2020.08.06_TC_Minutes_Special e TOWN OF HIGHLAND BEACH
TOWN VIRTUAL TOWN COMMISSION
SPECIAL MEETING MINUTES
Town Hall / Commission Chambers Date: August 06, 2020
3614 South Ocean Boulevard Time: 12:00 P.M.
Highland Beach, Florida 33487
1. CALL TO ORDER
Mayor Hillman called the meeting to order at 12:05 P.M.
2. PRESENT UPON ROLL CALL
Commissioner John Shoemaker
Commissioner Evalyn David
Commissioner Peggy Gossett-Seidman
Mayor Douglas Hillman
Vice Mayor Greg Babij joined the meeting at 12:06 P.M.
Town Manager Marshall Labadie
Finance Director Matthew Lalla
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission led the Pledge of Allegiance.
4. PRESENTATION OF PROPOSED FISCAL YEAR 2021 BUDGET
1. Proposed FY 2021 Operating Budget PowerPoint Presentation
Town Manger Labadie explained that this presentation was presented to the Town
Commission at a prior meeting and the content in the presentation remained the same.
5. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2020/2021 FOR GENERAL FUND OPERATING DEPARTMENTS
1. Police Department
Town Manager Labadie introduced this item. He provided information as to what was
included in the police budget.
The Town Commission discussed the hybrid vehicle, crime statistics, and the $50,000.00
capital expense for the police department to replace a car during the 2021- 2022 fiscal
year. The importance of the wellness program, if it should be ramped up, and the impact
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August 06, 2020
of the Florida Atlantic University (FAU) interchange that was built at 1-95. The possibility
of a break on insurance due to a wellness program, as well as other incentives for law
enforcement based on the number of times a gym is visited, and the possibility of a
partnership with the condos for the use of their gyms. They also discussed if Highland
Beach officers are properly equipped, and the plans for mental health for Emergency
Medical Service (EMS) workers that assist officers on calls.
MOTION: Commissioner David moved to approve Item 5.1 - Police Department
Budget as presented, Commissioner Shoemaker seconded, which passed
(5 to 0) unanimously.
2. Fire Rescue (City of Delray Beach)
Town Manager Labadie introduced this item. Present from the City of Delray Beach Fire
Rescue Department were Chief Keith Tomey, Carmen Aleman, Marie Kalka, and Greg
Giaccone.
Chief Tomey introduced himself and provided his thoughts on the Town of Highland
Beach hiring a consultant. He then presented a PowerPoint presentation referring to
several slides related to Delray Beach Fire Department mission statement, values,
professional organization affiliations, their organizational chart, the calls for service in
Highland Beach, the unit responses in Highland Beach, the calls for service in Delray
Beach, the emergency medical response, the residential structure fire response, the high
rise structure fire response, the direct resources provided under the interlocal agreement,
the indirect resources received as part of the system; and what would be needed to create
a Fire Department.
Mayor Hillman thanked Chief Tomey and staff for their presentation and commended the
Delray Beach Fire-Rescue for their great service and stated that the residents are happy
with the service.
Discussion followed regarding charges that are billed to Highland Beach to include calls
answered by Highland Beah that respond to Delray Beach and Gulf Stream, the concept
of a three-person vehicle being available for a second call and the frequency, the amount
of fires and high-rise fires in Highland Beach, the availability of a display on the cost per
call, the height of ladders and communication issues. Town Commission also discussed
whether or not Highland Beach received the funds from calls answered to Gulfstream or
if Delray received the funds even though Highland Beach dispatched the vehicles and
transport payments. Further discussion ensued the reasoning as to why the City of Delray
Beach hold the medical transport fees until the end of the true-up, un-collectable write-
offs and how they logged the true-up amount for the past five years.
Additional information discussed was the over-time cost and a nine-month projection of
costs as well as the Reciprocal agreements with a discussion on mutual aid agreements,
the deadline for the high-rises that do not have sprinkler system installed, the dollar
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August 06, 2020
amount of the two percent difference and the Town budget for a seven percent increase,
while the fire contract retained a five percent increase.
