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1949.11.23_TC_Minutes 4'I~tl~ _~' C~SIO1l~ aF ~~. ~, ,-_19~~, - - -~ .- _ The recesa~ed et+eeting of the ?oxg Coa®isaion of the T®xn of Highland Beach, Florida, ttas ca~.led to order by Mayar ~otterdale at eight o'clock :P. M. , at tl~e Town Hall, this 2~rd day of Navea~er, 1949. dd roll call the f©llowing Commiasi®ners were prevent: Totterdal®, Heaton, Dnbsadorff, Smith a~ad Hert~kg. Mayor Totterdale requested that the 2or,~ Attorney present his. ,recc~endatican and repa~rt iII reference to the two bids which the .Town had received at its meeting on November 22, 199, fvr the- sale of $104, 0~.0® Highland fl~ach 1lPater -Banda. Town Attorney C. Y. Byrd reported that he had ezaminad'th® bids submitted by_ The 1~Inrphy Conatrt~etion Company and Thamas >K. Ceok and Company. ..That in his opinion the. bid of Thomas M. C®®k sad Gsspaay to pgrchaae said lends at a price of X950,14 per_ bond, :pl~s~ accrued interest todate of delivery, was the best bi.d received by the Cammia~avn, sad that se:id bid compliad in each ~~ every particular with the acrtice duly p~liahed', ...and that's he rr~c~emesded~ to .the Casion that the bid of Thoma~e M, C®ok and Comganp be accepted as the best bid received by ;~ t#,ta. Om~s®i~ra~~far ther° as~e ~' its beHrcta. ®m~issi©ner Heaten_sa~te the following wativn; that based open the recoa®eendation -of ..the ~o~ Atten~ey, and aster due c0~aderation by the ?oxn C®mmiasion, that the. bid of Thames M Com~k and Ca-mpany as submitted in its letter and prop®ea3. ©f ~'ove~eber 22, _1949 which propoaal is as f©llbw~as eIn -,ree~~-r~mas far...:: yvnr reque st for bids ®n . ' ~1QQ, 040 Highland Beach Pal.~t Beach ~:a~unty, Fle~rida l~Tate r B ®ad a bea-ri:~ dame ~f 3itc~ber 1, 1949, dae aerially 1952/1975, bearing 5~ interest payable aeai-eanxially, rrt xill pay y©u a price of 95.01, or ~95t~.1~ per bend, .plus accrued interest to date ®f delivery, w£th the ttaderstanding that the bonds be prmperly validated sad carry the Attorneys' opinion of Byrd 8cl~hitley, City attorneys. nA certified check f©r ~ 2,40, payable to the Toxn C~mmi ssion of the TvMa of lii~hlasd Beach, Florida, i a attachod hereto, which tie are dep®~siting with y©u as good faith cheek in ac~ordaace wiih the t arms and couditiona a+~ s®t forth in your advertiae~ent .for bids, a cepp of xhich is als® attached hereto. "This laid is made for, i.~tediate accepisanae or re~eetion,* ~~ r,; r~. ht . ^"~~' '1t_: .:. ~ , . ~. Recessed Meeting -.November ~3, 1949 be accepted by the ~c~s Conmissiea, and that said $100,000.00 Water Hoods be sad they are hereby aoid to Thomas M. Cook sad Gompan~* in comp2iancs xith the adTerticement made by the Tom, and that said boad~c be delivered to Thomas M. Cook and Companyh® upon pa~at of the bid price as precasted in his proga~~atl. T ~aotioa raa~ aee'c-nded by Commi.saioaer Smith, and on roil: call.. being taken, thee fall©xiAg C©mmissioners voted in favor of the motion: - ~`J Tatterdale Heaton, Dubendorff, Smith and Hertrrig. Commissioners voting agan~rt she m©tic>n: none, ©tion mada by Commi asioaer Dabead®rff, seconded bg Cmmma= si~-~er- Smith, the Tc~n Clerk ~raa instructed to return ismred,iately t© The Murphy Coaatruction Company .its certified cha~ck in the am©uat of 2, OOO.OO, sad advi,~~ The- ~rphy Ccn~strnction Company that the bid. for the sale of tie bow s xaa~ ~rde€t- to Thomas M. G®ok a$d Co~gang+, as the beat bid submitted -ut the Cammiesiva meeting. Co~issionera voting im favor of-the motion: Totterdale, Heaton, Du~endorff, Smith and Hertxig. Ca~issi©ners voting against the motQa: .none. May©r Totterdale called trpe~ Tt~n Coaaultiag ~~neer George 3. 'Broekxay to ma3ce his report; and recommendatiarms t o the Com- i ~ miaaie~a as tea the axarding of a contract foP .the const~cto of a Water Plant and System as advertised is aotiae t© contract®raa. Th®re~,pmg Engineer Brpckxay made the foiloxfag rag©rt: ', nZn c©mpliaace xith your iastructioaa, I ha~re~.cahvaased and snalyaed the prapaaa,3.s, submitted at your ~seetag of Tues- day, Nove~er 22, 19.9, for the co~straction of a mater ~tpply :and distributic~ system for the Toxn of Highland Beach. Three pr®posals xere submitted for this coriffitructlo8, in the amounts =as ahoxa bel®x: The Murphy Construction Ca~epa~ty------- ------~: 91,73.75 Alternate A------------ -------------~ ____- p$, 695.25 Alternate B------------------ ---- --- ---- 14$,695.25: . Start x©rk in Ten Days a~ Complete-in One Hundred Eighty Tfays Hoxard L, Cromer---------------------,_-_____~ 85,90.27 ..Alternate .~---------------------------------- No bid Alternate 8---------------------------------- No Bid Start v~rork in Fift®en Daya, Complete in One Hundred Fifty Days d©e xeiavrtson-----------------------------....~ 81, 519.50 ~lte~-sate 1----------------------------------. 90, 255.25 --------------- Alternate ~------------- ------- 8'7, $25.90 $tart W©rk in Fi~taen Daps, Complete in One Hundred Fifty Days .Bach hid xe*e accompaaie~ by a, certified .crack, in the aa@nS~ t~f ~ ~,QmQ'i£~Q xecedasd Neehing - NvTember 23, 1949 The follewiag biota were submitted for the purchase of the #104,400.EX~ b®nd issue, subject to conditivna which gill be presented by yQUr /lttorney, Air. C . Y. Byrd. ~lli~an, ATelaoa~sad- (~sa, ~~354.40 per $1,040.44 .;`= ®ztd, subject to the c4natructi©n contract being ' ae~ar to T~ l~tr~r~r Ctm~tion Company Th~nt~a L. Cook a$d C©., ~9`5i3.10 per ~1,Q0fi.4p $~nd, subject to the construction contract being awarded tQ Howard L. Cramer, Contractor Fr~s~eetire biddez~s -rere advi sed, prior tm the preparation and submitting of bids, that the awarding of the contract wan caatiageat an the sale of the $100,040.00 bond.is~~~. Th°ia iafb~ation was repeated just .prier to the closing ©f th® time f®r- recei~ri.ag bids. doe xeine~rtsQn presented th® lowest bid for the construe- ti®a work, bat :failed t o submit .or offer shy: plan for financing the _ pr®jeet air .for purchase of the b®nd isa~te . ~herefare, as Howard L. Cromer. snbni.tted the ae~ct lr~~est bid for eanstruction, evu led with the higher bid Qf Thsmas L. -Cook and Company for the ~100,044.QQ bond issue, it is recommendation that his. bid be accept~sd as submitted, and that a formal contract. for the ..construction of the proposed waber system be entered into in accordance-with the Notice'tm Cantraetors, .which regne ted the submission of proposals for thsconatraction.~ It was n©ted fry. the report of the- Engrje.er that he had roc®~snded that the 'best. bid as submitted to the Town Commissi©n ' at: its sieetin~ oa Biovember 22, 1949, in compliance, with notice td 'eontractars, was bid of .Howard Lee Creamer, which bid was as fdllvra. .. ~85,948.~7, and to ^tart wc+rk in-fifteen days .and t® csmpl.ete irk in one. h~dred fifty days. E ~. ,. - ; recessed Meeting - B~oveaber 23, 1949 and he reco~eaded that- the contract be attarded to Hc+rrard Lee Cromer for the tonatructien ®f .Water Plant anal 3ysta~, a~ being the best bid submitted to the C~~nisetoa at its meeting €~~ l~evem- be~ 22, 1949. Thereupon, Commi.saioner Smith moved that the May®r; and C-lark be authorised to enter int©a contract with Hew~ird E-e~ Cromer for the construction of said ~+later Plant and sys~temy hs~revven- d~d by the Town engineer, and .that. in the warding .of said contract that :the same be in strict. a©nplianee and conformity xith the sealed bid submitted by Howard Lee. Cromer and recvaimended by the Tvre~ Sngineer. The motion ryas seconded by Commissioner Heaton, and 0n roll call. the f©llowing. Commis iQners voted in fartar of the motion: T©tterdale, Heaton, IJubend~rff, Smith and Hertrd.g. ~ommi.asian~ra. voting against the m~atiQn: a~-n~. Commissioner ~teaton .moved that the TOan Clerk' return to the unaercc+easful biddsra their. certified cheeks immediately, and ;; advise sae~h of the bidders that .the T©~ appraciatea their bidding ®n: the w®rk, but based upon the Teton Engineerta reconmsendati©n, the coatr~ct for the construction of the Water Plant and System ~= ryas awarded' to Howard Lee Cromer as th® best bidder to do the r~rk on behalf. of the. Toren. Coremissioner Dubend®rff seaondsd ' tl~ ®otion, and Commis,si©ners voting ~.n fav®r of the ~ticn: Tattsrdale, Heaton, Dubendorff, ~nith and Hertreig. C+~mmi.ssionars v®ting again-st the motion: none, f T©ren, Clerk FIertrig rep®rted that at seYen o r clock P. M. (cns h©~r before the ,scheduled ^eetiag of H'®vem6~er ~3, 1949), a representative of J©e reinertson came to the Toren Hall. reith a f sealed envelope-which he told Clerk. Hartwig .contained a bid of E ~950.(~ for each band. That he Clerk Hertreig} told him that the Co~i.asion would meet at: $:O© otclock P, M..and he mould preaeat the bid to theffi but that, as explained the previoue evening bT attorney Byrd, the bid rea too"late to be legal and that it cauid not be considered. saaept by rejecting .all bids onbonds and can- suction and re-advertising the entire prc~~eet all over again. k 'The xeinertson representative, Mr. L. P. Giff©rd, left the enamel©pe a~aying he weuld be back later: and that he hoped the Commissiott r~uld consider the .bid.. When the Commission met at $: E?~1 o t clock P, M. the. matter was bx~t~ght mp. It was nnani~rialy decided that it ~ would be very definitely again at the, best. interests of the T© to incur th® delay of° re-advertising the entire prv~eet, to. declirr~e- to accept or open the b®nd .bid, and to proceed with the business ~ of the meeting. When I~'. Gifford .called back later. during the meeting, the May®r ezg?~ti~ d matters to hin and returned the b©sd bid unopened. Mr. Giff~ard amid that hQ understood tk~e situati©n . rind expresseel regret that his firm_had not f~.illy understood the .~ matter and so had failed to file their. bond bid at .the proper tilt®. F_. - 8eeeased i$aet,ng - November ~3, .1949 Hey said "there would be na point in leaving. their certified ehiak ' ~rhieh had accompanied their conatrnction bid and that if p©asble he, treuld like to take it back xith h2a. The Commissihn was agree- able to this and the aheak xas retnrr~ed to Mr. Gifferd, sad htF gave his receipt for the same . G©m~.ssioner Dubendorff. moved that the Mayor and Town Clerk meet xith Town Engineer Brockway to determine xhether ®r na-t taader the Cromer contract that certain changs can be made in the r~paeifcations sv as to T~r3.ng about ~x savings in -the con- struation Bost--provided no impairment df water supply ®r'facil- ites are brought about by said changes, and that the l~yor and Town Clerk report back to the TQyart ~ommiasion their resom- meada~#an$ of the proposed changes. sus a,~e agreed upon by Engineer ~rc~ekway and Contractor Cromer...... ~oten aeaonded by Cai.msoaer Heaton,. and pas~aed unanimonaly, Motu mma~te by Commissioner 3stith, seconded by C®mmiss®ner Hartwig,. that the meeting be recessed. t© meet again at°the Hall of the Mayor. Said motion pasa~ed unanimously, and the meeting ma rebassed at 9: 30 0~cloek P M. -,~J`~ ~~ ~~' ~ _.~, ,-~