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2021.11.16_TC_Minutes_RegularTOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: November 16, 2021 3614 South Ocean Boulevard Time: 1:30 PM Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1.30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett -Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA Mayor Hillman added "Upcoming Educational Campaign Presentation" as Item 11.F. under New Business. Commissioner Gossett -Seidman added a "Discussion on Procedure of Meeting" as Item 11.G. under New Business. MOTION: David/Moore - To approve the agenda as amended. The motion passed unanimously on a 5 to 0 vote. 5. PRESENTATIONS / PROCLAMATIONS A. None. Town Commission Meeting Minutes Date: November 16, 2021 Page 2 of 7 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Town Clerk Gaskins stated that there were no public comments. 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: Board Vacancies Code Enforcement Board - One vacancy for a three-year term Town Clerk Gaskins explained that the Town Clerk's Office had received one (1) application for the Code Enforcement Board vacancy. She asked the Town Commission how they would like the Town staff to proceed with this matter related to holding the one (1) application until more applications are received. Mayor Hillman suggested moving forward with the one (1) application. Meetings and Events December 01, 2021 - 2.00 P.M. Code Enforcement Board Regular Meeting December 02, 2021 - 5.30 P.M. to 7.30 P.M. Mingle and Jingle Holiday Food Truck Event December 07, 2021 - 1.30 P.M. Town Commission Meeting December 09, 2021 - 9.30 A.M. Planning Board Regular Meeting Board Action Report 1. November 2021 Board Action Reports (For Information Only) 8. ORDINANCES A. Ordinance No. 2021-011 An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending the administrative amendments to the 7th (2020) Edition of the Florida Building Code to provide for reinspection and recertification of existing threshold buildings; providing for the repeal of all ordinances in conflict; providing for severability and codification; and providing for an effective date. Mayor Hillman read the title of Ordinance No. 2021-011. Town Clerk Gaskins mentioned that this was the second (final) reading. Town Commission Meeting Minutes Date: November 16, 2021 Page 3 of 7 Building Official Jeffrey Remas presented this item. Discussion followed about the building reinspection and recertification process for the Town. MOTION: David/Moore - To adopt Ordinance No. 2021-011. Based upon roll call, Ordinance No. 2021-011 was adopted unanimously on a 5 to 0 vote. Town Clerk Gaskins stated that this was a public hearing, and there were no public comments for this item. B. Ordinance No. 2021-016 An Ordinance of the Town Commission of the Town of Highland Beach, Florida, calling for a referendum of the qualified electors of the Town of Highland Beach to be held on March 08, 2022, as to whether Section 2.01(30) of the Town of Highland Beach Charter shall be amended to revise the funding limits; providing for notice and advertising of the referendum; providing for referendum canvassing; providing for severability, the repeal of laws in conflict, codification, and an effective date. Mayor Hillman read the title of Ordinance No. 2021-016 and introduced this item. Discussions followed about changing the language in Section 2.01(30) to include the words "total budget" and eliminating "cumulation of projects." Also, adding one more Whereas clause to the ordinance that reads as follows: "The current limit was established in 1991 and does not account for major changes in the Town's facilities and responsibilities." There were additional conversations about modifying the ballot summary. Consequently, the item was tabled, and discussion will continue after the New Business section. MOTION: David/Shoemaker - To TABLE this Ordinance No. 2021-016 until after the New Business. The motion passed unanimously on a 5 to 0 vote. C. Ordinance No. 2021-017 An Ordinance of the Town Commission of the Town of Highland Beach, Florida, calling for a referendum of the qualified electors of the Town of Highland Beach to be held on March 08, 2022, as to whether Section 2.01(30) of the Town of Highland Beach Charter shall be amended to eliminate the funding limits; providing for notice and advertising of the referendum; providing for referendum canvassing; providing for severability, the repeal of laws in conflict, codification, and an effective date. MOTION: David/Moore — To remove Ordinance No. 2021-017 from the agenda. Town Commission Meeting Minutes Date: November 16, 2021 Page 4 of 7 Ordinance No. 2021-017 was removed from the agenda unanimously on a 5 to 0 vote. 0. CONSENT AGENDA 10. UNFINISHED BUSINESS A. None. 11. NEW BUSINESS A. Resolution No. 2021-037 A Resolution of the Town Commission of the Town of Highland Beach, Florida, declaring the results of the Special Election held on November 02, 2021; providing an effective date; and for other purposes. Mayor Hillman read the title of Resolution No. 2021-037, and the official certified election results. MOTION: David/Gossett-Seidman - To approve Resolution No. 2021-037. Resolution No. 2021-037 was approved unanimously on a 5 to 0 vote. B. Discussion on the Town's future Elections and Canvassing Board Members. Mayor Hillman read the title of Item 11.B. Town Clerk Gaskins presented this item. It was the consensus of the Town Commission to maintain the Highland Beach Canvassing