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2020.06.02_TC_Minutes_Regular e TOWN OF HIGHLAND BEACH - TOWN VIRTUAL COMMISSION MEETING MINUTES Town Hall / Commission Chambers Date: June 02, 2020 3614 South Ocean Boulevard Time: 1:30 P.M. Highland Beach, Florida 33487 1. CALL TO ORDER Mayor Hillman called the meeting to order at 1:33 P.M. 2. PRESENT UPON ROLL CALL Commissioner John Shoemaker Commissioner Evalyn David Commissioner Peggy Gossett-Seidman Vice Mayor Greg Babij Mayor Douglas Hillman Town Attorney Glen Torcivia Town Manager Marshall Labadie Town Clerk Lanelda Gaskins 3. PLEDGE OF ALLEGIANCE The Commission led the Pledge of Allegiance followed by a moment of silence for George Floyd's family, the police officers, and the residents that had been injured as a result of the riots. 4. ADDITIONS, DELETIONS, AND APPROVAL OF THE AGENDA MOTION: Commissioner David moved to approve the agenda as presented. Vice Mayor Babij seconded the motion, which passed (5 to 0) unanimously. 5. PRESENTATIONS / PROCLAMATIONS A. Beach Nourishment Presentation by Gordon Thomson Town Manager Labadie introduced Mr. Gordon Thomson of Baird Engineering to present this item. Mr. Thomson presented a PowerPoint presentation on the state of the beach in Highland Beach and the permitting process. During his presentation, Mr. Thomson explained that one of the big take away was that not only is the upper dry beach accumulating sand accreting, but the off shore portion has also started to show sufficient volumes of accretions, which is primarily, a function of the work that was going on in Delray Beach for several decades. Most of the sand from Delray Beach had moved to the south into Highland Beach and the town was benefiting from that. The benefit was obviously Virtual Commission Meeting Date: June 02, 2020 Page 2 of 7 greatest at the north end and towards the south end the benefit began to decrease. Nevertheless, overall, the beach was stable to growth, it would fluctuate between the winter and summer seasons and following major storms. The beach was wider at the north end and narrowed to the south and some of that was a function of the rock outcrops. In addition, there were some benefits to the town south of Yamato Rock. He explained the key elements to understanding the permitting process which included a Coastal Construction Control Line (CCCL) permit or a Joint Coastal permit (JCP). He highlighted the key elements as it related to sovereign submerged lands, beach fill design, barrow area design, environmental review and the processing time. Following the presentation, discussion ensued about the town not receiving notification as it related to Boca Raton renourishment project and permitting, Boca Raton's map with an obscured label as North Boca instead of Highland Beach and dredging off the coastline of Highland Beach. Town Manager Labadie updated the Commission on his recent conversation with the Coastal Resource Manager of the City of Boca Raton about their sand dredging project. He learned that the City of Boca Raton did contact the town administration because it was their best management practice to engage the town. Therefore, the town was aware of the dredging project. He explained that he was compiling the emails, minutes, and would obtain documents from the City of Boca Raton and other documents to find out additional information. He spoke about the recently completed beach nourishment project which was managed by the Army Corps of Engineers and mentioned that there was no environmental impact. Then, Town Manager Labadie talked about the City of Boca Raton's willingness to partner with the Town of Highland Beach to do a joint project. Their next project is slated for the year 2026. If the town wanted to become a federally funded or cost shared type of project, the town would have to become a critically aroused beach designation. He contacted the Departmental of Environmental Protection Agency (DEP) to find out what the designation entailed. He was still doing additional research and would provide the Commission with more details. He reiterated that the City of Boca Raton did contact, met with, and informed the town six years ago, prior to doing their project. He mentioned that there would not be an additional public notice prior to the 2026 meeting because Boca Raton had a full entitlement permit to do the next dredge project. He further stated that it appeared that initial authorization was given in 1988. Lastly, he repeated that the town was still trying to locate additional information as well as doing research, and would provide the information to the Commission as it moves forward. Discussion continued about the environmental impact of the sand removal and renourishment to the beach in Highland Beach. Commission thanked Mr. Thomson for his presentation. 