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2021.05.12_CRB_Minutes_Regular 01144. TOWN OF HIGHLAND BEACH o TOWN CHARTER REVIEW BOARD MEETING a 1949 MINUTES . � fLORivt, Town Hall / Commission Chambers Date: May 12, 2021 3614 South Ocean Boulevard Time: 2:00 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Town Clerk Gaskins called the meeting to order at 2:00 P.M. 2. PRESENT UPON ROLL CALL Mr. Barry Donaldson Mr. Ronald Reame (virtually) Mrs. Eve Rosen Mr. Khi Thai Town Attorney Glen Torcivia Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Board Members lead the Pledge of Allegiance. 4. INTRODUCTION OF BOARD MEMBERS AND STAFF The Board Members, Town Staff and the Town Attorney introduced themselves and provided a brief history of their professional experiences. 5. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON Town Clerk Gaskins read the title into the record. She advised that a Chairperson and Vice Chairperson are to be selected for the Board and that a motion is necessary for that action. MOTION: Reame/Rosen - To appoint Mr. Donaldson as the Chairperson of the Charter Review Board. MOTION: Donaldson/Thai - To appoint Mrs. Rosen as the Vice Chairperson of the Charter Review Board. The motions passed unanimously on 4 to 0 vote. Charter Review Board Meeting Minutes Date: May 12, 2021 Page 2 of 3 6. ORIENTATION: REVIEW OF GOVERNMENT-IN-THE-SUNSHINE AND PUBLIC RECORDS LAW Town Clerk Gaskins read the title into the record. Town Attorney Torcivia presented the item. He presented a PowerPoint Presentation highlighting the importance of the Florida Sunshine Law, Public Records Law and Ethics Law related to the Board Members participation on an advisory board. 7. REVIEW OF TASKS AND DUTIES OF CHARTER REVIEW BOARD A. Objective of the Charter Review Board Chairperson Donaldson read the title into the record. He explained that the Board will review the Town Charter, consider the ideas of the Town Commission, and provide a recommendation to the Town Commission as it relates to Charter amendments. Town Manager Labadie mentioned the Town Commission has provided the Board with a recommended list of Charter sections for their review. Town Attorney Torcivia explained that there are two ways that a Charter can be amended, by referendum or ordinance. Based on the recommendation of the Board, the Town staff will inform the Town Commission which amendments are by referendum or ordinance. A discussion followed regarding Part 1 of the Charter and the Code of Ordinances Table of Contents. B. Discussion on Town Commission recommended Charter Review Sections Chairperson Donaldson read the title into the record. Town Manager Labadie introduced the Town Commission's list of Charter Sections recommended for review. Chairperson Donaldson suggested that each Board Member should review the list of recommended topics and write down their thoughts to be discuss at the next Charter Review Board meeting. C. Review and discussion on Town's Charter There was discussion about the Board Members approach to reviewing the Charter. A suggestion was made to start the review of the Charter at the beginning of the first meeting, to ensure that all agree that the Charter is in the correct structure, to have a basic discussion about the organization, maintaining the Charter, and going forward with making the Charter more modern. A statement was made that most Charters looks the same and about seeking input from administrators regarding Charter improvements. Charter Review Board Meeting Minutes Date: May 12, 2021 Page 3 of 3 8. ESTABLISHMENT OF MEETING SCHEDULE A. Approval of the Proposed Charter Review Board Meeting Dates Chairperson Donaldson announced the next Charter Review Board meeting will be on May 26th The Board Members discussed the proposed meeting schedule. Member Reame mentioned that he has a scheduling conflict on June 9th and June 21St MOTION: Donaldson/Thai - To approve the Proposed Meeting Schedule as presented. The motion passed unanimously on a 4 to 0 vote. 9. ADJOURNMENT Chairperson Donaldson called for a motion to adjourn the meeting. MOTION: Rosen - To adjourn the meeting at 2:51 P.M. The motion passed unanimously on a 4 to 0 vote. APPROVED at the May 18, 2021 Charter Review Board Meeting. for L.147 eh •, ,!=GARP O Rq•�� c,° 19491 1-- • : 1. , I ,- ATTEST: • �1t '. SIAL . Barry Donaldson, Chairperson 1i .k '•. * s 1" FC O R ID P� J. Transcribed by Lanelda Gaskins ) CUttlifiraikt ; 04-,- 20,2,1 Lanelda Gaskins, MMC ate Town Clerk Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of the meeting. Verbatim audio/video of this meeting can be found on the town's Media Archives & Minutes webpage: naps.,;rugnianaueacri-ri.rnunicouerr,eetings.corrii.