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2022.12.06_TC_Minutes_RegularTOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: December 06, 2022 3614 South Ocean Boulevard Time: 1:30 PM Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. ROLL CALL Commissioner David Stern Commissioner John Shoemaker Commissioner Evalyn David (arrived at 1:33 P.M.) Vice Mayor Natasha Moore Mayor Douglas Hillman Town Attorney Glen Torcivia Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance to the United States of America. 4. APPROVAL OF THE AGENDA MOTION: Stern/Shoemaker - Moved to approve the agenda as presented, which passed unanimously 4 to 0. 5. PRESENTATIONS / PROCLAMATIONS A. CivicPlus Website Presentation Management Analyst Skender Coma introduced this item. Brian Wheeler and Liz Vista, with CivicPlus, joined the meeting via Zoom. Mr. Wheeler provided a presentation highlighting features of a new website. 6. PUBLIC COMMENTS There were no public comments. Town Commission Meeting Minutes Date: December 06, 2022 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: Board Vacancies Board of Adjustment and Appeals: Financial Advisory Board: Natural Resources Preservation Advisory Board: Meetings and Events December 07, 2022 - 6:00 P.M December 13, 2022 1:00 P.M December 13, 2022 - 6:00 P.M. December 15, 2022 - 5:00 P.M. December 23, and 26, 2022 January 02, 2023 January 04, 2023 - 1:30 P.M. Board Action Report A. None. 8. ORDINANCES A. None. 9. CONSENT AGENDA A. None. Page 2 of 6 Two (2) vacancies for three-year terms One (1) vacancy for an unexpired term ending April 30, 2023 One (1) vacancy for an unexpired term ending April 30, 2024 Two (2) vacancies for unexpired terms ending April 30, 2024 Public Meeting Accessory Marine Facility Regulations Code Enforcement Board Regular Meeting Public Meeting Accessory Marine Facility Regulations Mingle and Jingle Food Truck Event Town Hall Closed in observance of Christmas Holiday Town Hall Closed in observance of New Year's Holiday Town Commission Meeting Town Commission Meeting Minutes Date: December 06, 2022 Page 3 of 6 10. UNFINISHED BUSINESS A. Fire Rescue Implementation Update Town Manager Labadie spoke about the fire rescue truck, the team is currently discussing the massing related to the building design. Town Attorney Rubin is working on the CMS At Risk Contract. Building Official Remas is working with Kaufman Lynn Construction on the permit process. Fire Chief Joseph has been looking at our new EMS rescue. They are still focusing on the design and construction. 11. NEW BUSINESS A. Consideration of a request for a Town of Highland Beach Right -of -Way permit for the property located at 2474 S. Ocean Blvd. Mayor Hillman read the title of Item 11.A. This item was discussed after Item 11.D. Building Official Remas presented this item. There were discussions about what could be ripped out based on the Florida Department of Transportation RRR project as it relates to drainage. Mr. Stephen Garchik, property owner provided comments regarding this matter. MOTION: David/Stern — Moved to approve the Right of Way permit for 2474 South Ocean Blvd., which passed unanimously 5 to 0. B. Consideration to approve and authorize the Mayor to execute an agreement with Mainguy Landscape Services, Inc. in an amount of $33,592.60 (per year) to landscaping services for Town -owned properties in accordance with Invitation to Bid No. 22-005. Mayor Hillman read the title of Item 11.13. Management Analyst Coma presented this item and explained the bid amounts related to this matter. Mayor Hillman suggested to add an item to the next Town Commission agenda relating to battery operated blowers. There was discussion about viewing Mainguy Landscaping's work. Assistant Town Manager Marmer mentioned he would speak with Public Works Director Roman about contacting other municipalities regarding this company. MOTION: David/Stern — Moved to approve the agreement with Mainguy Landscape Services Inc. for landscaping services for Town -owned properties, which passed unanimously 5 to 0. Town Commission Meeting Minutes Date: December 06, 2022 Page 4 of 6 C. Consideration to approve and authorize the Town Manager to Town Manager to make a best -interest purchase of a 2017 Pierce Ladder Truck in an amount of $830,000.00 for the Fire Rescue Department in accordance with the Town of Highland Beach purchasing policy. Mayor Hillman read the title of Item 11.C. Fire Chief Joseph presented this item explaining the aesthetics and design of the ladder truck. Mayor Hillman inquired about the graphics for the fire rescue vehicle and Town Manager Labadie explained. He will present an item to the Town Commission at a future meeting. Town Manager Labadie provided comments about the best interest acquisition process. MOTION: David/Stern — Moved to authorize the Town Manager to make a best - interest purchase of a 2017 Pierce Ladder Truck in an amount of $830,000.00. Upon roll call: Commissioner David (Yes), Commissioner Stern (Yes), Commissioner Shoemaker (Yes), Vice Mayor Moore (Yes), and Mayor Hillman (Yes), which passed on a 5 to 0 vote. D. A Resolution of the Town Commission of the Town of Highland Beach, Florida, amending Resolution No. 2022-020, which appropriated funds for the 2022-2023 Fiscal Year Budget, and providing for an effective date. Finance Director David DiLena presented this item. MOTION: David/Moore - Moved to approve Resolution No. 2022-033. Upon roll call: Commissioner David (Yes), Vice Mayor Moore (Yes), Commissioner Stern (Yes), Commissioner Shoemaker (Yes), and Mayor Hillman (Yes), which passed on a 5 to 0 vote. E. Approval of Meeting Minutes November 15, 2022 - Commission Meeting Minutes November 22, 2022 - Commission Meeting Special Minutes MOTION: David/Moore — Moved to approve the November 15, 2022 and November 22, 2022 Commission Meeting Minutes as amended, which passed unanimously 5 to 0. Town Commission Meeting Minutes Date: December 06, 2022 Page 5 of 6 F. Discussion of Florida Senate Bill 4-11) covering Condominium Reserves. Mayor Hillman Mayor Hillman presented this item; followed by Town Commission discussions concerning this matter. It was suggested to add this item to the agenda for next Town Commission meeting agenda. 12. TOWN COMMISSION COMMENTS Commissioner David Stern requested to add an item to the next Town Commission meeting agenda, to discuss and revise the spending limit for the Town Commission. He also requested that the Town Manager and Finance director provide the dollar limit history and what the number would be in today's dollars from the original three hundred fifty thousand dollars as a reference point from many years ago. Vice Mayor Natasha Moore asked to start discussing the Strategic Priorities Plan at the January 03, 2023 Town Commission meeting. Town Manager Labadie will send the plan to the Commission prior to the holidays. She reminded everyone about the Town Entry Sign contest. Commissioner Evalyn David wished everyone a happy, healthy holiday season. Commissioner John Shoemaker mentioned that he was recently elected as the President of the Clarendon Condominium Association. He spoke about the December 05, 2022 Public Accessory Marine Facility Regulations Meeting, and the food truck vendors at the upcoming Mingle & Jingle Food Truck event. Mayor Douglas Hillman wished everyone a happy healthy holiday. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia wished everyone a happy holiday. 14. TOWN MANAGER'S REPORT Town Manager Labadie reported the following: The December 15, 2022 Mingle & Jingle Food Truck event will have updated drawings of the Fire Department Building. He has been invited to the Palm Beach County Day in March 2023. They are working through a few Delray issues. He wished everyone a happy holiday season. Town Commission Meeting Minutes Date: December 06, 2022 15. ADJOURNMENT The meeting adjourned at 3:46 P.M. APPROVED January 03, 2023, Town Commissic ATTEST: La Ida Gaskins, M Town Clerk 2 +�RPCR ..e4 3r? '�Fov r° 1949 i= SEAL,,r' FLORID Page 6 of 6 Transcribed by Lanelda Gaskins and Jaclyn DeHart / 3 Date Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: hftps://highlandbeach-fl.municodemeetings.com/.