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2007.01.30_TC_Minutes_WorkshopT ~ Y TOWN OF HIGHLAND BEACH. FLORIDA TOWN COMMISSION WORKSHOP MEETING MINUTES Tuesday, January 30, 2007 1:30 a.m. Mayor Harold R. Hagelmann called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. Deputy Town Clerk Jane Dillon called the roll. The Mayor, Vice Mayor Joseph J. Asselta and Commissioners Rachael Scala-Pistone, Miriam S. Zwick and Jim Newill were present. Also present were Town Attorney Thomas E. Sliney as well as members of the general public. 1. ADDITIONS DELETIONS OR ACCEPTANCE OF AGENDA NONE. 2. PUBLIC COMMENTS AND REQUESTS Eugene Diliberto, Seagate, spoke about the damage to the seawall from the wakes, and that the issue needs to be corrected. Mayor Hagelmann read a letter he received from Seagate Board of Directors noting Mr. Diliberto's feelings, and stating that the town should pursue the leasing of a patrol boat as the caution signs will be ineffective in curtailing the wakes created. '3. PRESENTATIONS WATER QUALITY UPDATE REPORT -TROY L. LYN, P.E., VICE PRESIDENT, GLOBAL TECH, INC. Troy Lyn presented his update on the water quality noting that the town has three main objectives as far as water quality is concerned: The .First is to meet drinking water standards, which the plant does. The plant also to produce non corrosive stable water so the metals that most pipes are .made of are not dissolving. And to provide aesthetics pleasing water as to taste, smell, sight of which the water meets. Mr. Troy showed some graphs, and continued to discuss other issues with good water quality. Several questions were answered by Mr. Troy from the Commission, noting problems within Braemer Isle with corrosion in the air conditioning ducts. Further concerns were discussed in this regard. 4. BOARDS AND COMMITTEES B) BOARD VACANCIES: ONE (1) ON FINANCIAL ADVISORY BOARD; ONE (1) ON CULTURAL BOARD; ONE (1) ON PLANNING BOARD (LEONARD BELL'S TERM EXPIRED). C) BOARD ACTION REPORT: NONE • Town Commission Tuesday, January 30, 2007 Page 2 of 5 . D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED 5. PROPOSED ORDINANCES AND RESOLUTIONS 1) A RESOLUTION OF THE TOWN RESTRICTING THE USE OF TAX DOLLARS BY PROHIBITING SUPPORT FOR CHARITABLE ORGANIZATIONS, EXCEPT IN THE CASE OF NATURAL DISASTERS. Commissioners concurred that residents should decide what they want their tax dollars to be contributed to, not the five members of the Town Commission deciding for them. Resolution carried to the Consent Agenda. 2) A RESOLUTION OF THE TOWN AUTHORIZING THE MAYOR TO SIGN A JOINT PARTICIPATION AGREEMENT AND A MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR A REIMBURSEMENT GRANT UNDER THE KEEP PALM BEACH COUNTY BEAUTIFUL PROGRAM. This is the project to start the planting of the first 100 palm trees along A1A. Commissioners concurred to place on the Consent Agenda. . 3) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, APPOINTING PALM BEACH COUNTY SUPERVISOR OF ELECTIONS ARTHUR ANDERSON TO THE TOWN CANVASSING BOARD AND AUTHORIZING ARTHUR ANDERSON TO REPRESENT THE TOWN CANVASSING BOARD IN CERTAIN ELECTION FUNCTIONS: Mr. Sugerman explained the function of the canvassing board, noting that the Commission is the canvassing board, and this allows supervisor of elections to sit on the board to address any problems that may arise from election issues. Moved to Consent Agenda. 4) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH ESTABLISHING AND REVISING RATES FOR SOLID WASTE AND RECYCLING COLLECTION SERVICES. Will be placed under New Business February 6 for 1st reading. 6. NE1A/ BUSINESS NONE. 7. MISCELLANEOUS -ITEMS LEFT OVER Town of Highland Beach • Tuesday January 30 2007 Page 3 of 5 1) AUTHORIZING THE MAYOR TO SIGN AND AMENDMENT AND EXTENSION OF SOLID WASTE AND RECYCLING COLLECTION AGREEMENT WITH WASTE MANAGEMENT, INC. This will be placed on the next Commission Agenda for further discussion. 2) MINUTES FOR APPROVAL AT FEBRUARY 6 REGULAR MEETING: January 2, 2007 Regular Meeting January 2, 2007 Special Meeting Carry over to Consent Agenda. 