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2023.06.20_TC_Agenda_Regular1 TOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING AGENDA Tuesday, June 20, 2023 AT 1:30 PM LIBRARY COMMUNITY ROOM, 3618 S. OCEAN BLVD., HIGHLAND BEACH, FL Town Commission Natasha Moore Mayor David Stern Vice Mayor Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg Commissioner Marshall Labadie Town Manager Lanelda Gaskins Town Clerk Glen J. Torcivia Town Attorney 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA 5. PRESENTATIONS / PROCLAMATIONS A. Proposed Operating Budget Presentation for Fiscal Year 2023-2024 6. PUBLIC COMMENTS Public Comments will be limited to five (5) minutes per speaker. Page 1 Town Commission Meeting Agenda June 20, 2023 2 7. ANNOUNCEMENTS Board Vacancies Board of Adjustment and Appeals Two (2) vacancies, all for three-year terms One (1) vacancy for an unexpired term ending September 21, 2024 Natural Resources Preservation Advisory Board Two (2) vacancies for unexpired terms ending April 30, 2024 Meetings and Events July 04, 2023 Town Hall closed in observance of Independence Day July 11, 2023 1:00 P.M. Code Enforcement Board Regular Meeting July 13, 2023 9:30 A.M. Planning Board Regular Meeting July 18, 2023 1:30 P.M. Town Commission Special Meeting Board Action Report None. 8. ORDINANCES (Public Comments will be limited to three (3) minutes per speaker per item after Commission initial discussion.) A. Proposed Ordinance An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending Article II, "Technical Codes," of Chapter 6, "Buildings and Structures, " by amending Section 6-20, "Property Maintenance Code, " to adopt the most recent edition of the International Property Maintenance Code; providing for the repeal of all ordinances in conflict; providing for severability and codification; and providing for an effective date. 9. CONSENT AGENDA (These are items that the Commission typically does not need to discuss individually, and which are voted on as a group.) Public Comments will be limited to three (3) minutes per speaker per item after Commission initial discussion. A. Approval of Meeting Minutes May 23, 2023 Town Commission Special Meeting Minutes June 06, 2023 Town Commission Meeting Minutes Page 2 Town Commission Meeting Agenda June 20, 2023 3 10. UNFINISHED BUSINESS (Public Comments will be limited to three (3) minutes per speaker per item after Town Commission initial discussion.) A. Fire Rescue Implementation Update B. Florida Department of Transportation (FDOT) RRR Project Update 11. NEW BUSINESS (Public Comments will be limited to three (3) minutes per speaker per item after Town Commission initial discussion.) A. None. 12. TOWN COMMISSION COMMENTS Commissioner Judith M. Goldberg Commissioner Donald Peters Commissioner Evalyn David Vice Mayor David Stern Mayor Natasha Moore 13. TOWN ATTORNEY’S REPORT 14. TOWN MANAGER’S REPORT 15. ADJOURNMENT NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record including testimony and evidence upon which the appeal is to be based. (State Law requires the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own cost, to arrange for the transcript.) The Town neither provides nor prepares such record. In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or participate in this meeting should contact Town Hall 561 -278-4548 within a reasonable time prior to this meeting in order to request such assistance. Page 3 File Attachments for Item: A. Proposed Operating Budget Presentation for Fiscal Year 2023-2024 Page 4 Overview of Preliminary FY 2024 Operating Budget June 20, 2023 “Budgeting to Protect Our 3 Miles of Paradise"1 Page 5 FY 2024 Preliminary Budget Overview Maintain Total Millage Rate at 3.5875 Recognized a 13.2% increase in Taxable Value Reduction in Debt Service Millage as part of Water Rate Transition NO need to balance budget with pledged reserve funds (Fund Balance) Reduced from $1.5M in FY2023 Increase in Fire-Rescue budget to $12M ($4+M related to construction) 3.15% increase from City of Delray Beach Interlocal Agreement (Prorated for 7 months) 24 FTE positions (Prorated for 7 months) Complete Fire Rescue Station Construction by May 1, 2024 Establish Fire Truck Replacement Fund Funding of salaries and benefits Assumed healthcare and related insurance increase of 25% (Preliminary –On high side) FOP Union Collective Bargaining Agreement TBD (per five-year forecast) PBA Union Collective Bargaining Agreement (Effective 6/1/23) Non-Union employees (per five-year forecast) 2“Budgeting to Protect Our 3 Miles of Paradise" Page 6 FY 2024 Preliminary Budget Overview (Cont.) General Insurance Increased at 35% Building Fund additional Transfer to General Fund $150K for Fire Marshal/Community Risk Reduction Water and Sewer Rates increase by 8% per 5-year forecast/rate study 3“Budgeting to Protect … 3 Miles of Paradise" Page 7 FY 2023 Accomplishments 4 Fire-Rescue Department Completed Design Contracted Construction Manager at Risk (KL) Acquired Apparatus/Response Equipment Commenced Construction Hired Assistant Fire Chief EMS & CRR Water/Sewer Rate Study Update Sanitary Sewer Rehabilitation Project Rehabilitate Lift Station #2 & #3 (FY 2024) Rehabilitate Well No. 6 Replace Membrane Stage Turbo Pumps/VFDs Storm Sewer Repair Bel Lido PBA Collective Bargaining Agreement FY 2023-2026 FOP Collective Bargaining Agreement FY 2023-2026 –Still in Process Page 8 FY 2023 Accomplishments (Cont.) 5 Police Department Marine Unit Police Department Accreditation Building Recertification Ordinance & Program Five-Year Financial Forecast New Town Website FDOT RRR Project –Public Meetings Fund Balance Policy Update Page 9 FY 2024 Strategic Projects/Initiatives 6 Fire-Rescue Department Complete Construction of Fire Station Continued procurement of Station Apparatus and Equipment Recruit Fire Personnel Formalize Operational Protocols Marine Accessory Structures Ordinance Town Entry Signs --Construction Bel Lido Bridge Repairs Rehabilitate Well No. 8 FDOT RRR Project Construction Beach Erosion/Dune Management Study Zoning District Evaluation Improve Finance/Accounting Department Accuracy, Speed & Reporting Human Resource/Personnel Policy and Procedures Page 10 FY 2024 Preliminary Millage Rate Proposed Total Operating Millage Rate Operating Millage decrease from 3.2294 to 3.2190 Fire Debt in GF at 0.1992 mills Reduction in Debt Service Millage (Water) From 0.3581 to 0.1693 –Reduction of 0.1888 Combined Proposed Millage 3.2190 Mills 0.1693 Mills 7 3.5875 Mills 0.1992 Mills Page 11 Town’s Taxable Assessed Value •10.2 % Change in Taxable Value (1 Year) •7.5% Average Annual Change in Taxable Value (5 Years) 8 Page 12 Town’s Preliminary Tax Rate Total Millage Rate Change of 0.0%as compared to prior year Included in the GF is Debt Service related to Fire Rescue Loan Operating Millage decrease 9 Page 13 Preliminary FY2024 General Fund Revenues 10 •FY2023 General Fund Revenues were approximately $15.6M •Budget Amendments for Fire Rescue related activities increased the budget to an estimated $20.7M •FY2024 General Fund Revenues are estimated to be $21.1M •Of the $21.1M, $4+M related to construction Page 14 Preliminary FY2024 General Fund Revenues (Cont.) 11 A B C C-A (C-A) / A Budget Est. Actuals Preliminary Budget to Budget to REVENUE SOURCE 2023 2023 2024 Budget $ Chng Budget % Chng PROPERTY TAXES 10,774,296$ 10,774,296$ 12,197,349$ 1,423,053$ 13.2% INTER-GOVERNMENTAL 561,449 555,302 630,500 69,051$ 12.3% FRANCHISE FEES 756,000 602,040 596,455 (159,545)$ -21.1% SALES AND USE TAX 240,000 231,653 260,000 20,000$ 8.3% CHARGES FOR SERVICES 662,000 618,687 1,110,000 448,000$ 67.7% GRANTS 19,230 19,230 19,230 -$ 0.0% FINES AND FORFEITURES 5,500 49,113 14,500 9,000$ 163.6% INVESTMENT EARNINGS 80,500 345,576 133,000 52,500$ 65.2% RENTS AND LEASES 75,000 111,895 80,000 5,000$ 6.7% OTHER FINANCING SOURCES 3,000 3,000 4,990,000 4,987,000$ Very Lrg % Δ INTRA-GOVERNMENTAL 850,000 850,000 1,000,000 150,000$ 17.6% MISCELLANEOUS REVENUES 5,500 46,310 5,000 (500)$ -9.1% APPROP FROM RESERVES 1,562,524 6,500,000 - (1,562,524)$ -100.0% Total 15,594,999$ 20,707,101$ 21,036,034$ 5,441,035$ 34.9% •Overall General Fund Revenues increased by approximately 35%. (FY2023 Original Budget vs FY2024 Preliminary Budget) •Other Financing Sources accounts for 92% of the increase (Synovus Bank) Fire Rescue Construction •Property Tax increase accounts for 26% of the increase. •Charges for Services accounts for 8% of the increase. This item is based on the increase in Solid Waste Fees •Reduction Appropriations from Reserves •Note the Switch from using Reserve Funds to Other Financing Sources as planned Page 15 Preliminary FY2024 General Fund Expenditures 12 A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY CATEGORY 2023 2023 2024 Total Budget $ Chng Budget % Chng OPERATING EXPENSES 7,738,623$ 7,822,937$ 6,446,302$ 31%(1,292,321)$ -16.7% PERSONAL SERVICES 5,598,357 5,277,428 8,595,245 41%2,996,888$ 53.5% CAPITAL OUTLAY 1,257,500 6,213,858 4,809,772 23%3,552,272$ 282.5% DEBT SERVICE - 14 677,962 3%677,962$ 100.0% TRANSFERS 1,000,519 1,000,517 506,753 2%(493,766)$ -49.4% Total 15,594,999$ 20,314,755$ 21,036,034$ 100%5,441,035$ 34.9% •Reduction in Operating Expenses are primarily related the reduction in Delray Fire Rescue Contract which expires on May 1st. •Increase in Personal Cost related to: •Adding Fire Rescue Staff (Beginning in March 2024) •Cost of living wage adjustments assumed at 5% •Health Insurance and Retirement Contributions increases •Increase in Collective Bargaining Agreement Costs. •Increase in Capital Outlay related to Fire Recue Building Construction. •Increase in Debt Service related to Fire Rescue Construction Loan. •Reduction in Transfer Out to Water Fund related to reduction in Debt Service Page 16 Preliminary FY2024 General Fund Expenditures (Cont.) 13 A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY DEPT 2023 2023 2024 Total Budget $ Chng Budget % Chng TOWN COMMISSION 213,646$ 241,047$ 239,012$ 1%25,366$ 11.9% TOWN MANAGER 563,537 509,671 632,175 3%68,638$ 12.2% TOWN CLERK 431,582 394,613 374,100 2%(57,482)$ -13.3% FINANCE 624,754 581,445 613,200 3%(11,554)$ -1.8% LEGAL 200,000 94,176 200,000 1%-$ 0.0% PUBLIC WORKS 383,438 328,987 522,990 2%139,552$ 36.4% POST OFFICE 156,972 126,067 156,000 1%(972)$ -0.6% SHARED SERVICES 653,459 691,599 770,560 4%117,101$ 17.9% POLICE 3,016,529 3,016,529 3,523,900 17%507,371$ 16.8% FIRE RESCUE 7,398,370 7,854,517 7,994,362 38%595,992$ 8.1% BUILDING (CONST.)- 4,574,858 4,018,712 19%4,018,712$ 100.0% SOLID WASTE 492,235 468,408 1,012,000 5%519,765$ 105.6% LIBRARY 459,958 432,321 472,270 2%12,312$ 2.7% INTERFUND TRANSFERS 1,000,519 1,000,517 506,753 2%(493,766)$ -49.4% Total 15,594,999$ 20,314,755$ 21,036,034$ 100%5,441,035$ 34.9% •Public Safety Department accounts for 55% of the General Fund Preliminary Budget. •Increase in Collective Bargaining Agreement •Fire Rescue includes 24 FTE’s (Prorated to start in March 2024) •Construction Related to Fire Rescue accounts for 19% of the General Fund Preliminary Budget. •Solid Waste increase in hauling contract •Reduction in Transfers Out to Water Fund due to reduced debt service Page 17 Preliminary FY2024 General Fund Balance 14 Fund Balance Estimate Beginning Balance 12,087,578$ Less: Fire Rescue (6,215,000) Surplus/(Deficit)392,347 Ending Balance 6,264,925$ Fund Balance Policy Budget Stabilization 2,461,476$ 39% Disaster Recovery 2,461,476 39% Fire Rescue 100,000 2% Unassigned 1,241,972 20% Total 6,264,925$ 100% •Fund Balance continues to remain healthily. •Our Estimate at FYE2023 is a General Fund Surplus. •Preliminary FY2024 General Fund Balance plan is to reserve annually for replacement vehicles within the Fire Rescue Department to ensure $ are available when needed in the future. Page 18 Preliminary FY2024 General Fund Budget Vs. 5-Year Plan 15 The Preliminary General Fund Budget of $17,017,322 is slightly higher compared to our five-year financial plan of $16,930,201. The renewal increase of the Solid Waste contract could not have been foreseen when developing our five-year forecast Preliminary 5 Yr Plan Preliminary Preliminary EXPENDITURES BY DEPT 2024 2024 To Plan $To Plan % TOWN COMMISSION 239,012$ 212,187$ 26,825$ 12.6% TOWN MANAGER 632,175 633,601 (1,426) -0.2% TOWN CLERK 374,100 461,944 (87,844) -19.0% FINANCE 613,200 664,839 (51,639) -7.8% LEGAL 200,000 224,000 (24,000) -10.7% PUBLIC WORKS 522,990 456,297 66,693 14.6% POST OFFICE 156,000 165,380 (9,380) -5.7% SHARED SERVICES 770,560 687,137 83,423 12.1% POLICE 3,523,900 3,354,792 169,108 5.0% FIRE RESCUE 7,994,362 8,487,381 (493,019) -5.8% BUILDING (CONST.)- - SOLID WASTE 1,012,000 550,953 461,047 83.7% LIBRARY 472,270 523,562 (51,292) -9.8% INTERFUND TRANSFERS 506,753 508,128 (1,375) -0.3% Total 17,017,322$ 16,930,201$ 87,121$ 0.51% Page 19 Preliminary FY2024 Discretionary Sales Surtax Fund •Preliminary projections indicate an increase in Discretionary Sales Tax revenue from the State of Florida. •Shifting capital projects from FY2023 into FY2024. •Fund Balance within this fund continues to remain healthy. 