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1974.07.02_TC_Minutes_Regular MINUTES: REGULAR MEETING - PUBLIC HEARING-TOWN COMMISSION - JULY 2, 1974 • Mayor Gilday called the meeting to order at approximately 7:25 P.M. Present were: Mayor Gilday, Vice Mayor Joy, and Commissioners Clark and Bauer. Absent: Commissioner Mumford The Town Clerk advised the dates of minutes presented, as written, for approval, see Attachment "A", the Agenda, for listing thereof. The formal actions taken by the Commission in these meetings were summarized for the audience. The minutes were approved on a motion offered by Commissioner Clark, seconded by Commissioner Bauer, with the unanimous approval of the Commissioners present. A first reading of Proposed Ordinances then took place. These proposed amendatory ordinances are to amend, in part, Chapter 7, 13,.._19 and 23 of the Code. (See listing in the Agenda.) Final Reading of Ordinances with advice as to .dates of publication, were read in their entirety, as follows: ORDINANCE NO. 235 - Amends Chapter Two of the Code (Administrative Procedures). Published 6/9/74, advising of the Commission"s intent to consider adoption. On a motion for approval offered by Commissioner Clark, seconded by Commissioner Bauer and roll call vote: Vice Mayor Joy, Commissioner Bauer, Commissionerf:~lark and Mayor Gilday all voted Aye, this ordinance was adopted and made immediately effective. ORDINANCES NOS. 233 and 234 - described hereunder, were given "Due Public Notice"; viz., published on 6/16 and 6/26 which notice advised and requested all interested parties to attend this meeting of July 2, a Public Hearing,and of the Commission's consideration and proposed adoption of these ordinances. Prior to the final reading of each of these two ordinances and before the roll call of vote for each, the residents and other interested parties in attendance were asked to express their views and/or .ask questions relative thereto. Both Mayor Gilday and the Town Attorney called attention of the audience to the fact that these next two proposed ordinances were being read at a "Public Hearing". ORDINANCE NO. 233 - Adopts powers under Chapter 163, Part II, Florida Statutes, motion for approval offered by Commissioner Bauer, Vice Mayor Joy seconded, and by voice vote, approved by Mayor Gilday, Vice Mayor Joy, Commissioner Clark and Commissioner Bauer. r 1 ~J r 1 ~J Page -2- MINUTES: REGULAR. MEETING - PUBLIC HEARING-TOWN COMMISSION - JULY 2, 1974 ORDINANCE NO. 234 - Provides for voiding Ordinance No. 176 and authorizes by a Resolution the establishment of a "Planning Commission". Vice Mayor Joy offered the motion for adoption and approval of this ordinance. Commissioner Clark seconded the motion and by roll call, Vice Mayor Joy, Commissioner Bauer, Commissioner Clark and Mayor Gilday all responded Aye, in answer to the question. Each of these ordinances were advised to be effective as of the day of the passage, and the ordinances reflect such date; i.e., July 2, 1974. RESOLUTION NO. 254 - Pursuant to Section 163.180 of the Florida Statutes and the provisions of Ordinances Nos. 233 and 234, described above, this resolution establishes a Planning Commission consisting of five regular and two alternate members with staggered terms of one, two and/or three years. The members of the Planning Commission are designated hereunder: Regular Members Marvin E. Kemery Joseph A. Boscove Gaylord Wilcox Dr. Adelbert E. Guelzow Nicholas M. Johnson Alternate Members Joseph Schober Peter J. Genovese Term of Office 3 years 3 years 2 years 2 years 1 year 2 years 1 year Section 3 of this resolution provided that Marvin Kemery be the Acting Chairman and Section 4 further provided that the Planning Commission hold its organizational meeting at Town Hall on July 3, 1974, at 10:00 A.M. This resolution, with corrections noted in Sections 5 and 6, (certain words misspelled), see attachment "B" copy hereof, was approved. Vice Mayor Joy offered the motion for approval of this resolution, Commis- sioner Clark seconded, and in response to the question,Aye votes were cast by Mayor Gilday, Vice Mayor Joy and Commissioners Clark and Bauer. RESOLUTION NO. 255 - Adopted "Supplementary Guidelines for design and installation of Interim Package Waste Water Treatment Facilities" - see Attachment "C", copy attached. .This resolution was approved on a motion offered by Vice Mayor Joy, seco ded by Commissioner Bauer. Discussion took place as to the adequacy o` Item 6 of the proposed resolution, and the Town Attorney advised that the form of guaranty could be set at the time of issuance. Questions were also raised by Messrs. Dent and Urbanek, who were in audience. In response to the question, all members of the Page -3- . MINUTES: REGULAR MEETING - PUBLIC HEARING - TOWN COMMISSION-JULY 2 1974 Commission voted their approval; i.e., Mayor Gilday, Vice Mayor Joy, and Commissioners Clark and Bauer. Mayor Gilday then addressed the Commission and residents and gave his report, summarizing the dispute of the proposed Sewer Regional Plan for Communities of the South Central Region of the Palm Beach County Water Quality Management Plan, the Public Hearing and Special Joint Meeting that was held with Mayors William F. Koch, Jr., Town of Gulfstream, Thomas L. Volpe, Town of Ocean Ridge, and Harry David, Town of Briney Breezes on June 21, 1974 in the Town Hall of Highland Beach. He also advised an advertised meeting is scheduled for Delray and Boynton on July 3 to further nego- tiate the matter. Mayor Gilday praised the Code Enforcement Officer, Mr. John P. O'Grady a newly appointed officer. He informed residents that. Mr. George Clements, of the Division of Technical Assistance, Department of Com- munity Affaird, did view the Town's Financial policies and procedures and made recommendations to the Commission. Residents in audience were advised that the Commission proposed to hire as part of the Managerial team, a full-time Finance Director and to also secure the services of a Consultant, for a short period of 2-3 weeks, to assist in setting-up the accounting system to be employed. Mayor Gilday read a letter dated June 28, 1974, from Mrs. Betty Jean Stewart, Chairman of the Community Appearance Board. Mr. Thomas Walsh resigned as Vice Chairman and Mrs. Jackie Becker was selected to serve as a regular. At a later point in the meeting, Mrs. Stewart requested their actions be confirmed. Commissioner Bauer offered the motion to approve Mrs. Becker as a regular on the "C.A.B.", Commissioner Clark seconded, and all members of the Commission, present, approved this motion. The Acting Town Manager was called upon to give her report. She advised the Commission that Mr. Urbanek was in audience and she suggested that any matters requiring Mr. Urbanek's attention, be taken up at this time. Ms. Roberts brought up the matter of pipe storage and water drainage problem, (see Attachment_"D", letter. of June 18, 1974). She informed the Commission that the Code Enforcement Officer has not received any plans nor issued any permits relative thereto. Commissioner Clark ob- jected to the manner in which the Commission was being asked to resolve • these matter, and he was opposed to unilateral actions. Commissioner Bauer agreed with the expressed sentiments. In discussing ordinances Page -4- MINUTES: REGULAR MEETING - PUBLIC HEARING-TOWN COMMISSION - JULY 2, 1974 • Commissioner Clark pointed out that it is the duty of the Town Manager to enforce the Town's Ordinances, and her actions were in order. Mr. Urbanek addressed the Commission and apologized for the pipe storage and advised it would be rectified the very next day. Mayor Gilday re- quested Mr. Urbanek o consider alternatives for the water drainage for his buildings at the south end of the Town. Mr. Urbanek stated he would be pleased to meet with the Commission, time and date to be advised. (A workshop meeting to discuss sewer and other problems with Mr. Urbanek scheduled for July 11 at 3:30 P.M.). Ms. Roberts then read various letters and summarized the current status of her recommendations (see Attachment "B" to Minutes of Special Meeting of May 16, 1974). .She also advised of the following matters: Her letter of June 28, 1974, addressed to Mr. Urbanek (Attachment "E"), advice from the Highland Beach Utilities Company, their letter of June 26, regarding the approximate completion date of the Sewer Package Treatment Plant (Attachment "F"); a letter from Mr. Rutherford, City of Boca Raton regarding the possibility of leasing a portion of the Town's well field for recreation purposes (Attachment "G"); advice from Pittsburgh-Des Moines Steel Company, their letter of June 12 (Attach- ment "H") advising of a plant strike, thus delaying the fabrication of the water-tower; a memorandum of June 19, which will be posted on the bulletin board, received from the Department of Pollution Control, ad- vising of a Public Hearing scheduled for July 24 in Tallahassee; informed the Commission that the Area Planning Board is scheduling a meeting on July 24 in West Palm Beach to consider Shoreline Improvements requested by Mr. Madigan, Town Lot 101. (Commissioner Clark will attend this meeting and prior approval of the Commission relative to this matter to be furnished to him. (See Attachment "F" to Minutes of June 4, 1974). Ms. Roberts also gave a full re port of the activities of the Building Department, as furnished to her by the Code Enforcement Officer. Ms. Roberts advised of a letter received from Mrs. Stewart suggesting an animal pen. The letter summarized a recent incident where a stray dog injured the Building Inspector. Ms. Stewart suggested in lieu of trans- portin g animals to other areas by private citizens, the Town have an animal compound at the Police Station. Matter was discussed and will be pursued. Ms. Roberts polled the sentiments of the Commission as to the desir- ability of considering for adoption a Resolution, copy of which was forwarded by the City of Lake Worth to the Palm Beach County Municipal League to continue annual pre-legislative meetings with the Palm Beach County Delegation. It was the consensus of the Commission that this matter be considered at the next regular meeting. C] • Page -5- MINUTES: REGULAR MEETING - PUBLIC HEARING-TOWN COMMISSION - JULY 2, 1974 Commissioner Clark requested that he would like to discuss the Policy for the issuance of Certificates of Occupancy, and he stated that all building plans, be signed by all Agencies who have reviewed and ap- proved any plans, further, that building permits be issued only for approved plans; i.e., those having the prior approval of all involved Agencies of the Town. With respect to the recently approved Amendment to the Animal Control Law, it was suggested that all Motels be put on Notice and be instructed to post the notice in a conspicuous place for all tourists and/or guests to view. Bills were presented for payment. With respect to the bill for the retainer fee for Robert Leary and Associates (Land Planner), after dis- cussion, Commissioner Bauer offered the motion with Vice Mayor Joy seconding, that this bill be approved on the vote of all the members of the Commission present, it was so approved. Lauderdale Construction's bill supported by paid invoices, was also approved. The meeting was adjourned at approxima APPROVED ATTEST• Town Cle Dated- ~~~. •