8. REPORTS -TOWN COMMISSION COMMISSIONER JIM NEWILL, CPA No report. COMMISSIONER ZWICK No report. COMMISSIONER SCALA-PISTONE Asked Attorney Sliney if Commissioners can speak at a board meeting in regard to what • what was being discussed. Commissioner Zwick. noted ,that the Governors Conference on Ethics she attended talked about this and specifically stated that Commissioners are allowed to attend any meetings of the Town. If they are asked a question, the question and answer must be noted and a copy distributed to the other Commissioners, otherwise they are violating the Sunshine law. If the question is separate from the Commissioner's role, (s)he may answer it (as a resident). Attorney Sliney said attending board meetings is fine as observers, but should not participate. VICE MAYOR ASSELTA Vice Mayor and Mr. Sugerman met with Mr. Roberts, the Dean of Lynn University. He had a tour of the Library and over lunch, also with the Library Director, they discussed possibilities of what could be done between Lynn University and Highland Beach. The students at the conservatory of music could provide concerts at Town Hall for $100 per student, and he continued to discuss other avenues that Lynn could provide. Vice Mayor felt that a $75,000 budget line for the recreation fund could be provided for these events. MAYOR HAGELMANN No report. 9. REPORTS -TOWN ATTORNEY No report. 10. REPORTS -TOWN MANAGER Town Commission Tuesday January 30 2007 Paae 4 of 5 . A) REPORT ON THE BID RESULTS FOR THE $4.4 MILLION DOLLAR SHORT-TERM LOAN TO FUND THE PHASE II RELIABILITY IMPROVEMENTS PROJECT, THE THIRD WATER WELL AND THE EMERGENCY STAND-BY GENERATOR. A) This is the project the citizens approved in March of 2006 -the. complete buildout of the water plant, the installation of the third and final well, and the placement of the emergency standby generator. The Town needs to borrow $4.4 mil to cover those costs, and received six bids. Bank of America is the most responsive lowest bidder with an interest only period for the first 2 years at 4.06% and then the permanent financing for the remaining 20 years at 3.98%. B) TOWN COMMISSION INTEREST IN SUPPORTING THE FLORIDA LEAGUE OF CITIES ANNUAL LEGISLATIVE INITIATIVE. Fla. League of Cities would like to know if Highland Beach would like to endorse any of the topics that the FLC is going to be lobbying for in front of the legislature this year. They have provided seven topics of importance: 1) restoring and maintaining municipal home rule authority for municipalities 2) supporting a tax structure that is fair and equitable and competitively neutral 3) Preserving the dedicated dock stamp fee as a funding resort for state and local government housing trust fund. 4) Providing a • comprehensive and uniform workers compensation for all municipal employees 5) Provide a dedicated and reoccurring source of revenue for assorted taxes 6) Require legislative authorization prior to the FDOT removing or .delaying any project in the five year work plan 7) Preserve municipal authority to franchise video and cable services. Commission concurred to provide support. C) TOWN CLERK INTERVIEWS CONDUCTED YESTERDAY, January 29, 2007. There was some discussion about the interviews, and Mr. Sugerman distributed ballots with the three candidates names; asking each Commissioner for their ranking. He asked that they be returned to the Clerk's department by noon this coming Thursday (attached hereto and made a part of these minutes.) Mr. Sugerman thanked Deputy Clerk Jane Dillon for coverage of the Clerk's Department after former Town Clerk Doris Trinley retired. He also thanked the public for their understanding with the parking issue at Town Hall due to the many ongoing projects on site. Mr. Sugerman also requested that the holdoff of the hiring of additional police officers _ be released, as there are several good candidates waiting to be hired and Mr. Sugerman does not want to lose them by continuing to holdoff on their hire. • Town Commission • 11. CONSENT AGENDA None. 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING 1) Alan Teller, Chair of the FAB announced the upcoming FAB meeting on February 1 at 1:30 p.m. He also spoke about the water problem, and that it might be prudent to go on record with the insurance company for product liability. 2) Joe Yucht spoke about the following items: a) Suggest the Town Manager have a condo manager meeting to notify them of the water problems (rusting pipes) b) Palm trees on A1A -will have more flooding c) Elections -canvassing board d) Recreation fund - will open a pandora's box. 3) Art Selnick -Complained about his daughter not being considered for the Town Clerk position, and wanted to know how the applications were reviewed and selected. 13. ADJOURNMENT. There being no further business to come before the Commission at this time, MOTION to adjourn was made by COMMISSIONER NEWILLNICE MAYOR ASSELTA at 3:45 . p.m. APPROVAL: Mayor Harold R. Hagelmann Vice Mayor Joseph J. Asselta ~.- Commissioner Rachael Scala-Pistone Commissioner Miriam S. Zwick Commissioner Jim e ill, CPA ATTEST: