2020.08.18_TC_Minutes_Regular • TOWN OF HIGHLAND BEACH
TOWN VIRTUAL TOWN COMMISSION
MEETING MINUTES
Town Hall / Commission Chambers Date: August 18, 2020
3614 South Ocean Boulevard Time: 1:30 P.M.
Highland Beach, Florida 33487
1. CALL TO ORDER
Mayor Hillman called the meeting to order at 1:30 P.M.
2. PRESENT UPON ROLL CALL
Commissioner John Shoemaker
Commissioner Evalyn David
Commissioner Peggy Gossett-Seidman
Vice Mayor Greg Babij
Mayor Douglas Hillman
Town Manager Marshall Labadie
Town Attorney Glen Torcivia joined the meeting at 1 :39 P.M.
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
The Town Commission lead the Pledge of Allegiance.
4. ADDITIONS, DELETIONS, AND APPROVAL OF THE AGENDA
MOTION: Commissioner David moved to accept the agenda as presented, seconded
by Vice Mayor Babii, which passed (5 to 0) unanimously.
5. PRESENTATIONS / PROCLAMATIONS
There were no presentations or proclamations.
6. PUBLIC COMMENTS AND REQUESTS NON-AGENDA ITEMS ONLY
Mayor Hillman asked if there were any public comments.
Town Clerk Gaskins stated that there were no public comments.
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7. ANNOUNCEMENTS
A. Board Vacancies
1. Board of Adjustment &Appeals Board - Two vacancies for a three-year term.
B. Meetings and Events
1. Virtual Financial Advisory Board Meeting August 20, 2020 - 3:00 P.M.
2. Virtual Town Commission Meeting September 01, 2020 - 1:30 P.M.
3. Virtual Town Commission Special First Public Hearing Budget Meeting
September 08, 2020 - 5:01 P.M.
4. Virtual Planning Board Meeting September 10, 2020 - 9:30 A.M.
5. Virtual Town Commission Meeting September 15, 2020 - 1:30 P.M.
6. Virtual Code Enforcement Board Meeting September 16, 2020 - 2:00 P.M.
7. Virtual Town Commission Special Second Public Hearing Budget Meeting
September 22, 2020 —5:01 P.M.
C. Board Action Report
1. August 2020 Board Action Reports
8. ORDINANCES AND RESOLUTIONS
A. There were no Ordinances and Resolutions on the agenda.
9. CONSENT AGENDA
A. There were no Consent Agenda items.
10. UNFINISHED BUSINESS
A. Discussion on Strategic Priorities
Mayor Hillman introduced this item.
Town Commission discussed the Strategic Priorities Plan and prioritized the projects
commenced projects in the order of the time it will take to complete each project. The
planned project was also listed as follows:
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Commenced
1. PBA Collective Bargaining Agreement (30 days)
2. FOP Collective Bargaining/General Employees (60 days)
3. Undertake Sanitary Sewer Collection System Evaluation -- CCTV (60 days)
4. FY 2020-2025 Water & Sewer Rate Study (30 days)
5. Crosswalk Enhancement Project (120 days)
6. Fire Rescue Services Contract Audit (180 days)
7. Study Alternate Fire Rescue Service Models (180 days)
8. Install ERP IT System: BS&A Modules Permitting, GL, Fixed Assets, Cash
Receipting, AP/AR, PO, Utility Billing (210 Days)
9. Collaborate with Palm Beach County on Cam Milani Park Development(365 days)
10. Develop a Communication Plan (300 days)
Monthly Commission Letter
Managers Minute (Community Communications)
11. Maintain 5-year Capital Improvement Projects Program (60 days)
12. Maintain participation in Southeast Palm Beach County Coastal Resiliency
Partnership & Climate Vulnerability Assessment (180 days)
Planned
1. Draft Right-of-Way (ROW) Disruption Ordinance
2. Maintain & Refine 5-year Financial Forecast Model
3. A1A Drainage/Flooding Issues
4. Continue Strategic Budget Process
5. Charter Review Process
6. Establish Condominium/HOA/Commission Partnership Forum
7. Create Fund Balance Guidelines & Financial Benchmarking Process (FAB)
8. Implement 2020 FIRM Flood Maps/Ordinance Revision
9. Update Building Administrative Code Section -7th Edition of Florida Building Code
10. Complete Salary Table & Job Description Update
11. Develop Community Survey & Engagement Process
12. Dune Management & Restoration
13. Define Purchasing/AP/AR Process, Roles & Responsibilities
14. Define Human Resource/Personnel Roles & Responsibilities
15. Systematic Update of the Town Code of Ordinances
16. Implement Geographic Information System (GIS) & Expand Capacity
17. Engage in FDOT RRR Project Design &Construction
18. Public Record Digitization & Management Project
19. Improve Recycling and Waste Reduction Rates
Town Manager Labadie stated that he would compile the complete Strategic Priorities list
and bring it back to Town Commission at the next meeting for adoption.
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11.NEW BUSINESS
A. Consideration of a New Ordinance Pertaining to Right-of-way Permitting.
Town Manager Labadie introduced this item and stated that staff was recommending
implementing a right-of-way ordinance, which will be sent to the Planning Board for
review.
Town Planner Allen commented that she had reviewed the City of Boca Raton ordinance,
which has a yearly license. After discussing this with staff, a decision was made to
proceed in the way of the permit opposed to license. The Town Construction Site
Management Handbook does talk about the right-of-way and Town Planner Allen
discussed the provision, as it related to contractors and the responsibility to all offsite
roads and right-of-ways, as well as provisions with contractors and parking on rights-of-
ways.
The Town Commission discussed the necessity of an 811 Plan, traffic control cost when
contractors are working along A1A, the swales along A1A, FDOT permit requirements,
the instillation of unground wiring installed around 2015, the size of the rights-of-way, and
homeowners who previously had work completed by contractors or had completed the
work themselves.
MOTION: Mayor Hillman moved to send the ordinance to the Planning Board for
review and recommendations and bring back to Commission as soon as
possible. Commissioner David seconded the motion, which passed (5 to 0)
unanimously.
Discussion ensued with Mayor Hillman suggested that Town Manager Labadie send the
ordinance to the Planning Board in advance of their meeting so they can come to the
meeting prepared for discussion.
B. Approve and authorize the Mayor to execute an agreement with AT&T in the
amount of$46,080 for fiber internet services for an additional three years.
Mayor Hillman introduced this item. Assistant to the Town Manager Terisha Cuebas,
provided a brief presentation.
Commissioner Shoemaker asked what can the Town do for AT&T to provide some
improvements in coverage in Highland Beach, what is the plan for AT&T with 5G and how
could that affect this. He discussed three issues: internet, better coverage for the cell and
5G. Ms. Cuebas stated she can ask AT&T about the 5G plan and the cellular phone
boosters.
It was the consensus of the Town Commission for Town Staff to gather additional
information on 5G and cellular phone boosters and bring the item back to Town
Commission at a future meeting.
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C. Consideration of the Town Manager sending a letter requesting the governor to
extend Executive Order 20-179 for virtual meetings.
Mayor Hillman introduced this item. He stated the purpose of the letter is to allow
Commission to have Zoom meetings at will.
Town Attorney Torcivia suggested the Town engage the Florida League of Cities and
legislation to change the legislation to keep this a long-term solution and that the Governor
has the authority if there is a state of emergency.
Commissioner Gossett-Seidman suggested to ask Representative Caruso to present it to
the house and pose it as a bill.
The Town Commission agreed to have Town Manager Labadie send a letter to State
Representative, the Florida League of City President, the Palm Beach League of Cities
President and staff, and the Palm Beach County Commissioners, requesting to extend
the virtual meeting requirements for public meetings.
12.PUBLIC COMMENTS AND REQUESTS -AGENDA ITEMS ONLY
There were no public comments.
13.TOWN COMMISSION REPORTS
Commissioner John Shoemaker had nothing to report.
Commissioner Evalyn David had nothing to report.
Commissioner Peggy Gossett-Seidman commented on a part-time resident of Highland
Beach who was recently appointed and is now U.S. Consul General Lee Rizzuto to
Bermuda.
Vice Mayor Greg Babij had nothing to report.
Mayor Douglas Hillman thanked all the Town Commission for their hard work and
participation with the priorities list.
14.TOWN ATTORNEY'S REPORT
Town Attorney Torcivia had no comments.
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15.TOWN MANAGER'S REPORT
Town Manager Labadie stated that the Financial Advisory Board will be looking at the
complete budget and health care plans and will pass along their recommendations to the
Town Commission. The Town is up for the 10-year water supply plan update.
He provided statements regarding the Florida Water Sewer Rate evaluation and stated
that he will send over a few charts and that he will be getting the Water Rate Study soon.
He provided kudos to Administrative Support Specialist Ganelle Thompson for receiving
her bachelor's degree.
He stated that he should have some items for ratification regarding the collective
bargaining agreements.
Mayor Hillman thanked Assistant to Town Manager Terisha Cuebas for her assistance
with the Strategic Priorities List.
16.ADJOURNMENT
There being no further business, Mayor Hillman adjourned the meeting at 3:34 P.M.
APPROVED at the November 5, 2020 Town Commission Meeting.
ATTEST' ('i. - y Douglas Hillman, Mayor
Transcribed by Ganelle Thompson
Administ ative Support Specialist
a elda Gaskins, MMC Date
Town Clerk
10.28.2020 baw
Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town's Media Archives &
Minutes webpage: rittps.//highlancibeach-fl.municociemeetings.com/