2023.01.31_TC_Agenda_Special
Town of Highland Beach
Notice of Public Meeting Protocol
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The Town of Highland Beach is committed to serving the needs of the public.
The following information is guidance for preregistration for Zoom or telephone participation, and
for viewing and providing public comments at the meeting:
ZOOM PARTICIPATION:
Online or Telephone Access – Access to the meeting will begin on the date and time of the meeting.
To Join Meeting: All interested persons must preregister to participate by contacting Town Clerk
Lanelda Gaskins at publiccomments@highlandbeach.us or by calling (561) 278-4548 no later than
one (1) business day prior to the meeting date (e.g. by 4:30 P.M. on a Monday if the meeting
is scheduled for that Tuesday; and by 4:30 P.M.).
Meeting access information and instructions will be provided to those persons two hours prior to
the meeting.
The video camera display feature will only be enabled for Public Hearing Quasi-Judicial matters
and during public comments only. The video camera display feature will be disabled for public
use.
For additional information on using Zoom, please visit Zoom Support by click on the following link:
https://support.zoom.us/hc/en-us.
Viewing Only - To view the meeting, preregistration is not required. The public can view the meeting
on the following:
Highland Beach TV Channel 99 online streaming on the Town’s website and via Highland Beach
YouTube at https://www.youtube.com/channel/UCTAGr8WCa44Y3Q2Bb6UN2mw.
PROVIDING PUBLIC COMMENT:
Persons desiring to provide public comments must do so by one of the methods listed below. Public
comments will be limited to five minutes (three minutes for special Commission meeting items only)
per person during the designated section of the agenda. If an interested person desires to provide
written public comment, all comments must be directed to Lanelda Gaskins, Town Clerk as follows:
TO SEND COMMENTS IN ADVANCE VIA EMAIL:
To submit public comments, click on the link https://mmportal6.teammunicode.com// to go to
the Agendas and Meeting webpage. At the top of the page click on “Public Comments” to submit
your comments, or
Submit your comments to publiccomments@highlandbeach.us.
The Town will receive such public comments no later than two (2) hours prior to the meeting. If
timely received, Town staff will read the public comment at the meeting.
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Town Commission Special Meeting Agenda January 31, 2023
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Live Zoom Video Participation - If attending via Zoom online, please follow Zoom instructions
above. Once the meeting gets to the applicable public comment period, the host of the meeting
will allow public participants (audio only) into the meeting from the waiting room, to provide live
public comment.
Live Zoom Telephone Participation - If attending via Zoom by telephone, please follow the
instructions above. Once the meeting gets to the appropriate public comment period, the host of
the meeting will allow public participants into the meeting from the waiting room, to provide live
public comment.
Should you have any questions, please feel free to contact the Town Clerk’s Office at (561) 278-4548.
Published: 05.26.2021 / Updated 05.13.2022 / Revised 11/29/2022
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Town Commission Special Meeting Agenda January 31, 2023
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TOWN OF HIGHLAND BEACH
TOWN COMMISSION SPECIAL
MEETING AGENDA
Tuesday, January 31, 2023 AT 1:30 PM
TOWN HALL COMMISSION CHAMBERS
3614 S. OCEAN BOULEVARD
HIGHLAND BEACH, FL 33487
Town Commission
Douglas Hillman Mayor
Natasha Moore Vice Mayor
Evalyn David Commissioner
John Shoemaker Commissioner
David Stern Commissioner
Marshall Labadie Town Manager
Lanelda Gaskins Town Clerk
Glen J. Torcivia Town Attorney
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
Public Comments will be limited to three (3) minutes per speaker.
5. 2023 STRATEGIC PRIORITIES PLAN REVIEW
A. Rank and approve the 2023 Strategic Priorities Plan
6. TOWN COMMISSION COMMENTS
Commissioner David Stern
Commissioner Evalyn David
Commissioner John Shoemaker
Vice Mayor Natasha Moore
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Town Commission Special Meeting Agenda January 31, 2023
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Mayor Douglas Hillman
7. ADJOURNMENT
NOTE: Any person, firm or corporation decides to appeal any decision made by the Town Commission
with respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record including testimony and evidence upon which the appeal is to be based. (State Law requires
the above Notice. Any person desiring a verbatim transcript shall have the responsibility, at his/her own
cost, to arrange for the transcript.) The Town neither provides nor prepares such record.
In accordance with the Americans with Disabilities Act, persons who need accommodation in order to
attend or participate in this meeting should contact Town Hall 561 -278-4548 within a reasonable time
prior to this meeting in order to request such assistance
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File Attachments for Item:
A. Rank and approve the 2023 Strategic Priorities Plan
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
TOWN OF HIGHLAND BEACH
2023 STRATEGIC PRIORITIES PLAN
JANUARY 2023 (This is a working document)
OUR VISION:
The Town of Highland Beach is a beautiful safe harbor in paradise whose residents never leave.
OUR MISSION:
To provide exceptional governance and municipal services, in partnership with our residents, in
a fiscally responsible manner with an emphasis on planning for the future.
OUR MOTTO:
“3 miles of paradise”
OUR VALUES:
Help citizens live a better life by providing a safe and secure community.
Inclusiveness – we respect people, value diversity and are committed to equality.
Give exceptional citizen service.
Honor public trust through ethical behavior, transparency and servant leadership.
Lead with integrity at every level.
Assure fiscal responsibility and accountability.
Nurture and respect our natural environment.
Deliver services through collaborated efforts and coordinated actions.
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Strategic Priorities: Ranked Projects & Initiatives List
Commenced
1. Fire Rescue Department Implementation
Refer to Fire Rescue Department Implementation Plan for more details
2. Undertake Sanitary Sewer Collection System Project
Progress: Project scope reduced (laterals only) due to cost – RFP Process Commenced
3. Develop a Communication Plan (that includes a targeted community engagement process)
Progress: Developing RFP/Scope of Work
4. Investment Policy Review
Progress: Finance Department – 50% Complete
5. Website Content Management Process
Progress: CivicPlus Design Selection – Completion Targeted for Q4
6. Veterans Memorial
Progress: To be incorporated with renovation of Fire station
7. Maintain 5-year Capital Improvement Projects Program
Progress: Identified in the FY 2022-2023 budget
8. Marine Accessory Structures Ordinance
Progress: Public Workshops Complete – Commission Direction Q2
9. Town Entry Signs—A1A
Progress: Resident engagement process commenced
10. A1A Drainage/Flooding Issues (including the development of an alternative plan to address
significant issues)
Progress: FDOT commitments secured
11. Sea Turtle Lighting Standards/Requirements
Progress: Draft Ordinance Reviewed -- Natural Resources Preservation Board Assigned
12. Collaborate with Palm Beach County on Cam Milani Park Development
Progress: Ongoing – Engage County Partners
13. Strategic Budget Process
Progress: Commenced; Integrate Strategic Priorities within Budget – Evaluate Two-year Budget
and enhanced budget book
14. Engage in FDOT RRR Project Design & Construction
Progress: Commenced; Construction starting FY 2024; Preliminary Design Phase
15. Public Record Digitization & Management Project
Progress: Commenced; 75,000 pages scanned to date
16. Update Beach Erosion Study/Dune Management (Erosion Control Line)
Progress: Town Commission assigned to Natural Resources Preservation Advisory Board
17. Define Human Resource/Personnel Roles & Responsibilities
Progress: Policy development commenced
18. Garbage and Recycling Contract Solicitation
Progress: Request for Proposals drafted; Commission approval anticipated Q2/Q3
19. Zoning District Density Review
Progress: Town Commission outlined process; Directed to Planning Board to develop community
review process
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
Commenced – Unranked
Develop 5-year Financial Forecast Model
Progress: Finance Department 90% Complete/Q2 presentation to Commission
Charter review process and review charter questions
Progress: Commission and Town Manager review
Community Engagement Process
Progress: In process of implementing new website and communications management software
Building Recertification Process
Progress: State working to finalize/Modify Senate Bill 4-D
Funding Limitation
Progress: Commission review of $350,000 threshold
State Appropriations
Progress: Preparing request for 2023 State legislative session
Intracoastal Waterways – No Wake Zone, Controlled Wake Zone
Progress: Awaiting Commission directive
PBA Collective Bargaining Agreement FY 2023 – 2026
Progress: Beginning preliminary negotiations
FOP Collective Bargaining/General Employees FY 2023-2026
Progress: Beginning preliminary negotiations
Planned
1. Temporary Sign Ordinance Review/Update (Real Estate and Political Signs)
2. Seawall Ordinance Review (Seawall Elevation)
3. Implement 2020 FIRM Flood Maps/Ordinance Revision
4. Survey Waterbodies – Bel Lido Subdivision
5. Home Based Business Ordinance/Updates
6. Improve Recycling and Waste Reduction Rates
7. Gas Leaf Blower Regulations
8. Water Tower Lease Options
9. Town Hall Complex Expansion (Long Term)
10. Condominium and Homeowner’s Association Reserves Studies
Annual review
1. Water and Sewer Rates
2. Financial Forecasting
3. Charter Review
Completed
Fiscal Year 2020
1. PBA Collective Bargaining Agreement 2020 - 2023
2. FOP Collective Bargaining/General Employees 2020-2023
3. Sanitary Sewer Collection System Evaluation -- CCTV
4. FY 2020-2025 Water & Sewer Rate Study
5. Crosswalk Enhancement Project – Pedestrian Activated Signs/Flashers
6. Install ERP IT System: BS&A Modules Permitting, GL, Fixed Assets, Cash Receipting, AP/AR, PO,
Utility Billing
7. Define Purchasing/AP/AR Process, Roles & Responsibilities
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2023 STRATEGIC PRIORITIES PLAN TOWN OF HIGHLAND BEACH
8. Update Building Administrative Code Section -- 7th Edition of Florida Building Code:
9. Complete Salary Table & Job Description Update
10. Implement Geographic Information System (GIS) & Expand Capacity
11. Southeast Palm Beach County Coastal Resiliency Partnership & Climate Vulnerability
Assessment
12. Bucket Tree Pilot Program
Fiscal Year 2021
1. Charter Review Process
2. Study Alternate Fire Rescue Service Models
3. Building Recertification Ordinance/Program
4. Crosswalk Enhancement Project – Overhead Lighting
5. Police Department – Marine Unit Formation
6. As-built drawing for Municipal Complex project
7. Right-of-Way (ROW) Disruption Ordinance
8. Town Hall Building Improvements
9. Fire Rescue Services Implementation
PR Campaign, Retain Fire Rescue Services Consultants; Retain Medical Director and Assistant
Medical Director; Election; Retain architect for fire station design; Commenced fire station design
process; Development of Medical Protocols; EMS vehicle selection; Execution of fire services
dispatch agreement; Preparation of COCPN and State EMS application documents
10. FY 2020-2025 Water & Sewer Rate Study Update
Fiscal Year 2022
1. Veterans’ tab on Town’s website
2. Police Department Accreditation (inlc. Marine Unit)
3. Fund Balance Guidelines/Policy Revision
4. Property Rights Element – Comprehensive Plan Update
5. Building Permit Discount
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