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2020.07.07_TC_Minutes_Regular TOWN OF HIGHLAND BEACH TOWN VIRTUAL COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: July 07, 2020 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1 :44 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman joined the meeting at 1:52 P.M. Vice Mayor Greg Babij Mayor Douglas Hillman Town Attorney Glen Torcivia Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Town Commission led the Pledge of Allegiance. 4. ADDITIONS, DELETIONS, AND APPROVAL OF THE AGENDA MOTION: Commissioner David moved to accept the agenda, as presented. Vice Mayor Babig seconded the motion, which passed (4 to 0) unanimously. 5. PRESENTATIONS / PROCLAMATIONS There were no Presentations / Proclamations. Virtual Commission Meeting Minutes Date: July 07, 2020 Page 2 of 6 6. PUBLIC COMMENTS AND REQUESTS AGENDA AND NON-AGENDA ITEMS Town Clerk Gaskins indicated that there were no public comments. 7. ANNOUNCEMENTS Mayor Hillman read the following announcements. A. Board Vacancies 1. Board of Adjustment &Appeals Board - Two vacancies for a three-year term. B. Meetings and Events 1. Virtual Planning Board Meeting July 9, 2020 - 9:30 AM 2. Virtual Financial Advisory Board Meeting July 9, 2020 - 2:00 PM 3. Code Enforcement Board Meeting July 14, 2020 - 2:00 PM 4. Virtual Town Commission July 21, 2020 - 1:30 PM 5. Virtual Financial Advisory Board Meeting July 23, 2020 - 2:00 PM C. Board Action Report 1. None. 8. ORDINANCES AND RESOLUTIONS A. RESOLUTION NO. 20-011 1 ADOPTION OF TOWN LOGO A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, ADOPTING A TOWN OF HIGHLAND BEACH LOGO; AUTHORIZING THE MAYOR OR TOWN MANAGER TO EXECUTE THE APPLICATION TO REGISTER THE LOGO AS A SERVICE MARK AND FOR OTHER PURPOSES; AND PROVIDING FOR SEVERABILITY, CONFLICTS, AND PROVIDING AN EFFECTIVE DATE. Town Clerk Gaskins read the title of Resolution No. 20-011 into the record. Attorney Torcivia spoke about the necessity to register the Town logo. He explained that registering the logo would protect the Town from anyone who intended to use the logo inappropriately. The cost of registering the logo is $87.50. Discussion ensued about the timing of painting the water tower as well as changing the Town logo. Virtual Commission Meeting Minutes Date: July 07, 2020 Page 3 of 6 MOTION: Commissioner David moved to adopt Resolution No. 20-011 as presented. Vice Mayor Babii seconded the motion, which passed (4 to 0) unanimously. 9. CONSENT AGENDA Mayor Hillman read the Consent Agenda items into the record. A. Approve and authorize the Mayor to execute a proposal from Carrier Commercial Services for the replacement of the west chiller at the Water Treatment Plant. B. Approve and authorize the Mayor to execute a proposal from Suez/Utility Services Co., Inc. to paint the elevated water tank. MOTION: Commissioner Shoemaker moved to approve the Consent Agenda as presented. Commissioner David seconded the motion, which passed (5 to 0) unanimously. At this point, Commissioner Gossett-Seidman joined the meeting and with concurred with the approval of the Consent Agenda. 10. UNFINISHED BUSINESS A. Update from Vice Mayor Babij and consideration to take formal action on the request related to the First Amendment to Interlocal Agreement (ILA) between the City of Delray Beach and the Town of Highland Beach for fire rescue services. Vice Mayor Babij introduced this item and provided an update related to his conversations with two of the City of Delray Beach Commissioners concerning the contract for fire- rescue services. One of the Commissioners did not return his call. He spoke about key points that were consistent across both conversations related Delray Beach Commissioner's not being aware of the Town's position on costs for additional personnel, the contract hotspots, the amount of calls that are medical and not calls inside of Highland Beach and outside of the Town, none collaboration on the contract. The aforementioned was relatively new to the two Delray Beach Commissioners. Both agreed that a dialogue need to be established between Highland Beach Commissioners and the City of Delray Beach Commissioners about the fire rescue contract. There was discussion about the dialogue with the City of Delray Beach Commissioners regarding the fire-rescue services, and consideration hire an outside firm to evaluate alternatives for fire-rescue services. MOTION: Mayor Hillman moved to hire an outside firm to exam the alternatives to have the Town's own fire rescue situation servicing in Highland Beach. Commissioner Gossett- Seidman seconded the motion. Virtual Commission Meeting Minutes Date: July 07, 2020 Page 4 of 6 There was further discussion about hiring a consulting firm to look at alternative methods for fire rescue service and to revisit what the town has been paying. Mayor Hillman suggested that he communicate with the City of Delray Beach Mayor first via a letter. Also, there was further discussion about the budget as it relates to hiring a consulting firm. MOTION: Mayor Hillman moved to hire outside firm to look at alternatives and include an amount not to exceed $75,000 in the 2020/2021 Fiscal Year Budget with a deadline of 6 months. Commissioner Gossett- Seidman seconded the motion which passed (5-0) unanimously. 