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2021.08.17_TC_Minutes_Regular o��ZGHLd.� o TOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES 1949 L'LOR1.0" Town Hall / Commission Chambers Date: August 17, 2021 3614 South Ocean Boulevard Time: 1:30 PM Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Attorney Leonard Rubin Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA Town Manager Labadie added the following items under New Business: Resolution No. 2021-025 as Item 11.B. Research related to Fund Balance Presentation by Vice Mayor Moore as Item 11.C. MOTION: David/Gossett-Seidman - To approve the agenda as amended. The motion passed unanimously on a 5 to 0 vote. 5. PRESENTATIONS / PROCLAMATIONS None. Town Commission Meeting Minutes Date: August 17, 2021 Page 2 of 5 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Town Clerk Gaskins mentioned that there were no public comments. 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: Board Vacancies Board of Adjustment & Appeals Board - Two vacancies for three-year terms Code Enforcement Board - One vacancy for a three-year term Natural Resources Preservation Advisory Board —One vacancy for a three-year term Planning Board - One vacancy for an unexpired term ending April 30, 2022 Meetings and Events August 19, 2021 - 2:00 P.M. Financial Advisory Board Organizational/Special Meeting August 24, 2021 - 1:30 P.M. Town Commission Special Meeting August 31, 2021 - 2:00 P.M. Code Enforcement Board Regular Meeting Board Action Report None. 8. ORDINANCES A. Proposed Ordinance I Amending the Qualifying Period An Ordinance of the Town Commission of the Town of Highland Beach, Florida, amending the Town Charter, Section 1.06 "Town Commission Created; Election; Terms; Town Clerk; Qualifications of Electors; General Election Law," at the request of the Palm Beach County Supervisor of Elections, to allow for a longer period of time between qualifying and the election; providing for severability, the repeal of laws in conflict, codification, and an effective date. Mayor Hillman read the Proposed Ordinance title into the records. Town Clerk Gaskins presented this item. MOTION: David/Moore - To approve Item 8.A. as presented. Town Commission Meeting Minutes Date: August 17, 2021 Page 3 of 5 The Proposed Ordinance passed unanimously on a 5 to 0 vote. 9. CONSENT AGENDA None. 10. UNFINISHED BUSINESS A. Discussion on the introduction to revised ordinance regarding right-of-way (ROW) protection. There were discussions about removing the language related to the "dome-shaped buttons" from the proposed ordinance. MOTION: Shoemaker/David - To send the Proposed Ordinance as approved with the exception of the changes noted to the Planning Board for review. The motion passed unanimously on a 5 to 0 vote. B. Continued discussion on Highland Beach Building Recertification Program after initial discussion and comment by the Town Commission. Building Official Jeffrey Remas presented a PowerPoint presentation and an overview of the Building Recertification Program. There were comprehensive discussions about the type of engineers, clarification on the three submissions process, Sec. 3110.9(a) definition of building edge, fines, explain how the different state and county ordinances will work, the administrative method for keeping the Town Commission informed. It was the consensus of the Town Commission for staff to make the adjustments to the proposed ordinance and bring it back to Town Commission as a first reading. 11. NEW BUSINESS A. Approval of Commission Meeting Minutes June 15, 2021, Town Commission Meeting Minutes June 22, 2021, Town Commission Special Meeting Minutes MOTION: David/Moore - To approve the June 15, 2021 , and June 22, 2021, Town Commission Meeting Minutes as amended. The Meeting Minutes passed unanimously on a 5 to 0 vote. B. Resolution No. 2021-025 (This item was added to the agenda) Town Commission Meeting Minutes Date: August 17, 2021 Page 4 of 5 A Resolution of the Town of Highland Beach, Florida, authorizing the Town Manager to sign documents related to the American Rescue Plan Act. Town Manager Labadie presented this item. MOTION: David/Moore - To approve Resolution No. 2021-025. Resolution No. 2021-025 passed unanimously on a 5 to 0 vote. C. Highland Beach General Fund Reserve Level - Vice Mayor Moore. (This item was added to the agenda). Vice Mayor Moore presented a PowerPoint presentation on the General Fund Reserve Level. Mayor Hillman suggested that copies of the PowerPoint presentation be distributed to the Town Commission and place it as an item on the next Town Commission agenda for further discussion. Commissioner Gossett-Seidman wanted to know what the Town of Ocean Ridge and the City of Lighthouse Point were doing with their reserves. Vice Mayor Moore indicated that she was looking into the insurance. Mayor Hillman also suggested placing the General Fund Reserve Level presentation on the Financial Advisory Board meeting agenda. Town Commission suggested that Vice Mayor Moore include more research of smaller municipalities such as the Town of Ocean Ridge and the Town of Jupiter Island. 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker spoke about the following: • He attended the Florida League of Cities Annual Conference in Orlando last week. • Reserves and insurance: water tower toppling over during a major storm. We asked Vice Mayor Moore to keep that in mind. • An anonymous letter from a resident. Town Manager Labadie encouraged the Town Commission to speak with Chief Hartmann directly about this matter. • The situation in Afghanistan. Commissioner Evalyn David attended the Florida League of Cities Annual Conference in Orlando last week, and she mentioned it was a worthwhile event. She spoke about the situation in Afghanistan. Town Commission Meeting Minutes Date: August 17, 2021 Page 5 of 5 Commissioner Peggy Gossett-Seidman spoke about the reserves as it relates to the Town. She commented that the Florida League of Cities provides educational sessions that help elected officials become better commissioners or council members. Vice Mayor Natasha Moore had no comments. Mayor Douglas Hillman asked Town Manager Labadie to update the Town Commission on the lights. He spoke about the Fire and Rescue services costing the residents and the Town less money. 13. TOWN ATTORNEY'S REPORT Town Attorney Leonard Rubin had no comments. 14. TOWN MANAGER'S REPORT Town Manager Labadie reported the following: • The crosswalk lighting is currently in progress. He will follow up with Public Works Director Pat Roman on this matter. • He thanked Officer Patricia Brooke for assisting a resident whose vehicle broke down along A1A. He also thanked Detective Dwayne Fernandez for helping an elderly gentleman get to his family member's funeral in Boynton Beach. 15. ADJOURNMENT The meeting was adjourned at 3:52 P.M. APPROVED at the September 21, 2021, Town Commission Meeting. �GHLAN N (� f .•�goRgr•.�F Dou la i an, Mayor ATTEST: o;� Fo r 9 Y yz = 1949 Transcribed by Ganelle Thompson • s ,p,1,,'* Administrative Support Specialist September 21, 2021 La elda Gaskins,/MMC Date Town Clerk Ig 09.09.2021 Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/.