1974.02.26_TC_Minutes_Special
MINUTES: Special Meetings and Workshop Meeting of the Town Commission,
February 26, 1974
The Special Meeting requested by Vice Mayor Dent and Commissioners Gilday
and Mumford, see the attached notice calling for the meeting, was called
to order at 7:15~P.M., by Mayor Horton.
Present were: Mayor Horton, Vice Mayor Dent and Commissioners
Gilday, Joy and Mumford.
Mayor Horton read the cost data that was prepared and sui~mitted by Ms.
Roberts for the proposed answering service to be provided by Security
Detective Agency (company used for similar service furnished to the
Police Dept.), Their intercept service which includes the receiver and
charger is $25.00 a month,
Commissioner Gilday offered the motion to approve the installation of this
service for the Water Plant, Commissioner Joy seconded; however, following
discussion as to what the required phone line would cost and whether it
was included, there was no formal approval. Ms. Roberts to secure addition-
al information and advise.
The salaries payable to personnel to be employed for Town Elections were
discussed. Vice Mayor Dent offered the motion, seconded by Commissioner
Gilday and approval of the Commission was unanimous that: Per Diem rate
be $35.00 for Supervisor and $25.00 for Inspectors.
The Town Administrator enumerated the purposes and her recommendation
that Ms. Higgins and Ms. Ciomei be authorized to attend a seminar to
be held in Tallahassee on March 24 thru 27th. This, an annual meeting,
is being sponsored by the Div. of Continuing Education of the Florida
Atlantic University. Discussion followed, it was the consensus of the
Commission that these employees be absent for the entire period and
expenditures relative thereto be approved. Vice Mayor Dent offered the
motion, Commissioner Gilday seconded and such approval was without dissent.
Mayor Horton then informed the Commission that the Special Meeting called
at 7:15 P.M. was completed and the Workshop Session would commence.
Commissioner Gilday read a memorandum from Chief of Police, Kenneth Jones,
who was in attendance, Discussion took place regarding the request for
purchase of radar equipment (speed gun) which would assist the officers
in their testimony when required in cases before the Judge involving
speeding citations. It was stated that, when it becomes generally known
to the public that the Town's police personnel would be using such a
device, it may assist in having a resulting reduction in speeding offenders
using this portion of A-1-A in their travels.
Special. Meetings and Workshop ~+ieetings of the Town Commission -
of February 26, 1974 Page -2-
In principle, this expenditures of approximately $1,000.00 was approved.
Formal action to be taken at~the regular meeting.
Mr. Harold M. Rosenberg, member of the Finance Committee, addressed the
Commission and responded to questions regarding his suggestions as set
forth in the letter dated February 14, copy attached.
It was the decision of the Commission that an In-depth study be made
of the Accounting records and proposed change-over to a digital system
(to be required by the State for computer-imput of required financial
reporting by all Municipalities to the State). A proposed new position,
Finance Director, be considered and applicants be interviewed by Ms.
Roberts and these matters to be pursued later.
Mayor Horton read letters submitted by Mr. Richard Kemper, who is
Chairman of the Board of Adjustment. For vacant positions, alternate,
for the Planning Board and the Board of Adjustment, he requested the
Commission consider appointments of Mr. John Cunningham and Rear Admiral
James Farrin (U.S.N., retired) for these respective posts. No action
taken.
When Attorney Sliney
Workshop Meeting and
8:30 P.M. as being is
Meeting notice, with
consideration of the
Lot 56.
appeared in audience, Mayor Horton recessed the
called the Special Meeting scheduled to begin at
n session. See the attached copy of the Special
attachments,. regarding further discussion or
permit being sought by Oliver-Hoffmann Corp. for
Attorney Sliney gave his reasons for his opinion and discussed the matter
at length with members of the Commission. The Commission's prior action,
as repeated hereunder, was read and the Vice Mayor recited the history
of this proposed project and again requested that the Building Dept. be
empowered to act on the matter. While this was suggested and discussed,
the record will show no action relative thereto. It was the decision of
the majority of the members of the Commission that the RPUD project was
not viable until approved by all other Boards (that is Community Appear-
ance Board ("CAB") and Planning Board), it was a permissive matter and
their decision was in order.