MOTION: Commissioner David moved to adopt Item 5.2 - Fire-Rescue Budget as
presented, seconded by Vice Mayor Babii, which passed (5 to 0)
unanimously.
6. OTHER OPERATING DEPARTMENTS (IF TIME PERMITS)
1. Town Commission
Town Manager Labadie introduced this item.
Mayor Hillman suggested budgeting for the Town's communication to the residents.
Discussion ensued about the budget for communications versus the promotions account.
The Town Commission agreed to add additional funds to the budget for communication
expenses. Following the discussion, Commissioner David suggested combining all types
of communication associated with the Town Commission expenses under one account.
MOTION: Commissioner David moved to accept Item 6.1 -Town Commission budget
as amended, seconded by Commissioner Gossett-Seidman which passed
(5 to 0) unanimously.
2 Town Manager.
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Town Manager Labadie introduced this item.
MOTION: Commissioner David moved to accept Item 6.2 -Town Manager budget as
amended, seconded by Commissioner Gossett-Seidman which passed (5
to 0) unanimously.
3. Town Clerk
Town Manager Labadie introduced this item
MOTION: Commissioner David moved to accept Item 6.3 - Town Clerk Budget as
presented, seconded by Commissioner Shoemaker which passed (5 to 0)
unanimously.
4. Finance Department
Town Manager Labadie introduced this item.
Discussion ensued about the Finance Department budget.
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August 06, 2020
MOTION: Commissioner David moved to accept Item 6.4 - Finance Department
budget as presented, seconded by Vice Mayor Babii which passed (5 to 0)
unanimously.
5. Post Office
Town Manager Labadie introduced this item.
MOTION: Commissioner David moved to accept Item 6.5 -the Post Office budget as
presented, seconded by Commissioner Gossett-Seidman which passed (5
to 0) unanimously.
6. Library
Town Manager Labadie introduced this item.
There was a discussion about library services, a book drive to generate funds, and selling
tee-shirts.
MOTION: Commissioner David moved to accept Item 6.6 - the Library budget as
presented, seconded by Commissioner Gossett-Seidman which passed (5
to 0) unanimously.
7. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2020/2021 FOR NON-OPERATING PORTIONS OF THE GENERAL FUND
1. Revenues
Town Manager Labadie introduced this item.
Discussion ensued concerning the revenues.
MOTION: Commissioner David moved to accept Item 7.1 - Revenues as presented,
seconded by Vice Mayor Babij which passed (5 to 0) unanimously.
2. Legal Expenses
Town Manager Labadie introduced this item.
MOTION: Commissioner David moved to accept Item 7.2 - Legal Expenses as
presented, seconded by Commissioner Shoemaker which passed (5 to 0)
unanimously.
3. Other Government (OGG) Non-Department Expenses
Town Manager Labadie introduced this item.
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August 06, 2020
MOTION: Commissioner David moved to accept Item 7.3 - Other Government (OGG)
Non-Department Expenses as presented, seconded by Commissioner
Gossett-Seidman, which passed (5 to 0) unanimously.
4. Solid Waste
Town Manager Labadie introduced this item.
MOTION: Commissioner David moved to accept Item 7.4 —Solid Waste as presented,
seconded by Commissioner Shoemaker, which passed (5 to 0)
unanimously.
5. Transfers and Contingency Reserves
Town Manager Labadie introduced this item.
MOTION: Commissioner David moved to accept Item 7.5 -Transfers and Contingency
Reserves as presented, seconded by Commissioner Gossett-Seidman,
which passed (5 to 0) unanimously.
8. ADJOURNMENT
There being no further business, Mayor Hillman adjourned the meeting at 2:54 P.M.
APPROVED at the November 5, 2020, Town Commission Meeting.
1t l
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ATTEST; : r , cy Douglas Hillman, Mayor
Transcribed by Ganelle Thompson
Administrative Support Specialist
C�,. �L elda Gaski , MMC Date
Town Clerk
10.28.2020 baw
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town's Media Archives &
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