6. PUBLIC COMMENTS AND REQUESTS NON-AGENDA ITEMS ONLY Mr. Jack Halpern talked about renourishing as it related to ownership issues and costs. Fie referred to several pages in Mr. Thomson's 2013 report and spoke about the major loss of sand at 199 South Ocean Blvd., which was south of 45 Ocean Condominium. He wanted to know where was the 2026 barrow area, what was the size in terms of the depth Virtual Commission Meeting Date: June 02, 2020 Page 3 of 7 and breadth of it and the impact to the beach. He also wanted to know more about the critically eroded beach. He then commented about eroded beach in front of Milani Park and asked how to use Milani Park and the eroded beach to the town's advantage. He announced that the chairperson of the Natural Resource Preservation Board had scheduled a meeting on July 1 and had invited a Dune Stabilization expert to give a presentation on Dune Stabilization. Commission discussion ensued about barrow areas on the southern side of the beach, the erosion in that area and the loss of sand. 7. ANNOUNCEMENTS Mayor Hillman read the announcement as follows: A. Board Vacancies 1. Board of Adjustment & Appeals Board - Two vacancies for a three-year term. B. Meetings and Events 1. Virtual Board of Adjustment and Appeals Board Meeting June 9, 2020 - 9:30 AM 2. Virtual Planning Board Regular Meeting June 11, 2020 - 9:30 AM C. Board Action Report 1. None. 8. ORDINANCES AND RESOLUTIONS A. RESOLUTION NO. 20-010 / BUDGET AMENDMENT FOR FY 2019-2020 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING RESOLUTION NO. 19-021 R, WHICH APPROPRIATED FUNDS FOR THE 2019-2020 FISCAL YEAR BUDGET, AND PROVIDING AN EFFECTIVE DATE. Town Clerk Gaskins read the title for Resolution No. 20-010 into the record. Finance Director Lalla introduced this item. He spoke about the sewer enterprise fund, sewer services that the town received from the City of Delray Beach and the issues associated with Delray's inaccurate meter readings, which subsequently led to the town having a balance of $210,295 that dated back to October of 2017. Through discussions with the City of Delray Beach, the Town of Highland Beach agreed to repay the money over a series of four payments that would be split between the two fiscal years of 2013 and 2019. He recommended allocating funds from the reserves to cover the debt. Virtual Commission Meeting Date: June 02, 2020 Page 4 of 7 Discussion followed about the accounting data which showed that the town was under- billed by the City of Delray Beach associated with the master meter, the projected estimate of the cost for the next 18 months to cover the services, money being funded from the reserves, the need to increase the budget, and the remaining amount of money in the sewer reserves in the event this incident occurs again. Finance Director Lalla explained that as of the end of fiscal year 2018, the unrestricted fund balance within the sewer enterprise fund is about $2.1 million. Mayor Hillman clarified that $250,000 would be pulled from that account. MOTION: Commissioner David moved to approve Resolution No. 20-010. Vice Mayor Babil seconded the motion, which passed (5 to 0) unanimously. 9. CONSENT AGENDA A. There were no Consent Agenda items. 10. UNFINISHED BUSINESS A. There were no Unfinished Business items. 11. NEW BUSINESS A. Advisory Board Interview and Consideration to Nominate one member to serve on the Board of Adjustment and Appeals Board for a three-year term ending May 31, 2023. Board Application: Eve Rosen, Subdivision: Braemar Isle Commissioner David introduced Ms. Eve Rosen, who joined the meeting today. The Commission interviewed Ms. Rosen and asked her a series of questions about her work experience as well as her interest in serving on the Board of Adjustment and Appeals. All the Commissioners were in support of appointing Ms. Rosen to the Board of Adjustment and Appeals Board. MOTION: Commissioner David moved to appoint Eve Rosen as a member to the Board of Adjustment and Appeals for a three-year term ending May 31, 2023, seconded by Commissioner Gossett-Seidman, which passed (5 to 0) unanimously. B. Discussion on Resident Communication/Monthly Newsletter. - Mayor Hillman Mayor Hillman presented this item and talked about communications with the residents. He suggested a one-page newsletter with information about happenings in town, town business, and what issues the town maybe facing down the line. The newsletter would be prepared every other month, delivered via first class mail to the local residents and Virtual Commission Meeting Date: June 02, 2020 Page 5 of 7 seasonal residents as a way to keep them up to date as well as provide more of a personal touch to the residents. Each Commissioner gave input on the newsletter. There was discussion about the different ways on implementing the newsletter as well as the structure of the newsletter and ways to capture the residents, email addresses. The Commission agreed that a one-page newsletter be prepared on the town's letterhead every other month. C. Discussion on the Town's logo - Mayor Hillman Mayor Hillman introduced this item and spoke about updating the town's logo. He presented a PowerPoint presentation on the seal update study and referred to numerous slides focusing on improvements to the graphics, colors, and the fonts. Discussion followed about the various seal study's logos, graphics, and fonts, including the current and the updated seals. The Commission was in favor of Seal Study C with the five colors, updated font style similar to Palm Beach County and the addition of a bird. D. Approve and authorize an Amendment to the Town of Highland Beach Fund Balance Policy for Compliance with Governmental Accounting Standards