Board members as defined in the Town's Charter. C. Approve and authorize the Mayor to execute the Municipal Election Voting Processing Equipment Use and Elections Services Agreement with Palm Beach County Supervisor of Elections Office for the March 08, 2022 Election. Mayor Hillman read the title of Item 11.C. MOTION: David/Moore - To approve Item 11.C. Item 11.C. passed unanimously on a 5 to 0 vote. D. Discussion on the use of the American Rescue dollars. Town Commission Meeting Minutes Date: November 16, 2021 Page 5 of 7 Mayor Hillman read the title of Item 11.D. Discussion ensued about using the American Rescue Plan funds to finance the sanitary sewer project without the need for a referendum. E. Approval of Commission Meeting Minutes October 26, 2021, Commission Special Meeting Minutes MOTION: David/Moore - To approve October 26, 2021, Commission Special Meeting Minutes as amended. October 26, 2021, Special Meeting Minutes passed unanimously on a 5 to 0 vote. F. Upcoming Educational Campaign Presentation (This item was added to the agenda) Assistant to the Town Manager Terisha Cuebas presented a PowerPoint presentation highlighting pertinent dates relevant to Educational Campaign. G. Discussion of Procedures of Meetings. Commissioner Gossett -Seidman (Added to the agenda) Commissioner Gossett -Seidman discussed October 26, 2021, Town Commission meeting video/audio recording. She expressed concerns with transparency due to the cameras being off during recess. She suggested that cameras and audio remain on during the meeting recess. Town Manager Labadie clarified that a disclaimer could be displayed during the Town Commission meeting recess. Mr. Rich Pollack of the Coastal Star Newspaper commented about the public watching the Town Commission during the meeting recess. 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker reinforced the attendance at Town meetings for Town Commission to receive input from the residents. He also commented about the following: • The disrespect that police officers encountered during the erupted gas line issue last week. • An incident at a condominium involved a drunken driver crashing into a guard gate. • A banner for Town Commission for future elections. • Submitting an article on resident John Boden and Mr. Boden's book, the Klondike Playboy. Commissioner Evalyn David mentioned that the Town Commission welcomes constructive criticism. Town Commission Meeting Minutes Date: November 16, 2021 Page 6 of 7 Commissioner Peggy Gossett -Seidman spoke about the 2022 Florida League of Cities Legislative priorities involving Short -Term Rentals, Communications Services Tax Reform (utility taxes), Tree Protection, Transportation Funding, and Economic Development Incentives. Vice Mayor Natasha Moore inquired about the following:1) the updated revenue projection for water bills (water and sewer revenues) since the implementation of the rate increase. She asked if this information could be available for an update at the December meeting, and 2) the final numbers of what was transferred/taken from the unassigned fund balance, and 3) when would the updated project plan for the Fire Rescue be shared. Afterward, she wished everyone a Happy Thanksgiving. Town Manager Labadie will send the raw data of the revenue projection for water bills to the Town Commission. As for the final numbers of what was transferred/taken from the unassigned fund balance, Town Manager Labadie explained that information would be available in two weeks. He also provided a timeline for producing the updated project plan for the Fire Rescue project. The EMS presentation will be on the Town Commission agenda in December. Mayor Douglas Hillman inquired about the next Financial Advisory Board meeting. He suggested tasking the Financial Advisory Board with analyzing the reserves and where they think Town's reserves should be. Vice Mayor Moore discussed the next steps that she thought were important concerning the reserves. She mentioned that she is still waiting on information from other municipalities and is gathering additional information. Discussion following about the potential use of the reserves or bonds for the Fire Rescue project. Ordinance No. 2021-016 (Continuation) The Town Commission continued its discussion about the ballot summary of the proposed Charter amendment and agreed it should read as follows: "To recognize the growth of costs and support the delivery of town services, including items like the water treatment plant, library, police, and fire rescue, shall the Town of Highland Beach amend its Charter at Section 2.01(30) to provide that the funding limits be increased from the current limit of $350,000, which was established in 1991, to five percent (5%) of the Town's total annual budget?" MOTION: David/Shoemaker — To approve Ordinance No. 2021-016 as amended. Ordinance No. 2021-016 passed on a 4 to 1 vote with Commissioner Gossett - Seidman dissenting. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. Town Commission Meeting Minutes Date: November 16, 2021 Page 7 of 7 14. TOWN MANAGER'S REPORT Town Manager Labadie had nothing to report. 15. ADJOURNMENT The meeting adjourned at 4:49 P.M. APPROVED on December 21, 2021, Town Commission Meeting. , ATTEST o .s 1949 s = r• : ••• SEAL ,•••. !�1►,_ FLORA _.La elda Gaskins,! MMC To n Clerk Douglas Hillman Mayor Transcribed by Ganelle Thompson Administrative Support Specialist and Lanelda Gaskins, Town Clerk December 21, 2021 Date Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetin�gs.com/.