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2021.09.21_TC_Minutes_Regular 0 �1slGHL„g�10 TOWN OF HIGHLAND BEACH ► TOWN COMMISSION MEETING MINUTES 1945 `LORl�� Town Hall / Commission Chambers Date: September 21, 2021 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA MOTION: David/Gossett-Seidman - To approve the agenda as presented. The motion passed unanimously 5 to 0 vote. 5. ADVISORY BOARDS AND COMMITTEES' APPOINTMENTS A. Resolution No. 2021-029 A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying the selection, appointments, and term of office of members of the Board of Adjustment and Appeals Board; and providing for an effective date. Mayor Hillman read the title of Resolution No. 2021-029 into the record. The Town Commission interviewed applicant William Spruce. Town Commission Meeting Minutes Date: September 21, 2021 Page 2 of 8 MOTION: David/Shoemaker- To approve Resolution No. 2021-029 reappointing Joel Leinson and appointing William Spruce to the Board of Adjustment and Appeals Board for a three-year term ending September 21, 2024. Resolution No. 2021-029 was approved unanimously on a 5 to 0 vote. B. Resolution No. 2021-030 A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying the selection, appointments, and term of office of members of the Code Enforcement Board; and providing for an effective date. Mayor Hillman read the title of Resolution No. 2021-030 into the record. The Town Commission interviewed applicants Christine Converse (joined virtually) and Robert Lasorsa. MOTION: Gossett-Seidman/David - To approve Resolution No. 2021-030 reappointing Myles Schlam, Thomas Burnich, Jane Perlow, Bryan Perliman, and appointing Robert Lasorsa to the Code Enforcement Board for a three-year term ending September 21, 2024. Resolution No. 2021-030 was approved unanimously on a 5 to 0 vote. C. Resolution No. 2021-031 A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying the selection, appointments, and terms of office of members of the Planning Board; and providing for an effective date. Mayor Hillman read the title of Resolution No. 2021-031 into the record. The Town Commission interviewed applicants David Powell and Barry Donaldson. MOTION: David/Moore - To approve Resolution No. 2021-031 appointing David Powell as a member to the Planning Board for a three-year term ending September 21, 2024. Resolution No. 2021-031 was approved unanimously on a 5 to 0 vote. D. Resolution No. 2021-032 A Resolution of the Town Commission of the Town of Highland Beach, Florida, ratifying the selection, appointments, and term of office of members of the Natural Resources Preservation Advisory Board; and providing for an effective date. Mayor Hillman read the title of Resolution No. 2021-032 into the record. The Town Commission interviewed Ms. Nicole Stansfield. Town Commission Meeting Minutes Date: September 21, 2021 Page 3 of 8 MOTION: David/Moore - To approve Resolution No. 2021-032 appointing Nicole Stansfield to the Natural Resources Preservation Advisory Board for a three-year term ending April 30, 2024. Resolution No. 2021-032 was approved unanimously on a 5 to 0 vote. 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Ms. Maggie Chappelear presented a PowerPoint presentation on boating activity along the Intracoastal Waterway involving speeding boats. She stated that the Town needs a Marine Patrol boat. Mr. John Chappelear spoke about participating in a Zoom meeting related to boating activity. He stated that the Florida Fish and Wildlife Conservation Commission is now cooperating. Town Clerk Gaskins read an email from Ms. Barbara James into the records. Town Commission discussed inviting the beach rakers to a Town Commission meeting. 7. ANNOUNCEMENTS Mayor Hillman read the following announcements: Board Vacancies None. Meetings and Events September 30, 2021 - 9:30 a.m. Planning Board Special Meeting October 05, 2021 - 1:30 p.m. Town Commission Meeting October 07, 2021 - 9:30 a.m. Board of Adjustment and Appeals Regular Meeting October 10, 2021 - Town Hall Closed in Observance of Columbus Day October 12, 2021 - 2:00 p.m. Code Enforcement Board Regular Meeting October 14, 2021 - 1:30 p.m. Planning Board Regular Meeting Board Action Report 1. August 2021 Board Action Reports (For Information Only) Town Commission Meeting Minutes Date: September 21, 2021 Page 4 of 8 8. ORDINANCES Mayor Hillman recessed the meeting at 3:47 p.m. for a 20-minute break. The meeting reconvened at 4:06 p.m. A. Ordinance No. 2021-010 (Second Reading/Public Hearing) An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending the Town Charter, Section 1.06 "Town Commission Created; Election; Terms; Town Clerk; Qualifications of Electors; General Election Law," at the request of the Palm Beach County Supervisor of Elections, to allow for a longer period of time between qualifying and the election; providing for severability, the repeal of laws in conflict, codification, and an effective date. (First Reading was August 17, 2021) Mayor Hillman read the title of Ordinance No. 2021-010 into the record. MOTION: David/Shoemaker - To approve (adopt) Ordinance No. 2021-010. Upon roll call, Ordinance No. 2021-010 passed unanimously on a 5 to 0 vote. B. Proposed Ordinance An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending the administrative amendments to the 7th (2020) Edition of the Florida Building Code to Provide for reinspection and recertification of existing threshold buildings; providing for the repeal of all ordinances in conflict; providing for severability and codification; and providing for an effective date. Building Official Jeffrey Remas presented this item. At the conclusion of the presentation, there were discussions regarding factors that would be included to determine the completion schedule of the recertification process. These factors included due dates, timelines, locations, and the inclusion of a flow chart. Town Commission suggested that staff make the following adjustments to the proposed ordinance: • a statement that addresses the Owner's failure to receive a notice of inspection not relieving the Owner(s) of their obligations • written specification that both electrical and structural reports be submitted simultaneously • define the qualifications of a threshold building • add the word architect next to engineer MOTION: David/Shoemaker- To accept the Proposed Ordinance as presented with the recommended amendments. Town Commission Meeting Minutes Date: September 21, 2021 Page 5 of 8 Upon roll call, the Proposed Ordinance passed unanimously on a 5 to 0 vote. 9. CONSENT AGENDA A. None. 10. UNFINISHED BUSINESS A. Approve and authorize the Mayor to execute a contract with PGAL, Inc. in an amount of $483,828.00 (to be paid in four phases) for the Fire Station design per Request for Qualification No. 21-001 (RFQ). (This item was formally item 11. A) Town Manager Labadie introduced this item. Julie Edwards with PGAL was present at the meeting. Town Commission discussed the contract with PGAL as it relates to adding a penalty clause and the Town's spending limitations. Town Attorney Torcivia stated that Town Commission might consider amending the contract to include language that states that PGAL cannot exceed $350,000 without further Commission authorization in order to complete phases I and II and include penalty clauses prior to the mayor signing the contract. MOTION: Hillman/Shoemaker - To approve item 10A as long as the mayor is comfortable with the penalty clauses that would be put in, and the Town would commit to phases I and II as long as they total less than $350,000. Upon roll call, the Proposed Ordinance passed unanimously on a 5 to 0 vote. The Town Commission recessed at 5:02 p.m. B. Continued discussion of the new Fire Rescue insignia. (This item was formally item 10.A) Mayor Hillman presented a PowerPoint presentation containing various slides of the modified Fire Rescue insignias. MOTION: David/Gossett-Seidman - To approve the Single Colored red insignia option. The motion passed unanimously on a 5 to 0 vote. Town Commission Meeting Minutes Date: September 21, 2021 Page 6 of 8 11. NEW BUSINESS A. Approve and authorize the mayor to execute a contract with PGAL, Inc. in an amount of $483,828.00 (to be paid in four phases) for the Fire Station design per Request for