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2021.12.21_TC_Minutes_Regular 4oGHLq� _� TOWN OF HIGHLAND BEACH V_ TOWN COMMISSION MEETING MINUTES 1949 • FLORID Town Hall / Commission Chambers Date: December 21, 2021 3614 South Ocean Boulevard Time: 1:30 PM Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Attorney Glen Torcivia (arrived at 1:32 P.M.) Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA Mayor Hillman removed Item 11.D., Pace Branding & Marketing, Inc. agreement from the agenda. MOTION: David/Moore - To approve the agenda as amended. The motion passed unanimously on a 5 to 0 vote. 5. PRESENTATIONS / PROCLAMATIONS A. None. 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Town Clerk Gaskins mentioned that there were no public comments. Town Commission Meeting Minutes Date: December 21, 2021 Page 2 of 6 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: Board Vacancies Code Enforcement Board - One vacancy for an unexpired term ending September 2024 Financial Advisory Board - One vacancy for an unexpired term ending April 30, 2022 Meetings and Events December 24 and 27, 2021 - Town Hall Closed in Observance of the Christmas Holiday December 31, 2021 - Town Hall Closed in Observance of New Year's Holiday January 04, 2022 - Town Commission Meeting 1:30 P.M. Board Action Report 1. December 2021 Board Action Reports (For Information Only) 8. ORDINANCES A. None. 9. CONSENT AGENDA A. None. 10. UNFINISHED BUSINESS A. None. 11. NEW BUSINESS A. Update on Highland Beach Fire Rescue Department 1. Implementation Schedule Town Manager Labadie presented a PowerPoint Presentation of the Implementation Schedule and updated the Town Commission on the progress of creating the Highland Beach Fire Rescue Department. In addition, he spoke about the Certificate of Public Convenience and Necessity (COCPN) program as it relates to the forming the new Fire Rescue Department, the current Palm Beach County ("County") ordinance and the Town Commission Meeting Minutes Date: December 21, 2021 Page 3 of 6 provision within their ordinance regarding the Pilot Program Services which allows for new ALS (Advanced Life Support) types of life support agencies. Mr. Tom McCarthy, recently retired Division Chief of Emergency Medical Services of the City of Riviera Beach Fire Rescue Department provided a brief history of his professional experiences within the emergency medical services field. Additionally, he talked about the COCPN and its processes, the six-year window within the County's ordinance, the County's Pilot Program Services, the components of the State of Florida ALS profile, personnel, and training. Town Manager Labadie then explained that the Town has commitments from Palm Beach County. Mr. McCarthy and Mr. Joseph have been putting the application materials together. Mr. Labadie also mentioned that Palm Beach County has agreed to provide dispatch services for the Town's Fire Rescue Department, and Town Attorney Torcivia's office is working on the dispatch services agreement. Mr. Glen Joseph commented about the workflow related to the fire chief. He also commented about the timelines of when the Town would be looking to hire essential personnel and the reasoning for the push back on hiring essential personnel as the Town would incur additional cost before it was necessary. Town Manager Labadie explained that the human resources (HR) component is in progress as Mr. Joseph has created the job descriptions. Mr. Joseph explained that the recruitment process takes about a year. The timelines are in the process. 2. Rescue Vehicle Acquisition Mr. Glen Joseph presented a PowerPoint Presentation of the Ambulance Selection depicting information of the Vehicle Standards, the Federal Specifications, Types I, II, and III Ambulance Trucks, the interior areas, the base prices, and the options with the summary of vehicle costs, including equipment and consumables. He explained based on the Town's budget, the needs, and requirements. The vehicle costs would be between $200,000 and mid $250,000. Mr. Joseph's recommendation was the Type 1 modular. Following the presentation, a discussion ensued about the types of ambulance vehicles, the effects of idling the vehicles, location to gas the trucks, and the Town's budget. Mayor Hillman asked for an update on the market of the vehicles as it relates to alternatives for purchasing the vehicle. Mr. Joseph spoke about the manufacturers in Florida and involving a broker to talk with the vendors. Mr. McCarthy also commented about the vendors, manufacturers, and brokers. 