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TOWN OF HIGHLAND BEACH
MINUTES OF THE
CULTURAL ADVISORY BOARD
REGULAR MEETING
Tbursday, September 24, 2009 9:30 A M
Members Present: Chair Emily Firtell; Board Member Sheila Kallman; Board Member
Board Member Carol Stern, and Board Member Rene Yucht. Members Absent: Board
Member Myrna Resnick (excused).
Also Attending: Deputy Town Clerk Valerie Oakes and members of the general public.
CALL TO ORDER:
Chair Firtell called the Regular Meeting to order at 9:30 AM. Roll call was taken by
Deputy Town Clerk Oakes and the Pledge of Allegiance followed.
ELECTION OF OFFICER:
Item tabled to the next meeting.
• ADDITIONS DELETIONS OR ACCEPTANCE OF AGENDA:
Chair Firtell requested that Item No. 2 Election of Officer and Item No. 7A Assign Duties
for Light up the Holiday be tabled to the October meeting.
MOTION: Board Member Kallman moved to accept the agenda as presented. Board
Member Yucht seconded the motion, which passed unanimously.
PUBLIC COMMENTS AND REQUESTS:
No public comments.
PRESENTATIONS:
Chair Firtell introduced and welcomed the newest member, Carol Stern.
APPROVAL OF MINUTES:
Board Member Yucht stated that the minutes reflect that she was present at the August
27, 2009, regular meeting, but claims to have been absent.
Cultural Board
September 24, 2009 Page 2 of 3
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MOTION: Board Member Kallman moved to approve the minutes of August 27, 2009,
regular meeting with changes. Board Member Stern seconded the motion, which passed
unanimously.
OLD BUSINESS:
A. Assign Duties for Light Up the Holidays
Item tabled to the next meeting.
B. Confirmation of Community Room Reservation for the Sweetheart Concert
Sweetheart Concert is scheduled for Wednesday, February 3, 2010 in the Library
Community Room.
C. Approval to Purchase a White Board for the Cultural Art Center
By general consensus, the board agreed to purchase a Quartet Melamine Dry-Erase
Board, 48" x 72".
NEW BUSINESS:
A. Review & Approve Updated Applications & Forms
In the future, set a meeting with the instructors to communicate the purpose of these
forms and receive feedback.
The board reviewed the applications and forms and made the following modifications:
Art Instructor Application - No revisions.
Sample Course Outline for the Instructor - No revisions.
Application for Waiver & Release of all Claims - No revisions. Deputy Clerk Oakes will
forward to the Town Attorney to approve the form and question whether the students
should be required to fill out this form.
Student Registration -Remove the amount of the course to a fill-in box. Remove the
third box from the I Understand portion. The board would like to have a meeting with
the instructors to communicate what the forms are and require them to submit attendance
sheets.
Course and Instructor Evaluation - No revisions. Ask instructors to hand out the
evaluations twice a year.
Community Art Show Application & Information Form - Requested a written response
regarding whether the displayed artwork is allowed to be sold. Would like to know what
is the procedure for the Library when selling artwork? Perhaps change the name to Local
Art Show and Sale. The board would like to review further at the next meeting.
Art Release Form - No revisions. The board would like to review further at the next
meeting.
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Cultural Board
September 24, 2009 Pale 3 of 3
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B. Approval of 2010 Fundraiser Letter
The board would like to include events such as the Sweetheart Concert and the Swing
Jazz Concert. Chair Firtell will rewrite the letter and submit at the next meeting. In
addition, the board will need to decide whether to include the self-addressed envelopes.
C. Toys for Tots (LUTH)
Item tabled to the next meeting; place under LUTH Discussion.
D. Schedule November and December Meeting Dates
By general consensus, the board agreed to change the Regular Meeting dates from
November 26, 2009, to November 19, 2009, and December 24, 2009, to December 17,
2009 due to the holidays.
Chair Firtell announced that there are two unexpired term vacancies.
Board Reports -None.
ADJOURNMENT:
MOTION: Board Member Yucht moved to adjourn the meeting at 10:24 a.m. Board
Member Stern seconded the motion, which passed unanimously.
ATTESTED:
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alerie E. Oakes
Deputy Town Clerk
Date: Thursday, October 22, 2009
APPROVED:
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Emily Firtell, Chair
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Sheila Kaltman, Board Member
Absent
Myrna Resnick, Boar~lember „
Carol ~Eern, Boanfl MemberC.~/`" `'
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Rene Yucht, B d Member
Vacancy
Vacancy