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1974.05.08_TC_Minutes_Regular (2)MINUTES: MEETING OF THE TOWN COMMISSION (recessed from May 8, 1974)- • May 14, 1974. Mayor Gilday called the meeting to order at 7:35 P.M., present were: Mayor Gilday, Vice Mayor Dent and Commissioners Mumford, Joy and Clark. The residents in attendance were advised that the Charter, as amended, was properly filed with the office of the Florida Secretary of State. Commissioner Clark moved that the Charter and all its proposals become operative, and be implemented as of this date; his motion was seconded by Commissioner Mumford. Discussion followed. The Vice Mayor made a statement that the changes should be delayed. In response to the question, the Commission members each gave their vote, the record will show, Mayor Gilday, and Commissioners Mumford, Joy and Clark voted, Aye, Vick Mayor Dent voted, Nay. Mayor Gilday read the Civic League letter of May 9 to residents in the audience. He informed them that with respect to the RPUD project for Oliver-Hoffmann, Mr. Kemery abstained in the voting for approval by the Planning Board. Mayor Gilday advised of:a meeting held earlier • today to discuss matters scheduled for the Agenda of this meeting. (Attachment "A") and he requested the Town Clerk to summarize, from notes, discussions regarding procedures to be employed for filling the position of Town Manager Commissioner Joy offered Resolution No. 243 (copy attached) appointing Ms. Elaine W. Roberts, ActingTown Manager. Commissioner Clark seconded the motion. Discussion followed as to what would be construed as a reasonable interim period (Vice Mayor Dent stated his objections) It was decided that all proposed resolutions be read, and questions,. if any, could follow such readings prior to any expression being requested from the Commission. Commissioner Joy offered motion to approve Resolution No. 244 (copy attached, regarding permanent Town Manager), this was seconded by Commissioner Mumford. Commissioner Joy offered the motion to approve Resolution No. 245 (copy attached), Ms. Mary Joan Ciomei (Town Clerk) to also be Assistant to the Town Manager. Vice Mayor Dent seconded the motion. Discussion then took place. The President of the Highland Beach Civic spoke to the Commission and asked that the Acting Town Manager appointment, to be permanent Town • page -2- MINUTES: MEETING OF THE TOWN COMMISSION (recessed from May 8, 1974)- May 14, 1974. • Manager or replaced, have a definite time period and that the salary range for the position be such to enhance the position. Vice Mayor Dent agreed with this sentiment. The question to pass and adopt the resolution appointing Ms. Roberts, Acting Town Manager, was unanimously approved by Mayor Gilday, Vice Mayor Dent and Commissioners Mumford, Joy and Clark. Commissioner Joy offered to amend the resolution for the selection of the Town Manager, to limit the period, not to extend beyond the current Fiscal Year. Commissioner Mumford accepted the change, the question: to pass and adopt the resolution, as amended was unanimously approved by Mayor Gilday, Vice Mayor Dent and Commissioners Mumford, Joy and Clark. In response to the question: resolution for Ms. Ciomei, this was also unanimously approved by Mayor Gilday, Vice Mayor Dent and Commissioners Mumford, Joy and Clark. Mayor Gilday, with the Town Clerk, administered the Oath of Office to Ms, Roberts, for the office of Acting Town Manager, He then had • Ms, Roberts stand with him and Ms. Ciomei took the Oath for the position of Assistant to the Town Manager. Mayor Gilday then read a second letter from the Highland Beach Civic League dated May 13, 1974, (copy attached: Attachment "B"). He stated that Mr. Kemery had been supplied with a copy of this advice. Chairman Kemery of the Planning Board made a statement that the members of the Planning Board did not take the action, "to change the density to thirty units per acre on lots 116 to 124". The recommendations of the Planning Board will be presented to the Town Commission. A long discussion followed. Building Department Vice Mayor Dent advised that Parker Properties received two building permits for Lots 13 and 13A. The Commissioners were informed that Radice Corp. (3200) may change the plans of their building(s) and would be requesting permission to address the Commission. The Vice Mayor recommended that the repre- sentatives of Radice meet with Mr. Foster and Ms. Roberts, and they should review the proposed changes, and report their findings to the r~ U Page -3- MINUTES: MEETING OF THE TOWN COMMISSION (recessed from May 8, 1974)- May 14, 1974. • Commission with recommendation. The Vice Mayor also informed the Commission that Mr. Dick Muntz has exercised his option for the Monterrey property and he would be presenting plans soon. Vice Mayor Dent stated that he would consult with the Town Attorney for the preparation and submission of an ordinance to further amend the Moratorium Variance Board. PUBLIC HEALTH AND ENVIRONMENT Commissioner Mumford had no report. PUBLIC WORKS, WATER & SEWER DEPT. Commissioner Joy announced that the proposed burglary system for Town Hall would be installed on Friday May 17, 1974, a,t a cost of $1245.00. He requested the Commission to approve the additional sum of $45.00 for the purpose. Commissioner Mumford seconded the approval for expenditure and all members of the Commission voted: Aye. • Commissioner Joy reported that the alarm to alert a drop in the water pressure gauge, has been repaired. He further advised that on Monday, May 13, 1974, the Town counsel, Mr. Mumford and Commissioners with a representative of Russell and Axon and Ms. Roberts, toured the Water Plant. In their inspection, they viewed the water filtering facilities. Relative thereto, Commissioner Joy offered the motion for an expenditure of $269.00, the cost to install an access for the 5piractor Cleanout. Mayor Gilday seconded and all members of the Commission voted their approval. (The expenditure was recommended by the Town's consulting engineer.) Mayor Gilday expressed the Commission's sentiments that the Water Plant operator and general appearances of the premises were very good. POLICE AND LEGAL Mayor Gilday stated that there has Lennep Suit, and a hearing will be the Commissioners that depositions lawyers beginning Thursday, May 16, • and persons to be deposed. He also newly appointed Police Commissioner Court held May 13. been an Appeal made in the Van held in the Healy suit. He advised would be taken in Town Hallby Healy's and he advised the tentative dates advised that Senator Hults, the was in attendance for the Municipal Page -4- MINUTES: MEETING OF THE TOWN COMMISSION (recessed from May 8, 1974)- • May 14, 1974. Vice Mayor Dent advised that legal proceedings by Healy's suit are in process to undo the Byrd Beach Annexation and this matter will probably go before Trial Court. PLANNING AND ZONING Mr. Kemery, Chairman advised that the Planning Board's recommendations regarding: (1) Hearings held for proposed changes in the Comprehensive Land Plan and the Zoning Ordinance and, (2) RPUD Project, Lot 56 (which had 4 aye votes, he abstained) would be sent to the Town Commission in the next few days He explained his position with respect to the Oliver-Hoffmann property and he stated that he consulted with and received advice from Land Planner Leary and Mr. Beasley, Consultant, informed the Commission that in his review he noted errors in computations even though the data was advised, in part, by experts. A lengthy discussion took place. • Attorney Sliney was in audience and requested that all Commissioners consult with him as the need may be. Discussion took place as to establishing definitz~te periods when the Town Counsel would be in Town Hall, matter to be pursued. The newly appointed Acting Town Manager, Ms. Roberts, gave her report and advised that: Railings have been put on the front steps; She is gathering cost date to correct the Bel Lido drain problem and hopes to get this corrected soon; Discussed with the Town's Insurance representative, Mr. Gracey, and he collaborated that recent legislation prohibits Federal financial assistance unless the project be covered by such insurance for its full development cost in special hazard areas and this is applicable to the Town of Highland Beach; She read the letter of May 8, received from the Governor acknowledg- ing receipt of the Telex urging adoption of the 50 foot setback line on beaches; Read a letter dated April 2, 1974, from Mr. Wendell L. Hughes expressing thanks regarding the bicycle path; Advised of her receipt of letters from property owners in Byrd Beach; Robert P. Jornayvaz Col. Frank Scofield,Jr., Dr. J.Stewart • ,Mathews and Mr. W. H. Baker, Page -5- MINUTES: MEETING OF THE TOWN COMMISSION (recessed from May 8, 1974) - • May 14, 1974. She also advised of her receipt of Notices from the Florida Department of Pollution for hearings being scheduled in May and these will be posted. A petition for increased Amtrak service, received from the City of Hialeah was read. This concluded her report. Vice Mayor Dent broached the subject that a screening committee be formed with respect to filling the Town Manager position. Discussion followed. It was suggested names be considered and matter be tabled until next meeting, tentatively set for Thursday, May 16, at 2:00 o'clock. The reading of resolutions then took place. Vice Mayor Dent offered the motion to pass and adopt the Area Planning Board's implementation for waste management and Commissioner Clark seconded. Mayor Gilday felt this matter should have further study. Ms. Roberts • gave a synopsis of the regional areas and it was the consensus that the question not be asked at this time, matter tabled. Resolution No. 246 copy attached regarding access to the safety deposit box was approved by the motion offered by Commissioner Joy and seconded by Commissioner Clark. Voting aye were Mayor Gilday and Commissioners Mumford, Joy and Clark. First Reading for the proposed ordinances shown in item 5 of the Agenda was put into the record, reading-the titles thereof. The Town Attorney confirmed that the second reading (in full) and other provisions required for publication are now in order under the Charter, as amended. No other matters were discussed. Meeting adjourned at approximately 11:15 P.M. APPROVED: , ,~ 4 / J ATTEST • ~~~ ~ C~•~~ (Town ) • ~`~ ~ ~. ~~~~ Dated: