2020.08.13_TC_Minutes_Special • .;FBF . • TOWN OF HIGHLAND BEACH
TOWN VIRTUAL TOWN COMMISSION
SPECIAL MEETING MINUTES
Town Hall / Commission Chambers Date: August 13, 2020
3614 South Ocean Boulevard Time: 12:00 P.M.
Highland Beach, Florida 33487
1. CALL TO ORDER
Town Clerk Gaskins called the meeting to order at 12:09 P.M.
2. PRESENT UPON ROLL CALL
Commissioner John Shoemaker
Commissioner Evalyn David
Commissioner Peggy Gossett-Seidman
Vice Mayor Greg Babij
Mayor Douglas Hillman joined the meeting at 12:14 P.M.
Town Manager Marshall Labadie
Finance Director Matthew Lalla
Town Clerk Lanelda Gaskins
3. PLEDGE OF ALLEGIANCE
Town Commission led the Pledge of Allegiance.
4. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2020/2021 FOR GENERAL_ FUND OPERATING DEPARTMENTS
Town Clerk Gaskins read the title into record.
1 . Public Works Department
Town Clerk Gaskins read the title into record.
Town Manager Labadie introduced this item and provided an overview of what would be
included in the public works budget.
MOTION: Vice Mayor Babij moved to accept the Public Works Department budget as
presented, Commissioner David seconded the motion, which passed (4 to
0) unanimously.
Virtual Town Commission Special Meeting Minutes
August 13, 2020 Page 2 of 4
5. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2020/2021 FOR SPECIAL REVENUE FUNDS
1. Building Department
Town Manager Labadie introduced this item and provided an overview of what was
included in the Building Department Revenue Fund.
The Town Commission discussed the C.A.P.(Government Inc.) contractor's performance
in the daily disciplines such as inspections with regard to structures, boat docks and
seawalls and also discussed a structural engineer provided by C.A.P., the five position in
the Building Department, the differences between the 6th edition versus the 7t" edition of
the building codes and the state mandate to transition to the 7t"edition. Further discussion
ensued about the Building Department's report and for more information being provided
within the report as well as the C.A.P. bills.
Finance Director Lalla explained that the Town was very conservative with C.A.P. The
Town Commission discussed how long it takes one to obtain a permit as well as a matrix
on how long it takes to approve a permit, communication breakdown with the contractors,
and the different items that have to go before the Planning Board versus permits.
MOTION: Commissioner David moved to accept the Building Department Budget as
presented, Commissioner Gossett-Seidman seconded the motion, which
passed (5 to 0) unanimously.
2. Discretionary Sales Surtax Fund
Mayor Hillman read the title into record.
Finance Director Lalla introduced this item. He explained what the discretionary fund will
cover and explained the $50,000.00 drop in the fund due to the COVID-19 pandemic. He
also discussed the various RFP (Request for Proposal) projects that would be funded
through the discretionary sales surtax fund.
The Town Commission had a discussion on the timeline on the RFP for roof repairs at
Town Hall and continuation of the crosswalk signage and asked what is the timeline on
completion on the crosswalk signage budget (120 days)?
MOTION: Commissioner David moved to accept the Discretionary Sales Surtax Fund
as presented, Vice Mayor Babij, seconded the motion. which passed (5 to
0) unanimously.
Virtual Town Commission Special Meeting Minutes
August 13, 2020 Page 3 of 4
6. DISCUSSION AND ACCEPTANCE OF THE PROPOSED BUDGETS FOR FISCAL
YEAR 2020/2021 FOR ENTERPRISE FUNDS
1. Water Enterprise
Mayor Hillman read the title into record.
Town Manager Labadie introduced this item. He gave an overview of the capital
expenditures, operating expenses, charges for services, miscellaneous sources of
revenue, and transfers from the general fund.
The Town Commission discussion ensued about the Water Rate Study and the different
options that the Town Commission would look at implementing at the conclusion of the
study.
MOTION: Commissioner David moved to accept the Water Enterprise budget as
presented, Vice Mayor Babil seconded the motion, which passed (5 to 0)
unanimously.
2. Sewer Enterprise
Mayor Hillman read the title into record.
Town Manager Labadie introduced this item. He discussed the changes in the sewer
enterprise fund as well as the adjustment year over year reflecting true cost.
MOTION: Vice Mayor Babij moved to accept the Sewer Enterprise budget as
presented, Mayor Hillman seconded the motion, which passed (5 to 0)
unanimously.
7. DISCUSSION AND ACCEPTANCE OF TENTATIVE MILLAGE RATE FOR
FISCAL YEAR 2020/2021
Town Manager Labadie introduced this item.
Finance Director Lalla discussed the changes in the not to exceed millage rate.
MOTION: Mayor Hillman moved to accept the Tentative Millage Rate for Fiscal year
2020/2021 as presented, Commissioner David seconded the motion,
which passed (5 to 0) unanimously.
Virtual Town Commission Special Meeting Minutes
August 13, 2020 Page 4 of 4
8. ADJOURNMENT
There being no further business, Mayor Hillman adjourned the meeting at 1 :37 P.M.
APPROVED at the November 5, 2020 Town Commission Meeting.
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ATTEST: Dougl Hillman Mayor
Transcribed by Ganelle Thompson
Administrative Support Specialist
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Lanelda Gaskins, MMC Date
Town Clerk
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Disclaimer: Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are
transcribed as a brief summary reflecting the event of this meeting. Verbatim audio/video
recordings are permanent records and are available on the Town's Media Archives &
Minutes webpage: https . nighlandbeach-fl.municodemeetings.com/