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2020.11.05_TC_Minutes_RegularTOWN OF HIGHLAND BEACH TOWN COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: November 05, 2020 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:30 P.M 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett -Seidman Vice Mayor Greg Babij Mayor Douglas Hillman Town Manager Marshall Labadie Town Attorney Glen Torcivia (joined the meeting virtually at 1:32 P.M.) Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. ADDITIONS. DELETIONS. AND APPROVAL OF THE AGENDA Commissioner Gossett -Seidman added a "Discussion of the Agenda Submission Date" as Item 11G under New Business. MOTION: Commissioner David moved to accept the agenda as presented with Commissioner Gossett-Seidman's addition. Vice Mayor Babii seconded the motion, which passed (5 to 0) unanimously. 5. PRESENTATIONS / PROCLAMATIONS (THIS ITEM WAS HEARD AFTER ITEM 6 PUBLIC COMMENTS AND REQUESTS) A. Introduction of Barbara Herrera, Government Affairs Manager, Waste Management of Florida, Inc. Ms. Barbara Herrera, the Government Affairs Manager with Waste Management introduced herself and mentioned that she is now the service provider for the Town of Highland Beach. Town Commission Meeting Minutes Date: November 05, 2020 2of7 6. PUBLIC COMMENTS AND REQUESTS (THIS ITEM WAS BEFORE ITEM 5 PRESENTATIONS / PROCLAMATIONS) Mr. John Ross commented about his participation on numerous Zoom meetings since March, the crosswalks, the water rate study, and the fire -rescue contract. 7. ANNOUNCEMENTS Mayor Hillman mentioned the following Board Vacancies. A. Board Vacancies Board of Adjustment & Appeals Board - Two vacancies for a three-year term. Financial Advisory Board - One vacancy for a three-year term. B. Meetings and Events November 11, 2020 — Town Hall closed in observance of Veterans Day November 12, 2020 - 9:30 A.M. Planning Board Regular Meeting November 17, 2020 - 1:30 P.M. Town Commission Meeting November 19, 2020 - 2:00 P.M. Financial Advisory Board Special Meeting November 26, 2020 - Town Hall closed in observance of Thanksgiving November 27, 2020 - Town Hall closed the Day after Thanksgiving C. Board Action Report 1. October 2020 Board Action Report Mayor Hillman mentioned that the board report was in reference to the October 29, 2020, Code Enforcement Board meeting. Town Manager Labadie indicated that he and Town Attorney Torcivia are working on the accessory use provision application as it relates to the metes and bounds lots in question. He will provide the Town Commission with the updates at next Town Commission meeting. Town Commission Meeting Minutes Date: November 05, 2020 Page 3 of 7 8. ORDINANCES AND RESOLUTIONS A. ORDINANCE NO. 20-005 AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES, CHAPTER 12 "CONSTRUCTION SITES," CHAPTER 25 "STREETS, SIDEWALKS AND BICYCLEIWALKWAY PATHS" AND CHAPTER 30, "ZONING CODE," TO PROVIDE PUBLIC RIGHT-OF-WAY PERMITTING REGULATIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY AND CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Hillman read the title of Ordinance No. 20-005 into the record. Town Manager Labadie presented this item. Commissioner Shoemaker agreed to take on the assignment to sponsor the Right -of -Way ordinance that deals with key issues such as gas and cable lines and discuss an outline about it at the Town Commission meeting. The Town Commission agreed that Town staff would go out in the community and take photographs of the items obstructing the right of ways and swale areas on the side streets. 9. CONSENT AGENDA A. There were no Consent Agenda items. 10. UNFINISHED BUSINESS A. Continued discussion on 2020 Water/Wastewater Revenue Sufficiency Rate Study — Water and Wastewater Systems Town Manager Labadie introduced this item. Mr. Robert Ori, Executive Vice President and Mr. Mark Tuma. Consultant with Raftelis Financial Consultant, Inc., joined the meeting virtually and presented an updated PowerPoint presentation on the 2020 Water/Wastewater Revenue Sufficiency Rate Study. Town Manager Labadie will work with Finance Director Matthew Lalla, Mr. Ori, and Mr. Tuma on the tiered methods and bring the item back to Town Commission in December. Town Commission Meeting Minutes Date: November 05, 2020 Page 4 of 7 11. NEW BUSINESS A. Approve and authorize the Town Manager to execute a one (1) year renewal letter for the agreement with Cleaning Systems Inc. for janitorial services for the Town Hall complex. Mayor Hillman read the title of Item 11A into the record. Pat Roman, Public Works Director spoke about the satisfactory services provided by Cleaning Systems Inc., for janitorial services. MOTION: Commissioner Gossett -Seidman moved to accept the one-year contract extension for CSI (Cleaning Systems Inc.) Commissioner David seconded the motion, which passed (5 to 0) unanimously. B. Approve and authorize the Town Manager to execute a one (1) year renewal letter for the agreement with Model Row Inc. for landscaping services for the Town Hall complex and other Town -owned properties. Mayor Hillman read the title of Item 11B into the record. Pat