Board Statement No. 54 (GASB No. 54) Finance Director Lalla presented this item and explained that this would amend the town's fund balance policy to allow for two assigned reserves for money received this year. The first would be for $109,765.00 received from the City of Delray Beach as part of the true- up process underneath the Fire Rescue Contract. The other would be for $150,000.00 received from Waste Management for damage to the roadways that would be set aside for future roadway projects. It would basically be taking funds that the town received from two different sources and assigning them for specific purpose as part of the fund balance. Additional discussion followed about the money received for the damages to the roadway and having flexibility to the fund. Town Manager Labadie denoted this would be to amend the fund balance policy to reflect the assignment of Fire-Rescue services contract funds only. Then, Finance Director Lalla referred to page 21 of the agenda packet and explained that item number four would be deleted. Town Manager Labadie clarified that the motion could be to approve the amendment to the town's Fund Balance Policy to assign portions of the fund balance of the General Fund for future increases in the Fire Rescue services contract. MOTION: Commissioner Shoemaker moved to accept the Town Manager's description as stated. Commissioner David seconded the motion, which passed (5 to 0) unanimously. Virtual Commission Meeting Date: June 02, 2020 Page 6 of 7 E. Approval of Meeting Minutes: February 4, 2020 Regular Minutes Vice Mayor Babij noted that the word "Commission" near Commissioner Donaldson's name needed to read "Commissioner." Town Clerk Gaskins mentioned that the meeting minutes would be changed as noted. MOTION: Commissioner Gossett-Seidman moved to approve the Minutes as amended. Commissioner David seconded the motion, which passed (5 to 0) unanimously. 12. TOWN COMMISSION REPORTS A. Commissioner John Shoemaker commented about his visit to Hammock Park in the Town of Ocean Ridge as it pertained to the layout of park and the parking as it related to the beach. He encouraged the Town Commission visit the park to get an idea about the parking lot. He also expressed concerns about a machine on A1A that appeared to be trimming grass along the side of the roadway as it related to grass encroaching on the shoulder. He wanted to know who was responsible for that and Town Manager Labadie advised that he would look into this matter. Commissioner Shoemaker commented about a rainstorm dumping a lot of water on the roadway and the water receding quickly. He asked if there was anything that could be done to bring back the swales. Commissioner Shoemaker then commented about the turtle nesters on the beach. B. Commissioner Peggy Gossett-Seidman mentioned that Community Greening won a $100,000.00 contract from Impact 100. She also stated that she appreciated the Town Commissions interest in honoring the graduates and thanked everyone. C. Commissioner Evalyn David had nothing to report. D. Vice Mayor Greg Babiio had nothing to report. E. Mayor Douglas Hillman provided additional comments on Hammock Park and stated it may be a prototype of what Highland Beach may eventually have. He also commented on beach renourishment and indicated that the town would have a massive project if the town decided to partner with Boca Raton. The town would have to get the beach-front property owners involved and that the Dunes were clearly step one on protecting the beaches. He suggested putting the Intracoastal Waterway and seawalls on the agenda a few months from now as well as placing an item on the agenda about the swales. Discussion followed about seawalls and making it more efficient for the residents to raise their seawalls. In addition, look at the town's owned buildings on the west side of the highway as it related to the Intracoastal Waterway erosion. Virtual Commission Meeting Date: June 02, 2020 Page 7 of 7 13. TOWN ATTORNEY'S REPORT Town Attorney Torcivia had nothing to report. 14. TOWN MANAGER'S REPORT Town Manager Labadie spoke about storm water management infrastructure and indicated that he had tasked Baxter Woodman, the town's construction engineers, with completing the Storm Water Best Management Practices Evaluation Technical memorandum. He would review the memorandum and provide it to the Town Commission. Baxter Woodman would be looking into the tools that were available for the town to address the storm water management issues now and the ones that may present themselves in the future. This included swales, inlet covers, French drain, valves and etc. He reminded the Town Commission about the upcoming Executive Session on Thursday at Town Hall to discuss collective bargaining. He also gave an update on budget development. He announced that Officer Skrabeck received recognition for assisting an amputee retrieve his bike to get to his destination. 15. ADJOURNMENT There being no further business, Mayor Hillman adjourned the meeting at 4A3 P.M. APPROVED at the October 6, 2020 Virtual Town Commission Meeting.f =d ATTEv-r: Dough's Hillman, Mayor Transcribed by Ganelle Thompson µ� Administrative Spipport Specialist Lane -a Gaskins MC at Town Clerk Ig: 09.30.2020 baw- 10.2.2020