2021.08.09_TC_Minutes_Special o40.GH ,
TOWN OF HIGHLAND BEACH
N TOWN COMMISSION SPECIAL MEETING
MINUTES
1. .1949 ,:.
P'LORIOe'
Town Hall / Commission Chambers Date: August 09, 2021
3614 South Ocean Boulevard Time: 1:30 P.M.
Highland Beach, Florida 33487
1. CALL TO ORDER
Mayor Hillman called the meeting to order at 1:30 P.M.
2. PRESENT UPON ROLL CALL
Commissioner John Shoemaker
Commissioner Evalyn David
Commissioner Peggy Gossett-Seidman
Vice Mayor Natasha Moore
Mayor Douglas Hillman
Town Manager Marshall Labadie
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance.
4. OVERVIEW OF PROPOSED FISCAL YEAR 2021 BUDGET
Town Manager Labadie introduced this item. He explained that there has been a rate
reduction in the medical, dental, long-term, and short-term insurance costs.
Finance Director Matthew Lalla presented an overview of the Proposed Fiscal Year 2021
Budget.
5. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2021-2022 FOR GENERAL FUND DEPARTMENTS
Town Manager Labadie and Finance Director Matthew Lalla presented the proposed
budgets for each department.
Town Commission Special Meeting Minutes
Date: August 09, 2021 Page 2 of 5
A. Town Commission
MOTION: David/Shoemaker - To accept the Town Commission budget as presented.
The motion passed unanimously on a 5 to 0 vote.
B. Town Manager
MOTION: David/Gossett-Seidman - To accept the Town Manager budget as
presented.
The motion passed unanimously on a 5 to 0 vote.
C. Town Clerk
There was a question as to whether there was a 17% increase to the salaries and wages
line item for FY 2021-2022. Finance Director Lalla explained it was because the correct
numbers in the current year was understated. In addition, Town Manager Labadie
explained that there are a few departments with understated numbers from the current
fiscal year. Finance Director Lalla will provide the adjusted numbers for the current fiscal
year on the salaries and wages line items and the projects for the end of fiscal year 2021.
He will bring this information back to the Town Commission at a future meeting.
D. Finance Department
MOTION: David/Moore - To accept the Finance Department proposed budget.
The motion passed unanimously on a 5 to 0 vote.
E. Legal Counsel
MOTION: David/Gossett-Seidman - To accept the Legal Counsel (legal fees)
proposed budget as presented.
The motion passed unanimously on a 5 to 0 vote.
F. Public Works
MOTION: David/Moore - To accept the Public Works proposed budget as presented.
The motion passed unanimously on a 5 to 0 vote.
G. Post Office
MOTION: David/Shoemaker - To accept the Post Office proposed budget as
presented.
The motion passed unanimously on a 5 to 0 vote.
Town Commission Special Meeting Minutes
Date: August 09, 2021 Page 3 of 5
H. Other General Gov't (OGG) Non-Departmental Expenses
Finance Director Lalla explained that the Town has Sovereign Immunity Coverage up to
$100,000 for an individual and $300,000 for an incident. He will bring forward the policy
covering general liability at the upcoming Town Commission meeting scheduled for
August 24, 2021.
I. Police
MOTION: David/Moore - To accept the Police Department proposed budget as
presented.
The motion passed unanimously on a 5 to 0 vote.
J. Fire Rescue
MOTION: David/Gossett-Seidman - To accept the Fire Rescue proposed budget as
presented.
The motion passed unanimously on a 5 to 0 vote.
K. Solid Waste
MOTION: David/Shoemaker - To accept the Solid Waste proposed budget as
presented.
The motion passed unanimously on a 5 to 0 vote.
L. Library
Town Commission inquired about the possibility of setting up equipment for virtual
services such as the Zoom Platform in the Library. Town Staff will obtain a quote to
determine the cost of setting up the Zoom Platform in the Library.
MOTION: David/Shoemaker- To approve the appropriations for the library.
The motion passed unanimously on a 5 to 0 vote.
M. General Funds Revenues
MOTION: David/Gossett-Seidman-To accept the estimated revenues (General Funds
Revenues) as presented.
The motion passed unanimously on a 5 to 0 vote.
Town Commission Special Meeting Minutes
Date: August 09, 2021 Page 4 of 5
6. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2021-2022 FOR OTHER FUNDS
A. Discretionary Sales Surtax Special Revenue Fund
Finance Director Lalla presented this item.
MOTION: David/Moore- To accept the estimated revenues in the Intergovernmental
Department (Discretionary Sales Surtax Special Revenue Fund).
The motion passed unanimously on a 5 to 0 vote.
B. Building Department Special Revenue Fund
MOTION: David/Moore- To accept the estimated budget, including revenues for the
Building Department (Building Department Special Revenue Fund).
The motion passed unanimously on a 5 to 0 vote.
C. Water Enterprise Fund
MOTION: David/Gossett-Seidman - To accept the Water Department (Water
Enterprise Fund) proposed budget.
The motion passed unanimously on a 5 to 0 vote.
D. Sewer Enterprise Fund
MOTION: David/Moore - To accept the Sewer System (Sewer Enterprise Fund)
budget as presented.
The motion passed unanimously on a 5 to 0 vote.
Town Commission Special Meeting Minutes
Date: August 09, 2021 Page 5 of 5
7. ADJOURNMENT
The meeting was adjourned at 3:23 P.M.
APPROVED at the - • •,-r 13, 2021, Town Commission Special First Pu lie Hearing
Budget Meeting. �\GHLANO .
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e?°1;; 0 •ATTEST: * Douglas Hillman, Mayor
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DRwP_ Transcribed by Ganelle Thompson
110 • Administra .ve S port Specialist
401_ A q
anelda Gaskins, MC ate
Town Clerk
Ig: 09.07.2021
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town's Media Archives &
Minutes webpage: https://highlandbeach-fl.municodeme,,,, .,gs con-