Roman, Public Works Director spoke about the satisfactory services provided by Model Row Inc. for landscaping services. MOTION: Commissioner Shoemaker moved to approve the contractual services provided by Model Row, Inc. Commissioner David seconded the motion, which passed (5 to 0) unanimously. C. City of Delray Beach — 2021 Beach Re -Nourishment Project Mayor Hillman introduced this item and spoke about the objection letter prepared by Town Manager Labadie. Town Commission agreed that Town Manager Labadie would send the objection letter to the Florida Department of Environmental Protection, the Army Corp of Engineering and send copies to the City of Delray Beach Mayor and Commissioners, Senator Tina Polsky, and the Coastal Star Manager. D. Construction Work Hours - Mayor Douglas Hillman Mayor Hillman presented this item discussing the various construction work hours in neighboring municipalities. Jeffrey Remas, Building Official joined the meeting virtually and provided comments. The item was opened for Public Comments. Mr. Kevin Ormes was in favor of changing the construction work hours. Town Commission Meeting Minutes Date: November 05, 2020 Page 5 of 7 Ms. Maude Weiner of 4409 Intracoastal Drive joined the meeting virtually at 4:01 P.M. and was opposed to changing the construction work hours. There being no further comments, the Public Comments was closed. There was discussion about the construction work hours during the week and on Saturdays, Vice Mayor Babij working with Town Staff to define quiet work on Saturday, allowing construction work hours on the following holidays: Presidents Day, Columbus Day, Veterans Day, the day after Thanksgiving, and Martin Luther King Day, and an easy way to describe the limitations of hammer drilling, jack hammering and the changing out of dumpsters. Town Staff would bring something back at the next Town Commission meeting. Town Manager Labadie explained that this matter would be an ordinance change which requires legal advertisement for the second reading. The ordinance would come before Town Commission in January. Vice Mayor Babij is sponsoring the ordinance. E. Florida League of Cities Full Report and Committee Update - Commissioner Gossett -Seidman Commissioner Gossett -Seidman spoke about the Florida League of Cities zoom meeting that she recently participated on. She explained that the Legislative Policy Committees are looking for municipal officials from across the state to participate on the Committees She will be participating on the next zoom meeting in November and will bring back some information to share with the Town Commission. She also spoke about the Sadowski Fund for low income housing (affordable housing). F. Approval of Commission Meeting Minutes August 04, 2020 - Commission Meeting Minutes August 06, 2020 - Commission Special Meeting Minutes August 13, 2020 - Commission Special Meeting Minutes August 18, 2020 - Commission Meeting Minutes MOTION: Commissioner David moved to accept the August 02, 2020, August 06, 2020, August 13, 2020, and August 18, 2020 Commission Minutes as amended. Commissioner Gossett -Seidman seconded the motion, which passed (5 to 0) unanimously. G. Discussion on the Agenda Submission Date (THIS ITEM WAS ADDED TO THE AGENDA) Commissioner Gossett- Seidman introduced this item and asked for more flexibility with the agenda submission dates. Mayor Hillman suggested that Commissioner Gossett - Seidman work with Town Clerk Gaskins in order to come up with a more suitable schedule. Town Commission Meeting Minutes Date: November 05, 2020 Page 6 of 7 12. TOWN COMMISSION COMMENTS Commissioner John Shoemaker had no comments. Commissioner Evalvn David had no comments. Commissioner Peggy Gossett -Seidman commented on her attendance at Impact 100 Palm Beach County event and grants related to the appropriation request 2021. Vice Mayor Greg Babii had no comments. Mayor Douglas Hillman briefly spoke about Milani Park and the upcoming Beach Meet - up event on November 18, 2020 at 10:00 A.M. 13. TOWN ATTORNEY'S REPORT Town Attorney Glen Torcivia provided comments about the in -person meetings. 14. TOWN MANAGER'S REPORT Town Manager Labadie read a public comment from Carol Wittenberg and provided an update on the following project: the crosswalk street signs, painting the new town's logo on the water tower, landings, the ongoing work with the consultant about the Fire Rescue information, and the community wave of COVID-19 cases coming back. He encouraged everyone to continue to take precautions to remain safe. Town Commission Meeting Minutes Date: November 05. 2020 15.ADJOURNMENT 7of7 There being no further business, Mayor Hillman adjourned the meeting at 5:04 P.M. APPROVED at the December 01, 2020 Town Commission Meeting ATTEST L elda Gaski , MM Town Clerk 11.05.2020 Ig Douglas Iman, Mayor Transcribed by Ganelle Thompson Administrative Support Specialist g�o�rnti�oe r (I ZOZO Date Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video recordings are permanent records and are available on the Town's Media Archives & Minutes webpage: https //highland beach-fl municodemeetings com/