11. NEW BUSINESS A. State Appropriation Request for Fiscal Year 2020-2021. - Commissioner Gossett-Seidman Mayor Hillman read the title of Item 11A into the record. Commissioner Gossett Seidman presented this item. She explained that the Town would not be getting the state money July 01, 2020 and that the Town would have to resubmit a form including the appropriation request. She read a letter from State Representative Michael Caruso. She provided additional information about rewording the appropriation request so that the State would be aware as to why the Town is requesting the funds. There was a discussion about the sewage pipes, grants related to sewage pipes, and requesting funds for the crosswalks and flooding in the future. B. Approval of Meeting Minutes August 28, 2019 - Minutes MOTION: Commissioner David approved the August 29th meeting as presented. Commissioner Shoemaker seconded the motion, which passed (5 to 0) unanimously. 12. TOWN COMMISSION REPORTS A. Commissioner John Shoemaker inquired about Resolution No. 19-008 R. Discussion ensued about the Town's rules governing Commission interaction with outside agencies and the Mayor and Vice Mayor having more flexibility as it relates to interaction with other agencies. There was further discussion about the reason the current resolution was implemented. The Town Manager and Town Attorney will work on some new language and present the resolution at an upcoming Commission meeting. B. Commissioner Evalyn David had nothing to report. Virtual Commission Meeting Minutes Date: July 07, 2020 Page 5 of 6 C. Commissioner Peggy Gossett-Seidman thanked everyone including the Town Manager Labadie for recognizing the 2020 graduates. She also expressed the gratitude for the current commission. She spoke about coming up with more cohesive ways to communicate to the residents. Lastly, she suggested preparing a few Highlander Newsletters as a way to keep the residents informed. D. Vice Mayor Greg Babij gave an update on the existing debt of the Town after reviewing the information provided by the Finance Director. He mentioned that 36% of the debt is at 1.18% for a 17-year term, which is low. 20% of debt is in a Bank of America loan which is at 3.414%with a prepayment penalty and does not make since to do anything yet. In reference to the Sewers it may make sense to combine the debt with the bank of America Debt in the future and refinance it at that point. He suggested the Town do nothing for now as there is cost to even consider refinance or creating new loans. Three other loans are at a really low rate as well with figures of 2.6%, 2.8% and a $250,000 loan at 3.82%. E. Mayor Douglas Hillman asked Town Manager Labadie if he would be ready to present the list of projects at the next meeting. Town Manager Labadie replied that it is about 85% complete. Mayor Hillman proposed placing it on the next agenda. He also suggested placing entry signs on the next agenda as well. He encouraged the Commissioners to think about their vision for the signs. He stated that it is time to discuss Milani Park and would like to discuss the next steps. 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. 14. TOWN MANAGER'S REPORT Town Manager Labadie provided comments about obtaining generalized COVID-19 numbers. He also stated that he appreciated the comments on Resolution No. 19-008 R. He welcomed New Officer George Reid who was sworn in last week. He announced that Town Clerk Lanelda Gaskins was appointed as the new South East District Director for the Florida Association of City Clerks. He also provided information as it pertains to the purpose of the upcoming Budget Meeting. He thanked the Palm Beach County Sheriffs office along with The City of Delray Beach Police Department for assisting the Town with an incident that took place the later part of June. He also gave Kudos to the Highland Beach Police department for their role in the incident as well. He thanked his Assistant Terisha Cuebas for her work with AT&T and the phone transfers. He thanked Administrative Assistant Deborah Holden for staying late and answering switch board calls. There was discussion about the COVID 19 cases in Highland Beach and the number of cases resented in correspondence with zip codes, and the number of cases in Palm Beach County. Also, there was further discussion about signage. Virtual Commission Meeting Minutes Date: July 07, 2020 Page 6 of 6 15. ADJOURNMENT There being no further business, Mayor Hillman adjourned the meeting at 3.32 P.M. APPROVED at the October 20, 2020, Virtual Town Commission Meeting. tv ATTEST: d, u ; Douglas Ffillman, Mayor 7.1 Transcribed by Ganelle Thompson x.•A+ �.. Administrative Support Specialist Ib zo Lapelda Gaskins, MMC Date Town Clerk Ig: 10.12.2020 Disclaimer- Effective May 19, 2020, per Resolution No. 20-008, all meeting minutes are transcribed as a brief summary reflecting the event of this meeting.