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2021.03.22_TC_Minutes_Special oco TOWN OF HIGHLAND BEACH TOWN COMMISSION SPECIAL MEETING MINUTES �LOR1 Town Hall / Commission Chambers Date: March 22, 2021 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Natasha Moore Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia (joined the meeting at 1:31 P.M.) Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. PUBLIC COMMENTS (LIMITED TO SPECIAL MEETING ONLY: 3 MINUTES) Mayor Hillman called for public comments. Town Clerk Gaskins stated that Mr. Barry Donaldson was present. There was no additional preregistration for public comments. 5. FIRE FEASIBILITY STUDY 1. Continued discussion of the Highland Beach Fire Feasibility Study Town Manager Labadie presented this item. Mr. Robert Finn with Matrix Consulting Group joined the meeting virtually. He presented a PowerPoint presentation updating the Town Commission on the Fire Department Feasibility Study findings related to creating a municipal fire department versus contracting services. He spoke about the objectives of the study, the methodological overview, the current system, the insurance services organization (ISO), Call Demand by Type, Call Demand by Hour and Day, Options for Fire and EMS Service Delivery; Status Town Commission Special Meeting Minutes Date: March 22, 2021 Page 2 of 4 Quo including the pros and issues; Municipal Department including the pros and issues, implementation timeline and costs, personnel, operations, and indirect costs; Hybrid System including the pros and issues, implementation timeline and costs, personnel, operations, and indirect costs; Public Safety Concept pros and issues, implementation timeline and costs, personnel, operating and indirect costs; and Cost Comparison of Options. Following the presentation, the Town Commission has a comprehensive discussion regarding the updates present by Mr. Finn with Matrix Consulting Group. Fire Chief Tomey spoke about the quality and services provided by the City of Delray Beach Fire Rescue and the components necessary to create a Fire Department and the ISO ratings. He presented a PowerPoint presentation discussing the mission statement, the values, its proud professional organization, the 15 departments in Florida with both ratings, Delray Beach Fire Department organizational chart, maps, Highland Beach Unit responses in Highland Beach, unit responses for Highland Beach into Delray Beach, direct resources provided under the interlocal agreement; the indirect resources received as part of a system; additional resources received as part of a system; residential structure fire response - first response 17 personnel; high rise structure fire response - initial dispatch 20 personnel - when fire is confirmed = additional 25 personnel; emergency medical response; what he town would need to create its fire department; Fire Equipment and costs; EMS equipment and costs; what you would need to create your fire department; two-person versus three-person rescue; and Fire Chief Tomey's closing statement. Mayor Hillman thanked Fire Chief Tomey for his remarks. For more information about this item, please visit the Town's Media Archives & Minutes webpage to access and view the audio/video recording. Mayor Hillman tasked the Town Commission and staff with the following assignments: Commissioner David will work with Town Attorney Torcivia to review the contract to identify areas in the contract whereby our partners did not live up to the contract. Also, there may be areas of concern that the Town needs to consider that the City of Delray contract did not do address. Commissioner Gossett-Seidman will continue to look at the medical charges and transport. Compare the charges and collection with a couple of other cities. She will also look into the remittance to Highland Beach. Vice Mayor Moore will look into the contract and look at some of the payments received by the Town versus those covered in the contract. She will work with Town Manager Labadie because the report received from Mr. Finn has incorrections in several areas. There is a possible series of excessive costs charged to the Town by Delray Beach. Town Commission Special Meeting Minutes Date: March 22, 2021 Page 3 of 4 Commissioner Shoemaker will work with Mr. Finn (Matrix Consulting Group) to develop a series of bullets and points of what should be in a contract that is not already incorporated into the current contract. Mayor Hillman will work with Town Manager Marshall Labadie and Finance Director Mathew Lalla on three strategies, the cost, budgeting, and working with charts on the three so that the timing and critical path are conclusive. The item will come back at April 6, 2021, Town Commission meeting for further discussion. Commissioner Gossett-Seidman will also find out basic information on maintenance and repairs for ambulance services. Chief Hartmann will speak with the two fire departments (the City of Lighthouse Point and the Village of Tequesta) to obtain their data related to fire and rescue services. Town Attorney Torcivia spoke about the Certificate of Public Convenience and Necessity (COPCN) process related to when the county opens its window to accept applications for a municipal to establish a fire department. The County opens its application window every six years, and the next window opens in August 2022. He also stated that the Town could try to amend the County Ordinance related to emergency medical transport services. 6. TOWN COMMISSION COMMENTS Commissioner John Shoemaker had no comments. Commissioner Evalyn David had no comments. Commissioner Peggy Gossett-Seidman had no comments. Vice Mayor Natasha Moore had no comments. Mayor Douglas Hillman thanked Fire Chief Tomey and staff for their presentation. Town Commission Special Meeting Minutes Date: March 22, 2021 Page 4 of 4 7. ADJOURNMENT The meeting was adjourned at 4:27 P.M. APPROVED at the June 15, 2021, Town Commission Meeting. 0GHLg4,PSRO1t� l v l O•.oR qr• �coa • • o! 1949 I= i _ • ATTEST: *'•.�E ,L�.•'�*,.'� Douglas Hillman, Mayor Transcribed by Ganelle Thompson t�txt� ,� Administrative Support Specialist e-- 114.41.2, /5 2.02,1 Lan Ida Gaskins, MMC L ate Town Clerk Ig: 05/13/2021 Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: