- tion slips for the planting of trees. COMMUNITY APPEARANCE BOARD 0111, Regular Meeting - Minutes Page 4 of 4 February 25, 1988 In discussing the pruning of these trees, Mrs. Johnson stated that we can not expect this to be done by the people . Mr . Savino advised the the Greening Committee had engaged someone to prune any tree that required pruning and that will continue to be part of the service. It was suggested that a memorandum be sent to the Town Commission requesting money be placed in the budget for the purpose of planting trees. Continuing the discussion of the Greening Committee, Mr . Savino stated that Mrs. Johnson will be the Chairman/Secretary of this Greening Com- mittee and will serve as a Regular Member of the Community Appearance Board for another term. Vice Chairman Galizia recommended a letter of commendation be sent to Mr . Keller for his work on the Community Appearance Board and in the Town. Chairman Harris noted the next Regular Meeting of the Community Appear- ance Board is set for Thursday, March 31, 1988, at 9: 30 A.M. with the agenda closing on March 16, 1988, at noon . The inspecting Member for the month of March is Vice Chairman Galizia. OIN Upon proper MOTION by MR. SAVINO/VICE CHAIRMAN GALIZIA, Chairman Harris adjourned the Regular Meeting of the Community Appearance Board at 10: 40 A.M. APPROVED: L----4-916-41C-1—a- H. Harris, Chairperson 17 G./Galizia, Vice Chairman � , s� ;L.i J3hn -'F. Savino M. 1Dempsey _ ATTEST: • / .A 774/7 L ,2- � Date: ., j _ ,_ 3/ S �l el l