2023.02.22_CB_Minutes_Regular TOWN OF HIGHLAND BEACH
2023 MUNICIPAL GENERAL ELECTION
• MARCH 14, 2023
PRE-ELECTION CANVASSING BOARD
MEETING MINUTES
Palm Beach County Supervisor of Elections Date: February 22, 2023
Service Center Time: 2:00 PM
7835 Central Industrial Dr.
Riviera Beach, Florida
1. CALL TO ORDER
Town Clerk Gaskins called the meeting to order at 2.09 p.m., followed by roll call. The
public notice of the meeting was confirmed and attached to the agenda.
2. PRESENT UPON ROLL CALL
Town Clerk Lanelda Gaskins, Chairperson
Vice Mayor Natasha Moore, Canvassing Board Member
Commissioner Evalyn David, Canvassing Board Member
Administrative Support Specialist Jaclyn DeHart, Canvassing Board Member
The Canvassing Board conducted its Pre-election Canvassing Board meeting in
conjunction with the Palm Beach County Canvassing Board and the City of Delray
Beach Canvassing Board meetings. Please refer to the respective agencies for their
meeting minutes. Members of the public were in attendance for the meeting(s).
3. REVIEW LEGAL ADVERTISEMENT FOR NOTICE OF PUBLIC MEETING
The Canvassing Board members reviewed the legal advertisement for the Notice of
Public Meeting.
MOTION: Commissioner David/Vice Mayor Moore — Moved to approve the Public
Notice into the records, which passed unanimously.
4. CANVASSING BOARD SCHEDULE FOR THE MARCH 14, 2023 MUNICIPAL
ELECTION
The Canvassing Board members discussed the above-referenced along with the
Canvassing schedule for the 2023 Uniform Municipal Election to include the potential
for recounts and run-off elections.
Town of Highland Beach Pre-Election Canvassing Board Meeting Minutes
Date: February 22, 2023 Page 2 of 3
MOTION: Town Clerk Gaskins/Commissioner David — Moved to accept the Palm
Beach County 2023 Municipal Elections — Canvassing Schedule as
presented. The motion passed unanimously.
S. RULES OF THE CANVASSING ROOM
The minutes of the Pre-Election Canvassing Board meeting for the Palm Beach County
Canvassing Board was provided to each Canvassing Board for review of the Rules of
Canvassing Room and the Canvassing Guidelines. Judge Bristow, Chairperson of the
Palm Beach County Canvassing Board provided an overview of the Rules of the
Canvassing Board as outlined in the Palm Beach County Canvassing Board agenda
while referencing their minutes from the 2022 General Election (Attachment No. 1).
Deviations from the Rules of the County Canvassing Board as outlined in their 2022
General Election minutes are provided below in bold italics.
- Candidates and eligible parties have first preference to canvassing room access
due to limited spacing, all others will be located in the public areas with monitored
viewing. Due to the small size of the election, there will be audio streamed in
the public area. The public may utilize the windows of the canvassing room
for viewing if SOE is unable to secure the equipment needed to stream via
monitors.
Public Inspection
Signature cure affidavits will be made available for public inspection every Friday.
Due to the small size of the election, public inspection of cure affidavits will
be made available on Tuesday(Election Day) and the following Thursday.
Palm Beach County Supervisor of Elections Link explained the public inspection
process.
MOTION: Vice Mayor Natasha Moore/Commissioner Evalyn David — Moved to accept
the standard of conduct for the Canvassing Room, as presented by the
County Canvassing Board. The motion was passed unanimously.
Supervisor Link provided a summary of the canvassing guidelines as outlined in the
Palm Beach County Canvassing minutes. The Canvassing Board agreed to continue
with the guidelines utilized for the 2022 General Election to include the 2022 General
Election Canvassing Board Voter Intent Addendum (Attachment No. 2). Deviations
from the Canvassing Guidelines as outlined in the County Canvassing Board 2022
General Election minutes are provided below in bold italics.
- Ballot Envelope Signatures—The SOE staff is authorized to verify a voter signature
located anywhere on the voter certificate side of the ballot envelope. Signatures
located anywhere on the voter certificate side of the ballot envelope will be
reviewed by the SOE staff and/or Canvassing Board for signature
verification.
Town of Highland Beach Pre-Election Canvassing Board Meeting Minutes
Date: February 22, 2023 Page 3 of 3
- The Canvassing Board authorizes the SOE staff to conduct signature
verification and once the signature is accepted, directs the SOE Staff to open
and process the ballots.
- Canvassing Board Schedule
o Canvassing Board schedule for 2023 Municipal Election is attached.
MOTION: Vice Mayor Moore/Commissioner David — Moved to accept the Removal
Policies for Violations as presented by the Palm Beach County Supervisor
of Elections Wendy Sartory Link. The motion passed unanimously.
6. CANVASSING BOARD GUIDELINES
MOTION: Town Clerk Gaskins/Commissioner David — Moved to authorize the Palm
Beach County Supervisor of Elections staff to make the signature cure
affidavits available for public inspections on Tuesday, March 14, 2023
(Election Day) and the following Thursday, March 16, 2023. The motion
passed unanimously.
MOTION: Town Clerk Gaskins/Commissioner David — Moved to accept the
Canvassing Guidelines as presented by the Palm Beach County
Canvassing Board. The motion passed unanimously.
MOTION: Town Clerk Gaskins/Commissioner David — Moved to accept the Palm
Beach County Supervisor of Elections 2022 General Election Canvassing
Board Voter Intent Addendum, as presented. The motion passed
unanimously.
The meeting was adjourned at 2:48 P.M.
APPROVED: May 2, 2023 Town Commission Meeting.
LaLot
ATTEST: Natasha Moore, Mayor
Transcribed by
/ Lanelda Gaskins
05/02/2023
OLaelda Gaskins; MMC Date
Town Clerk
t Attachment No. 1
�SARTO,q 02/22/2023 Pre-Election Canvassing Board Meeting
.._ ___
y�� P
9
�4Mco
2022 General Election
November 8, 2022
Thursday, October 6, 2022
Pre-Election Canvassing Board Meeting (Revised)
3:30 pm
(Minutes prepared by Debi Mackey)
Present:
Judge Bristow—Canvassing Board Chair
Commissioner Marino—Canvassing Board
Supervisor Link—Canvassing Board
Ashley Houlihan—SOE General Counsel
Chairman Bristow called the meeting to order at 3:43 p.m. and proceeded with roll call.The public
notice of the meeting was confirmed and attached to the agenda.
Minutes from the Canvassing Board Primary Post-Election Audit meeting of September 2, 2022 were
presented for review. Chairman Bristow made a motion to accept the minutes and Supervisor Link
seconded the motion; motion carried, and the minutes were accepted into the record.
Supervisor Link welcomed Chairman Bristow and Commissioner Marino to the Canvassing Board.
Introduction of SOE staff members were made. Members of the public attended the meeting.
The Canvassing Board discussed the rules of canvassing and standard of conduct as follows:
- Phones are to be on silent and prohibited to be used in the canvassing room.
- Photography and recordings of any ballots and signatures are not permitted at any time during
the election process to include the canvassing room,the viewing tent or during duplication.
- Standards of Conduct
o Eligible parties as defined under the Statute F.S. 101.572(2) may "object" to a decision
of the Canvassing Board.
o Eligible parties that may object are the candidate, an authorized designee, a political
party official, and a political committee official.
o The public may observe the canvassing process; however, the Canvassing Board is not
required to take questions or engage in any discussions with the public.
o Candidates and eligible parties have first preference to canvassing room access due to
limited spacing, all others will be located in the public areas with monitor viewing.
o There will be no discussion during the canvassing process.
o Any person causing a disruption or breaking the rules of the proceedings will be asked to
leave and will be permanently barred for the duration of the election.
Wend/ Sartory Link Palm Beach County Supervisor of Elections
40 South - • • • • • 00 1 lnfo@VotePaimBeach.gov • e Pal mBeach.gov
Attachment No. 1
02/22/2023 Pre-Election Canvassing Board Meeting {
The Public Inspection is a thirty-minute time slot.
o Eligible parties may sign up for Public Inspection 48 hours in advance.
o All objection sheets must be returned to SOE staff at the end of the thirty minutes with
a five-minute buffer.
o SOE staff is willing to make copies of the objection sheet(s) if they are provided to SOE
staff within the five-minute buffer period; all others will be rejected.
o Signature cure affidavits will be made available for public inspection every Friday.
Chairman Bristow made a motion to accept the standard of conduct as outlined above, Commissioner
Marino seconded the motion, and the motion was passed unanimously.
The Canvassing Board discussed canvassing guidelines as follows:
• Household signature mismatch—any signature mismatch for which members of the same
household sign the wrong ballot envelope will be counted if both parties have vote-by-mail
requests on file, both ballots are received and the signatures match those on record. For orphan
ballots (one returned—same household), if accepted, the voting history will be applied to the
appropriate voter if there is a vote-by-mail request already on file.All other mismatch ballots
will be presented to the Canvassing Board for review.
• Ballot Envelope Signatures—The SOE staff is authorized to verify a voter signature located
anywhere on the voter certificate side of the ballot envelope
• Signature Cure Affidavits—The SOE staff is authorized to accept the ballots for which properly
executed signature cure affidavits having the necessary supporting documents and signature
requirements received by the cure affidavit deadline.
o Tier 1 and Tier 2 documentation does not qualify for public inspection per F.S.
101.572(2).
• Signature Verification Training—All SOE staff and Canvassing Board members performing
signature verification must have signature verification training and the certificates on file.
• Voter Intent Addendum—The Canvassing Board will utilize Rule 1S-2.027 Standard for
Determining Voter's Choice on a Ballot and the 2022 General Election Voter Intent Addendum as
agreed upon by the Canvassing Board for guidance, with the added discretion of the Canvassing
Board to consider any voter selection patterns when determining voter intent.
• Signatures on ballot envelopes that were objected to during the enhanced viewing process will
be reviewed by the SOE staff. If staff agrees with the objection, a signature cure affidavit will be
sent to the voter. If SOE staff disagrees with the objection, then the Canvassing Board will
review for determination.
• All ballots referred for signature issues that are not cured by the voter will be presented to the
Canvassing Board for final determination as the Canvassing Board is the only authority
empowered to reject a ballot.
Wendy Sartory Link Palm Beach County Supervisor of Elections
Attachment No. 1
02/22/2023 Pre-Election Canvassing Board Meeting
• Under the direction of Chairman Bristow, objections will not be notated in the Canvassing Board
minutes.
• The Canvassing Board reviewed and updated the Canvassing Board schedule for the November
8, 2022, General Election. Chairman Bristow
o Canvassing Board Meetings will start Friday, October 14, 2022
o Monday-Wednesday-Friday are the best days for Canvassing Board Meetings
o Alternate judges and commissioners will be needed for the meetings when a member is
unavailable
o Election Audit will be a manual audit as new software has not been certified
Chairman Bristow made a motion to accept the canvassing guidelines and calendar recommendations as
presented above, Commissioner Marino seconded the motion, and the motion was passed unanimously.
Chairman Bristow made motion to adjourn, Commissioner Marino seconded the motion, and the
meeting was adjourned at 5:09 p.m.
Wendy Sartory Link Palm Beach County Supervisor of Elections
40South Military Trail,WestPalm Beach, • • • • 00Info@VotePaImBeach.gov • '• i' '•
Attachment No. 2
02/22/2023 Pre-Election Canvassing Board Meeting
�'>�' Palm Beach County SopelYisot of laeetions
2022 General Election
CANVASSING BOARD
VOTER INTENT ADDENDUM
Resolution: Canvassing Board Initials
A Candidate A
® Candidate B
B ! Candidate Aj --
Candidate B
C 40 Candidate A
Candidate B
D 4W Candidate A
B
E - hdidate A
Candidate B
r
F Candidate A ,
Candidate 8 � �
G Candidate A —
CD Candidate B
Page 1
Attachment No. 2
02/22/2023 Pre-Election Canvassing Board Meeting
�'=�' Palm Beacn County Supervisor at Elections
2022 General Election
CANVASSING BOARD
VOTER INTENT ADDENDUM
Resolution: Canvassing Board Initials
A Candidate A _
0 Candidate B
B 40 Candidate A ��Q ���
A41-
Candidate B
C (D Candidate A REP
Candidate B DEM
D Candidate A
• Candidate B
E Candidate A
0 Candidate B
F ® Candidate A
LAINQL
111111107 Candidate B
G 40 e A
40 Candidate B
Page 3
Attachment No. 2
• 02/22/2023 Pre-Election Canvassing Board Meeting
�'d=�' Palm Beach County Supervisor of Elections
2022 GENERAL Election
CANVASSING BOARD
VOTER INTENT ADDENDUM
Resolution: Canvassing Board Initials
A Can i to A �n VPk—
(1) Can to B
B ® Cand d e A __nn Q,,
® Can i to B
C ® Candidate A
6v�� vim.
C30 Candidate B
D Q Candidate A
Q Candidate B
E Q Candidate A
Q Candidate B
F Q Candidate A
Q Candidate B
G Q Candidate A
Q Candidate B
Page 5