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2021.08.03_TC_Minutes_Regular OGH/4 3 9 TOWN OF HIGHLAND BEACH N ► ° TOWN COMMISSION MEETING MINUTES 1949 Town Hall / Commission Chambers Date: August 03, 2021 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 2:00 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Mayor Douglas Hillman Town Attorney Glen Torcivia Town Manager Marshall Labadie Town Clerk Lanelda Gaskins ABSENT Vice Mayor Natasha Moore 3. PLEDGE OF ALLEGIANCE Town Commission led the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA MOTION: David/Shoemaker - To approve the agenda as presented. The motion passed unanimously on a 4 to 0 vote. 5. PRESENTATIONS / PROCLAMATIONS None. 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Town Clerk Gaskins mentioned that there were no preregistered public comments. Town Commission Meeting Minutes Date: August 03, 2021 Page 2 of 6 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: Board Vacancies Board of Adjustment & Appeals Board - Two vacancies, all for three-year terms Code Enforcement Board - One vacancy for a three-year term Natural Resources Preservation Advisory Board —One vacancy for a three-year term Planning Board - One vacancy for an unexpired term ending April 30, 2022 Meetings and Events August 05, 2021 - 9:00 A.M. Coffee with the Mayor August 09, 2021 - 1:30 P.M. Town Commission Special Meeting August 11, 2021 - 1:00 P.M. Natural Resources Preservation Board Organizational Meeting August 12, 2021 - 9:30 P.M. Planning Board Regular Meeting (Cancelled) August 17, 2021 - 1:30 P.M. Town Commission Special Meeting Board Action Report 1. Code Enforcement Board Report (For Information Only) 8. ORDINANCES None. 9. CONSENT AGENDA None. 10. UNFINISHED BUSINESS A. Continued discussion on research towards adopting a Town of Highland Beach Building Recertification Program. Building Official Jeffrey Remas presented a PowerPoint presentation highlighting the Building Recertification Program process. He explained that the proposed recertification program would require threshold buildings to undergo appropriate structural and electrical inspections by Florida licensed engineers after the building is 25 years old to ensure building safety and every seven years after that. These inspections would help identify Town Commission Meeting Minutes Date: August 03, 2021 Page 3 of 6 structural and electrical deficiencies and require that these deficiencies be addressed within 180 days. He also explained that the Building Official would administer the program, with the Town Commission handling all appeals specific to the administration of the recertification process. The Town Commission discussed the possible intrusion on property owners' rights and the liability implications of the proposed recertification program. B. Continued discussion on the Town of Highland Beach Fire Rescue Insignia Mayor Hillman presented this item along with a PowerPoint presentation of various designs for the Fire Rescue insignias. The Town Commission liked the proposed fire rescue insignia; however, they wanted to see additional color options. 11. NEW BUSINESS A. Consideration of referendum ballot language for the November 2, 2021, special election related to the funding and operation of the Town of Highland Beach Fire Rescue Department. Town Manager Labadie presented this item. There were comprehensive discussions about option one and option two of the proposed ballot language. Town Manager asked that the meeting be recessed in order to redraft the two ballot questions. Mayor Hillman called for a recess at 3:38 p.m. The meeting reconvened at 4:03 p.m. and the Town Commission proceeded with their discussion on following two ballot questions: Question 1: Establishment and Funding of the Highland Beach Fire and Rescue Department Shall the Town Commission of Highland Beach be authorized to expend up to 10 million dollars to establish our own Fire and Rescue Department by expanding the existing Fire Station and acquiring the necessary fire and rescue apparatus and equipment to protect the health, safety, and property of the Town's residents while providing enhanced services at reduced costs with Town control? Question 2: Operation and Funding of the Town of Highland Beach Fire and Rescue Department Shall the Town Commission of Highland Beach be authorized to expend the necessary funds to operate the Highland Beach Fire and Rescue Department in amounts determined by the Town Commission at public meetings without further referendum that will provide enhanced services at reduced costs with town control? MOTION: David/Shoemaker - To accept the language for questions one and two to be placed on the ballot in November. Town Commission Meeting Minutes Date: August 03, 2021 Page 4 of 6 The motion passed unanimously on a 4 to 0 vote. B. Proposed Resolution 2021-022 A Resolution of the Town Commission of the Town of Highland Beach, Florida, adopting the Fiscal Year 2021-2022 Schedule of Fees which establishes reasonable fees for Town services and other charges; updating the Building and Land Development fees; providing for conflicts; and providing an effective date. Mayor Hillman read Resolution No. 2021-022 title into the records. Town Manager Labadie explained briefly explained the changes presented in the proposed resolution. Finance Director Matthew Lalla presented this item and provided a breakdown of some of the fees. MOTION: David/Gossett-Seidman - To accept (approve) Resolution No. 2021-022. Resolution No. 2021-022 passed unanimously on a 4 to 0 vote. C. Approve and authorize Town Staff to move forward with the proposals from Aquifer Maintenance and Performance Systems, Inc. (AMPS) to perform rehabilitation maintenance on Shallow Injection Wells 1 and 2 in the amount of $118,000. Town Manager Labadie presented this item. MOTION: David/Shoemaker - To approve Item 11. C. Upon roll call, Item 11.C. passed unanimously on a 4 to 0 vote. Commissioner David left the meeting at 4:30 p.m. D. Approval to cancel the September 7th and November 2, 2021, Town Commission Meetings. Town Clerk Gaskins presented this item. The Town Commission discussed canceling the September 7, 2021, Town Commission meeting and possibly scheduling the meeting on Monday, September 13, 2021, at 1:30 P.M. or Monday, September 21 , 2021, as an alternate meeting date. MOTION: Hillman/Gossett-Seidman - To cancel the September 7, 2021, Town Commission Meeting. The motion passed unanimously on a 3 to 0 vote. There was further discussion to cancel the November 2, 2021, Town Commission Meeting due to the Town's Special Election scheduled on the same date. Town Commission Meeting Minutes Date: August 03, 2021 Page 5 of 6 MOTION: Gossett-Seidman/Shoemaker - Move the Town Commission meeting on November 2, 2021, to November 9, 2021. The motion passed unanimously on a 3 to 0 vote. E. Discussion on Changing Highland Beach General Election Qualifying Period Dates Town Clerk Gaskins presented this item. She explained that Palm Beach County Supervisor Wendy Sartory Link was suggesting all municipalities change their qualifying period to begin 95 days before election day. Currently town's qualifying period begin the last Tuesday in November and ends on the second Tuesday in December. Town Clerk Gaskins recommendations was to change the town's qualifying period to begin on the second Tuesday in November and end on the fourth Tuesday in November. The Town Commission agreed to change the qualifying period to begin on the second Tuesday in November and end on the fourth Tuesday in November. F. Approval of Commission Meeting Minutes June 01, 2021, Commission Meeting Minutes MOTION: Gossett-Seidman/Shoemaker - To approve the June 01, 2021 Meeting Minutes as amended. The Meeting Minutes passed unanimously on a 3 to 0 vote. 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker spoke about the forensic audit and the surfside collapse. Commissioner Peggy Gossett-Seidman spoke about the Town's previous history with the City of Delray Beach and obtaining records related to the true-up. Mayor Douglas Hillman spoke about the recertification process. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia has nothing to report. 14. TOWN MANAGER'S REPORT Town Manager provided a report on the following: • The City of Delray Beach's revised budget regarding the three fire lieutenants. He mentioned that Town Attorney Torcivia would be working on this matter. • Town staff is moving forward on the forensic audit. • The Preliminary Report of Water & Sewer Rate Increase. Town Commission Meeting Minutes Date: August 03, 2021 Page 6 of 6 Finance Director Lalla spoke about the Preliminary Report of Water & Sewer Rate Increase. Town Manager Labadie also spoke about financing options for the Fire and Rescue Station related to bank loans. He mentioned that the next budget meeting is on Monday, August 9, 2021, at 1:30 p.m. 15. ADJOURNMENT The meeting was adjourned at 5:13 p.m. APPROVED at the September 21, 2021, Town Commission Meeting. • N1GHC,� O , . oaPOR 1 1s 1949 �� ATTEST: 's, i Douglas i m , ayor sea *:,.,SEAL•...,: N-ZORIDP Transcribed by Ganelle Thompson Administrative Support Specialist September 21, 2021 Lan Ida Gaskins, MMC Date Town Clerk Ig 09.09.2021 Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetings.com/.