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2020.11.17_TC_Minutes_Regular 4,2,ZGHL y� TOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES V 1919 `nL OR' Town Hall / Commission Chambers Date: November 17, 2020 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Greg Babij Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia (joined the meeting via Zoom) Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the pledge of allegiance. 4. ADDITIONS, DELETIONS, AND APPROVAL OF THE AGENDA Commissioner Shoemaker added a "Discussion on Veterans Memorial" as Item 11F under New Business. MOTION: Commissioner David moved to accept the agenda with the addition of a Discussion on the Veterans Memorial. Vice Mayor Babij seconded the motion, which passed (5 to 0) unanimously. 5. PRESENTATIONS / PROCLAMATIONS A. National Hunger and Homeless Awareness Week Proclamation Ms. Pamela Payne, Chief Executive Officer with the Homeless Coalition of Palm Beach County, joined the meeting via Zoom and thanked the Town Commission for the proclamation recognizing November 15 - 22 as National Hunger Homelessness Awareness Week. Town Clerk Gaskins read the abovementioned proclamation into the record. Town Commission Meeting Minutes Date: November 17, 2020 Page 2 of 9 B. Police Department Updates - Chief Craig Hartmann Chief of Police Craig Hartmann presented a PowerPoint presentation. He spoke about the crosswalks and pediatrician safety, roadway and bicycle safety, student safety at school bus stops along State Road A1A, the new wellness/fitness and training facility for Highland Beach police officers, the ongoing emergency management meetings with Palm Beach County, and the various ways that the residents can access and communicate with the Police Department during the COVID-19 pandemic. He thanked the Town Commission and the residents for supporting the Highland Beach Police Department. He also spoke about the paved shoulders, the substandard-width lane and the Florida bicycle law, and the pedestrians crossing at the crosswalks and vehicles approaching the crosswalk areas. 6. PUBLIC COMMENTS AND REQUESTS Mr. John Ross gave comment on Item 10B, modifying the construction work hours on Saturdays, parking in the Bel Lido community, noise disturbance and condominiums regulations. Mr. David Stern was unavailable to participate in the meeting. He sent an email strongly recommending a comparative salary analysis for the entire Town Commission. He suggested that the Town Commission task the Financial Advisory Board with the comparative salary analysis or a study. Mayor Hillman recommended that Town Manager Labadie inform the Financial Advisory Board that the Town Commission welcomed Mr. Stern's suggestion and if the Financial Advisory Board would be willing to look into this matter, the Town Commission would be happy to look at their results. Town Manager Labadie will place this item on the Financial Advisory Board's upcoming agenda for discussion. 7. ANNOUNCEMENTS Mayor Hillman read the following into the record. A. Board Vacancies A. Board of Adjustment & Appeals Board - Two vacancies for a three-year term. Financial Advisory Board - One vacancy for a three-year term. B. Meetings and Events November 26, 2020 Town Hall closed in observance of Thanksgiving November 27, 2.020 - Town Hall closed the Day after Thanksgiving Town Commission Meeting Minutes Date: November 17, 2020 Page 3 of 9 December 01, 2020 - Town Commission Meeting December 09, 2020 - Natural Resources Preservation Advisory Board Meeting December 10, 2020 - Planning Board Regular Meeting (Tentative) C. Board Action Report 1. November 2020 Board Action Report 8. ORDINANCES AND RESOLUTIONS There were no ordinances and resolutions. 9. CONSENT AGENDA A. Approve and authorize the Mayor to execute a proposal from Carrier Commercial Services in an amount of $64,683.42 to provide the equipment for the replacement of the east chiller at the Water Treatment Plant. Mayor Hillman read the title of Item 9A into the record. MOTION: Commissioner David moved to approve the contract to buy the new air conditioning unit (Consent Agenda was approved as presented). Vice Mayor Babil seconded the motion, which passed (5 to 0) unanimously. 10.UNFINISHED BUSINESS A. Consideration of the proposed Commission Interaction Guidelines replacing Resolution No. 19-008 R. Mayor Hillman read the title of Item 10A into the record. Town Manager Labadie introduced this item and explained that he along with Commissioner David and Town Attorney Torcivia, come up with the proposed Commission Interaction Guidelines. He explained that the proposed guidelines' premise is for each Commissioner to report or communicate activities related to any engagements or interactions at a Town Commission meeting. The Town Commission decided that the proposed guidelines should be modified to include the words "or an appointed commissioner" after the word "Mayor" in the Social Interactions and Professional Organizations section. Town Manager Labadie will make the changes to the proposed guidelines and bring them back at a future Town Commission meeting. Town Commission Meeting Minutes Date: November 17, 2020 Page 4 of 9 B. Discussion on modifying the construction work hours and Saturday limitations. Mayor Hillman read the title of Item 10B into the record. Vice Mayor Babij presented this item. Building Official Jeff Remas joined the meeting via Zoom and advised that he and Vice Mayor Babij worked together on this subject matter and came up with a reasonable list of exclusions for Saturdays. He mentioned that rotating Saturdays could create confusion and potential issues. There was comprehensive discussion about modifying the construction work hours and the construction site restrictions on Saturdays (for more information about this item, please visit the Town's Media Archives & Minutes webpage to access and view the audio/video recording). Mayor Hillman opened the item for public comments. Ms. Diane Matthewman spoke about a survey she conducted in her neighborhood and expressed her opposition with modifying the construction work hours. Mr. Morley Wiener spoke about a survey he circulated to the residents in the Bel Lido community. He shared his findings and expressed his opposition with modifying the construction work hours. Mr. Jack Halpern joined the meeting via Zoom and expressed his opposition with modifying the construction work hours. The following motions were made: MOTION: Commissioner Gossett- Seidman moved to expand weekly hours from its current 47 in a half on a 40-hour standard workweek to possibly 54, to survey the residents to get full input from everyone for Saturdays and to reconvene in a couple of weeks. The motion failed for lack of a second. MOTION: Vice Mayor Babii moved to pass the current revisions as written with the exceptions of a few changes: The first change, 7:30 A.M. on weekdays instead of 8:00 A.M. The second change, 3:00 P.M. end time on Saturdays (9:00 to 3:00). The third change, adding the use of compressors, generators, and nail guns onto the total list (strictly prohibited list). Commissioner David seconded the motion. Further discussion was had about code enforcement on Saturdays. Town Commission Meeting Minutes Date: November 17, 2020 Page 5 of 9 Mayor Hillman suggested that Building Official Remas have a full-time code enforcement officer on Saturdays for the first month that the modified construction work hours go into effect. Building Official Jeffrey Remas and Town Manager Labadie will review the collective bargaining agreement and make the necessary change for full-time staff on Saturdays. Town Clerk Gaskins conducted a roll call vote on the motion. Upon roll call the motion passed (4 to 1) with Commissioner Gossett-Seidman dissenting. Town Manager Labadie explained that the process requires an ordinance change, a first read, public notice processing and a second read. Mayor Hillman recessed the meeting at 4:24 P.M. The meeting reconvened at 4:32 P.M. C. Right-of-Way ordinance update. Commissioner Shoemaker Mayor Hillman introduced this item. Commission Shoemaker presented this item providing the Town Commission with an update on his meeting with Town Manager Labadie and Town Planner Allen. A PowerPoint presentation was displayed depicting various streets in the town. An outline will be presented at the next Town Commission meeting. 11.NEW BUSINESS A. Resolution No. 20-022 / Amendment to Resolution No. 19-022 R A resolution of the Town Commission of the Town of Highland Beach, Florida, amending Resolution No. 19-022 R, which appropriated funds for the 2019-2020 fiscal year budget, which began October 1, 2019, and ended September 30, 2020: providing an effective date. Town Manager Labadie introduced this item. MOTION: Commissioner David moved to adopt Resolution No. 20-022 as presented. Vice Mayor Babie seconded the motion, which passed (5 - 0) unanimously. B. Consideration to authorize Vice Mayor Babij to sponsor the review and propose any amendment(s) to the accessory marine structure ordinance provisions. Town Manager Labadie introduced this item. Vice Mayor Babij presented the item explaining that the City of Boca Raton and the City of Pompano Beach have clean ordinances. He also discussed how some municipalities are moving towards a 3D type box concept. Town Commission Meeting Minutes Date: November 17, 2020 Page 6 of 9 MOTION: Commissioner David moved that Vice Mayor Babij continue to review the accessory marine structure ordinance. Commissioner Gossett-Seidman seconded the motion, which passed (5 to 0) unanimously. C. Discussion on State Appropriation Funding Requests and Grant Possibilities. Commissioner Gossett-Seidman Mayor Hillman read the title of Item 11 C into the record. Commissioner Gossett-Seidman presented this item advising that Mr. Michael Caruso was reelected as the Florida House of Representative for District 89. She spoke about her conversations with Mr. Carso's office as it relates to reapplying for new State appropriations for the upcoming year, refiling the crosswalks appropriation request with a new title related to disabled seniors' critical crossings or disabled person, etc., and awaiting a response on whether the current crosswalk funding allocation would act as matching funds. She advised that Representative Caruso's suggested that the town submit an appropriation request for the swale repairs. She also discussed an old state law that prohibits the Florida Department of Transportation (FDOT) from correcting swales in front of single-family homes. She stated that Representative Caruso offered to act as a go between with FDOT and he encouraged the Town Commission to find out what the town have for matching funds. Representative Caruso also agreed to consider a third appropriation request for the wastewater relining project, if necessary. Further dialog continued about matching funds and grant possibilities for other projects. The Town Commission