Ms. Stewart advised that the CAB had given conditional approval for the
Sales Office Model at their January meeting; however, final approval
would depend on the decision of the CAB to be determined at their meeting
scheduled for Thursday, February 28.
C]
Special Meetings and Workshop_Meetings of the Town Commission -
of February 26, 1974 Page -3-
Mr. Wilcox of the Planning Board informed the Commission that the
Consultant's findings have not been delivered to the Board, the matter
is still under review, they have not set a date for a Public Hearing.
After considerable debate and discourse, the prior motion of the
Commission was not reconsidered; therefore, the motion remains unchanged,
"the application, for a permit for this project for a temporary structure,
which is proposed for Lot No. 56 be denied until such future time that
the project has received the approval of all cognizant Committees; i.e.,
Planning Board and Community Appearance Board; that no other objections
exist for the issuance of the permit." (Source: Special Minutes of
February 14, 1974).
The second Special Meeting was adjourned by Mayor Horton at approximate-
ly 9:00 P.M., and the%~Wo~rkshop Meeting was reconvened.
Dr. Tessin, Mr. ~y~~~ end Dr. McAllister of Florida Atlantic University
appeared before the Commission relative to the Town's request for
cost data and possible Duneline survey for certain undeveloped beach
lots in the Town. (North and Sout~'i. portion of the beach and two
areas within the Town having an aggregate total of about 1.0 Mile, beach-
line.
These gentlemen have had conversations with Ms. Roberts and they were
pleased to advise that the University could assist in such studies.
Dr. Tessin informed the Commission hat tuuh~~ University cannot compete
with private industry; however, Mr.~~(/`"ould be able to conduct the
study and the cost data furnished would require not only the acceptance
of the Commission but a formal contract with the University.
Dr. McAllister also spoke and he confirmed that the proposed study would
determine a set-back line, such line would be furnished on a technical
basis and they would take the necessary steps to ensure its compatability
with the studies being done by the State in other areas. They would
have assistance available from the Dept. of Natural Resources and the
Corps of Engineers. It was his contention that in event of a major
storm an established duneline would require the rebuilding of current
existing structures, if damaged, to be rebuilt on the basis~~f~the
established duneline if a set-back was indicated. Mr.~~~`r-" aES.vised the
scope of the work, the employment of one full-time graduate student and
secretarial assistance. (At times, they may need to use facilities at
Town Hall). He confirmed that the cost data, copy attached, was defini-
tive, and does not reflect equipment which will be used without charge
amounting to approximately an additional $5,000.00. While it was his
educated guess that the studies could be done by July 15, the proposed
contract should state September 15, 1974.
Special Meetings and Workshop Meeting of the Town Commission -
• of February 26, 1974 Page -4-
Attorney Sliney discussed the draft agreement submitted to the City of
Boca Raton for the Well Field. Advised of their modification and
it was the Commission's request that he suggest a further revision.
Matter is being pursued.
Mayor Horton then requested the members of the Commission to review
the proposed final draft revisions for the Charter which the Charter
Revision Committee would be considering at their meeting scheduled for
Wednesday, February 27th. See attachment for the Commission's
submission to that committee.
Communications received by the Mayor, as listed hereunder, were
read and discussed with the Commission~a
Letter dated February 22 written by A. T. Sperry. For the record
copies of this letter are being sent to the Town Attorney ,and Insurance
Agent. (Matter will require an opinion from the attorney relative to
the lease law ordinance No. 210).
Letter dated February 25, from the Carlton House Association who
advised that they are experiencing drain field problems. Mayor to
respond and copies of their advice being sent to Attorney, Consulting
Engineers and the Highland Beach Utility Co.
Letter of February 19 from Ms. Isabel Crispi, and response thereto
from the Building Inspector, Mr. Foster. A meeting to be arranged
with her, the Vice Mayor and Mr. Foster to discuss her inability to begin
building on her property in Bel Lido.
Boca-Hi's letter of February 5. A timetable for the development of
of the RPUD project: 1st stage, 16 townhouses, the design stage of
Braemare Isle; and three phases, each taking about 18 months for
completion. No action required, letter to be filed.
The meeting was adjourned at approximately ~:10 a.m.
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