2023.03.07_TC_Agenda_Regular
Town of Highland Beach
Notice of Public Meeting Protocol
1
The Town of Highland Beach is committed to serving the needs of the public.
The following information is guidance for preregistration for Zoom or telephone participation, and
for viewing and providing public comments at the meeting:
ZOOM PARTICIPATION:
Online or Telephone Access – Access to the meeting will begin on the date and time of the meeting.
To Join Meeting: All interested persons must preregister to participate by contacting Town Clerk
Lanelda Gaskins at publiccomments@highlandbeach.us or by calling (561) 278-4548 no later than
one (1) business day prior to the meeting date (e.g. by 4:30 P.M. on a Monday if the meeting
is scheduled for that Tuesday; and by 4:30 P.M.).
Meeting access information and instructions will be provided to those persons two hours prior to
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on the following:
Highland Beach TV Channel 99 online streaming on the Town’s website and via Highland Beach
YouTube at https://www.youtube.com/channel/UCTAGr8WCa44Y3Q2Bb6UN2mw.
PROVIDING PUBLIC COMMENT:
Persons desiring to provide public comments must do so by one of the methods listed below. Public
comments will be limited to five minutes (three minutes for special Commission meeting items only)
per person during the designated section of the agenda. If an interested person desires to provide
written public comment, all comments must be directed to Lanelda Gaskins, Town Clerk as follows:
TO SEND COMMENTS IN ADVANCE VIA EMAIL:
To submit public comments, click on the link https://mmportal6.teammunicode.com// to go to
the Agendas and Meeting webpage. At the top of the page click on “Public Comments” to submit
your comments, or
Submit your comments to publiccomments@highlandbeach.us.
The Town will receive such public comments no later than two (2) hours prior to the meeting. If
timely received, Town staff will read the public comment at the meeting.
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Town Commission Meeting Agenda March 07, 2023
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Live Zoom Video Participation - If attending via Zoom online, please follow Zoom instructions
above. Once the meeting gets to the applicable public comment period, the host of the meeting
will allow public participants (audio only) into the meeting from the waiting room, to provide live
public comment.
Live Zoom Telephone Participation - If attending via Zoom by telephone, please follow the
instructions above. Once the meeting gets to the appropriate public comment period, the host of
the meeting will allow public participants into the meeting from the waiting room, to provide live
public comment.
Should you have any questions, please feel free to contact the Town Clerk’s Office at (561) 278-4548.
Published: 05.26.2021 / Updated 05.13.2022 / Revised 11/29/2022
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Town Commission Meeting Agenda March 07, 2023
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TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING
AGENDA
Tuesday, March 07, 2023 AT 1:30 PM
TOWN HALL COMMISSION CHAMBERS
3614 S. OCEAN BOULEVARD
HIGHLAND BEACH, FL 33487
Town Commission
Douglas Hillman Mayor
Natasha Moore Vice Mayor
Evalyn David Commissioner
John Shoemaker Commissioner
David Stern Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Glen J. Torcivia Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. PRESENTATIONS / PROCLAMATIONS
A. 2023 Region VI Best Tasking Drinking Water Contest Winner Award
B. Palm Beach County Commission on Ethics Presentation by Rhonda Giger,
General Counsel
C. Resolution No. 2023-003
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
ratifying the selection, appointments, and term of office of members of the
Financial Advisory Board; and providing for an effective date.
Page 3
Town Commission Meeting Agenda March 07, 2023
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6. PUBLIC COMMENTS
Public Comments will be limited to five (5) minutes per speaker.
7. ANNOUNCEMENTS
Board Vacancies
Board of Adjustment and Appeals Two (2) vacancies, all for three-year
terms
One (1) vacancy for an unexpired term
ending September 21, 2024
Natural Resources Preservation
Advisory Board
Three (3) vacancies for unexpired
terms ending April 30, 2024
Meetings and Events
March 09, 2023 - 9:30 A.M. Planning Board Regular Meeting
March 13, 2023 6:00 P.M. FDOT Public Meeting
March 14, 2023 7:00 A.M. – 7:00 P.M Highland Beach General Election
March 15, 2023 - 1:00 P.M. Code Enforcement Board Regular
Meeting
March 21, 2023 - 1:30 PM Town Commission Special Meeting
Board Action Report
None.
8. ORDINANCES
A. None.
9. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually and which are voted on as a group).
A. None.
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Town Commission Meeting Agenda March 07, 2023
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10. UNFINISHED BUSINESS
A. Fire Rescue Implementation Update
B. Florida Department of Transportation (FDOT) RRR Project Update
C. Discussion on Zoning District Density Review Initiative.
11. NEW BUSINESS
A. Approve and authorize the Public Works Director to repair the pump at Lift Station
One in the amount of $29,420.00 by Xylem Water Solutions USA, Inc.
B. Approve and authorize a cooperative purchase for Graybar to supply and install
nine (9) new VFDs for the Water Treatment Plant's SCADA system.
C. Approve and authorize an emergency procurement to purchase two (2) Hitachi
submersible motors from Sun-Star Electric Inc. for the Water Treatment Plant.
D. Approve and authorize an emergency procurement for Pantropic Power to
replace the main generator's radiator and repair the fuel tank.
E. Update on the Canvassing Board
F. Approval of Meeting Minutes
February 21, 2023 - Commission Meeting Minutes
12. PUBLIC COMMENTS
Public Comments will be limited to three (3) minutes per speaker.
13. TOWN COMMISSION COMMENTS
Commissioner David Stern
Commissioner Evalyn David
Commissioner John Shoemaker
Vice Mayor Natasha Moore
Mayor Douglas Hillman
14. TOWN ATTORNEY’S REPORT
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Town Commission Meeting Agenda March 07, 2023
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15. TOWN MANAGER’S REPORT
1. City of Delray Beach Update
2. Discussion of Groundbreaking Event
16. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission
with respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record including testimony and evidence upon which the appeal is to be based. (State Law require s
the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own
cost, to arrange for the transcript.) The Town neither provides nor prepares such record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to
attend or participate in this meeting should contact Town Hall 561 -278-4548 within a reasonable time
prior to this meeting in order to request such assistance
Page 6
File Attachments for Item:
C. Resolution No. 2023-003
A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying
the selection, appointments, and term of office of members of the Financial Advisory
Board; and providing for an effective date.
Page 7
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Commission Meeting
MEETING DATE March 07, 2023
SUBMITTED BY: Ganelle Thompson, Administrative Support Specialist
SUBJECT: Resolution No. 2023-003
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Financial Advisory Board; and providing for an effective
date.
SUMMARY:
Consideration of Resolution No. 2023-003 ratifying the selection, appointments, and term of
office of members of the Natural Resources Preservation Advisory Board; and providing for
an effective date.
On March 14, 2023, Mr. David Goldberg resigned from the Board, which created one (1)
vacancy for an unexpired term ending April 30, 202 4.
The Town Clerk’s Office received one board application for Town Commission’s consideration.
Currently, there is one open vacancy for a new applicant to se rve as a member of the Board.
The applicant’s names are as follows:
Appointment
John Verdile (Seagate of Highland Condo)
As set forth in Sec. 2-99, in the Town's code, terms for all boards shall be three (3) years and
no board member may serve more than two (2) consecutive terms on the same board without
first taking a one-year hiatus from the board. Appointments for partial terms shall not count
toward the two-term limit. Additionally, in accordance with Resolution 19-029, the Town
Manager’s Office reported a preliminary background check on the applicant to the Town
Clerk’s Office. The background check result disclosed there were no objectionable findings.
Lastly, there is no history found for any code violations.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Chairperson Vetting Memorandum and John Verdile Application
Resolution No. 2023-003
Page 8
Agenda Memo Resolution No. 2023-003
03/07/2023
P a g e | 2
RECOMMENDATION:
With the Commission’s consideration, Staff recommends the adoption of Resolution No. 2023-
003 for the applicant to serve an unexpired term ending April 30, 2026.
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RESOLUTION NO. 2023-003
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, RATIFYING THE SELECTION,
APPOINTMENTS AND TERM OF OFFICE OF MEMBERS OF THE
FINANCIAL ADVISORY BOARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 2, Article V, Division 4, Sec. 2-155 of the Town’s Code of
Ordinances establishes the Financial Advisory Board and governs the membership, qualification,
function, and rules of the Financial Advisory Board; and
WHEREAS, these provisions of the Code establish the selection, appointment, and terms
of office of members of the Financial Advisory Board; and
WHEREAS, on March 14, 2023, one (1) board member resigned, thereby opening one (1)
vacancy on the Board; and
WHEREAS, the Town Clerk’s Office received one (1) application for consideration; and
WHEREAS, pursuant to Sec. 2-99(1)(a) of the Town’s Code of Ordinances, the
chairperson of each board shall interview applicants for the board and provide a recommendation
to the Town Commission; and
WHEREAS, the Vice Chairperson of the Financial Advisory Board interviewed the
applicant and recommends that the Town Commission appoint one applicant to the Board; and
WHEREAS, Town residents interested in serving on or continuing to serve on the
Financial Advisory Board have submitted a board application for the Town Commission’s
consideration.
Page 13
Resolution No. 2023-003
2
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF
THE TOWN OF HIGHLAND BEACH, FLORIDA, THAT:
Section 1. The foregoing “WHEREAS” clauses are true and correct and hereby ratified
and confirmed by the Town Commission.
Section 2. Consistent with the Town’s Code of Ordinances, one (1) member has been
selected by the Town Commission to serve on the Financial Advisory Board for an unexpired term
ending April 30, 2024, as follows:
Board Member John Verdile
Section 3. This Resolution shall become effective upon adoption.
DONE AND ADOPTED by the Town Commission of the Town of Highland Beach, Florida, this
7th day of March 2023.
Douglas Hillman, Mayor
ATTEST: REVIEWED FOR LEGAL SUFFICIENCY:
Lanelda Gaskins, MMC Glen Torcivia
Town Clerk Town Attorney
Page 14
Resolution No. 2023-003
3
VOTES: YES NO
Mayor Douglas Hillman
Vice Mayor Natasha Moore
Commissioner David Stern
Commissioner Evalyn David
Commissioner John Shoemaker
Page 15
File Attachments for Item:
A. Fire Rescue Implementation Update
Page 16
Page 17
File Attachments for Item:
C. Discussion on Zoning District Density Review Initiative.
Page 18
TOWN OF HIGHLAND BEACH
MEMORANDUM
MEETING TYPE: Town Commission
MEETING DATE:
SUBMITTED BY:
March 7, 2023
Ingrid Allen, Town Planner, Building Department
SUBJECT: Discussion on “zoning district density review” initiative
SUMMARY:
At the October 18, 2022 Town Commission meeting, the Commission considered an
introduction to a zoning district density review initiative (see attached Commission
memorandum). Note that the attached October 18, 2022 Commission memorandum provides
an introductory review and analysis of this initiative. The consensus from the Commission was
to have the Planning Board consider what approaches to take in processing and analyzing
this initiative. Discussion among the Commission included the following:
-Need sufficient residential input.
-Retain current character of Town.
-Don’t lose value of property (i.e., if a property currently has 3 units, the property owner
should be able to rebuild those 3 units).
-Consider the Town not as a “whole” but as zones, districts or neighborhoods (i.e., the needs
of Russell Drive may be different from those of Bel Air Drive ).
-Consider there is currently no incentive to replace existing structures.
-Consider “lot coverage” requirement for Single-family zoning districts.
- Emphasize that the process for the Planning Board’s consideration of this initiative not be
rushed.
In addition, the Commission discussed defining density. Both the Town Zoning Map and
Future Land Use Map provide density thresholds which are provided below. The Town’s
zoning districts that are provided in the Zoning Map are described in Section 30 -62 of the
Town Code of Ordinances (“Town Code”) as follows:
(a) Residential Single-Family Estate Zoning District (RE)—Purpose. It is the purpose of this
district to provide for areas of the town that shall be exclusively used for single -family homes.
Page 19
(b) Residential Single-Family Zoning District (RS)—Purpose. It is the purpose of this district
to provide for areas of the town that shall be exclusively used for single-family homes.
(c) Residential Multiple-Family Low-Density Zoning District (RML)—Purpose. It is the
purpose of this residential zoning district to encourage alternative housing styles, such as
townhouses and patio house, at low densities and to allow compatible special exception uses.
(d) Residential Multiple-Family Medium-Density Zoning District (RMM)—Purpose. It is the
purpose of this residential district to promote the development of multiple -family structures to
medium densities and to allow compatible special exception uses.
(e) Residential Multiple-Family High-Density Zoning District (RMH)—Purpose. It is the
purpose of this residential district to promote the development of multiple -family structures at
high densities and to allow compatible special exception uses.
(f) Government Service Zoning District (GSD)—Purpose. It is the purpose of this zoning
district to provide for public service areas and to protect the special nature of public servi ces
and activities.
Zoning District densities
(As provided in Section 30-64 of the Town Code)
ZONING
DISTRICT
Residential
Estate (RE)
Residential
Single-
Family
(RS)
Multiple-
Family
Low
Density
(RML)
Multiple-
Family
Medium
Density
(RMM)
Multiple-
Family
High
Density
(RMH)
Government
Service
District (GSD)
Maximum
Density
1.45
units/acre
4.35
units/acre
6.0
units/acre
12 units/acre 16
units/acre
N/A
Future Land Use Map densities
(As provided in the Future Land Use Element of the Comprehensive Plan)
Residential Land Use Classification Density Standard
Single Family Up to 4 dwelling units per acre
Multiple Family (Low) Up to 6 dwelling units per acre
Multiple Family (Medium) 6.1-12 dwelling units per acre
Multiple Family (High) 12.1-16 dwelling units per acre
Planning Board Discussion:
At the February 9, 2023 Planning Board meeting, the Board discussed the item and was
provided the above-referenced information. The Board was also advised that given
Commission’s direction to not rush the process, the item would be a continuing item of
discussion on the Board’s meeting agendas during an approximate 8 -12 month timeframe.
As a first step in analyzing the density issue, staff suggested to the Board to consider, at
minimum, the following:
-Are the current densities found along Russell Drive, Bel Aire Drive and Highland Beach Drive
suitable or not for the short-term and long-term?
Page 20
-Are the current high-rise densities found along State Road A1A suitable or not for the short-
term and long-term?
After some discussion, the Board’s consensus was to have public input on the initiative. The
Board made a motion to conduct two (2) Planning Board meetings with a public hearing
component to discuss possible revisions to the Code, including but not limited to, changes in
zoning district density and changing grandfathered nonconforming uses. The Planning Board
meetings will be held at the regularly scheduled April 13th Planning Board and a special
Planning Board evening meeting to be determined in March 2023. Staff to prepare a notice
inviting the public as soon as the March evening meeting is scheduled (motion carried 7 -0).
Upon discussion with the Town Manager after the Planning Board meeting, staff suggested
that this initiative follow the public input format of the proposed Accessory Marine Facilities
and seawall amendment concepts whereby actual proposed “amendment concepts” are
drafted prior to public input meetings. Subsequently, such amendment concepts would be
presented at advertised public input meetings.
At the February 21, 2023 Town Commission Meeting, the Town Manager provided an update
to the Commission on this initiative including having digestible conce pts for the public to
consider verses a big picture of “zoning density.” The Commission’s consensus was to have
the item come back to them so that they can provide further guidance on goals and approach
including possible Commission sponsorship of the initiative.
ATTACHMENTS
October 18, 2022 Town Commission Memorandum – Introduction to Zoning District density
review.
October 18, 2022 Town Commission Minutes.
Town Zoning Map
Town Future Land Use Map
RECOMMENDATION
At the discretion of the Town Commission.
Page 21
TOWN OF HIGHLAND BEACH
MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE:
SUBMITTED BY:
October 18, 2022
Ingrid Allen, Town Planner, Building Department
SUBJECT: Introduction of “zoning district density review”
SUMMARY:
At the October 4, 2022 Town Commission Meeting, under Commission Comments, the issue
of zoning district density was discussed. Recognizing the complexity of the topic, the
Commission desires to first establish a framework to approach the issue. Initial suggestions
for such framework included the following:
Planning Board initiates review of issue.
Planning Board forms a committee with residents.
Given the Commission will formally initiate their discussion on such framework at the October
18, 2022 Commission meeting, staff has completed an introductory review of the issue which
is provided below.
The Town’s 2022 Strategic Priorities Plan includes a “zoning district density review” as part of
its planned priorities. This initiative was a result of a public comment, made at the March 1,
2022 Town Commission meeting, by Matthew Scott of Dunay, Miskel & Backman, LLP
regarding the redevelopment of an existing three (3) unit townhouse property located at 1023
Russell Drive. As provided in the table below, the current zoning district and future land use
designation for the property allows for (1) dwelling unit to be developed rather than three (3)
dwelling units. Note that the RML zoning district permits single-family detached and attached
dwellings subject to site plan approval as well as single -family zero lot line dwellings subject
to special exception approval.
Property Zoning District/
maximum density
Future Land Use/
maximum density
Density calculation (lot
size/43,560 X density)
1023 Russell
Drive
Residential Multiple
Family Low Density
(RML)/6 units per
acre
Multi Family Low
Density/6 units per
acre
1.37 units (based on
10,000 sq. ft. lot)
Page 22
This scenario, whereby redevelopment of a nonconforming structure would reduce the number
of units currently existing on a parcel of land, is not unique to this property. While staff has not
conducted a Town-wide density assessment of each property, this scenario is replicated in
other townhouses and other multifamily dwellings (at various densities) Townwide.
Pursuant to Section 30-105(a) of the Town Code, if a lawful structure exists that could not be
built in the zoning district within which it is located by reason of changes or restricti ons to
minimum lot area, maximum lot coverage, building height, required yards and setbacks,
location on the lot or other requirements concerning the structure, such structure may be
continued so long as it remains otherwise lawful, subject to the provisio ns listed below:
(1)Enlargement or alternation. The nonconforming structure shall not be enlarged or
altered in a way which increases or extends its nonconformity, but any structure or portions
thereof may be altered to decrease its nonconformity.
(2)Damage or destruction. Should such nonconforming structure or nonconforming portion
of a structure be destroyed or damaged by any means to an extent of more than fifty (50)
percent of the assessed value of the structure at the time of destruction, or damag e, it shall
not be reconstructed except in conformity with the provisions of this article.
Section 30-105(c) of the Town Code provides an exception to number (2) above as follows:
If a residential structure, or approved accessory structures, is destroyed or damaged
by a catastrophic event including hurricane or tropical storm, fire, flood, explosion,
collapse, wind, war, or other event, the structure may be reconstructed or repaired
without regard to the extent of destruction or damage. The reconstruction or repair shall not
increase the height of the building, number of dwelling units, or total number of square
feet unless the comprehensive plan and the applicable zoning district regulations applicable
at such time permit a greater number of dwelling units.
The table below provides how other municipalities in Palm Beach County a ddress such
redevelopment of nonconforming structures.
Municipality Current Code regulation
Ocean
Ridge
Grandfathered structures which includes residential-type units, may be permitted
to seek the demolition and redevelopment of the grandfathered structure and,
in doing so, exceed the allowable density in the multifamily-zoned areas of
the town, but in such circumstances must reduce the number of units which
were grandfathered by at least 50 percent (fractional units to be rounded up).
Boca Raton If any residential building located in a residential district is damaged by
catastrophe, the building may be repaired or reconstructed and used to
house no greater than the number of dwelling units and no greater square
footage or total living area in existence in the building prior to the damage,
regardless of the extent of the damage.
Lantana Should a nonconforming structure be destroyed by any means to an extent of
more than 50 percent of its replacement cost at the time of destruction, it shall
not be reconstructed except in conformity with the provisions of this chapter;
except in cases of fire or act of God, in which case the structure may be
replaced as it was originally constructed.
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Municipality Current Code regulation
Manalapan Any nonconforming building and/or structure which has less than 50 percent of
its previous existing floor area made unsafe or unusable by lack of normal
maintenance or by ordinary deterioration may be restored or reconstructed
as before, provided that the floor area of such building and/or structure shall not
exceed the floor area which existed prior to such damage. All repairs shall be
completed within one year after damages occur or such building and/or structure
shall not be rebuilt unless rebuilt as a conforming building and/or structure.
Lake Worth
Beach
In the event of a natural disaster, explosion, fire, act of God or the public
enemy, the development review officer may permit the reconstruction of any
nonconforming legally permitted structure to the same or decreased
nonconformity as existed immediately prior to the disaster, upon proof
satisfactory to the development review officer of the configuration of the prior
structure, and only in compliance with the FBC. An application for reconstruction
of the structure shall be filed within 12 months of the event of its destruction,
unless the city commission authorizes extending the 12-month time period city-
wide.
Given the current maximum density regulations of the Town Code, redevelopment of multiple
family housing in accordance with current Florida Building Code (FBC) and floodplain
management regulations will result in fewer units (in most cases) than originally existed (as
noted above, a Town-wide assessment has not be completed). It is worth noting that
redevelopment in accordance with current FBC and floodplain management regulations may
increase a new structure’s resiliency from destruction or damage from a future catastrophic
event. The Multi-jurisdictional Climate Change Vulnerability Assessment completed by the
Coastal Resilience Partnership, states that the Town has a high vulnerability to storm surge
and that residential properties have some vulnerability to current tidal flooding but this could
increase significantly in future years.
Typically, for a property to increase its density, a rezoning of the property to a zoning district
that allows more density is required. In addition, a change to a property’s future land use map
designation to one that allows more density would also be required. Any increase in density
requires compatibility with adjacent properties as well as an analysis of public facilities and
services, traffic, public education, fire and police services, natural resources, hurricane
evacuation, etc. That said, Section 30-43(d)(4)e. of the Town Code states the following:
A change in the zoning classification of land shall not be considered which involves
less than forty thousand (40,000) square feet of land area and two hundred (200)
feet of street frontage. This limitation shall not apply to a request to extend the
boundary of an existing zoning district, or unless otherwise provided for herein.
Many RML-zoned properties along Russell Drive, Bel Air Drive, Highland Beach Drive and
South Ocean Boulevard are under 40,000 square feet of land area and therefore based on
Section 30-43 cannot rezone. Therefore, some options the Town Commission may consider
are as follows:
Consider an option similar to Ocean Ridge whereby nonconforming structures can be
redeveloped; however, the number of units must be reduced by at least 50%. In
addition, add a density calculation methodology into the Code of Ordinances where by
if the density calculation results in a fraction that is 0.50 or greater, the number is
Page 24
rounded up (e.g. 1.5 equals 2 units). Fractions lower than 0.50 are rounded down (e.g.
1.4 equals 1 unit).
Change maximum density requirements for nonconforming structures in both the Town
Code and Comprehensive Plan. This may be specific to the RML zoning district or
include other zoning districts.
“No action” whereby the redevelopment of nonconforming structures shall comply with
the current property development regulations as provided in the Town Code.
ATTACHMENTS
Maps: RML zoned properties along the westside of State Road A1A, Russell Dr., Bel Air Dr.
and Highland Beach Drive (Note these maps represent a sample of existing low density
structures in the RML zoning district).
Letter from Matthew Scott (provided to Town Commission on March 1, 2022).
RECOMMENDATION
At the discretion of the Town Commission.
Page 25
10151011 10231019
1107-A
1027
10511047
1135
1005-2
1020
1118
1031
1021
1023 1127
11341108
1113
1004
112510291043
1124
1002
1028
1111-A
1026
1000
1038
1122
1128
1024
1018
1057
1005-6
11261034
1012
1022
1041 1133 1137
1102
1039
1115
1042
1116
1035 1037
1112
1105
1033
1005-4
11291123
1006
1008
1055
1103
1053
1131
1005-1
1120
1114
1030
1101
1016
1109-A
1025
1005-5
1100
Russell Dr
Boca
C
o
v
e
L
n
3 units (1987)3 units (1990)6 units (1980) (1977) (1984)
(1979)
(1977)
(1987)
(1985)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
8/30/2022, 2:46:34 PM 0 0.01 0.030.01 mi
0 0.03 0.050.01 km
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
13,000 sf approx.
Bel Air Dr
10,000 sf approx.
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1013
1009
1008 10161012
10221018 1028 11101024
10191015 110911011105
1106-B
1121
4430
1106-A 1114
4426
1023-A
4416 4420
1118
1023-C
4408
3 units (1978)4 units (1969)3 units (1984)8 units (1981)3 units (2008)
7 units (1984)
7 units (1980)3 units (1982)3 units (1985)3 units (1984)4 units (1973)4 units (1974)6 units (1979)4 units (1979)4 units (1979)
(1980)
(1985)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
8/30/2022, 3:10:28 PM 0 0.01 0.030.01 mi
0 0.03 0.050.01 km
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
43254410 4400
Tranquility Dr 4 units (1974)
13,000 sf approx.
Page 27
4324
4408
4404
1019 110911011105
4425
1121
4430
4400
4326
4323
4426
4320
1023-A
4425
4416
1123
4420
1023-C
1125
S
O
c
e
a
n
B
l
v
d
S
O
c
e
a
n
B
l
v
d
4 units (1973)4 units (1974)6 units (1979) (1990)
4 units (1980)
4 units (1981)
4 units (1982)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
8/30/2022, 3:17:41 PM 0 0.01 0.030.01 mi
0 0.03 0.050.01 km
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
15,000 sf approx.
Page 28
4306
4310
4324
4316
4425
43011096
4314
4308
1088
4326
4323
4320
4320
4315
4307
1092
4319 4318
Bel Lido Dr
S
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B
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q
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D
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4 units (1982)
(1986)
4 units (1979)
4 units (1980)
3 units (1986)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
8/30/2022, 3:34:27 PM 0 90 18045 ft
0 25 5012.5 m
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
15,000 sf approx
Page 29
4210
4218
4222
4212
4216
4225
4221
4300
1088
4211
4217
1092
4215
4220
1091
1083
4229
4214
1087
4216
4207
4226
Bel Lido Dr
Bel Lido Dr
Tr
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4 units (1981)
4 units (1980)
4 units (1978)
(1978)
3 units (1981)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
8/30/2022, 3:36:00 PM 0 90 18045 ft
0 25 5012.5 m
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
15,000 sf approx.
Page 30
1104
4200
4206
4201
4201
4204
4117
4108
4208
1120
4203
4112
1123-3
1124-3
4200
1124-2
4121
4118
1124-1
11161108
1123-5
1112
4115
1123-4
4205
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4 units (1980)
3 units (1979)
2 units (1950)
(1976)
3 units (1978)
SFH3 units (1979)3 units (1976)3 units (1984)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
9/1/2022, 2:32:04 PM 0 90 18045 ft
0 25 5012.5 m
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
12,500 sf approx.
Page 31
110711051103
11041102
1113
4102
4104
1100-A
1101-A
4108
1101-B
1119-4
1119-2
4112
1101-C
1123-3
1123-1
1115
11161108
1123-5
1112
1119-1
1123-4
1100-B
1101-D
1109
1111
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Highland Beach Dr
3 units (1979)3 units (1976)3 units (1984)
4 units (1980)
(1979)
(1980)3 units (1996)(2000)(1976)
(1977)
2 units (1980)
(2007)
RML zoning - No. of units/year built
State of Florida, Maxar, Microsoft
Zoning
RML Residential Multiple Family Low Density
RS Residential Single Family
Highland Beach Boundary
Highland Beach Address Points
Highland Beach Parcels
Streets Centerline
9/1/2022, 2:51:04 PM 0 90 18045 ft
0 25 5012.5 m
1:1,128
Town of Highland Beach
State of Florida, Maxar, Microsoft |
25,000 sf approx.
Page 32
Memorandum Regarding Redevelopment Issue in Town of Highland Beach
Statement of the Issue
The Town of Highland Beach Zoning Code inadvertently has downzoned properties in the Multiple-
Family Zoning Districts such that they cannot be redeveloped without losing currently existing density, thereby
disincentivizing modernization and flood proofing of aging structures in these areas.
Executive Summary
The Town is a highly desirable place to live with its strong residential focus and location on the barrier
island in south Palm Beach County. The Town’s Zoning Code, as it should, seeks to preserve the Town’s character
with regulations aimed at discouraging large commercial and high-density residential development. However, the
Code’s density regulations unintentionally have created a situation where properties in Multiple-Family Zoning
Districts cannot be redeveloped without reducing the number of units currently existing on the properties.
For example, condominium buildings along Ocean Boulevard and townhomes on Russell Drive, Bel Air
Drive, and Highland Beach Drive could not be rebuilt without reducing the number of units permitted on the
properties. 1023 Russell Drive demonstrates the problem. It is currently improved with 3 townhomes, which were
built around 50 years ago. The townhomes, which could benefit from rehabilitation, are below current FEMA
elevation requirements and at risk of flooding during a storm event. However, raising the elevation of the structure
would require tearing it down. If the structure was demolished, the Town’s Code would dictate only 1 residence
could be built on site where 3 currently exist. In effect, the Town’s Code discourages redevelopment of properties
at a time when most southeast Florida municipalities are actively promoting climate change resiliency efforts.
This issue does not appear to be intentional. Russell Drive, Bel Air Drive, and Highland Beach Drive are
all zoned “RML,” Residential Multiple-Family Low Density. The Code states, “It is the purpose of this residential
zoning district to encourage alternative housing styles, such as townhouses and patio house(s) . . . .” Most, if not
all, of the properties on these streets could not be developed today with townhomes due to the Code’s density
regulations, and the problem is more extreme in the RMM and RMH districts.
Potential Solutions
The Town does not want to encourage an increase in density in these areas. Rather, the Town should
amend the Code to create a path for property owners to modernize their properties without losing existing density.
One simple solution would be to amend Article VI of the Code, relative to Nonconformities, to allow for
maintenance of existing density on sites which are being reconstructed to raise the elevation of the structures for
flood proofing purposes, provided the new construction meets all other Code requirements. Another option is
amending the Comprehensive Plan and Code to marginally increase the allowed density in these areas so the
properties can keep their existing density. However, this latter option is more complicated, expensive, and time
Information from Dunay Miskel Backman LLP - Public Comments - Item 6
03/01/2022 Town Commission Meeting
Page 33
consuming. There are a variety of ways to solve this problem. The undersigned attorney has been retained by
Ellemar Luxury Construction, which is actively looking to redevelop 1023 Russell Drive and potentially other
properties in the Town. In the event the Commission is amenable to pursuing solutions to the issue, Ellemar through
undersigned counsel would be happy to spearhead this effort in collaboration with Town Staff.
_______________________________ Dated: March 1, 2022
Matthew H. Scott, Esq.
Dunay, Miskel & Backman, LLP
Page 34
TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING MINUTES
Town Hall / Commission Chambers Date: October 18, 2022
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach, Florida 33487
1. CALL TO ORDER
Mayor Hillman called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner John Shoemaker
Commissioner Evalyn David
Commissioner Peggy Gossett -Seidman
Vice Mayor Natasha Moore (arrived at 1:31 P.M.)
Mayor Douglas Hillman
Town Attorney Glen Torcivia
Town Manager Marshall Labadie
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance to the United States of America.
4. APPROVAL OF THE AGENDA
MOTION: David/Gossett-Seidman - Moved to approve the agenda as presented,
which passed unanimously 5 to 0.
5. PRESENTATIONS / PROCLAMATIONS
A. Resolution No. 2022-025
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, ratifying the selection, appointments, and term of office of
members of the Board of Adjustments and Appeals; and providing for an
effective date.
Mayor Hillman read the title of Resolution No. 2022-025.
The Town Commission interviewed Mr. Fred Rosen, followed by a motion to
reappoint Mr. Rosen to serve as a member of the Board of Adjustment and
Appeals Board for a three-year term ending October 18, 2026.
Page 35
Town Commission Meeting Minutes
Date: October 18, 2022 Page 2 of 7
MOTION: David/Gossett-Seidman - Moved to approve Resolution No. 2022-
025, which passed unanimously 5 to 0.
B. Lightening Protection Presentation by Cole Newman and Mike Dillion
Mayor Hillman read the title of Item 5.13.
Mr. Mike Dillion, Lightning Safety Alliance Corporation, provided a
comprehensive PowerPoint presentation highlighting elements of the lightning
protection systems.
Mayor Hillman opened the item for public comments:
Mr. David Newman asked if the Town maintained records related to lightning
strikes on condominiums or residential properties. He was informed that the
Town does not possess such documents.
Ms. Judith Goldberg inquired about grants or tax credits for lightning prevention.
She was informed that there were none.
6. PUBLIC COMMENTS
Mr. Paul Resnick from Braemar Isle commented about the Town and the City of
Delray Beach's fire code related to the use of grills or electrical appliances on
condominium balconies.
Mr. David Newman spoke about the negative impact of using gas leaf blowers.
Mr. Fred Rosen talked about research he had completed on gas leaf blowers.
7. ANNOUNCEMENTS
Mayor Hillman read the following announcement:
Board Vacancies
Board of Adjustment and Appeals - One vacancy for a three-year term
Meetings and Events
October 27, 2022 - 11:30 A.M. Financial Advisory Board Regular Meeting
October 27, 2022 - 5:00 - 7:00 P.M. Food Truck Event
November 01, 2022 - 1:30 P.M. Town Commission Meeting
Page 36
Town Commission Meeting Minutes
Date: October 18, 2022 Page 3 of 7
November 02, 2022 - 9:30 A.M. Natural Resources Preservation Advisory Board
Regular Meeting
November 09, 2022 - 1:00 P.M. Code Enforcement Board Regular Meeting
November 10, 2022 - 9:30 A.M. Planning Board Regular Meeting
Board Action Report
None.
8. ORDINANCES
A. None.
9. CONSENT AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Fire Rescue Implementation Update
1. Discussion on Fire Station Construction
Town Manager Labadie presented PowerPoint slides displaying renderings of the
new fire station building. Afterward, there were conversations about additional
parking, the flow of traffic, and the demand for construction materials and labor
costs. Town Manager Labadie advised that the next steps are to dress up the
renderings for public display at the October 27, 2022, Food Truck event. In
addition, he hopes to have more detailed renderings for the next Town
Commission meeting.
Mayor Hillman asked Town Manager Labadie to share the timeline for the Town
Commission to decide on the fire rescue building plans. Town Manager Labadie
mentioned that the drop -dead date is Thanksgiving.
Fire Chief Glenn Joseph provided background information about acquiring fire
rescue vehicles. He is currently looking at a preowned 2017 fire rescue vehicle.
11. NEW BUSINESS
A. Introduction of the proposed amendment to the Town Code of Ordinances
to incorporate sea turtle protection lighting standards.
Mayor Hillman read the title of Item 11.A.
Page 37
Town Commission Meeting Minutes
Date: October 18, 2022 Page 4 of 7
Town Manager Labadie introduced this item. Town Planner Ingrid Allen described
the proposed amendment to the Town Code of Ordinances to incorporate sea
turtle protection lighting standards. After that, Building Official Jeff Remas
commented on the complaints that Town staff received during turtle season and
the continuous enforcement by staff.
The Town Commission suggested that Town staff include additional language to
Section 4-8(c)(4) - Lighting restrictions for the protection of sea turtles regarding
wavelength colors definition. Besides, it was the consensus of the Town
Commission to refer the proposed amendment to the Natural Resources
Preservation Advisory Board for review.
MOTION: David/Gossett-Seidman - Moved to send the turtle lighting statute to
the Natural Resources Preservation Advisory Board and invite the
Turtle Permit Holder, a Gumbo Limbo representative, and the Florida
Fish and Wildlife Conservation Commission to the meeting. The
motion passed unanimously 5 to 0.
B. Introduction of Zoning District density review.
Town Planner Allen presented the zoning district density review. The Town
Commission discussed the complexity of the zoning district density and
suggested that public participation and, input from the Planning Board was
necessary.
Additionally, the Town Commission referred this matter to the Planning Board.
The Planning Board must look at the density by category and district, modify the
code and take a long, careful look at the issue, the history of changes to the code,
and the footprint.
Mayor Hillman suggested a joint meeting with the Planning Board after their
review of the zoning district density.
Mayor Hillman opened this item for public comments:
Mr. David Gunther from Boca Raton commented on Residential Multiple -Family
Low -Density Zoning District (RML) and the comprehensive plan.
Mr. Matthew Scott spoke about the use of zoning codes in various municipalities.
C. Consideration of a Right of Way Permit for AT&T to work along State Road
AIA.
Mayor Hillman read the title of Item 11.C.
Town Manager Labadie presented this item. He encouraged the resident to be
careful because subcontractors are performing the work on behalf of AT&T.
Page 38
37204018
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LEGEND - HIGHLAND BEACH ZONING CODE
GSD Government Services District
RE Residential Single Family Estates Lots
RMH Residential Multiple Family High Density
RML Residential Multiple Family Low Density
RMM Residential Multiple Family Medium Density
RS Residential Single Family
TOWN OF HIGHLAND BEACHOFFICIAL ZONING MAP
A T L A N T I C O C E A N
I
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B O C A R AT O N
D E L R AY B E A C H
TOWN COMMISSION
-----------------------------------------------BERNARD FEATHERMAN, Mayor
-----------------------------------------------WILLIAM WEITZ, PhD, Vice Mayor
-----------------------------------------------LOUIS P. STERN, Comm.
-----------------------------------------------CARL FELDMAN, Comm.
-----------------------------------------------RHODA ZELNIKER, Comm.
PLANNING BOARD
------------------------------------------------CAROL STERN, Chair
------------------------------------------------ILYNE MENDELSON, Vice Chair
-------------------------------------------------RONALD CLARK
-------------------------------------------------STEPHEN GOLDING
-------------------------------------------------HARVEY MART
-------------------------------------------------CHARLES SHANE
-------------------------------------------------WILLIAM SVENSTRUP
ATTESTATION
-----------------------------------------------VALERIE OAKES, Town Clerk
ADOPTED -----------------------------------------------
ORDINANCE NO---------------------------------------
THIS IS TO CERTIFY THAT THIS IS THE OFFICIAL ZONING MAP OF THE TOWN OF HIGHLAND BEACH AS ADOPTED BY ORDINANCE NO. 594, AND IS AN AMENDMENT OF THE OFFICIAL ZONING MAP REFFERED IN SECTION ONE OFORDINANCE NO. 503 OF THE TOWN OF HIGHLAND BEACH, FLORIDA.
SCALE
µ
0 500 1,000 1,500 2,000 2,500 3,000Feet
1 inch = 500 feet
Print Date: July 17, 2015
1001
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5
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38
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----
Page 39
Adopted November 5, 2019
Page 40
File Attachments for Item:
A. Approve and authorize the Public Works Director to repair the pump at Lift Station
One in the amount of $29,420.00 by Xylem Water Solutions USA, Inc.
Page 41
Page 42
Page 43
Page 44
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE March 7, 2023
SUBMITTED BY: Pat Roman, Public Works Director
SUBJECT: Approve and authorize the Public Works Director to repair the pump at
Lift Station One in the amount of $29,420.00 by Xylem Water Solutions
USA, Inc.
SUMMARY:
The Town of Highland Beach has six lift stations in its sanitary sewer system, each lift station
has two pumps and motors, an electrical/motor control panel, wet well, piping and valve
vault.
Lift Station One is the Town’s Master Station, pumping all sewage from Highland Beach to
the City of Delray Beach for treatment. One of the pumps has failed due to the insert ring
which came loose from the volute and destroyed the impeller. The power cable has dry rot
and cut marks near the cable entry point.
The spare pump and motor were installed to maintain two pumps in this station to handle the
higher flows. The failed pump needs to be repaired so we have a spare in case one of the
other pumps fails.
Xylem Water Solutions USA Inc. is the only authorized service and warranty company in the
State of Florida. Xylem will repair the pump and cable including parts and labor for a sum of
$29,420.00.
FISCAL IMPACT:
Funds for this repair are available in the 2022-2023 budget in the Renewal and Replacement
Account 402-535-564.200.
ATTACHMENTS:
Xylem Water Solutions – Estimate
Xylem Water Solutions – Sole Source Letter
RECOMMENDATION:
Page 45
Commission approval.
Page 46
xylem February 23, 2021 TOWN OF I-IlGHLAND BEACH Subject: FL YGT PRODUCTS -SALES & SERVICE Xylem Water Solutions USA Inc. Flygt Products
15132 Park of Commerce Blvd.
Suite 102
Jupiter, FL 33478
Tel: (561) 848-1200
Fax: (561) 848-1299 Please be advised that Xylem Water Solutions USA Inc. owns the Flygt Corporation and is the only authorized vendor for Flygt Products and OEM Parts. Xylem is also the only authorized service repair and warranty organization in the State of Florida; (East of the Apalachicola River). Our staff is properly trained to provide you with original equipment, spare parts, repairs and warranty service. Thank you for your interest in Xylem Water Solutions USA Inc. Please feel free to contact me if you have any questions regarding distribution or any other matter. Xylem Water Solutions USA, Inc. Sincerely, . '. . ; � .... , . . ...
�� .. ·;. '� ·. . '. ·_ ', ·.· . ,' Eric Johnson Sales Representative Phone: (561) 515-8710 eric.johnson@xyleminc.com F�
a xylem brand Page 47
File Attachments for Item:
B. Approve and authorize a cooperative purchase for Graybar to supply and install nine
(9) new VFDs for the Water Treatment Plant's SCADA system.
Page 48
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE 3/7/2023
SUBMITTED BY: Public Works Department
SUBJECT: Cooperative Procurement – Replacement VFDs
SUMMARY:
The FY2023 Adopted Budget contains an appropriation of $250,000 to replace nine obsolete
variable frequency drives (VFDs) that do not properly integrate with the water plant’s newly
updated supervisory control and data acquisition (SCADA) system. The recommended
replacement VFDs are designed to retrofit into the existing cabinets, saving thousands of
dollars in installation and material costs. The VFDs at all three water treatment plant wells,
feed pumps, and transfer pumps will be replaced.
A quote to supply and install the nine VFDs was provided by Graybar Electric through a
cooperatively sourced OMNIA Partners agreement, with a highly discounted rate of 15% over
cost. The applied pricing was set to expire on 1/31/23 and increase upon master contract
renewal but the vendor has agreed to extend the initial pricing to the Town through 3/31/23.
FISCAL IMPACT:
$206,025
401-533.000-564.000
ATTACHMENTS:
Quote for purchase and installation of nine (9) VFDs
OMNIA Partners Master Agreement and Price Sheet
RECOMMENDATION:
Page 49
Authorize procurement for Graybar to supply and install nine (9) new VFDs for the water
treatment plant’s SCADA system.
Page 50
Appendix C For City of Kansas City Contract # EV2370 Graybar Electric Company, Inc.
Additional Discounts, Project Pricing, and Services for Contract # EV2370
3/26/2019
INSTRUCTIONS
1) Provide any additional proposed pricing incentives
2) List Services Proposed and the percent mark up over cost
Discount or Rebate
Additional Pricing Incentives Additional Pricing Incentives
Large Volume Purchase Discounts
Graybar cannot sell at levels above the base contract price in
contract EV2370 but was awarded the right to offer deeper
discount for projects, or where large quantity discounts or
localized supplier negotiations are available.
Quick Payment Discount
Graybar's standard payment terms are NET 30.
Graybar is proposing that Quick Payment Discounts are
established by local district/branch management and approved
on a customer by customer basis.
Graybar's standard payment terms are NET 30.
Annual Rebates
Graybar Annual Rebates program is located in Master Contract
EV2370.
1. A one half of a percent (0.5%) rebate on all purchases
made in excess of one million dollars ($1,000,000) annually,
retroactive to dollar one. Paid Annually
2. A one percent (1.0%) rebate on all purchases made in
excess of two million dollars ($2,000,000) annually,
retroactive to dollar one ($1). Paid Annually
3. A one and one half percent (1.5%) rebate on all purchases
made in excess of four million dollars
($4,000,000) annually, retroactive to dollar one ($1). Paid
Annually
Services (please list Services
Proposed)Services (please list Services Proposed) Proposed Percent (%) Mark up Over Cost
Services Overview: Below is a list of
the major service areas offered.
Summary of Services offered in contract EV2370: Graybar's
awarded City of Kansas City contract and U.S. Communities
national program EV2370, includes but not be limited to:
Assessment, Engineering Supporting Contract Products,
Analysis, RetroFit, Upgrade, Installation, Repair, Emergency,
Recovery, Training and Integrated Services to support the
products we distribute through the contract EV2370. Key areas
of demand for services are Lighting & LED, Energy Management
& Power Distribution, Start-Up & Commissioning, Repair &
Retrofit, Test & Certification, Power Conditioning & Back-Up,
Data Center & Technology Upgrades, Security, Wireless,
Systems Integration & Testing. Below is a list of the major
service areas offered.
Not to Exceed Cost Plus 26%
Lighting Services
Supporting all Lighting Manufacturers in contract EV2370:
Assesment, Audits, Analysis, Engineering Supporting Contract
Products, Replacement, Retrofits, Upgrades, Integration,
Installation, Start-Up & Commissioning, Project Management
and Maintenance.
Not to Exceed Cost Plus 26%
Power Services:
Supporting all Electrical Manufacturers in contract EV2370:
Assesment, Audits, Analysis, Engineering Supporting Contract
Products, Modernization, Replacement, Retrofits, Upgrades,
Integration, Installation, Power Conditioning, UPS & Back-Up,
Transformers, Motors & Generators,Project Management and
Maintenance.
Not to Exceed Cost Plus 26%
Inventory Management Sevices:
Supporting all Inventory Management Solutions in contract
EV2370: Smart Stock, Vending Machines, Bar Coding, Scanners,
Software & Solutions to Support Agency Initiatives.
Not to Exceed Cost Plus 26%
Recycling Services:
Supporting all Recyling Manufacturers and Service Affiliates in
contract EV2370: Self Service / Daily Use Boxes & Buckets, Bulk
Recycling, Lamp, Ballast, Electronics, Batteries, ETC..
Not to Exceed Cost Plus 26%
Products, Modernization, Replacement, Retrofits, Upgrades,
Integration, Installation, Power Conditioning, UPS & Back-Up, Power Services:
Page 51
Communication Services:
Supporting all Communication and Security Manufacturers in
contract EV2370:Data Center & Technology Upgrades,
Wireless, Systems Integration & Testing, Structured Cabling, On-
Site Product Support, Mission Critical Facility Management,
Storage Solutions, Network Operations, Fiber & Copper
CableManagement and Remote Access, Implementation and
Support , Asset Management & Audio-Visual Systems.
Assesment, Audits, Analysis, Engineering Supporting Contract
Products, Replacement, Retrofits, Upgrades, Integration,
Installation, Project Management and Maintenance.
Not to Exceed Cost Plus 26%
Security Services:
Supporting all Security Manufacturers in contract EV2370:
Security, Systems Integration & Testing, 911 Emergency Call
Centers, Management and Remote Access, Asset Management,
Access Control/Security, IP Surveillance/CCTV, & Notification
Systems. Assesment, Audits, Analysis, Engineering to support
contract products, Replacement, Retrofits, Upgrades,
Integration, Installation, Project Management and
Maintenance.
Not to Exceed Cost Plus 26%
Miscellaneous MRO & Related
Product Services
Supporting all Miscellaneous MRO & Related Product Services
in contract EV2370:Assesment, Audits, Analysis, Engineering
Supporting Contract Products, Replacement, Retrofits,
Upgrades, Integration, Installation, Project Management and
Maintenance.
Not to Exceed Cost Plus 26%
Examples of Service Providers
Available in contract EV2370 (But
Not Limited To):
Lighting Service Providers: Acuity Brands, Eaton / Cooper, GE
Lighting, Hubbell Brands, Phillips Lighting. Power Service
Providers: 3M, ABB / TNB, Baldor, Bussmann, Eaton, GE,
Hubbell, Liebert / Viavi, Lyon, Schneider Services..
Communication Service Providers: APC, CommScope, Corning,
Eaton, Liebert / Viavi, Schneider.. Security
Service Providers: Arecont, Ingersol, Pelco, Samsung, UTC..
Recycling Service Providers: Mercury Waste, Veolia..
Not to Exceed Cost Plus 26%
Graybar U.S. Communities Pricing:Pricing applies to normally stocked Graybar materials. Discounts are based on Graybar List Price or
Cost in effect at time of order. The majority of pricing on the Graybar contracts is based
on a list less discount structure. Cost-Plus discounting is used for market sensitive commodities and lighting fixtures. Not-To-Exceed
discounting is used for value added services and material with no list price in our system.
Graybar cannot sell at levels above the base contract price and reserves the right to offer a lesser discount for projects, or where large
quantity discounts or localized supplier negotiations are available. Pricing was established
through competitive solicitation process with City of Kansas City, MO. Our Pricing Commitment through City of Kansas City and U.S.
Communities agreements dictate that Graybar lead with the U.S. Communities contract first
and foremost for any opportunity within the applicable government procurement segment. Our contracts represent pricing discounts
from an extensive list of best-in-class suppliers offering unique opportunities to streamline
your supply chain and find innovative or integrated solutions.
Lighting, Hubbell Brands, Phillips Lighting. Power Service
Providers:Examples of Service Providers
Available in contract EV2370 (But Hubbell, Liebert / Viavi, Lyon, Schneider Services..
Page 52
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Page 90
File Attachments for Item:
C. Approve and authorize an emergency procurement to purchase two (2) Hitachi
submersible motors from Sun-Star Electric Inc. for the Water Treatment Plant.
Page 91
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE 3/7/2023
SUBMITTED BY: Public Works Department
SUBJECT: Emergency Procurement – Replacement of Well Pump Motors
SUMMARY:
The Town currently operates three raw water submersible wells, which pump up to 2083
gallons per minute and are powered by 150 HP Hitachi motors. The current motors are 19
years old and have already been stretched to the end of their lifecycle, with two of the motors
already experiencing failures. The motors have already been rewound to extend their useful
life several times and Town staff now recommends replacement. If the failing motors are not
addressed immediately, the water treatment plant may be forced to suspend operations.
A quote for two motors was provided by Sun-Star Electric Inc., one of only two authorized
distributors and the sole authorized warranty and repair center for the Hitachi submersible
motor. The motors will arrive in approximately three weeks and will be installed by Town staff.
FISCAL IMPACT:
$93,614
401-533.000-564.000
ATTACHMENTS:
Quote for two (2) Hitachi submersible motors
RECOMMENDATION:
Authorize emergency procurement to purchase two (2) Hitachi submersible motors from
Sun-Star Electric Inc.
Page 92
Page 93
Quote To:
Town of Highland Beach
3614 South Ocean Blvd.
Highland Beach FL 33487
Phone: 561-441-2748 Fax: 561-265-3582
Date:3/1/2023
Expires:3/31/2023
Reference:316 SS
Sales Person:Scott Campbell
scampbell@sunstarusa.com
Availability:
(1) Motor in 3 weeks time frame
(1) Motor in 5-7 weeks time frame
Base Currency.
Line Part
Description Drawing
Expected Qty Unit Price Ext. PriceRev
1 110-15034412331
150 HP 3 / 60 / 460v 4P 12" Sun Star
Hitachi Submersible Motor316 SS
ConstructionSingle Mechanical Seal,
Water-Filledw/ 3 - 1C x 20 Ft #2 AWG
(30mm2) Motor LeadSerial #:
Date Code:.
2.00 41,707.00 83,414.00EA
2 100-CABLE-SPLICE-AWG
Labor to Externally Splice Cable to
Motor
Leads #10 thru 4/0 AWG
2.00 750.00 1,500.00EA
QuotForm:001:00
Quote Number: 13963 Page:QUOTE 1 of 2
Page 94
3 300-RT3/0x2/0
Splice Kit - Rubber Tape Type 3/0
AWG x #2/0AWG
Rubber & Vinyl Tape w/3 Connectors
2.00 250.00 500.00EA
4 303-3/0GFJTHHN/PVC
Power Cable 3/0 AWG 3C w/Grd Flat
Jacketed THHN/PVC
200.00 26.00 5,200.00FT
Each motor will have 100 feet of branch cable
5 100-LLDS-ARTESIAN
Long Leads - Internally Spliced Sealed
for Artesian Service.Hitachi Motor
Modification
2.00 1,500.00 3,000.00EA
Lines Total 93,614.00
Line Miscellaneous Charges 0.00
Total Taxes 0.00
Quote Miscellaneous Charges 0.00
Quote Total 93,614.00
QuotForm:001:00
Quote Number: 13963 Page:QUOTE 2 of 2
Page 95
File Attachments for Item:
D. Approve and authorize an emergency procurement for Pantropic Power to replace
the main generator's radiator and repair the fuel tank.
Page 96
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission Meeting
MEETING DATE 3/7/2023
SUBMITTED BY: Public Works Department
SUBJECT: Emergency Procurement - Repair of Main Town Generator
SUMMARY:
On January 12, 2023, the Town’s main emergency generator’s radiator and fuel tank were
found to be in critical condition and in need of immediate replacement and repair during a
scheduled preventative maintenance inspection. Required services include crane removal of
the existing radiator, replacement, and reinstallation, as well as cleaning and recoating the
fuel tank. Quotes to replace the radiator were provided by Don Hillman Inc., the current
maintenance provider, and Pantropic Power, who installed the generator in 2007. Town staff
recommends selecting Pantropic Power, who had the lowest responsible quote for replacing
the radiator and can repair the fuel tank, which is at risk of permanent damage if not addressed
immediately.
FISCAL IMPACT:
$91,850
001-519.000-564.000
ATTACHMENTS:
Quotes for generator radiator replacement and fuel tank repairs
Generator Maintenance and Inspection Report
RECOMMENDATION:
Authorize emergency procurement for Pantropic Power to replace main generator’s radiator
and repair fuel tank.
Page 97
Page 98
Page 99
Page 100
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
2-14-2023ER
2-14-2023
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
77900TOTAL:
HOURS
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
The following is formal estimates to perform service repairs on your Cat 3516 with serial number-ZAP00380 We will drain the
coolant from the radiator and disconnect the radiator from the engine remove the muffler and remove the roof top from the
enclosure .only the section where the radiator will be lifted through the top. We will use an 80 ton crane to lift the radiator . once
the radiator is out we will put back the section of the enclosure back in its place. We will clean and pressure test both tanks and
install the new cores(4) with copan coasting and new hardware and gaskets .Once the radiator is done we will schedule the
crane and install the new radiator to the engine and make all connections . We will refill with ELC coolant 110 Gal) . Start the
generator and run it and make sure it does not have any leaks . If the customer can run the unit under load for 15 to 45min and
make sure the unit is running in satisfactory condition .
Warranty for labor and part is 5 years .
Copan Coating
ETA -15 days Est .
Page 101
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
2-14-2023ER
2-14-2023
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
77900TOTAL:
HOURS
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
Page 102
Pantropic Power Inc. Service Estimate Terms and Conditions
Per Customer request, Pantropic Power Inc. (“PANTROPIC”) has estimated repairs on the equipment (includes all components, machines, or other
miscellaneous items) listed herein. A repair description with labor and/or parts is stated herein. Upon disassembly of the equipment to be repaired,
additional parts and labor may be necessary. If so, an estimate for additional repairs will be forwarded to Customer for approval. Note: by accepting this
Estimate in writing, verbally, or by signing a corresponding “AUTHORIZATION FOR SERVICE WORK”, Customer agrees to all terms and conditions set forth
herein. NOTE: TERMS AND CONDITIONS SET FORTH HEREIN PREVAIL OVER CUSTOMER PURCHASING TERMS.
1. Authority to Perform Repairs: It is understood that, “upon receipt” of any item of equipment for repair, maintenance or other work, PANTROPIC may
examine the item of equipment as to work which PANTROPIC may suggest to be performed in addition to whatever work, if any, might have been
requested by customer. All work (requested by customer or suggested by PANTROPIC) to be noted on a form as supplied by PANTROPIC.
a. Time and Material Work: PANTROPIC will proceed with the work agreed upon as set forth herein.
b. Firm Price: If requested, a firm price in writing will be given to the customer for labor and/or parts to do a specific repair. Any agreed upon repair
order not covered by a firm written proposal will be billed at current time and material prices.
c. Unforeseen Problems or Additional Repairs: PLEASE BE ADVISED: UNFORESEEN ISSUES/PROBLEMS AND UNANTICIPATED CONDITIONS MAY
CAUSE REPAIR PRICE TO INCREASE. In the event that during the course of the work, additional repair work (due to continuous use, unknown
problems, working conditions, dirty Equipment, waiting on Customer approved support, parts exchange cores that do not meet 100% core refund
criteria, conditions out of PANTROPIC’s control, and items found in need of repair or replacement during disassembly that are not covered herein) is
found to be necessary pursuant to Pantropic’s examination and inspection of the Machine, then in such event PANTROPIC will attempt to
communicate with the Customer as to the additional repair work; provided, however, that in the event Pantropic is unable to communicate with the
Customer, then Pantropic, at its sole discretion, shall have the absolute right to cease any and all repairs on the Equipment until such time as the
additional repairs are discussed with the Customer. In the event the Customer consents to the additional repairs, PANTROPIC shall have the right to
proceed with the repair of the same without further communication with the Customer and any and all additional repairs will be charged to the
Customer at current time and material prices.
d. Authority of Customer Personnel: Unless Customer notifies PANTROPIC in writing, any Customer personnel communicating with PANTROPIC shall
have the full authority to authorize repairs. All instructions to PANTROPIC by Customer regarding authority of Customer’s personnel to bind
(authorize repairs) Customer shall be in writing (via e‐mail, courier, or U.S. Mail).
e. Purchase Order: In the event that a purchase order number is required by Customer, Customer shall provide such purchase order number within 10
business days of receiving a Proforma Invoice from PANTROPIC. If Customer fails to provide such purchase order number within such time period
(10 business days of Proforma Invoice), PANTROPIC shall have the right to Invoice the Customer without a purchase order number, and Customer
thereby additionally forfeits any rights to dispute such Invoice.
2. Hold Harmless Agreement for Customer Participation in Service Work: In the event Customer or Customers’ personnel assists PANTROPIC personnel
in performing service work, Customer agrees to hold harmless and fully indemnify PANTROPIC for injuries or damages to anyone arising out of
Customer assisting PANTROPIC personnel in servicing or repairing Customer’s equipment.
3. Corporate Discount: No additional corporate discounts may be applied to the above estimated price.
4. Warranty: PANTROPIC warrants the work performed to be free from defects in material and workmanship for a period of ninety days. PANTROPIC’s
obligation under this warranty shall be limited to the repair or replacement at PANTROPIC’s premises of those new parts previously installed or labor
previously performed demonstrated to be defective. SUCH REMEDY SHALL CONSTITUTE CUSTOMER’S SOLE AND EXCLUSIVE REMEDY AND
CUSTOMER HEREBY AGREES THAT NO OTHER REMEDY (INCLUDING, BUT NOT LIMITED TO CLAIMS FOR INCIDENTAL, CONSEQUENTIAL OR SPECIAL
DAMAGES, OR ANY CAUSE, LOSS, ACTION, CLAIM OR DAMAGE, INCLUDING LOSS OF TIME, WHATSOEVER, OR INJURY TO PERSON OR PROPERTY OR
ANY OTHER CONSEQUENTIAL DAMAGE OR INCIDENTAL OR ECONOMIC LOSS) SHALL BE AVAILABLE TO CUSTOMER. THIS WARRANTY IS EXPRESSELY
IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MECHANTIBILITY OR FITNESS FOR A PARTICULAR
PURPOSE. SUBSTANDARD REPAIR WORK MAY BE PROVIDED UPON REQUEST OF CUSTOMER AND ACCORDING TO CUSTOMER’S INSTRUCTIONS BUT
SUCH WORK WILL CARRY ABSOLUTELY NO WARRANTY WHATSOEVER. CUSTOMER FURTHER ACKNOWLEDGES AND AGREES THAT NO VERBAL
CONTRACTS, AGREEMENTS OR WARRANTIES OTHER THAT WHAT IS SET FORTH HEREIN HAVE BEEN RECEIVED OR GIVEN.
5. Cores: Customer assumes liability for Lost or Damaged Cores. All Core charges shall be the responsibility of the Customer. PANTROPIC assumes
ownership of all take off items removed from Machine(s) not reinstalled during the repair process.
6. Price Adjustments: This proposal is based on current parts and labor pricing. Customer shall assume the price increases incurred.
7. Miscellaneous: This proposal is prepared with the most current information available to PANTROPIC.
a. The following charges are not included unless stated in this proposal: (State, local, indigent care, Environmental, taxes, freight, etc.) All prices are
subject to all federal, state, local sales, use, excise and other taxes on the production, sale, use, or shipment of the goods sold, now or subsequently
becoming effective, and if not included in the invoice for the goods, that amount may be invoiced later.
b. This is the entire agreement between the parties and may not be modified or amended except by a written document signed by the party against
whom enforcement is sought.
8. Risk of Loss: All risk of loss and damage not covered by insurance (including any deductibles) shall be borne solely by owner of equipment.
9. Severability: Any provisions herein found to be prohibited by law shall be immediately ineffective to the extent of such prohibition without
invalidating the rest of this agreement.
10. Statutory lien: Customer hereby waives its rights to possession under Fla. Stat. 713.74, and agrees that PANTROPIC is entitled to a possessory lien in
connection with the equipment identified herein until it is paid in full for any and all parts, labor, and/or services.
11. Choice of law, forum and expenses: Customer shall pay PANTROPIC for reasonable costs, fees and expenses (including attorney's fees and court costs
incurred through appellate levels and any post judgment expenses and interest incurred), incurred by PANTROPIC in the event of a controversy
regarding this transaction, or in collecting monies due or to become due or incurred in replevying the equipment as a result of Customer ordering
equipment and property from PANTROPIC or as a result of a breach by Customer of any of its obligations hereunder. In the event litigation arises, the
right of trial by jury is waived by both parties and Customer agrees that the suit may be brought only in Miami‐Dade or Broward County. These terms
and conditions shall be governed and construed in accordance with the laws of the State of Florida.
Page 103
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
2-14-2023ER
2-14-2023
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
13950TOTAL:
HOURS
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
The following is formal estimates to perform service repairs on your Cat 3516 with serial number-ZAP00380 We will pressure
clean the fuel tank in the inside and outside. Pressure clean the enclosure. Remove all of the rust in the inside of the fuel tank
and the outside. Once the cleaning is done we will apply anti rust primmer and let it dry for 24 hrs . Then we will apply a heavy
coat of a copan coating. to the fuel tank. this will protect the fuel tank for years to come. The fuel tank floor and the steel beam
under the radiator is in bad shape. This is something that needs attention now. If you have to replace the fuel tank this can cost
you anywhere between 250-350k. This job will take about 7 days to get done
Page 104
Estimate
Quotation No...........:
Service Call.............:.
Quotation Date........:
Customer No...........:
Expiry Date :.......
Miami
305-592-4944
West Palm Bch
561-640-0818
Ft. Myers
239-337-4222
Ft. Lauderdale
954-797-7972
Stuart
772-692-3442
Ship To: Sold To:
Pantropic Power ContactPantropic Power ContactPantropic Power ContactPantropic Power Contact Phone No.Phone No.Phone No.Phone No.DivisionDivisionDivisionDivision DepartmentDepartmentDepartmentDepartment
ModelModelModelModel Serial No.Serial No.Serial No.Serial No.ID No.ID No.ID No.ID No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Customer Equipment No.Service MeterService MeterService MeterService Meter
2-14-2023ER
2-14-2023
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Pat Roman
Highland Beach, Fl 33487
Ed Riveron 954-214-1277 EPG Service
3516 ZAP00380
TOWN OF HIGHLAND BEACH
3614 S OCEAN BLVD
Highland Beach, Fl 33487
13950TOTAL:
HOURS
Proman@highlandbeach.us
561-856-2963
Tax is not included
Approver's signature
Pat Roman
NOTES:
Page 105
Pantropic Power Inc. Service Estimate Terms and Conditions
Per Customer request, Pantropic Power Inc. (“PANTROPIC”) has estimated repairs on the equipment (includes all components, machines, or other
miscellaneous items) listed herein. A repair description with labor and/or parts is stated herein. Upon disassembly of the equipment to be repaired,
additional parts and labor may be necessary. If so, an estimate for additional repairs will be forwarded to Customer for approval. Note: by accepting this
Estimate in writing, verbally, or by signing a corresponding “AUTHORIZATION FOR SERVICE WORK”, Customer agrees to all terms and conditions set forth
herein. NOTE: TERMS AND CONDITIONS SET FORTH HEREIN PREVAIL OVER CUSTOMER PURCHASING TERMS.
1. Authority to Perform Repairs: It is understood that, “upon receipt” of any item of equipment for repair, maintenance or other work, PANTROPIC may
examine the item of equipment as to work which PANTROPIC may suggest to be performed in addition to whatever work, if any, might have been
requested by customer. All work (requested by customer or suggested by PANTROPIC) to be noted on a form as supplied by PANTROPIC.
a. Time and Material Work: PANTROPIC will proceed with the work agreed upon as set forth herein.
b. Firm Price: If requested, a firm price in writing will be given to the customer for labor and/or parts to do a specific repair. Any agreed upon repair
order not covered by a firm written proposal will be billed at current time and material prices.
c. Unforeseen Problems or Additional Repairs: PLEASE BE ADVISED: UNFORESEEN ISSUES/PROBLEMS AND UNANTICIPATED CONDITIONS MAY
CAUSE REPAIR PRICE TO INCREASE. In the event that during the course of the work, additional repair work (due to continuous use, unknown
problems, working conditions, dirty Equipment, waiting on Customer approved support, parts exchange cores that do not meet 100% core refund
criteria, conditions out of PANTROPIC’s control, and items found in need of repair or replacement during disassembly that are not covered herein) is
found to be necessary pursuant to Pantropic’s examination and inspection of the Machine, then in such event PANTROPIC will attempt to
communicate with the Customer as to the additional repair work; provided, however, that in the event Pantropic is unable to communicate with the
Customer, then Pantropic, at its sole discretion, shall have the absolute right to cease any and all repairs on the Equipment until such time as the
additional repairs are discussed with the Customer. In the event the Customer consents to the additional repairs, PANTROPIC shall have the right to
proceed with the repair of the same without further communication with the Customer and any and all additional repairs will be charged to the
Customer at current time and material prices.
d. Authority of Customer Personnel: Unless Customer notifies PANTROPIC in writing, any Customer personnel communicating with PANTROPIC shall
have the full authority to authorize repairs. All instructions to PANTROPIC by Customer regarding authority of Customer’s personnel to bind
(authorize repairs) Customer shall be in writing (via e‐mail, courier, or U.S. Mail).
e. Purchase Order: In the event that a purchase order number is required by Customer, Customer shall provide such purchase order number within 10
business days of receiving a Proforma Invoice from PANTROPIC. If Customer fails to provide such purchase order number within such time period
(10 business days of Proforma Invoice), PANTROPIC shall have the right to Invoice the Customer without a purchase order number, and Customer
thereby additionally forfeits any rights to dispute such Invoice.
2. Hold Harmless Agreement for Customer Participation in Service Work: In the event Customer or Customers’ personnel assists PANTROPIC personnel
in performing service work, Customer agrees to hold harmless and fully indemnify PANTROPIC for injuries or damages to anyone arising out of
Customer assisting PANTROPIC personnel in servicing or repairing Customer’s equipment.
3. Corporate Discount: No additional corporate discounts may be applied to the above estimated price.
4. Warranty: PANTROPIC warrants the work performed to be free from defects in material and workmanship for a period of ninety days. PANTROPIC’s
obligation under this warranty shall be limited to the repair or replacement at PANTROPIC’s premises of those new parts previously installed or labor
previously performed demonstrated to be defective. SUCH REMEDY SHALL CONSTITUTE CUSTOMER’S SOLE AND EXCLUSIVE REMEDY AND
CUSTOMER HEREBY AGREES THAT NO OTHER REMEDY (INCLUDING, BUT NOT LIMITED TO CLAIMS FOR INCIDENTAL, CONSEQUENTIAL OR SPECIAL
DAMAGES, OR ANY CAUSE, LOSS, ACTION, CLAIM OR DAMAGE, INCLUDING LOSS OF TIME, WHATSOEVER, OR INJURY TO PERSON OR PROPERTY OR
ANY OTHER CONSEQUENTIAL DAMAGE OR INCIDENTAL OR ECONOMIC LOSS) SHALL BE AVAILABLE TO CUSTOMER. THIS WARRANTY IS EXPRESSELY
IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MECHANTIBILITY OR FITNESS FOR A PARTICULAR
PURPOSE. SUBSTANDARD REPAIR WORK MAY BE PROVIDED UPON REQUEST OF CUSTOMER AND ACCORDING TO CUSTOMER’S INSTRUCTIONS BUT
SUCH WORK WILL CARRY ABSOLUTELY NO WARRANTY WHATSOEVER. CUSTOMER FURTHER ACKNOWLEDGES AND AGREES THAT NO VERBAL
CONTRACTS, AGREEMENTS OR WARRANTIES OTHER THAT WHAT IS SET FORTH HEREIN HAVE BEEN RECEIVED OR GIVEN.
5. Cores: Customer assumes liability for Lost or Damaged Cores. All Core charges shall be the responsibility of the Customer. PANTROPIC assumes
ownership of all take off items removed from Machine(s) not reinstalled during the repair process.
6. Price Adjustments: This proposal is based on current parts and labor pricing. Customer shall assume the price increases incurred.
7. Miscellaneous: This proposal is prepared with the most current information available to PANTROPIC.
a. The following charges are not included unless stated in this proposal: (State, local, indigent care, Environmental, taxes, freight, etc.) All prices are
subject to all federal, state, local sales, use, excise and other taxes on the production, sale, use, or shipment of the goods sold, now or subsequently
becoming effective, and if not included in the invoice for the goods, that amount may be invoiced later.
b. This is the entire agreement between the parties and may not be modified or amended except by a written document signed by the party against
whom enforcement is sought.
8. Risk of Loss: All risk of loss and damage not covered by insurance (including any deductibles) shall be borne solely by owner of equipment.
9. Severability: Any provisions herein found to be prohibited by law shall be immediately ineffective to the extent of such prohibition without
invalidating the rest of this agreement.
10. Statutory lien: Customer hereby waives its rights to possession under Fla. Stat. 713.74, and agrees that PANTROPIC is entitled to a possessory lien in
connection with the equipment identified herein until it is paid in full for any and all parts, labor, and/or services.
11. Choice of law, forum and expenses: Customer shall pay PANTROPIC for reasonable costs, fees and expenses (including attorney's fees and court costs
incurred through appellate levels and any post judgment expenses and interest incurred), incurred by PANTROPIC in the event of a controversy
regarding this transaction, or in collecting monies due or to become due or incurred in replevying the equipment as a result of Customer ordering
equipment and property from PANTROPIC or as a result of a breach by Customer of any of its obligations hereunder. In the event litigation arises, the
right of trial by jury is waived by both parties and Customer agrees that the suit may be brought only in Miami‐Dade or Broward County. These terms
and conditions shall be governed and construed in accordance with the laws of the State of Florida.
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File Attachments for Item:
E. Update on the Canvassing Board
Page 107
TOWN OF HIGHLAND BEACH
AGENDA MEMORANDUM
MEETING TYPE: Town Commission
MEETING DATE 03/07/2023
SUBMITTED BY: Lanelda Gaskins, Office of the Town Clerk
SUBJECT: Canvassing Boards
SUMMARY:
At the November 16, 2021, meeting, Town Commission discussed the Canvassing Board
Members and decided to maintain the Highland Beach Canvassing Board as defined in the
Town’s Charter.
Also, at the January 31, 2023 Special Meeting, Town Commission requested Town staff
provide information about the duties of the Town’s Canvassing Board and the alternative
option available to the Town. This item is before Town Commission to educate you about the
responsibilities of the Canvassing Board and an alternative option.
Currently, the Town maintain its own Canvassing Board in accordance with Section 1.06(7) –
“Town Commission Created; Election; Terms; Town Clerk; Qualifications of Electors; General
Election Law” of the Charter. The Canvassing Board Members consist of the Town Clerk or
designee of the town clerk, the Palm Beach County Supervisor of Elections (SOE) or designee
of that office, and one Commissioner appointed by the Town Commission (who is not running
for election), which is designated by a resolution.
The Canvassing Board has several responsibilities, whether it is the county canvassing board
or the municipal canvassing board. The duties are as follows:
At least one member of the Canvassing Board must attend the Logic and Accuracy Test
(all electronic or electromechanical voting systems shall be tested prior to an election)
A member of the Canvassing Board must be present at all times ballots are being
processed; that is when ballots are being opened, duplicated, and tabulated.
A majority of the Canvassing Board must be present during canvassing of the ballots
(making determinations/voting about signature issues on vote -by-mail ballot envelopes,
making determination about voter intent, reviewing ballots which have been duplicated). If
there is a tie vote, the third member of the Board must be present to break the tie.
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The Canvassing Board must be present at the Supervisor of Elections Voting Equipment
Center until all ballots have been collected and canvassed on Election Night.
A majority of the Canvassing Board must certify the results of the election, three
signatures is preferred. The Supervisor and SOE staff will ascertain the results and
provide them to the Canvassing Board for certification. During a stand-alone election,
certification may occur after 5:00 p.m. on the second day after the election once the
ballots have been canvassed. In conjunction with a county-wide election, certificate may
occur anywhere from the 3rd to the 12th day after the election
At least three members must be present for a recount, if necessary.
A majority of the Canvassing Board must be present at all times during the post -election
audit. The SOE will complete the Audit process.
Additional duties of the Town Clerk during this process are:
Ensure all Canvassing Board members complete the Signature Verification Training and
send certificates to the County SOE prior to the first Canvassing Board Pre -Election
meeting.
Prepare a Canvassing Board meeting schedule and distribute to the members.
Prepare and post the Notice of Logic & Accuracy (L&A) Testing on website and at town
hall.
The names of the canvassing board members and alternates to be posted on website
and at town hall.
Provide County SOE with L&A Notice as soon as possible.
Prepare Canvassing Board Meeting Agendas and Minutes
Should the Town continue to maintain its own Municipal Canvassing Board beyond year 2024,
the Palm Beach County Supervisor of Election may elect not to serve as a Canvassing Board
member for the Town.
As an alternative, the County Canvassing Board is an option. According to Florida Statute
102.141(1), the County Canvassing Board is composed of the supervisor of election; a county
court judge, who shall act as the chair; and the chair of the board of county commissioners.
In addition, alternate canvassing board members must be appointed in the even t county
canvassing board is unable to serve or is an option in the election being canvassed or is an
active participant in the campaign or candidacy of any candidate who has option in the election
being canvassed, such member shall be replaced according t o the statute. As mentioned
above, the responsibilities of a Municipal Canvassing Board and County Canvassing Board
are the same.
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Please note: When a municipal election runs concurrent with county -wide election, the
Division of Election has determined that only the County Canvassing Board can certify the
election results.
If the Town decide to designate the County Canvassing Board, this Board will only be
responsible for canvassing activities during the election cycle. The Town Clerk will remain as
the Filing Officer and individuals interested in running for the offices of the Mayor, Vice-Mayor
or Commissioner will continue to file their paperwork with the Town Clerk. Also, the Town Clerk
will remain as the Supervisor for Highland Beach elections.
The Town’s insurance carrier, Brown and Brown, has confirmed Canvassing Board members
who are employees of the town are covered under the insurance plan.
FISCAL IMPACT:
$20,000 (estimate)
ATTACHMENTS:
Division of Election Reference Guide 0020 – Canvassing Board Membership and Activities
Municipal Canvassing Board and Designation of County Canvassing Board Data
2023 Highland Beach Canvassing Board Schedule
November 16, 2021 Town Commission agenda memorandum and supporting docs.
November 16, 2021 Town Commission meeting minutes
RECOMMENDATION:
At the discretion of the Town Commission.
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Florida Department of State Page 1 of 2
Canvassing Board Membership and Activities
DE Reference Guide 0020 (Updated 03-2022)(supersedes all prior versions)
These guidelines are for reference only. They are not to be construed as legal advice or representation. For any particular set of facts or
circumstances, refer to the applicable state, federal law, and case law, and/or consult a private attorney before drawing any legal
conclusions or relying upon this information.
OVERVIEW
• Membership.
o The Board is composed of three members: the supervisor of elections a county court judge who acts as the
chair, and the chair of the board of county commissioners.
• Substitute.
o Substitutes must be appointed whenever a member is disqualified or unable to serve in accordance with
section 102.141(1), Fla. Stat.
o A substitute cannot be a candidate with opposition in the election being canvassed and cannot be an active
participant in the campaign or candidacy of any candidate with opposition in the election being canvassed.
For what constitutes active participation in the campaign or candidacy of a candidate, see Division of
Elections Advisory Opinion DE 09-07.
• Alternate.
o The board must have two alternates designated. The long-term service on a canvassing board can place an
undue burden on a volunteer member’s other professional and personal obligations. Therefore, an alternate
serves as a back-up in the event a member is unable to participate in a meeting of the board.
o The alternates should be appointed when the canvassing board membership is designated.
o If not otherwise serving as one of the three canvassing board members, the alternate can be present,
observe and communicate with the other board members but cannot vote in the board’s decisions or
determinations. The process for appointing alternates is set out in section 102.141(1), Fla. Stat.
• Duties.
o Board members are required to undergo training including signature verification training. The canvassing
board is responsible for a number of activities in the conduct of elections and results processing and reporting.
o Duties begin as early as the pre-election (public logic and accuracy) testing of voting equipment is
scheduled which must be within the 25 days before early voting starts in the respective county 1. Duties
include but are not limited to canvassing of vote-by-mail ballots which can start as soon after the L&A
testing. Duties continue through election night reporting and certification of elections results, and end with
the post-election voting system audit, which must be completed no later than the 7th day following the
board’s certification of the election.
o This reference guide focuses specifically on the membership requirement for those activities.
• Disqualification and/or removal of members.
o Authority to remove a canvassing board member. See Division of Elections’ Advisory Opinion DE 15-03
o ‘Active participation’ by a canvassing board member. See Division of Elections’ Advisory Opinion DE 08-10.
1 § 101.657, Fla. Stat. – The minimum mandatory EV period is 8 days beginning 10 days before election day with no less than 8 hours
and no more than 12 hours per day. Counties can offer additional days of EV up to the 15th day before Election Day and/or the 2nd
day before Election day.
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Florida Department of State Page 2 of 2
REQUISITE MEMBERSHIP FOR CANVASSING BOARD ACTIVITIES
• Unless otherwise specified in law or rule, the canvassing board may act when two members are present, thereby
constituting a majority. The majority must agree in order to take action. See also DE Advisory Opinion 05-08. The
chart below details required membership for each category of activity.
Activity Number of Board Members to be Present Citation: law(s) and/or rule(s)
Public logic & accuracy testing
• At least one member for test
• All members to certify the accuracy of
test
Section 101.5612(2), Fla. Stat.
Duplication of ballot
• Majority to be present to approve
ballots to be duplicated
• At least one member to be present
during duplication of ballots
Sections 101.5614(5), 101.68,
and 102.141(8), Fla. Stat.
Canvassing vote-by-mail ballots
• Majority to approve and order the
opening of the ballots
• At least one member to be present at
all times during opening and running
of the ballots through tabulation
system
Sections 101.68, 101.6925, and
102.141(2) & (8), Fla. Stat.
Determination to count or reject
vote-by-mail ballots
• Majority to determine whether to
count or reject a ballot
Sections 101.68, 101.6925, and
102.141(2), Fla. Stat.
Finding signatures on provisional
ballot or vote-by-mail ballot
certificate/cure affidavit and voter
record do not match signature
• Majority and beyond reasonable
doubt
Sections 101.048 and 101.68,
Fla. Stat.
Canvassing of provisional ballots
• Majority to determine whether to
count or reject (which latter must be
by preponderance of the evidence)
Sections 101.048, 101.049,
101.6925, and 102.141(2), Fla.
Stat.; Rule 1S-2.037, Fla. Admin.
Code
Recount
• Majority at all times during recount
process
• All members for determination or
decision to resolve a discrepancy
during a recount
Sections 102.141 and 102.166,
Fla. Stat.; Rules 1S-2.027, and
1S-2.031, Fla. Admin. Code
Certification of election results
and conduct of elections report • Majority to certify results Section 102.141, Fla. Stat.
Post-election certification audit of
voting system
• Majority at all times during audit
process
Section 101.591, Fla. Stat.; Rule
1S-5.026(4)(e), Fla. Admin. Code
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Municipal Canvassing Boards and Designated Use of County Canvassing Board
MUNICIPALITY YES NO
1 ATLANTIS YES
2 BELLE GLADE YES
3 BOCA RATON YES
4 BOYNTON BEACH YES
5 BRINY BREEZES YES
6 CLOUD LAKE YES
7 DELRAY BEACH NO
8 GLEN RIDGE YES
9 GOLF (Village of)YES
10 GREENACRES YES
11 GULF STREAM YES
12 HAVERHILL YES
13 HIGHLAND BEACH NO
14 HYPOLUXO YES
15 JUNO BEACH YES
16 JUPITER YES
17 JUPITER INLET COLONY YES
18 LAKE CLARK SHORES YES
19 LAKE PARK YES
20 LAKE WORTH BEACH YES
21 LANTANA YES
22 LOXAHATCHEE GROVES YES
23 MANALAPAN YES
24 NORTH PALM BEACH YES
25 OCEAN RIDGE YES
26 MANGONIA PARK YES
27 PAHOKEE YES
28 PALM BEACH GARDENS YES
29 PALM BEACH SHORES YES
30 PALM SPRINGS YES
31 RIVIERA BEACH YES
32 ROYAL PALM BEACH YES
33 SOUTH BAY YES
34 TOWN OF PALM BEACH NO
35 TEQUESTA YES
36 WELLINGTON YES
37 WESTLAKE YES
38 WEST PALM BEACH NO
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File Attachments for Item:
F. Approval of Meeting Minutes
February 21, 2023 - Commission Meeting Minutes
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TOWN OF HIGHLAND BEACH
TOWN COMMISSION MEETING MINUTES
Town Hall / Commission Chambers Date: February 21, 2023
3614 South Ocean Boulevard
Highland Beach, Florida 33487
Time: 1:30 PM
1. CALL TO ORDER
Mayor Hillman called the meeting to order at 1:30 P.M.
2. ROLL CALL
Commissioner David Stern
Commissioner John Shoemaker
Commissioner Evalyn David
Vice Mayor Natasha Moore
Mayor Douglas Hillman
Town Manager Marshall Labadie
Town Attorney Lenard Rubin
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission lead the Pledge of Allegiance to the United States of
America.
4. APPROVAL OF THE AGENDA
MOTION: David/Stern - Moved to approved the agenda as presented, which
passed unanimously 5 -0.
5. PRESENTATIONS / PROCLAMATIONS
A. Resolution No. 2023-001
A Resolution of the Town Commission of the Town of Highland Beach, Florida,
ratifying the selection, appointments, and term of office of members of the
Financial Advisory Board; and providing for an effective date.
Mayor Hillman read the title of Resolution No. 2023-001.
Applicant Mark Zarrilli provided a brief introduction of himself.
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 2 of 9
The Town Commission interviewed Mr. Zarrilli about his interest to serve on the
Board, and his extensive professional experience in the finance/banking industry.
MOTION: David/Moore - Moved to approve Resolution No. 2023-001, which
passed unanimously 5 - 0.
B. Police Officer of the Year Award
Mayor Hillman read the title.
Police Chief Craig Hartmann elaborated on Officer George Reid's 2022 performance,
his areas of expertise, his law enforcement contributions to the Highland Beach
community, and his involvement in all aspect of the department . Chief Hartmann
thanked Officer Reid for his exceptional work, his efforts, contributions, and
professional and personal service given to the Highland Beach community. He
presented Officer Reid with the 2022 Officer of the Year Award.
6. PUBLIC COMMENTS
Mayor Hillman opened public comments and announced each speaker will be given
five (5) minutes.
A. Barbara Nestle Letter
Ms. Barbara Nestle spoke about the use of leaf blowers and the negative impact to
the community. She provided handouts for distribution to the Town Commission.
Mr. Todd Lleras of 1108 Russell Drive commented about spending money and
concerns with the fire rescue infrastructure. He inquired about how much money has
been spent on this fire rescue project and would like to see a three-year and five-year
cost projection. Mayor Hillman suggested Mr. Lleras speak with Town Manager
Labadie or Fire Chief Glen Joseph.
Ms. Maggie Chappelear, member of the Natural Resources Preservation Advisory
Board (NRPAB), mentioned the NRPAB Educational Outreach Night event on March
1, 2023 at 6:00 P.M. at the Highland Beach library.
Mr. Jack Halpern of 4511 So. Ocean Blvd. mentioned the Florida Department of
Transportation public meeting regarding the RRR project on March 13 at 6:00 P.M.
in the Highland Beach library.
7. ANNOUNCEMENTS
Mayor Hillman read the announcements after Unfinished Business, Item 10.A., Fire
Rescue Implementation Update.
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 3 of 9
Board Vacancies
Board of Adjustment and Appeals: Two (2) vacancies, all for three-year
terms
One (1) vacancy for an unexpired term
ending September 21, 2024
Financial Advisory Board: One (1) vacancy for an unexpired term
ending April 30, 2024
Natural Resources Preservation
Advisory Board:
Three (3) vacancies for unexpired terms
ending April 30, 2024
Meetings and Events
March 01, 2023 - 6:00 P.M. Educational Outreach Night hosted by
the Natural Resources Preservation
Advisory Board
March 07, 2023 - 1:30 P.M. Town Commission Meeting
March 09, 2023 - 9:30 A.M. Planning Board Regular Meeting
March 15, 2023 - 11:00 A.M. Code Enforcement Board Regular
Meeting
Board Action Report
None.
8. ORDINANCES
A. None.
9. CONSENT AGENDA (These are items that the Commission typically does not need
to discuss individually and which are voted on as a group).
A. None.
10. UNFINISHED BUSINESS
A. Fire Rescue Implementation Update
Mayor Hillman read the title.
Town Manager Labadie provided an update on the Fire Rescue Implementation as
follows:
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 4 of 9
Consultant Kaufman Lynn is working on a guarantee maximum price (GMP). The
project has gone out for bid in pieces, and the consultant is starting to assemble
the GMP in order to present as an item to the Town Commission in March to
award a contract.
Town staff is working on a groundbreaking ceremony to be held at the end of
March 2023. Staff is also working on signage for the construction site such a
rendering and logo and creating a GIS (Graphic Information Systems) site
access and parking plan.
Fire Chief Glenn Joseph is working on pricing for the vehicle wrap of the new
rescue truck. The Town has procured a ladder truck and is receiving various
supplies/equipment such as mannequins. The Town is still on budget and the
project is moving along. The plans look good.
Fire Chief Joseph also commented on the Fire Rescue Implementation as follows:
The construction plan is moving along on schedule. He is waiting for quotes on
the apparatus painting.
Toscano is requesting CPR training. He is putting together a CPR, AED and
first aid training for them. The training is slated for March 07, 2023 at 7:00 PM.
The EMS license has been submitted to the State and he is awaiting further
comments from the State.
The radios and intercom are being installed in the rescue truck. The stretcher
has been delivered and will be installed.
They are moving forward with the final color schemes and fonts. However, he is
trying to obtain a better quote on the graphics, painting, or wrap.
In April, advertising will begin for Firefighters, in late-August through mid-
September or October interviews will begin, and the background investigations
will run through the holidays. Hiring will begin in 2024.
Tom McCarthy, Assistant Fire Chief, was hired for EMS.
They are looking to onboard a fire marshal.
There were discussions about the groundbreaking ceremony, and the Building
Department’s work with the contractor. Town Manager explained that once the GMP
is signed progress will pick up at the end of March, April, or the beginning of May.
Also, there were conversations about mutual aid, call volume, and personnel. Fire
Chief Joseph explained that the Town is working through the mutual aid processes,
and he indicated that his concern is concurrent calls but he will monitor the statistical
data.
Lastly, there were conversations about alternative parking options during the
construction period, and temporary changes to include flexible work schedule for
staff.
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 5 of 9
B. Florida Department of Transportation (FDOT) RRR Project Update
Town Manager Labadie provided an update on the RRR project. He has an upcoming
meeting with FDOT. He received a link to access the plans for the project which he
will download and share with the Town Commission.
He attended the Beach Condo Association meeting this morning. In 2025, State Road
A1A will be done in Boca Raton. The City of Delray Beach will also have a project
along State Road A1A from Linton Boulevard north to Casuarina on State Road A1A.
Town Manager Labadie mentioned FDOT needs to clarify the sequence of the three
projects. Traffic control and traffic planning is paramount to the flow of traffic in
Highland Beach. Additionally, he spoke about drainage, a possible five-foot marked
shoulder along State Road A1A, traffic control, and participation at an upcoming
March 13, 2023 FDOT public meeting.
C. Selection of Town Entry Signage Design Contest Finalists
Vice Mayor Moore presented this item. She thanked everyone who submitted a sign.
She suggested the Town Commission review all entry signage designs and each
Commissioner select their top designs.
Assistant Town Manager Terisha Cuebas displayed a PowerPoint presentation of
various signage designs submitted by town residents.
The Town Commission thoroughly reviewed and discussed all of the designs. Each
Commissioner selected the designs that they liked, and then Vice Mayor Moore took
a vote to determine the top five (5) designs. It was the recommendation of the Town
Commission to include the signage designs submitted by the residents: Mitchel Hersh
(page 28), Maraj Family (page 46), Steven & Ching Satter, version 1 (page 64),
Joseph McGranahan (page 81) with black or navy block styled letters and modified
font, and Barry Donaldson.
There were conversations about the next steps regarding the voting process.
Assistant Town Manager Terisha Cuebas explained staff is prepared to start
surveying the town residents tomorrow through March 31, 2023. Staff will bring the
item back to Town Commission at the April 4, 2023 meeting. The residents will be
allowed to cast one vote electronically through the MailChimp email software or
through the town’s website. In addition, the votes could be cast on a paper copy at
the March 01, 2023, Educational Outreach Night event, at Town Hall or the library.
D. 2022-2023 Strategic Priorities Plan Update and Review
The Town Commission commended Town Manager Labadie for the updated
strategic priorities list.
Town Manager Labadie presented this item followed by conversations about the use
of leaf blowers, a timeline to implement a procedure, and what other municipalities
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 6 of 9
are doing about the use of leaf blowers. It was suggested to move this item up on
the 2022-2023 Strategic Priorities Plan.
Additionally, there were discussions about the crosswalk lighting and the FDOT’s
RRR project which will include the embedded lighting. Lastly, there were discussions
about the crosswalk lighting near the Boca Highlands community at the south
entrance of Town.
11. NEW BUSINESS
A. Approval of Meeting Minutes
February 07, 2023 - Commission Meeting Minutes
MOTION: Stern/Moore - Moved to approve the February 07, 2023 Meeting
Minutes, which passed unanimously 5 - 0.
B. Consideration to approve and authorize the Mayor to execute a five -year
agreement with Flock Group, Inc. for the license Plate Recognition
Cameras.
Chief of Police Hartmann presented this item.
Ms. Lyndi Gurevitch, a representative with Flock Group, Inc. spoke about the
company, its business model, and service warranty.
MOTION: David/Moore - Moved to agree with the service commitment with
Flock Data System (Flock Group, Inc.), which passed unanimously 5
- 0.
C. Resolution No. 2023-004
A Resolution of the Town Commission of the Town of Highland Beach,
Florida, amending Resolution No. 2022-020, which appropriated funds for
the 2022-2023 fiscal year budget, and providing an effective date.
Mayor Hillman read the title of Resolution No. 2023-004.
Finance Director David DiLena presented this item.
MOTION: David/Stern - Moved to accept Resolution No. 2023-004, which
passed unanimously 5 - 0.
12. TOWN COMMISSION COMMENTS
Commissioner David Stern mentioned he sent an email to the Town Commission and
the Town Manager today as it relates to two videos of fires caused by electric bikes
and vehicles in indoor garages. He suggested that the Town look into this topic
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 7 of 9
regarding guidelines or procedures on what condominiums can and cannot do
relevant to electrical vehicles.
Fire Chief Joseph spoke about the evolving issues concerning electric charging
devices, and there are no current national regulations. The National Fire Professional
Association (NFPA) are generating guidelines which will be published later in the
year. When the Town updates its fire prevention code some of the NFPA
recommended guidelines will be incorporated. As a general rule, he suggested not
leaving electric devices charging overnight unattended. He also suggested to place
electric toys or drones in metal containers. He talked about electric car fires.
Commissioner Evalyn David had no comments.
Commissioner John Shoemaker spoke about overcharging lithium batteries and
electric vehicles.
Vice Mayor Natasha Moore had no comments.
Mayor Douglas Hillman suggested to skip this item.
1. Beach Condo Association Presentation
13. TOWN ATTORNEY’S REPORT
Town Attorney Rubin had nothing to report.
14. TOWN MANAGER’S REPORT
Town Manager Labadie reported the following:
1. Planning Project Updates
The Sea Turtle Lightning proposed ordinance per statute has to go back to the
Planning Board.
Town staff is seeking more guidance from the Town Commission on the Zoning
Density Issue that was assigned to the Planning Board. Mayor Hillman suggested
adding this item to the next meeting agenda for discussion by Town
Commission. Town Planner Ingrid Allen also provided comments concerning this
matter.
2. Sanitary Sewer Project Update
The Town received no bids. The Town has to reframe the question and take it to the
voters.
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3. City of Delray Beach Update
Town Manager Labadie mentioned that Finance Director DiLena has done some
really good research of the documents provided as it relates to the true -up. Mr.
DiLena sent the information to the forensic auditors. Town Manager Labadie will work
with Town Commission to lay out a strategy.
Boca Raton, Delray Beach, and Hillsboro Beach are doing a beach restoration project
that runs from the Boca Inlet to the Hillsboro Inlet starting in March.
He will be attending Palm Beach Days to communicate concerns regarding the
reserve requirement and Senate Bill 4D. He will be remote for the March 07, 2023
Town Commission meeting.
15. ADJOURNMENT
The meeting adjourned at 3:54 p.m.
APPROVED March 07, 2023, Town Commission Meeting.
ATTEST: Douglas Hillman, Mayor
Transcribed by
Lanelda Gaskins
03/07/2023
Lanelda Gaskins, MMC
Town Clerk
Date
Disclaimer: Effective May 19, 2020, per Resolution No. 20 -008, all meeting minutes
are transcribed as a brief summary reflecting the event of this meeting. Verbatim
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Town Commission Meeting Minutes
Date: February 21, 2023 Page 9 of 9
audio/video recordings are permanent records and are available on the Town’s Media
Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/.
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