Qualification No. 21-001 (RFQ). (This item was moved to item 10. A) B. Resolution No. 2021-033 A Resolution of the Town Commission of the Town of Highland Beach, Florida urging the Florida Fish and Wildlife Conservation Commission to enforce boating speeds and boating safety measures along that part of the Intracoastal Waterway which abuts the Town of Highland Beach; providing for transmittal; and providing for an effective date. 1. Research Materials from Commissioner Gossett-Seidman Mayor Hillman read the title of Resolution No. 2021-033 into the record. Town Commission discussion ensued about the resolution format for this matter. In addition, Commissioner Gossett-Seidman was not in favor of the language in paragraphs five and six (whereas clauses) on the resolution. It was suggested to modify language in paragraphs five and six of the resolution. Chief of Police Craig Hartmann spoke about boating activities along the Intracoastal Waterway as it relates to speeding. Town Commission discussion ensued about police presence on the Intracoastal Waterway. They were in support of Town staff investigating more options for a Marine Division. Mayor Hillman suggested the Chief of Police come back to the Town Commission with a plan at the October 19, 2021, meeting. Town Planner Ingrid Allen spoke about Natural Resources Preservation Advisory Board (NRPAB) member Margarita Chappelear's research. Town Manager Labadie will make the suggested changes to Resolution No. 2021-033 and bring the item back at the next Town Commission meeting. C. Natural Resources Preservation Advisory Board (NRPAB) August 11, 2021, recommendations Town Planner Allen presented this item. In response to the NRPAB recommendations, the Town Commission decided on the following: • Town Planner Allen will contact the NRPAB members and ask them to make calls to residents for feedback so the Town Commission can make their decision regarding additional beach bucket trees. • Town Commission plans to invite the two beach raking vendors to a future meeting. Town Commission Meeting Minutes Date: September 21, 2021 Page 7 of 8 • Town staff will take care of the grant-funded trees in the right-of-way. • Vice Chairperson Maraj's article would be placed in the Manager's Minutes. D. Approval of Commission Meeting Minutes July 13, 2021, Commission Special Meeting Minutes July 20, 2021, Commission Meeting Minutes August 03, 2021, Commission Meeting Minutes August 16, 2021, Commission Special Meeting Minutes August 17, 2021, Commission Meeting Minutes September 02, 2021, Commission Special Meeting Minutes MOTION: David/Moore - To approve the prior meeting minutes as amended. The motion passed unanimously on a 5 to 0 vote. 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker had no comments. Commissioner Evalyn David had no comments. Commissioner Peggy Gossett-Seidman commented about a resident's ambulances experiences with neighboring cities. Vice Mayor Natasha Moore had no comments. Mayor Douglas Hillman commented on an article related to waterfront properties. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. 14. TOWN MANAGER'S REPORT Town Manager Labadie provided an update on the Strategic Priorities Plan and the progression on Fire and Rescue. He mentioned that the EMS protocols had been developed with Dr. Cohen, Glenn Joseph with GC Joseph and Associates LLC, and Tom McCarthy with TP McCarthy Consulting LLC. He also stated that the Food truck event is on Thursday, September 23, 2021, and another is scheduled for October 28, 2021. Town Manager Labadie also mentioned the Holiday Mingle and Jingle event might also include food trucks. Town Commission Meeting Minutes Date: September 21, 2021 Page 8 of 8 15. ADJOURNMENT The meeting was adjourned at 6:47 P.M. APPROVED at the October 05, 2021, Town Commission Meeting. fr'Y �\GHLA/11N. - cc • O 1t 0e ovORgi. �� tt .z.:0f i c,,Z--N__-- o; 1949 1= $ Dou las fiillman, May or ATTEST: 1- ? 9 Y t *;,,SEAL.,*�r1 11�t��```0:00`�'" Transcribed by Ganelle Thompson Administrative Support Specialist C --)Lpi. d- rTh 4:�/ October 05, 2021 -.a elda Gaskins, M�C Date Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/.