3. Fire Station Renovation/Architect Town Manager Labadie introduced Jobie Ballot with PGAL. Joby Balint, an Architect with PGAL, presented a PowerPoint Presentation of the Preliminary Program and Concept Drawings depicting information about the Conceptual Approach Options: Option One, Classic Rebuild with Temporary Station, Option Two, Two-Bay Addition on South Side of Existing and Minor Renovations, and Option three, New Station at South End of Parking Area, Demo Existing and Add Parking & Town Commission Meeting Minutes Date: December 21, 2021 Page 4 of 6 Landscaping. Also shown during the presentation were the three proposed options pros and cons to each, the estimated square footage, estimated construction costs, estimated totals, along with aerial photographs of the ground floor, second floor, site plan, two bay addition, three bay addition, and north and south aerial views. Sam Ferreri with PGAL joined the meeting virtually. He explained that he researched the structure of the existing fire station and spoke about the options. Mr. Balint spoke about Option three, New Station at South End of Parking Area, Demo Existing and Add Parking & Landscaping. Discussions followed about the three proposed options and the Town's budget for the Fire Rescue Department project. Mr. Ferreri mentioned bringing back additional options that include the existing building at the next meeting. Also, further research will be done concerning the roof of the current Fire Station. B. Approve and authorize the Town staff to purchase an annual supply of corrosion inhibitor chemical from Shannon Chemical Corporation for the Town's Water Treatment Plant water distribution system. Public Works Director Pat Roman presented this item. He explained the purpose of the corrosion inhibitor chemical and supply of sodium hydroxide for the Town's Water Treatment Plant water distribution system. MOTION: David/Moore - To approve Items 11.B. and 11.C., which passed unanimously on a 5 to 0 vote. C. Approve and authorize the Mayor to execute a contract between the Town of Highland Beach and Odyssey Manufacturing Co. to purchase an annual supply of sodium hydroxide for the Town's Water Treatment Plant water distribution system. D. Approve and authorize the Mayor the execute an agreement between the Town of Highland Beach and Pace Branding and Marketing for ongoing marketing services. (This item was removed from the agenda) E. Approval of Commission Meeting Minutes November 09, 2021, Commission Special Meeting Minutes November 16, 2021, Commission Meeting Minutes MOTION: David/Moore - To accept November 09, 2021, and November 16, 2021, Commission Meeting Minutes as presented. The meeting minutes passed unanimously on a 5 to 0 vote. Town Commission Meeting Minutes Date: December 21, 2021 Page 5 of 6 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker commented about the Veteran's web page project schedule and the constant input he has received about the Mingle and Jingle holiday event. He talked about the COVID-19 omicron variant. Commissioner Evalyn David mentioned she was happy with the progress of the Fire Rescue Department. She spoke about the COVID-19 omicron variant. Lastly, she wished everyone a healthy and happy Christmas and New Year holiday. Commissioner Peggy Gossett-Seidman provided an update on the Florida League of Cities and spoke about the following: two Florida court cases involving two municipalities (City of Holmes Beach and the City of Reddington) short-term rental ordinances; a private group challenging the City of Reddington about the customary use of dry sand beaches and the city prevailed; and Governor DeSantis' budget includes funding for environmental concerns and safety and security. She also spoke about the manatees, boating, seagrass, and electric vehicles/recharging stations. Vice Mayor Natasha Moore will prepare an updated package of the Fund Balance Guidelines and present it to the Financial Advisory Board in January. She will also bring the Board recommendations back to the Town Commission at a future meeting. Lastly, she wished everyone a Merry Christmas and Happy New Year. Mayor Douglas Hillman thanked Tom McCarthy and Glen Joseph for their presentations. He inquired about an update on the water and sewer actual revenue versus planned revenue. He also spoke about the Town's letter to the buildings about the recertification program. Town Manager Labadie indicated that he would provide the Town Commission with the information and provide them with a modified letter. Mayor Hillman presented a PowerPoint presentation highlighting the Town's accomplishments in 2021. He also talked about the millage rate reduction, population increase, property value increase, and the most significant property sale in Highland Beach. Commissioner David congratulated Building Official Jeff Remas on receiving the Building Official of the Year designation from the Palm Beach County Building Officials Association. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. 14. TOWN MANAGER'S REPORT Town Manager Labadie had nothing to report. Town Commission Meeting Minutes Date: December 21, 2021 Page 6 of 6 15. ADJOURNMENT The meeting adjourned at 3:51 P.M. APPROVED on January 18, 2022, Town Commission Meeting. 7 ATTEST: 3.Z1G°...,� rIo Douglas illman, Mayor of 1949 i ►' • *b.•.,SEAL•.•* Transcribed by Ganelle Thompson y'4 FL0RP' Administrative Support Specialist � ►% and Lanelda Gaskins, Town Clerk ///Ye).6A Lane da Gaskins, M Date Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/.