reaffirmed Commissioner Gossett-Seidman's continued efforts in Tallahassee to seek grants and funding for the town. D. Discussion on the Highlander Newsletter Fall/Winter Edition. Commissioner Gossett-Seidman Commissioner Gossett-Seidman presented this item indicating it would be nice to put a Highlander Newsletter together between now and January. Town Manager Labadie discussed what content would be included in the Highlander Newsletter. There was dialogue about the Town Commission sponsored letters to the residents. It was the consensus of the Town Commission to move forward with preparing a Highlander Newsletter. Town Commission Meeting Minutes Date: November 17, 2020 Page 7 of 9 E. Approval of Commission Meeting Minutes (THIS ITEM WAS DISCUSSED AFTER 11F) Mayor Hillman introduced this item. Commissioner Gossett-Seidman indicated that she was recusing herself because she had not reviewed the minutes. September 01, 2020 - Commission Meeting Minutes September 08, 2020 - Commission Special First Public Hearing Budget Meeting Minutes September 15, 2020 - Commission Meeting Minutes September 22, 2020 - Commission Special Second Public Hearing Budget Meeting Minutes MOTION: Commissioner Shoemaker moved to approve the Town Commission minutes as detailed for September 01, September 08, September 15, and September 22, 2020 with one minor change as noted. Vice Mayor Babil seconded the motion, which passed (4 to 0) unanimously. F. Discussion on Veterans Monument (THIS ITEM WAS ADDED TO THE AGENDA AND DISCUSSED PRIOR TO ITEM 11 E) Commissioner Shoemaker presented this item explaining that he is currently working on a veteran recognition project to honor the veterans living in the Highland Beach community. He asked Town Clerk Gaskins to comment on the ideas about a proclamation. Town Clerk Gaskins explained that a proclamation could be prepared for Veterans Days. The Governor issue a proclamation and various municipalities put the proclamation on their agenda to recognize the veterans in their community. There was discussion about a veteran's monument sign being included as part of the signage redesign project. The Town Commission supports Commissioner Shoemaker on this project. 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker talked about the substantial beach erosion that he observed during his hike along the beach from the hotel to the south line. He also talked about the flooding on the roadways and sidewalks because of the rain. Commissioner Evalyn David had no comments. Commissioner Peggy Gossett-Seidman spoke about a Zoom meeting that she attended last Friday regarding the Florida League of Cities statewide group and will give a report at the next meeting. Vice Mayor Greg Babij had no comments. Town Commission Meeting Minutes Date: November 17, 2020 Page 8 of 9 Mayor Douglas Hillman reminded the residents about the aerial beach photograph event on the beach tomorrow at 10:00 a.m. He mentioned two great movies on Netflix—Queens Gambit and The Crown. 13. TOWN ATTORNEY'S REPORT Town Attorney Glenn Torcivia informed the Town Commission about the Governor rescinding the quorum requirements, hence the reason for meeting in-person. The cities of Boca Raton, Boynton are challenging this matter and are meeting remotely. They are proceeding under the home rule and a state law that gives local government emergency authority. 14. TOWN MANAGER'S REPORT Town Manager Labadie mentioned that the City of Delray Beach will be talking about conducting all virtual meetings. He has some reservations to this platform for public meetings and suggested that the Natural Resources Preservation Board and the Financial Advisory Board meetings continues via the Zoom platform because these boards only make recommendations. He spoke about the hybrid virtual meeting type platform. Mr. Labadie explained that FDOT will no longer include the embedded lights with the three RRR's project due to the costly nature. The Town will save money by doing this portion of the project. He informed the Town Commission about- 1. bout:1. The objection letter that was sent to the City of Delray Beach and the Army Corps; and, 2. The Water & Sewer Rate Study coming back on the December 1 meeting agenda; and, 3. The Fire-Rescue Study was pending based on receiving data from the City of Delray Beach; and, 4. The crosswalk lighting and state appropriation funding; and 5. The Water Supply Plan, the Communication Plan, and working with the Town Attorney regarding the boat slips. Mayor Hillman proposed speaking with Mr. Pierce about the boats on the property. He elaborated and stated that he would include a conversation on the height, putting in boats without closed bridges as well as, up-to-date boats. MOTION: Commissioner David moved that Mayor Hillman contact Mr. Pierce. Vice Mayor Babil seconded the motion, which passed (5 to 0) unanimously. Town Commission Meeting Minutes Date: November 17, 2020 Page 9 of 9 15. ADJOURNMENT There being no further business, Mayor Hillman adjourned the meeting at 5:52 P.M. APPROVED at the January 05, 2021 Town Commission Meeting. /� ;-_KX64- - ---�.. AW �.:..• ATTES K + Douglas Hillman, Mayor 'J 1-0 M h, i • des. /m Transcribed by Ganelle Thompson � flawAdministrative Support Specialist D- Lanelda Gas0-ns,IAMMC Date Town Clerk Ig: 12/22/2020 baw: 12/30/2020 Disclaimer: Effective May 19, 2020, per Resolution No. 20-003, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https://highlandbeach-fl.municodemeetinggs.com/