16 A B C C-A (C-A) / A Budget Est. Actuals Preliminary Budget to Budget to REVENUE SOURCE 2023 2023 2024 Budget $ Chng Budget % Chng SALES AND USE TAX 287,915$ 339,926$ 412,000$ 124,085$ 43.1% INVESTMENT EARNINGS - 15,675 14,000 14,000$ 100.0% APPROP FROM RESERVES 142,085 - 160,000 17,915$ 12.6% Total 430,000$ 355,601$ 586,000$ 156,000$ 36.3% A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY CATEGORY 2023 2023 2024 Total Budget $ Chng Budget % Chng ENGINEERING REPORT -$ -$ 56,000$ 10%56,000$ 100.0% CAPITAL OUTLAY 430,000 200,000 530,000 90%100,000$ 23.3% Total 430,000$ 200,000$ 586,000$ 100%156,000$ 36.3% Fund Balance Estimate Beginning Balance 395,450$ Surplus/(Deficit)155,601 Ending Balance 551,051$ Page 20 Preliminary FY 2024 Capital Projects 17 Preliminary FY2024 Discretionary Sales Surtax Fund (Cont.) Project Name Est. Cost Status Funding Source FY2023 FY2024 North & south Entry Sign 150,000$ Push forward Infrastructure Sales Tax 150,000$ 150,000$ Road/Bridge Repairs 100,000 Push forward Infrastructure Sales Tax 100,000 150,000 Upgrade Library Conf. Room 10,000 Cancelled 10,000 - Upgrade Town Hall Security 15,000 Complete 15,000 - IT/Computers 25,000 Annual Infrastructure Sales Tax 25,000 60,000 Police Vehicles 54,000 Complete 54,000 - Axon Police Cameras 46,000 Annual Infrastructure Sales Tax 46,000 46,000 New AC's 30,000 Cancelled 30,000 - Flock 35,000 2024 Infrastructure Sales Tax - 35,000 Vehicle 60,000 2024 Infrastructure Sales Tax - 60,000 Garage door replacement 75,000 2024 Infrastructure Sales Tax - 75,000 Library Sewer Rehab 150,000 2024 Infrastructure Sales Tax - 50,000 Fence Replacement 35,000 2024 Infrastructure Sales Tax - 35,000 PD Cabinets & Carpet Replacement 75,000 2024 Infrastructure Sales Tax 75,000 430,000$ 736,000$ Push forward/Cancelled (230,000) Est. Actuals 200,000$ Page 21 Preliminary FY2024 Building Department (Revenues) •Charges for Services represent over 94% of total revenue associated with this fund. FY2023 Preliminary Budget is based on a conservative projection of FY2023 actuals. •The Interlocal Agreement with Gulfstream continues to benefit this fund. •Transfer from General Fund represents a fixed amount of allocated labor for planning and zoning activity . •Due to the overall health of this fund, no pledge from Reserve is anticipated. 18 A B C C-A (C-A) / A Budget Est. Actuals Preliminary Budget to Budget to REVENUE SOURCE 2023 2023 2024 Budget $ Chng Budget % Chng CHARGES FOR SERVICES 1,673,834$ 2,054,914$ 1,801,370$ 127,536$ 7.6% FINES AND FORFEITURES 60,000 31,766 22,200 (37,800) -63.0% INVESTMENT EARNINGS 18,000 72,955 40,000 22,000 122.2% INTRA-GOVERNMENTAL 55,000 55,000 55,000 - 0.0% APPROP FROM RESERVES 16,600 - - (16,600) -100.0% Total 1,823,434$ 2,214,635$ 1,918,570$ 95,136$ 5.2% Page 22 Preliminary FY2024 Building Department (Expenditures) 19 A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY CATEGORY 2023 2023 2024 Total Budget $ Chng Budget % Chng OPERATING EXPENSES 632,148$ 592,426$ 679,370$ 35%47,222$ 7.5% PERSONAL SERVICES 762,146 652,411 716,600 37%(45,546)$ -6.0% CAPITAL OUTLAY 79,140 53,140 22,600 1%(56,540)$ -71.4% TRANSFERS 350,000 350,000 500,000 26%150,000$ 42.9% Total 1,823,434$ 1,647,977$ 1,918,570$ 100%95,136$ 5.2%•Overall, the budget increased by 5.2% as compared to prior year budget. •Operating Expenses increased based on our FY2023 estimates and general inflation increases. •Personal Cost include a general Cost of living adjustment of 5% plus increases in cost of benefits •Transfers increased by $150K to include the cost to the General Fund relating to Fire Marshal/Community Risk Reduction Page 23 Preliminary FY2024 Building Department Vs. 5-Year Plan 20 Preliminary 5 Yr Plan Preliminary Preliminary EXPENDITURES BY DEPT 2024 2024 To Plan $To Plan % OPERATING EXPENSES 679,370$ 705,312$ (25,942)$ -3.7% PERSONAL SERVICES 716,600 788,271 (71,671) -9.1% CAPITAL OUTLAY 22,600 57,776 (35,176) -60.9% TRANSFERS 500,000 350,000 150,000 42.9% Total 1,918,570$ 1,901,359$ 17,211$ 0.91% The Preliminary Building Department Budget of $1,918,570 is slightly higher compared to our five-year financial plan of $1,901,359. The proposed additional transfer related to the Fire Marshal/Community Risk Reduction cost was not taken into place when developing our five-year forecast Page 24 Preliminary FY2024 Water Fund (Revenues) •Overall decrease in revenues 2.5% (primarily due to reduction GF Transfers into the fund). •The preliminary Budget assumed an 8% rate increase based on 5-year forecast •Transfer from GF is reduced which coincides with consultants’ forecast and reduced DS. •Reduced need for appropriations from reserves. 21 A B C C-A (C-A) / A Budget Est. Actuals Preliminary Budget to Budget to REVENUE SOURCE 2023 2023 2024 Budget $ Chng Budget % Chng CHARGES FOR SERVICES 3,065,975$ 3,029,265$ 3,517,720$ 451,745$ 14.7% INVESTMENT EARNINGS 29,000 135,837 140,000 111,000 382.8% OTHER FINANCING SOURCES - 2,087 - - 0.0% INTRA-GOVERNMENTAL 1,165,519 1,165,519 671,753 (493,766) -42.4% APPROP FROM RESERVES 582,646 - 393,633 (189,013) -32.4% Total 4,843,140$ 4,332,707$ 4,723,106$ (120,034)$ -2.5% Page 25 Preliminary FY2024 Water Fund (Revenue Data) •Compared to the prior year (FY2022), Water Usage is up by 23% through the first 4 cycles of FY2023 22 FY Cycle Months Gallons CY vs PY Mo Δ Total To C4 % Δ 2022 1 Oct/Nov 40,653,000 2022 2 Dec/Jan 40,872,000 2022 3 Feb/Mar 43,440,000 2022 4 Apr/May 48,999,000 173,964,000 2022 5 Jun/Jul 37,980,000 2022 6 Aug/Sept 51,471,000 2023 1 Oct/Nov 51,444,000 10,791,000 2023 2 Dec/Jan 54,587,000 13,715,000 2023 3 Feb/Mar 53,985,000 10,545,000 2023 4 Apr/May 53,953,000 4,954,000 213,969,000 23% FY Cycle Months Gallons CY vs PY Mo Δ Total To C4 % Δ 2022 1 Oct/Nov 10,320,000 2022 2 Dec/Jan 8,984,000 2022 3 Feb/Mar 7,714,000 2022 4 Apr/May 10,516,000 37,534,000 2022 5 Jun/Jul 11,305,000 2022 6 Aug/Sept 13,431,000 2023 1 Oct/Nov 10,263,000 -57,000 2023 2 Dec/Jan 8,799,000 -185,000 2023 3 Feb/Mar 9,609,000 1,895,000 2023 4 Apr/May 10,621,000 105,000 39,292,000 5% •Compared to the prior year (FY2022), Irrigation Usage is up by 5% through the first 4 cycles of FY2023 Page 26 Preliminary FY2024 Water Fund (Expenditures) •5% increase in Salaries & Related (Department is fully staffed). •Preliminary Operations budget based on FY2023 projected expenditures. •Slight Reduction in Capital Project Expenditures. •Reduction in DS as forecasted •Overall decrease in expenditures of 2.5% primarily due lower debt service cost and slightly reduced Capital Projects. 23 A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY CATEGORY 2023 2023 2024 Total Budget $ Chng Budget % Chng OPERATING EXPENSES 1,060,944$ 1,005,589$ 1,365,495$ 29%304,551$ 28.7% PERSONAL SERVICES 1,135,758 1,057,076 1,206,626 26%70,868 6.2% CAPITAL OUTLAY 547,246 247,500 420,000 9%(127,246) -23.3% DEBT SERVICE 1,549,192 1,549,192 1,180,985 25%(368,207) -23.8% TRANSFERS 550,000 550,000 550,000 12%- 0.0% Total 4,843,140$ 4,409,357$ 4,723,106$ 100%(120,034)$ -2.5% Page 27 Preliminary FY2024 Water Fund (Expenditure Data) Loan No. Pmts Months Annual Debt Service Maturity Date 500200 Mar & Sept 198,311$ Sep-30 502901 Mar & Sept 738,424 Mar-24 500210 Jun & Dec 263,473 Dec-37 500201 Mar & Sept 52,136 Sep-30 BOA All 296,880 Feb-29 1,549,224$ •Debt Service reduced in FY2024 by $369K and FY2025 by another $369K. 24 Page 28 Preliminary FY2024 Water Fund Balance 25 Fund Balance Estimate Beginning Balance 3,386,184$ Less: Transfer to GF (574,482)$ Surplus/(Deficit)(76,650) Ending Balance 2,735,052$ Restrictions Debt Service 1,180,985 43% Unassigned 1,554,067 57% Total 2,735,052$ 100% •Healthy Fund Balance •Transfers portion of ARPA Fund to GF for Fire Rescue •120 days Unrestricted Fund Balance Page 29 Preliminary FY2024 Water Fund Budget Vs. 5-Year Plan 26 The Preliminary Water Fund Budget of $4,723,106 is slightly higher compared to our five-year financial plan of $4,549,385. Inflationary pressures within this fund due to the cost of Chemicals and other operating expenditures was not taken into place when developing our five-year forecast. Staff forecast that increases in water/irrigation revenue will close the gap. Preliminary 5 Yr Plan Preliminary Preliminary EXPENDITURES BY DEPT 2024 2024 To Plan $To Plan % OPERATING EXPENSES 1,365,495$ 1,241,613$ 123,882$ 10.0% PERSONAL SERVICES 1,206,626 1,170,292 36,334 3.1% CAPITAL OUTLAY 420,000 407,500 12,500 3.1% DEBT SERVICE 1,180,985 1,179,980 1,005 0.1% TRANSFERS 550,000 550,000 - Total 4,723,106$ 4,549,385$ 173,721$ 3.82% Page 30 Preliminary FY2024 Sewer Fund (Revenues) 27 A B C C-A (C-A) / A Budget Est. Actuals Preliminary Budget to Budget to REVENUE SOURCE 2023 2023 2024 Budget $ Chng Budget % Chng CHARGES FOR SERVICES 1,524,334$ 1,662,430$ 1,795,425$ 271,091$ 17.8% GRANTS - - - - 0.0% INVESTMENT EARNINGS 21,000 101,834 120,000 99,000 0.0% APPROP FROM RESERVES 237,358 - 317,575 80,217 33.8% Total 1,782,692$ 1,764,264$ 2,233,000$ 450,308$ 25.3% •Overall increase in revenues 25.3% (primarily due to increased appropriations from reserves to cover increase in CapX). •The preliminary Budget assumed an 8% rate increase based on 5-year forecast Page 31 Preliminary FY2024 Sewer Fund (Revenue Data) 28 FY Cycle Months Gallons CY vs PY Mo Δ Total To C4 % Δ 2022 1 Oct/Nov 37,839,000 2022 2 Dec/Jan 38,244,000 2022 3 Feb/Mar 41,006,000 2022 4 Apr/May 46,134,000 163,223,000 2022 5 Jun/Jul 38,852,000 2022 6 Aug/Sept 49,291,000 2023 1 Oct/Nov 47,491,000 9,652,000 2023 2 Dec/Jan 50,653,000 12,409,000 2023 3 Feb/Mar 53,764,000 12,758,000 2023 4 Apr/May 50,855,000 4,721,000 202,763,000 24% •Compared to the prior year (FY2022), Sewer Treatment is up by 24% through the first 4 cycles of FY2023. Nearly identical to water, which is a good thing. Page 32 Preliminary FY2024 Sewer Fund (Expenditures) 29 A B C C-A (C-A) / A Budget Est. Actuals Preliminary % of Budget to Budget to EXPENDITURES BY CATEGORY 2023 2023 2024 Total Budget $ Chng Budget % Chng OPERATING EXPENSES 1,337,692$ 1,153,894$ 1,563,000$ 70%225,308$ 16.8% CAPITAL OUTLAY 225,000 225,000 450,000 20%225,000 100.0% TRANSFERS 220,000 220,000 220,000 10%- 0.0% Total 1,782,692$ 1,598,894$ 2,233,000$ 100%450,308$ 25.3% •Increase in Operating Expense based on contract with Delray for Sewer Treatment and general inflationary price increases. •Increase in CapX expenditures. Page 33 Preliminary FY2024 Sewer Fund Balance 30 Fund Balance Estimate Beginning Balance 2,654,554$ Less: Transfer to GF (925,518) Surplus/(Deficit)165,370 Ending Balance 1,894,406$ •Healthy Fund Balance •Transfers portion of ARPA Fund to GF for Fire Rescue •309 days Unrestricted Fund Balance Page 34 Preliminary FY2024 Sewer Fund Budget Vs. 5-Year Plan 31 The Preliminary Sewer Fund Budget of $2,233,000 is currently in line with our five-year financial plan. Preliminary 5 Yr Plan Preliminary Preliminary EXPENDITURES BY DEPT 2024 2024 To Plan $To Plan % OPERATING EXPENSES 1,563,000$ 1,563,000 - 0.0% CAPITAL OUTLAY 450,000 450,000 - 0.0% TRANSFERS 220,000 220,000 - Total 2,233,000$ 2,233,000$ -$ 0.00% Page 35 Preliminary FY2024 Summary 32 Estimated Revenues General Fund Disc Sales Tax Building Fund Water Fund Sewer Fund Total Taxes: Property Taxes 12,197,349$ -$ -$ -$ -$ 12,197,349$ Franchise Fees 596,455 596,455 Sales & Use Tax 260,000 412,000 672,000 Inter-Governmental 630,500 630,500 Miscellaneous Revenues Misc Revenue 5,000 5,000 Charges for Service 1,110,000 1,801,370 3,517,720 1,795,425 8,224,515 Investment Earnings 133,000 14,000 40,000 140,000 120,000 447,000 Fines & Forfeitures 14,500 22,200 36,700 Rents & Leases 80,000 80,000 Total Revenues 15,026,804$ 426,000$ 1,863,570$ 3,657,720$ 1,915,425$ 22,889,519$ Other Resources: Grants 19,230 - 19,230 Intra-Governmental 1,000,000 55,000 671,753 1,726,753 Other Sources 4,990,000 - 4,990,000 Reserves - 160,000 - 393,633 317,575 871,208 Total Sources 21,036,034$ 586,000$ 1,918,570$ 4,723,106$ 2,233,000$ 30,496,710$ - - - - - Expenditures, Uses General Government 2,827,347$ 2,827,347$ Public Safety 10,080,940 1,395,970 11,476,910 Culture / Recreation 472,270 472,270 Public Works 492,990 492,990 Sanitation / Solid Waste 1,012,000 1,012,000 Post Office 156,000 156,000 Enterprise Funds (Utilities)2,572,121 1,563,000 4,135,121 Capital Outlay 4,809,772 586,000 22,600 420,000 450,000 6,288,372 Total Expenditures 19,851,319$ 586,000$ 1,418,570$ 2,992,121$ 2,013,000$ 26,861,010$ Other Uses Debt Service 677,962 1,180,985 1,858,947 Transfers 506,753 500,000 550,000 220,000 1,776,753 Total Expenditures & Other Uses 21,036,034$ 586,000$ 1,918,570$ 4,723,106$ 2,233,000$ 30,496,710$ Net -$ -$ -$ -$ -$ -$ TOWN OF HIGHLAND BEACH FLORIDA ALL FUNDS SUMMARY REPORT FOR PRELIMINARY FY2024 The Total Preliminary FY2024 Budget for all funds is $30,496,710 Page 36 FY 2024 Budget Calendar Events 33 Today •Preliminary Budget Presentation FAB Meeting •Continued budget discussions July •1st reading of levy •Setting tentative maximum millage rate August •Special Budget Meetings (if needed) September •Public Hearing to tentatively adopt proposed millage and proposed budget •Budget Ad to newspaper •September 21st •Town Commission adopts final budget, final millage Page 37 Questions FY 2024 Budget 34 Page 38 File Attachments for Item: A. Proposed Ordinance An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending Article II, "Technical Codes," of Chapter 6, "Buildings and Structures, " by amending Section 6-20, "Property Maintenance Code, " to adopt the most recent edition of the International Property Maintenance Code; providing for the repeal of all ordinances in conflict; providing for severability and codification; and providing for an effective date. Page 39 TOWN OF HIGHLAND BEACH AGENDA MEMORANDUM MEETING TYPE: Town Commission Meeting MEETING DATE: June 20, 2023 SUBMITTED BY: Adam Osowsky, Code Compliance Officer, Building Department SUBJECT: International Property Maintenance Code 2021 ___________________________________________________________________ SUMMARY: The last International Property Maintenance Code published by the International Code Council adopted by the Town of Highland Beach was the 2012 edition. We are proposing to adopt the latest 2021 edition. There are no major changes that would have any significant cost to the town. FISCAL IMPACT: N/A ATTACHMENTS: Proposed Ordinance with town inserts. RECOMMENDATION: Adopt/amend Sec. 6-29. – Property maintenance code. (a) The international Property Maintenance Code, 2021 edition, published by the International Code Council as the property maintenance code for the town. Page 40 TOWN OF HIGHLAND BEACH PROPOSED ORDINANCE AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING ARTICLE II, “TECHNICAL CODES,” OF CHAPTER 6, “BUILDINGS AND STRUCTURES,” BY AMENDING SECTION 6-20, “PROPERTY MAINTENANCE CODE,” TO ADOPT THE MOST RECENT EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY AND CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town of Highland Beach, Florida (the “Town”), is a duly constituted municipality having such power and authority conferred upon it by the Flo rida Constitution and Chapter 166, Florida Statutes; and WHEREAS, Section 6-29 of the Town Code adopts the 2012 edition of the International Property Maintenance Code as the property maintenance code for the Town of Highland Beach; and WHEREAS, the Town Council wishes to amend Section 6-29 to adopt the most recent edition of the International Property Maintenance Code and to complete blanks within the Code for enforcement by the Town; and WHEREAS, the Town Commission determines that the adoption of this Ordinance serves a public purpose and is in the best interest of the public health, safety and welfare of the Town of Highland Beach. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS: Section 1. The foregoing facts and recitations contained in the preamble to this Ordinance are hereby adopted and incorporated by reference as if fully set forth herein. Section 2. The Town of Highland Beach hereby amends Article II, “Technical Codes,” of Chapter 6, “Buildings and Structures,” by amending Section 6-29 to read as follows (additional language underlined and deleted language stricken through): Page 41 Proposed Ordinance 2 Sec. 6-29. Property maintenance code. (a) The International Property Maintenance Code, 2012 2021 edition, published by the International Code Council, is hereby adopted as the property maintenance code for the town and incorporated herein by reference. For the purpose of applying this Code to properties within the town, the following provisions shall apply: (1) Section 103.1 is amended to provide for enforcement by the Town’s Code Compliance Department. (2) Section 302.4 is amended to provide that all premises and exterior property shall be maintained free from weeds or plant growth in excess of twelve (12) inches. (3) Section 304.14 is amended to require insect screens, where required, year-round. (4) Section 602.3 is amended to require heat during the period from November 1 to April 30 to maintain a minimum temperature of 68° F (20°C) in all habitable rooms. (5) Section 602.4 is amended to require that indoor occupiable work spaces be supplied with heat during the period from November 1 to April 30 to maintain a minimum temperature of 65°F (18°C) during the period the spaces are occupied. Section 3. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Repeal of Laws in Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 5. Codification. Section 2 of the Ordinance shall be made a part of the Town Code of Ordinance and may be re-numbered or re-lettered to accomplish such. Page 42 Proposed Ordinance 3 Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption. The foregoing Ordinance was moved by __________________________________, seconded by ________________________________ and upon being put to the vote, the vote was as follows: VOTES: YES NO Mayor Natasha Moore Vice Mayor David Stern Commissioner Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg PASSED on first reading at the Regular Commission meeting held on this _____ day of _________________, 2023. The foregoing Ordinance was moved by _________________________________, seconded by ________________________________ and upon being put to the vote, the vote was as follows: VOTES: YES NO Mayor Natasha Moore Vice Mayor David Stern Commissioner Evalyn David Commissioner Donald Peters Commissioner Judith M. Goldberg PASSED AND ADOPTED on second and final reading at the Regular Commission meeting held on this _____ day of _________________, 2023. ATTEST: Natasha Moore, Mayor REVIEWED FOR LEGAL SUFFICIENCY Lanelda Gaskins, MMC Town Clerk Glen Torcivia, Town Attorney Town of Highland Beach Page 43 File Attachments for Item: A. Approval of Meeting Minutes May 23, 2023 Town Commission Special Meeting Minutes June 06, 2023 Town Commission Meeting Minutes Page 44 TOWN OF HIGHLAND BEACH TOWN COMMISSION SPECIAL MEETING MINUTES LIBRARY COMMUNITY ROOM, 3618 S. OCEAN BLVD., HIGHLAND BEACH, FL Date: May 23, 2023 Time: 1:30 PM 1. CALL TO ORDER Mayor Moore called the meeting to order at 1:30 P.M. 2. ROLL CALL Commissioner Judith Goldberg Commissioner Donald Peters Commissioner Evalyn David Vice Mayor David Stern Mayor Natasha Moore Town Manager Marshall Labadie Town Attorney Glen Torcivia Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA MOTION: David/Stern - Moved to approve the agenda as presented, which passed unanimously 5 to 0. 5. PUBLIC COMMENTS (NON-AGENDA ITEMS ONLY) There were no public comments. Page 45 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 2 of 8 6. ORDINANCE A. Proposed Ordinance An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending Section 4-8 "Lighting Restrictions for Protection of Sea Turtles" and Section 30-85 “Coastal Lighting" of the Town Code of Ordinances to incorporate lighting regulations for new and existing coastal structures in order to minimize the affect of artificial light on sea turtle populations; providing for the repeal of all ordinances in conflict; providing for severability and codification; and providing an effective date. Mayor Moore read the title of the proposed ordinance. Town Manager Labadie introduced this item. Town Planner Allen presented this item along with a PowerPoint Presentation on the proposed sea turtle protection lighting standards (source: Florida Fish and Wild Life Commission. The presentation highlighted the unshielded and shielded bulb, long wavelength light, additional examples of turtle friendly lighting with wall fixtures, pole fixtures, bulbs, walkway fixtures (FWC certified wildlife lighting standards). She also presented the proposed language changes previously suggested by the Town Commission at the April 4, 2023 meeting. The language changes were as follows: Sec. 4-8(e), Standards for exterior and interior lighting affixed to n ew structures, new construction and improvements to existing structures that require a building permit. Sec. 4-8(j)(1), Existing Exterior and Interior Lighting. Upon replacement and only if a building permit is required, the reduction or elimination of the negative effects of existing exterior artificial lighting shall be required through the use of the following measures (measures remains the same); and Sec. 4-8(j)(2), Existing structures are encouraged to implement the following suggested remedial measures, etcetera. Additionally, Ms. Allen spoke about sea turtle lighting regulations for existing exterior and interior lighting in both Palm Beach County and the City of Boca Raton. Mayor Moore opened the item for public comments. Joanne Ryan, the Florida Fish and Wildlife Sea Turtle Permit Holder, spoke about a letter that she received from the Sea Turtle Conservancy, a non-profit organization. She also provided Town Clerk Gaskins with a brochure from the Page 46 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 3 of 8 Sea Turtle Conservancy concerning sea turtles and lighting for distribution to the Town Commission. There being no further comments, Mayor Moore closed public comments. There was conversation about window shade covering, tinting, and lighting. Commissioner David mentioned if one slider breaks, and it must be replaced then there would be one tinted slider and one slider not tinted. There was discussion about permit requirements for replacing a window. Town Manager Labadie explained that there could be some additional language related to window tint visible light transmittance. Mayor Moore inquired about the state requirements and if the state requirements have any impact on Highland Beach properties. Ms. Allen explained the state requirements do not impact Highland Beach properties. Town Manager La badie explained that there was confusion over permitting in regard to what could be done. There is also a need to protect the high volume of nesting sea turtles but also balance that with the ability to still develop properties. Mayor Moore explained that she received feedback from a condo manager of an existing condo that amber lighting is well received by the residents and that condo owners of that building were willing to install the 45% tint (turtle glass). Barbara James, 3201 South Ocean Boulevard, provided comments about window tinting. Beverly Knight, sea turtle monitor, explained how the sea turtle program started. Commissioner Goldberg asked that the word nighttime be clearly defined. She inquired if Delray Sands had communicated anything about the proposed ordinance. Town Planner Allen replied that they have not. The ordinance is not specific to residential properties and Delray Sands would have to comply with it. Town Manager Labadie said he would meet with Delray Sands and get their input. Commissioner David explained that it must be clearer as it relates to a triggering event. Town Planner Allen talked about existing structures and new structures. She mentioned that changes will be made to differentiate between existing structures making improvements versus replacement. Next steps are to try and get a physical sample of the tint, reach out to Delray Sands, define nighttime, and bring clarity to existing structures. Page 47 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 4 of 8 Commissioner David mentioned that she would like to know which buildings on the west side of the road have lighting that could be seen on the beach. Commissioner Goldberg commented on construction after dusk as it relates to the RRR project. She also asked what the penalty would be. Town Manager Labadie explained the penalty would go through the civil infraction process and the Code Enforcement Board would establish the penalty. Commissioner David asked about light dimmers. Joanne Ryan said there are a few and mentioned that the bright white lights from the west side could be fixed with amber lightning. Town Planner Allen explained that the state does not have a remedial requirement related to dimming of lighting. 7. New Business A. Ratification of the Collective Bargaining Agreement between the Town of Highland Beach and Palm Beach County Police Benevolent Association, Inc. related to the law enforcement agreement effective October 1, 2023 through September 30, 2026. Mayor Moore read the title of Item 7.A. Town Manager Labadie presented and spoke about the agreement. There were discussions about the fairness of the agreement, and comparable compensation. The Town Commission was supportive of the collective bargaining agreement with Palm Beach County Police Benevolent Associati on, Inc. MOTION: David/Stern - Moved to approve the Collective Bargaining Agreement between the Town of Highland Beach and Palm Beach County Police Benevolent Association Inc. Upon roll call: Commissioner David (Yes); Vice Mayor Stern (Yes); Commissioner Goldberg (Yes); Commissioner Peters (Yes); and Mayor Moore (Yes). The motion carried 5 to 0. B. Consideration of Memorandum of Understanding Between the Town of Highland Beach and the Palm Beach County Police Benevolent Association, Inc. Mayor Moore read the title of Item 7B. Town Manager Labadie presented this item. Chief of Police Craig Hartman provided comments concerning this matter and thanked the Town Commission for working in an agreeable fashion. Page 48 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 5 of 8 MOTION: David/Stern - Moved to approve the Memorandum of Understanding Between the Town of Highland Beach and the Palm Beach County Police Benevolent Association, Inc. Upon roll call: Commissioner David (Yes); Vice Mayor Stern (Yes); Commissioner Goldberg (Yes); Commissioner Peters (Yes); and Mayor Moore (Yes). The motion carried 5 to 0. C. Discussion on Update to the 2013 Beach Restoration Feasibility Study. Town Manager Labadie explained that this is a critical strategic priority item, and that will show the areas that need to be focused on. Town Planner Allen explained that on November 21, 2022, the Chairperson of the Natural Resources Preservation Board came before the Town Commission to give an update on their educational outreach. After that Town Planner Allen reached out to the firm that would conduct the study. There was discussion about what the study would entail. Mr. Douglas W. Mann, P.E., D.CE., Lead Coastal Engineer with Aptim Environmental & Infrastructure, LLC joined the meeting via Zoom and gave comments on the proposal cost. Town Manager Labadie will contact Palm Beach County Environmental Department for a future presentation and other resources. MOTION: David/Peters - Moved to approve the Proposal for the Beach Restoration Feasibility Study to include the Town's Standard Addendum. Upon roll call: Commissioner David (Yes); Commissioner Peters (Yes); Commissioner Goldberg (Yes); Vice Mayor Stern (Yes); and Mayor Moore (Yes). The motion carried 5 to 0. D. Sea Turtle Presentation by Joanne Ryan Joanne Ryan, Florida Fish and Wildlife Sea Turtle Permit Holder, presented a video of the Sea Turtle Monitoring Program. She announced that the program is called the Highland Beach Sea Turtle Team Inc., which is a 501(c)3 non-profit organization. 