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2021.04.20_TC_Minutes_RegularTOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: April 20, 2021 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1.30 P.M 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett -Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia (joined virtually at 1.39 P.M.) Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission lead the Pledge of Allegiance. 4. APPROVAL OF THE AGENDA MOTION: David/Gossett-Seidman - To accept the agenda as presented. The motion passed unanimously 5 to 0. 5. PRESENTATIONS / PROCLAMATIONS A. None. 6. PUBLIC COMMENTS Mayor Hillman called for public comments. Town Clerk Gaskins mentioned that Joshua Davison is participating on Zoom, and he has five minutes to speak. Mr. Joshua Davison joined virtually. He spoke about the lack of progress over the past five months as it relates to his condominium's built-out/expansion of the pool deck that abuts up against the seawall on Russell Drive and his conversation with Town Planner Town Commission Meeting Minutes Date: April 20, 2021 Page 2 of 7 Allen regarding this matter. He wanted to know if there was a process to expedite this matter. Town Manager Labadie explained that this matter was part of the marine accessory structures component that Mr. Greg Babij, along with Town Planner Allen, and the Town's Marine Consultant are currently reviewing. They are also reviewing a number of ordinance components as it relates to rear yard setback and the other associated ordinance elements concerning marine accessory structures. He also explained that there is no expedited process to move Mr. Davison's project. Mayor Hillman asked that Mr. Greg Babij's presentation be on the next Town Commission agenda. He also asked if there was anything that could be done specifically for Mr. Davison's situation. Town Manager Labadie explained that there was nothing that could be done in the interim. There were no more public comments. 7. ANNOUNCEMENTS Mayor Hillman read the announcements as follows: A. Board Vacancies 1. Board of Adjustment & Appeals Board - Two vacancies, and one upcoming reappointment: all for three-year terms Code Enforcement Board - One vacancy for a three-year term Financial Advisory Board - Two vacancies, one upcoming vacancy, and one reappointment; all for three-year terms Planning Board - One vacancy for an unexpired term ending April 30, 2022, and one upcoming reappointment for a three-year term Natural Resources Preservation Advisory Board — One vacancy, three upcoming vacancies, and one upcoming reappointment; all are for three-year terms Mayor Hillman asked why are the upcoming board "reappointments" announced on the agenda? Town Clerk Gaskins explained the reason for announcing board reappointments. Mayor Hillman recommended to announce a board reappointment only when it becomes a vacancy. The Town Commission agreed with the recommendation. B. Meetings and Events 1. April 27, 2021 - 2:00 P.M. Code Enforcement Meeting May 4, 2021 - 1:30 P.M. Town Commission Meeting Town Commission Meeting Minutes Date: April 20 2021 Page 3 of 7 May 6, 2021 - 3:00 P.M (Tentative) C. Board Action Report 1. None. Financial Advisory Board Organizational Meeting 8. ORDINANCES AND RESOLUTIONS A. None. 9. CONSENT AGENDA A. None. 10. UNFINISHED BUSINESS A. Continued discussion of the Highland Beach Fire Feasibility Study Mayor Hillman provided an update related to the below: Town's 30-year history with the City of Delray Beach Fire and Rescue, the increasing contract costs impacting the Town's operating budget includes the cost to send a rescue truck to a 911 call in Delray Beach, acceleration of the costs due to Delray's unfunded or low funded pension program, there newly approved union contract, and additional personnel on each truck. He explained the Town hired a consulting firm to evaluate the fire and rescue operations. The consultant was asked to review the following: compare the performance of Delray Beach Fire and Rescue against the contract with our, compare the financials that have been invoiced to Highland Beach against the existing contract, and look at alternatives for the Town of Highland Beach. Mayor Hillman discussed the subsequent findings identified in the Fire Feasibility Study 1) the number of trips made from the Highland Beach Fire Stations to Delray Beach over the last three years, and 2) less costly alternatives the town could do on its own from the Highland Beach Fire Station for an annual saving of better than two million dollars a year. He mentioned that he provided the report to Delray Beach Fire Chief Tomey, his two assistants and also invited them to sit in on Highland Beach presentation at a commission meeting. Mayor Hillman than spoke about his meeting with Mayor Shelly Petrolia of the City of Delray Beach regarding the fire and rescue performance and service. Additionally, Mayor Hillman talked about the Town receiving confirmation that it would have mutual aid and the Town had confirmed that it will be able to get licensing from both Palm Beach County and the state. There were discussions about sending a cancellation notice to the City of Delray Beach immediately, the inconsistencies in the financial information from the City of Delray Beach that would require a forensic auditor to evaluate the information, as well as the two primary Town Commission Meeting Minutes Date: April 20 2021 Page 4 of 7 ways to terminate the interlocal agreement with the City of Delray Beach and grounds to terminate based on a breach. MOTION: David/Gossett-Seidman - To direct Town Manager Labadie to send a letter of termination. Upon roll call, the motion passed on a 5 to 0. Mayor Hillman called for a ten-minute recess at 2:13 P.M. The meeting reconvened at 2:25 P.M. B. Continued discussion on Commission Salary - Commissioner Peggy Gossett - Seidman Commissioner Gossett -Seidman provided the Town Commission with a handout on the salaries of the elected officials in Miami -Dade, Broward, and Palm Beach counties and spoke about the data related to the various salaries. Discussion followed about the various salaries, and the proposed 20% increase for Highland Beach Mayor and Commissioners. 11. NEW BUSINESS A. Consideration of ordinance modification for residency requirements for serving on quasi-judicial and advisory boards. Town Manager Labadie presented this item. He explained the ordinance modification will allow the Town Commission the ability to appoint up to two individuals who are tax paying property owners in Highland Beach who are not domiciled or registered voters of Highland Beach to serve on advisory boards that has no quasi-judicial authority. It was the consensus of the Town Commission to proceed with the proposed ordinance as a first reading for the May 4 agenda. B. Resolution No. 2021-04 / Establishing a Charter Review Board A Resolution of the Town Commission of the Town of Highland Beach, Florida, establishing a Charter Review Board to review, recommend, and submit proposed amendments to the Town charter; providing for the composition, objective, meetings, and assistance; appointing five board members; and providing for an effective date. Mayor Hillman read Resolution No. 2021-004 title into the record. Town Manager Labadie introduced this item. The Town Commission nominated the following residents to serve as a member on the Charter Review Board. Vice Mayor Moore appointed Mr. Khi Thai Town Commission Meeting Minutes Date: April 20, 2021 Page 5 of 7 Commissioner David appointed Ms. Eve Rosen Mayor Hillman appointed Mr. Ron Reame Commissioner Shoemaker appointed Mr. Barry Donaldson Commissioner Gossett -Seidman appointed Mr. Steven Katzki MOTION: David/Gossett-Seidman - To approve Resolution No. 2021-004 appointing the five members to the Charter Review Board. Upon roll call, the Resolution No. 2021-004 passed on a 5 to 0 vote. C. Approval to Purchase One 2021 Ford Police Explore Hybrid Vehicle from Bartow Ford in an amount of $38,471.94 and approval for the installation of the emergency police equipment in the amount of $12,444.00 for the Police Department. Mayor Hillman read Item 11 C into the record. Town Manager Labadie presented this item and explained budgeted in discretionary sales tax (penny surplus sales tax fund) was the roof which came in less than expected so there are extra dollars. He mentioned that he would be recommending a budget amendment at the next Town Commission meeting. MOTION: Shoemaker/David - To approve Item 11 C. The motion passed unanimously 5 to 0. D. Approval of Commission Meeting Minutes February 16, 2021 - Commission Meeting Minutes Mayor Hillman read Item 11 D title into the record. Mayor Hillman asked Town Manager Labadie to send the Town Commission an update on the bucket trees and to list the condominiums participating with the bucket trees. MOTION: David/Gossett-Seidman - To accept the February 16, 2021, Commission Meeting minutes, as corrected. The motion passed unanimously 5 to 0. Town Commission Meeting Minutes Date: April 20, 2021 Page 6 of 7 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker commented about the following: • Completion of seven interviews and are finishing up a few more interviews with several Highland Beach veterans. • Town's webpage for Veteran Heroes of Highland Beach is in progress. • Town's Shredding event and the turnout • The quality, excellence, and performance of the Delray Beach fire-fighters, EMS, and paramedics. His respect and appreciation for the first responders. He saluted the fire-fighters and paramedics of the Delray Beach and thanked them for their efforts. Commissioner Peggy Gossett -Seidman echoed Commissioner Shoemaker's comments about saluting the fire-fighters. She also presented a report on the following: B. Update on the Legislative Actions/League of Cities Received a text from Florida State Senator Tina Polsky (District 29) about a discussion with Secretary of the Florida Department of Transportation Kevin Thibault, and three staff members, Florida State Senator Tina Polsky (District 29) and her assistant concerning the accidents along A1A. She spoke about their 25-minute Zoom meeting related to the failed referendum, the failed streetscape, the dangers the Town faces with flooding, lack of proper crossing throughout Town, and shallow puddle ponding. Mr. Thibault is committed to getting the Southeast Florida office step up to see if they can address this. In the event the appropriations not going through and getting this done sooner than the RRR project. Met a Vice President of Florida Power & Light who has leeway the Legislators and they spoke about internet service in Highland Beach, streetlights, and invasive species. Legislative Session: Spoke about bills related to Vacation Rentals, Home -Based Business, and Wastewater Discharges. Commissioner Evalyn David echoed Commissioner Shoemaker's comments about the fire-fighters. She thanked Commissioner Shoemaker for following up with the Highland Beach veterans. She inquired about registrations for Airbnb's. Town Manager Labadie will follow up with Building Official Jeffery Remas about the registrations for Airbnb's. Lastly, she thanked her colleague for their hard work. Vice Mayor Natasha Moore had no comments. Mayor Douglas Hillman talked about the contract with City of Delray Beach Fire -Rescue. He thanked his colleagues for their hard work. He mentioned that he received a letter from Mr. John Bury and asked Commissioner Shoemaker to read the letter. Commissioner Gossett -Seidman asked for an update on the entry signs. Mayor Hillman explained that there was nothing at this point. Town Commission Meeting Minutes Date: April 20, 2021 Page 7 of 7 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. 14. TOWN MANAGER'S REPORT Town Manager provided a report as follows: • The Freedom of Religion Foundation's sent another letter to the Town concerning the nativity scene and he will discuss this matter with Town Attorney Torcivia. Town Clerk Gaskins thanked Deputy Town Clerk Beverly Wright and Administrative Support Special Ganelle Thompson for spear -heading the Shredding Event on Saturday, April 17. She stated that there was a great turnout, and the residents appreciated the shredding event. 15. ADJOURNMENT The meeting was adjourned at 3:18 P.M. APPROVED at the July 20, 2021, Town Commission Meeting. ATTEST to elda Gaskins, VIM To n Clerk Ig: 06/22/2021 Douglas Hillman, Mayor Transcribed by Ganelle Thompson Administrativ Support Specialist %3 ate Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minuteswebpage: aLP6..iiii, ,dil:c a� r,U; u ,,0c tirr:;