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1974.01.08_TC_Minutes_Regular MINUTES: Re,~ular Meeting of the Town Commission, January 8, 1974 • Mayor Horton called the meeting to order at 7:10 P.M. Present were: Mayor Horton, Vice Mayor Dent and Commissioners, Gilday, Joy and Mumford. The Mayor, for the benefit of residents in attendance, gave a brief synopsis of actions approved by the Commission in its meetings of December 4, 11, 27, 1973 and January 3, 1974. The minutes, as corrected, were approved by the Commission. The Commission was informed of a meeting scheduled .for January I0, 1974. Commissioner Joy, Ms. Roberts, and Mr. Arney were to meet and discuss expansion of facilities with members of Russell & Axon, Messrs. Klinck and Hays and also in attendance would be Mr. Scofield. Communications received requesting permits were read by the Mayor: Robert Myers Painting, Inca, letter dated January 3, 1974, for a 30' trailer for the duration of painting requirements for the Ambassadors, and Southern Suburban Plumbing, Inc.'s letter of December 18, 1973, requesting a construction trailer permit for storing plumbing tools. (Mr. Foster advised that this trailer would replace • a prior trailer, and would be put on Lot 19.) Vice Mayor Dent offered the motion to grant permits to be valid for six months, and Commissioner Gilday seconded. Discussion followed. personnel of The Building Inspector will speak with/Southern Suburban Plumbing to ensure that their trailer be properly anchored. With .respect to the request from the painting contractor, it was deemed that no action be taken. The Vice Mayor amended his motion tYat only the plumbing permit be is-sued, the amended motion was seconded and approved by the Commission. The Mayor read a letter dated December 16, 1973, from Messrs. Brownley and Routh recommending that Mrs. Jackie Becker be considered and approved for the position of an alternate on the Planning Board. No action was taken. The letter of December 23, 1973, submitted to the Commission by Paul W. Hoffmann was read into the record by Vice Mayor Dent. A copy of this letter and attachment thereto are attached to the minutes. Mr. Robert Beeler representing Oliver-Hoffmann Corporation informed the Commission that they would secure the approvals of any other parties which may be required prior to filling the property, Lot 56, such as • Agencies of the State, T.I.I.F, etc. Regular Meeting of the Town Commission - January 8, 1974 Page 2 • Vice Mayor Dent made motion to approve the fill of Lot 56 sub'ect 7 to approvals of others, if necessary. Commissioner Mumford seconded the motion. The motion was carried without dissent. The Commissioners were informed of an error made in a prior motion regarding the term of appointment for Mr. .Saari, since the position being filled was formerly held by Mrs. Natalie Jones, the correct date should have been December 3, 1974. The position of Mr. R. Gwynn required extension and it was proposed that he be reappointed to a three year term. The Mayor also informed the Commission that a vacant position on the Finance Committee, be filled and he recommended that Mr. Harold Rosenberg be approved to this post. Commissioner Gilday moved that these appointments be approved and Commissioner Mumford seconded. The vote of the Commission was unanimously: Aye. The Mayor summarized the stamp sales in 1973 versus similar activity in 1972 . The Mayor also read communications from the Hon. Paul W. Danahy and from the State of Florida's Dept. of Pollution Control regarding proposed Emergency Rule Chapter dealing with low sulfur fuel shortage. • Taxes and Finance The Chairman of this committee, Mr. Ben Abbott was absent. In his absence, Ms. Roberts advised that the water sales were not meeting projections as budgeted. Copies of the Financial reports were posted on the bulletin board. She informed the Commission that funds had been received from the Federal Govt. for the Town's pro rata portion of Revenue Sharing, a check was received for $4,020.00. She informed the Commissioners that a meeting was scheduled for the Finance Committee with appropriate staff to discuss a letter dated January 3, 1974, recevied from the Comptroller. Building Dept. Vice Mayor Dent informed the Commission that on December 27, the Board of Adjustment considered and took action approving the Special Exception for Weidersum and Associates. A copy of that Board's advice to~the Town Commission is attached to these minutes. He also informed the Commissioners of the Planning Board approvals regarding RPUD petitions of Oliver Hoffmann Corporation and Boca-Hi, Inc. The Board of Adjustment, he advised., has a Public Hearing scheduled for January 10 at 3:00 P.M. to consider and/or take action for a Special Exception for Parker Proper- i ties. The second proposed development of Oliver Hoffmann, RPUD is being sent to the Planning Board. The Vice Mayor further advised that plans had been received from Madigan Regular Meeting of the Town Commission - January 8, 1974 - Pane 3 • asking for building permit, Lot 101 for two buildings, east and west of A-1-A. The Community Appearance Board has completed their review and the Zoning Official, Mr. Foster will be making a final review prior to issuance. Full building plans of Parker Properties have also been received but they require the decision for a Special Exception, petitio to be reviewed. The Commission discussed the issuance of building permits but no action was to be taken at this time. n Vice Mayor Dent discussed the work done on the parking lot of Holiday Inn and the fill request of Shaw and Zebarth, and advised that the C.A.B, had approved the latter developer's plans. Mr. Shaw was in the audience and explained to the Commissioners that fill was needed on Lot No. 107 about 40ft behind the seawall.. Discussion followed. The Vice Mayor offered a motion to grant a conditional permit for Lot No. 107, west of A-1-A, for fill providing, in part that, no fill was to be taken from the lot east thereof on A-1-A, and the permit to be issued when the building permit for the model was given. Commissioner Gilday seconded the motion, which was carried unanimously; voting Aye were: Mayor Horton, Vice Mayor Dent, and Commissioners Gilday, Joy and Mumford. • Vice Mayor Dent reported that letters regarding changes in set-backs (side) from owners in Highland Beach Isles had been forwarded to the Planning Board for their review and recommendations to the Commission. Ms. Roberts informed the Commission of Hall regarding construction work being and on Sundays. Discussion followed. was that the ordinance which stipulate; in the Town should be enforced without Chief be instructed to issue citations Public Works,-water & sewer. complaints being received in Town performed in late evening hours. The Consensus of the Commission s the hours authorized for work exceptions and that the Police to violatArs. Commissioner Joy advised that several bids had been received for the new sign needed on the Waterway crossing and he requested the Commission approve an expenditure for such sign for an amount not to exceed $500.00, this motion was seconded by Commissioner Gilday, and all Commissioners voted in favor of the motion. He gave a status report on the sewer system. hardt advised that the easement for the lift not been issued and work at that site was sty • Treatment Plant, information from the Town's that only one bid had been received and this tised. He reported that Mr. Stein- station on his property had gypped. For the Interim Consulting Engineers, was would probably be re-adver- • Regular Meeting of the Town Commission - January 8, 1974 - Page 4 _ Commissioner Joy reported to the Commission that he attended the Public Hearing held in Delray Beach on December 17, 1973, regarding the proposed regional pollution control facility for Delray Beach, Boynton Beach and other areas which includes the Town. (Earliest completion date estimated for such treatment plant is late 1976 or 1977) . With respect to the automatic operations at the water plant, he advised that plans have been received from Russell & Axon to improve such controls. The matter was discussed and it was suggested that the Town's counsel be given full details for his review and advice as to performances required under the contractual arrangements with Brockway, Owen & Anderson. Commissioner Joy stated he was in receipt of phone advice that the State has approved required dredging operations for the proposed underwater crossing for the transmission line. He consulted with Russell & Axon regarding bids and advised the specifications are being reviewed and revised. Matter being pursued. • Public `health and Environment Commissioner Mumford pleased the Commission with her report of the progress completed for the Dedication Ceremonies on Saturday, January 12. She also requested the Commission consider and approve the expenditure for liquid refreshments She estimated the attendance would require leeway be given as to the purchase thereof. Commissioner Gilday offered a motion and the Vice Mayor seconded that Commissioner Joy make such purchases and any excess be returned for refund. The Commissioner advised that thru Col. Powers of FIND she had arranged to meet with the State Authorities on January 25. A meeting will~be held on that date in the Commission Chambers in the Martin County Court- house in Stuart and on their Agenda will be the Town's request for leasing of certain property of FIND which is adjacent to the Municipal Complex. She informed the Commissioners that Ms. Roberts would go with her and assist in the presentation of such request. as With respect to her dutiesr Health Officer, she had contacted the County Health Department and informed them to review the facilities of the Holiday Inn as complaints had been made. Police & Legal • Commissioner Gilday reported that the Police Department was to be Regular_Meeting of the Town Commission - January 8, 1974 - Page 5 • given applause for their mileage cut-back and reductions in gas consumptions during the month of December. The department was keeping an extra man on duty over week-ends to strengthen security in the Town and they were very helpful in the housekeeping chores being performed for the dedication, all men would be on duty on Saturday. Commissioner Gilday reported the taken by Ptl. John Ryan has been Chief Jones had been instruments ~install~ed.~~ It was explained outside of the police department digit two and get the police. course for Breath-o-lizer Technician successfully completed; and that L in having the emergency phone that residents can at the phone booth .--: dial, without cost, the single Discussion followed as to the police facilities, installation of rugs, and Ms. Roberts reported as to bids received and from whom. Commissioner Gilday moved that the Commission authorize up to $625.00 for carpeting thru-out and the expenditure was approved. With respect to legal matters, the Commissioner reported that in the Van Lennep suit, Judge Knott has not issued any decision. Hearings • have been held on the Motion for Summary Judgment. He further stated that with respect to the Sewer Franchise, this matter should be further pursued. Planning and Zoning Acting Chairman, Marvin Kemery summarized the activities of the Planning Board, and of joint meetings with other boards. He was pleased to report that the petition of Boca-Hi for its proposed RPUD development was approved by the Planning Board and that in their organizational meeting held on December 20, persons were appointed to be liason parties to other boards., and that they would hold regular and/or workshop meetings every month. Mayor Horton, on behalf of the Commission, thanked Mr. Kemery and his board for their efforts and agreed the appointment of liason personnel would be beneficial to all. Mayor Horton received from Ms. Roberts the letters to the Commission from the Planning Board giving their recommendations, and the Mayor read these letters, for the record. See attachments hereofs dated December 4, 1973 and January 4, 1974- RPUD approvals Nos. 1 and 2. Board of Adjustment • In Mr. Kemper's absence, Mayor Horton read the deciaan of the Board of Adjustment as contained in their advice to the Commission dated January 7, 1974. Copy attached to these minutes, granted Special Exception to Weidersum & Associates. .~ Regular Meeting of the Town Commission - January 8, 1974 - Page 6 Community Appearance Board - Chairman, Mrs. Betty Jean Stewart, absent In the absence of Mrs. Stewart, the Mayor requested Mrs. Jackie Becker to report on the activities of the C.A.B. Mayor Horton read a letter received from Masiello & Associates dated December 18, 1973, architects of Holiday Inn regarding the work done on phase l of the parking lot of the Inn. Town Administrator's Report - Ms. Elaine W, Roberts The Administrator advised the Commission of her receipt of a sewer lien from the City of Boca Raton in the amount of $3,366.60 and that payment thereof, if not made in the next 30 day period, could be paid in five annual installments together with interest to accrue thereon at the rate of eight per cent. It was the consensus of the Commission that full payment be made and result in a savings to the• Town. The formal vote offered by Commissioner Joy and seconded by Vice Mayor Dent with all members of the Commission voicing: Aye. She advised that Chairman Moudry of the Palm Beach County Legislative • Delegation has advised that all local bills requiring the Delegation's attention be submitted 45 days prior to the scheduled meeting for March 5, to be held in Delray Beach. Ms. Roberts informed the Commission that the guest speaker at the Palm Beach County Municipal League's meeting on January 11, would be Mr. Robert L. Horey who has been appointed the Court Administrator for the Fifteenth Judicial Circuit who is developing the plan to abolish Municipal Courts by January 1977. She advised the Commissioners that each have been given a copy of the audit report dated September 30, 1973, prepared by zhe Town's auditors (Guthrie, Jacobs & Eubanks, P.A.) and that there were certain specific comments which require review and legal counsel's opinion relative thereto. She also advised of her receipt of the requirements where more than 15 employees are involved-as well as ~YTe her phone conversation with the Land Planner, Mr. Leary and that he would be attending the cere- monies on Saturday. Ms. Roberts informed the commissioners that the meeting scheduled for Friday afternoon, January 11, would be held at 4:30 P.M. instead of • 4:00 P,M., the change was agreeable to the all members of the Commission, The Mayor advised that the Agenda shows four ordinances which have had a first reading. Regular Meeting of the Town Commission - January 8, 1974 - Paqe 7 • With respect to item (a) of item 7 of the Agenda, copy attached, it was the decision of the Commission this be tabled. Ms. Roberts was requested to contact Dr. McAllister and arrange to have him address the Commission. Commissioner Gilday advised that, if desired, he could also ask Mr. Alvin S. Levett, former Superintendent of Jones Beach State Park, New York to address the Commission on this subject. Meeting to be scheduled and advised. Item (b), Tree ordinance was also tabled. Item (c), To Amend Chapter 7, Southern Standard Building Code was given a second reading. Ordinance No. 222 as assigned, was amended and adopted, motion offered by Commissioner Gilday, seconded by Vice Mayor Dent, and approved by Mayor Horton, Vice Mayor Dent, and Commissioners Gilday, Joy,~,nd Mumford. Ordinance No. 223 (see item d of attached Agenda), was revised in its second reading, and was adopted by motion offered by Commissioner Gilday seconded by Vice Mayor Dent and unanimous .approval of Mayor Horton, Vice Mayor Dent and Commissioners Gilday, Joy and Mumford. The adopted ordinances were given proper notification and the motions • for adoption were to have the effective date thereof be as of date of passage. Resolutions were read and the following were adopted: Item (a) Motion offered by Vice Mayor Dent, seconded by Commissioner Gilday and approval of all members of the Commission. Item (b) Motion offered by Commissioner Gilday and seconded by Vice Mayor Dent and approval of all members of the Commission. With respect to item (c) this too was approved; however, Ms. Roberts advised that the resolution and Agenda should be corrected - South Florida Council. Subject to such correction, Commissioner Gilday offered the motion for approval, seconded by Vice Mayor Dent and all members of the Commission voted: Aye. (The correct name was South Florida Regional Planning Council). Unfinished business Mayor Horton advised that Ms. Roberts had furnished her findings for the Commission's review of the Bel Lido Association's request that the Town consider subsidizing the yearly cost for upkeep of the entrance way. It was the consensus of the Commission that the Town's attorney be consulted to see if such area had ever been dedicated to the Town • and the matter would be discussed further, at a later date. Bills were presented and approved for payment. Regular meeting of the Town Commission - January 8, 1974 - Page 8 The meeting was adjourned at 10:45 P.M. APPROVEI n ATTEST: J~r '~ Town Cler~'T Dated• ~ ~"" ~~, e'~~"~ • •