1. Consideration of $2,500 donation to Highland Beach Sea Turtle Team, Inc. The Town Commission was in support of donating $2,500 to the Highland Beach Sea Turtle Team, Inc. They thanked Ms. Ryan, the organization, and volunteers for their hard work with the sea turtle program. Ms. Ryan explained that going forward the organization would like to participate in future projects with the Town. Page 49 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 6 of 8 MOTION: David/ Peter - Moved to contribute $2,500 to the Highland Beach Sea Turtle Team Inc, which passed unanimously 5 to 0. E. Hurricane Season Presentation by Chief of Police Craig Hartmann Chief of Police Craig Hartmann provided a PowerPoint presentation concerning hurricane season, the impact to other areas in Florida, and spoke about emergency operations. He encouraged the public to have a plan and be prepared. Commissioner David spoke about Hurricane Sandy. She encouraged the residents to pay attention to the media during hurricane season , be prepared, and have a to-go packet for pets. She asked what to say to those residents who do not want to evaluate. Chief Hartmann explained that they can educate the residents. Commissioner Peters spoke about two bed ridden residents in his building. Chief Hartmann explained that there is a form for that. He also explained that there is a special needs shelter in Palm Beach County that people can preregister for. Mayor Moore inquired about how to sign up for CodeRed. Chief Hartmann explained anyone can sign up on the Town's website, or at Town Hall. Vice Mayor Stern suggested including the CodeRed form in the new resident’s packet. Chief Hartmann explained the staff deployment process for hurricanes, including check points in and out of the jurisdiction. 8. ANNOUNCEMENTS Mayor Moore read the announcements as follows: May 29, 2023 Town Hall closed in observance of Memorial Day June 06, 2023 1:30 P.M. Town Commission Meeting 9. TOWN COMMISSION COMMENTS Commissioner Judith M. Goldberg had no comments. Commissioner Donald Peters mentioned that this was a great meeting. Commissioner Evalyn David asked Town Manager Labadie about the Fire Rescue Update. Page 50 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 7 of 8 Town Manager Labadie gave an update on the Fire Rescue Implementation as follows: The recruitment process is progressing along, and the new Fire Marshall starts next week. Channel 99 Highland Beach TV will be out of service due to equipment relocation for the pilings that are starting to go in. At the next meeting there will be two resolutions on the agenda. One of the resolutions will be to adjust the Fund Balance going from 4 to 5 million and the other resolution will be a budget transfer to move money into the general fund. Vice Mayor Stern met with Kate Cotner, FP&L External Affairs Manager, who gave him an overview of services and support. He mentioned that she was meeting with Fire Chief Joseph, and he suggested setting up an appointment with the Town Manager to discuss opportunities for the town. He also said that t he new Town website is outstanding. Mayor Natasha Moore agreed that the new Town website is very easy to navigate. Town Manager Labadie spoke about the Boca Bash event and the Marine Patrol activities related to the event. The new full-time Marine Patrol officer was recently sworn in. 10. ADJOURNMENT The meeting was adjourned at 3:47 P.M. APPROVED: June 20, 2023, Town Commission Meeting. ATTEST: Natasha Moore, Mayor Transcribed by Jaclyn DeHart and Lanelda Gaskins 06/20/2023 Lanelda Gaskins, MMC Town Clerk Date Disclaimer: Effective May 19, 2020, per Resolution No. 20 -008, all meeting minutes are transcribed as a brief summary reflecting the events of this meeting. Verbatim Page 51 Town Commission Special Meeting Minutes Date: May 23, 2023 Page 8 of 8 audio/video recordings are permanent records and are available on the Town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 52 TOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES LIBRARY COMMUNITY ROOM, 3618 S. OCEAN BLVD., HIGHLAND BEACH, FL Date: June 06, 2023 Time: 1:30 PM 1. CALL TO ORDER Mayor Moore called the meeting to order at 1:30 P.M. 2. ROLL CALL Commissioner Judith M. Goldberg Commissioner Donald Peters Commissioner Evalyn David Vice Mayor David Stern Mayor Natasha Moore Town Manager Marshall Labadie Town Attorney Glen Torcivia Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA MOTION: David/Stern - Moved to approve the agenda as presented, which passed unanimously 5 to 0. 5. PRESENTATIONS / PROCLAMATIONS A. State Legislative Updates Representative Peggy Gossett-Seidman, District 91 Senator Lori Berman, District 26 Lobbyist Jared Rosenstein with Capital City Consulting State Senator Lori Berman gave an update on the State Legislative changes. The total budget is 117 billion dollars, 10 billion dollars have been put into reserves and 41 billion dollars came from the Federal Government. She brought back 23.5 Page 53 Town Commission Meeting Minutes Date: June 06, 2023 Page 2 of 7 million dollars to Palm Beach County for different projects. She gave an overview of the preemptions as it relates to residents’ ability to file a lawsuit related to local ordinances, public construction, and residential tenancies. She mentioned that there have been changes to the ethical form requirements for local Commissioners. State Representative Gossett-Seidman commented that Palm Beach County has the best legislative delegation in the state. She had eight bills running, three of which are being held back until the Fall, one of which is a Safe Waterway Act. The HOA bills were tweaked and talked about, and the building recertification has passed. The big challenge was not having enough inspectors, so they allowed the Attorney General to hire inspectors to give the local government more input. She spoke about the homeowner insurance situation. Those with Citizen Insurance are being given up to 2027 to add on flood insurance. State Senator Berman mentioned that the Town of Highland Beach received state appropriations in the amount of $250,000 for the Climate Vulnerability/Clean Water Project - Lift Stations Rehabilitation. Lobbyist Jared Rosenstein, Capital City Consulting, provided an update on several bills. The sovereign immunity bill, a problem for smaller municipalities, did not pass. It will be reviewed next year, and he encouraged the Town Manager to participate in Palm Beach County Legislative Days next year. He spoke about Senate Bill 250, Natural Emergencies, which is a rewrite of Florida Chapter 252. The State must provide municipalities with model debris contracts and model debris RFP’s. This will be helpful and stabilize the marketplace when there is an emergency response. The budget has been given to the Governor and he will decide, and The Budget Turkey Watch Report will not sway the Governor’s decisions. His job is to build a brand for the Town and make connections with leadership in Tallahassee, but Highland Beach is in a healthy position as it stands. He spoke about how it is very hard to get funding for Emergency Management projects. He advised the Town to have a workshop before the next session to discuss projects that they want to put forth. Municipalities have a lot of opportunities to go after grants from FDOT (Florida Department of Transportation) and the DEP (Department of Environmental Protection). There was a brief discussion about water projects. He suggested having a workshop in the first week in September and that he will be working with the Town Manager. There was also conversation about the $250,000 state appropriations and that next year an aggressive approach to the budget would be successful. He suggested submitting two or three good projects. Page 54 Town Commission Meeting Minutes Date: June 06, 2023 Page 3 of 7 6. PUBLIC COMMENTS There were no public comments. 7. ANNOUNCEMENTS Mayor Moore read the announcements as follows: Board Vacancies Board of Adjustment and Appeals Two (2) vacancies, all for three-year terms and One (1) vacancy for an unexpired term ending September 21, 2024 Natural Resources Preservation Advisory Board Two (2) vacancies for unexpired terms ending April 30, 2024 Meetings and Events June 08, 2023 - 9:30 A.M. Planning Board Regular Meeting June 13, 2023 - 1:00 P.M. Code Enforcement Board Regular Meeting June 20, 2023 - 1:30 PM Town Commission Special Meeting Board Action Report None 8. ORDINANCES None. 9. CONSENT AGENDA (These are items that the Commission typically does not need to discuss individually, and which are voted on as a group.) A. Approval of Meeting Minutes May 02, 2023 Town Commission Meeting Minutes May 16, 2023 Town Commission Meeting Minutes MOTION: David/Stern- Moved to approve the May 02, 2023, and May 16, 2023, Town Commission meeting minutes as presented, which passed unanimously 5 to 0. (The Consent Agenda was approved.) Page 55 Town Commission Meeting Minutes Date: June 06, 2023 Page 4 of 7 10. UNFINISHED BUSINESS A. Update on Planning Board’s ongoing discussion of proposed changes (“amendment concepts”) to the Accessory Marine Facility and seawall regulations of the Town Code Town Planner Allen provided an update on the Planning Board's ongoing discussion of the proposed changes (amendment concepts") to the Accesso ry Marine Facility and seawall regulations of the Town Code. There were conversations about public input as it relates to the setbacks and accommodating various communities. Commissioner David explained that she would like to talk about zoning and suggested that Byrd Beach Community should be allowed to have 25 feet setbacks. The next step is for the Planning Board to continue to discuss this at their June 08, 2023 meeting. Commissioner Goldberg inquired about a mapping of the Town and Town Planner Allen responded that she provided maps to the Planning Board. Mayor Moore inquired about having a future meeting on density. Town Manager Labadie explained that that discussion was put on hold so the new Commissioners could get their footing and it will be discussed at a future meeting. B. Fire Rescue Implementation Update Fire Glenn Joseph provided an update on the Fire Rescue Implementation as it relates to the construction and onboarding administrative staff . He introduced Ms. Silvi Pierre, Administrative Coordinator, and Mr. Matthew Welhart, Assistant Fire Chief/ Community Risk Reduction. The project has been moving along and is on track. C. Florida Department of Transportation (FDOT) RRR Project Update Town Manager Labadie explained that FDOT was moving forward, and that they sent a set of drawings last week. He received additional comments from residents about moving an AT&T box. Also, there was a request for an additional crosswalk at 3200 So. Ocean Blvd. He will be meeting with one of our engineers to discuss what can we done to improve safety, however FDOT will not be adding that to their project. Page 56 Town Commission Meeting Minutes Date: June 06, 2023 Page 5 of 7 11. NEW BUSINESS A. Resolution No. 2023-012 A Resolution of the Town Commission of the Town of Highland Beach, Florida amending its Fund Balance Policy to assign additional funds for the Fire Rescue Department. Mayor Moore read the title of Resolution No. 2023-012. Finance Director David DiLena presented this item . MOTION: David/Stern- Moved to approve Resolution No. 2023-012. Upon roll call: Commissioner David (Yes); Vice Mayor Stern (Yes); Commissioner Goldberg (Yes); Commissioner Peters (Yes); and Mayor Moore (Yes). The motion passed 5 to 0. B. Resolution No. 2023-013 A Resolution of the Town Commission of the Town of Highland Beach, Florida amending Resolution No. 2022-020, which appropriated funds for the 2022-2023 Fiscal Year budget, and providing an effective date. Mayor Moore read the title of Resolution No. 2023-013. Finance Director David DiLena presented this item. MOTION: David/Stern - Moved to approve Resolution No. 2023-013. Upon roll call: Commissioner David (Yes); Vice Mayor Stern (Yes); Commissioner Goldberg (Yes); Commissioner Peters (Yes); and Mayor Moore (Yes). The motion passed 5 to 0. 12. TOWN COMMISSION COMMENTS Commissioner Judith M. Goldberg acknowledged and thanked State Representative Peggy Gossett-Seidman, District 91, and Senator Berman for coming to the meeting. Commissioner Donald Peters commented about the cost of insurance increasing. Commissioner Evalyn David mentioned that she met with Marcy Woodward and four representatives from the Palm Beach Parks and Recreation Department, in a personal capacity, regarding the Milani Park property. She acknowledged State Representative Gossett-Seidman, District 91. Vice Mayor Stern mentioned that the windows within his condominium building were at 45% in reference to turtle lighting. Page 57 Town Commission Meeting Minutes Date: June 06, 2023 Page 6 of 7 Mayor Natasha Moore commented that a list of future agenda items was placed in the Manager’s Monthly and briefly spoke about communicating with the residents to increase meeting participation. There was a discussion about communicating with residents in regard to upcoming project costs and budget meetings. 13. TOWN ATTORNEY’S REPORT Town Attorney Torcivia had no comments. 14. TOWN MANAGER’S REPORT Town Manger Labadie reported the following: The Town received good news as it relates to property values. There is a 13% improvement in revenue on the property side. He reminded everyone that the trash rates were reported in the Manager's Minutes which will go into effect in June. He will be signing a professional services agreement with Node0 IT Consultants and the additional cost is less than $25,000. Insurance rates are going up and not getting any better. The anticipated cost next year would be about a 50% increase, and all insurance costs are going up - automobile, homeowners, and flood, etcetera. Mayor Moore asked Town Manager Labadie to shop for insurance. He said they will research all options and information will be brought back to the Town Commission for discussion. He will send an email to the Town Commission from a resident in regard to sea turtle nest communication. The Town may send a direct mailing to residents about sea turtle nests. Mayor Moore asked about sending the information to the Natural Resource Preservation Advisory Board. Page 58 Town Commission Meeting Minutes Date: June 06, 2023 Page 7 of 7 15. ADJOURNMENT The meeting was adjourned at 3:55 P.M. APPROVED: June 20, 2023, Town Commission Meeting. ATTEST: Natasha Moore, Mayor Transcribed by Jaclyn DeHart and Lanelda Gaskins 06/20/2023 Lanelda Gaskins, MMC Town Clerk Date Disclaimer: Effective May 19, 2020, per Resolution No. 20 -008, all meeting minutes are transcribed as a brief summary reflecting the events of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town’s Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/. Page 59