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1974.09.03_TC_Minutes_Regular MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION, SEPTEMBER 3, 1974. Mayor Gilday called the meeting to order at 7:30 P.M., the Agenda thereof is Attachment "A". Present were: Mayor Gilday, Vice Mayor Joy, and Commissioners Mumford, Clark and Bauer. For the Minutes written for the Meetings of August 6, 7, 8, 16,20, 22, 23, and 27, a short synopsis of actions taken was given by the Town Clerk, Vice Mayor Joy offered the motion to approve the minutes,as written, Commissioner Bauer seconded. Polling the Commission, all voted: Aye. Mayor Gilday advised that the first item on the Agenda was to consider an increase in t~i.e Millage rate above that which had been certified by the Office of the Tax Assessor (he read the data shown in the Agenda under (1) (a). A copy of the required publication is attached as Attachment "B". Mayor Gilday touched on the highlights of the changes of the Budget and on increases which resulted from prior year errors on property valuation assessments. An additional decrease, in excess of one-half million dollars, was also due to the "$10,000. Homestead Exemption". Mr. Rosenberg, the Finance Director gave a detailed explanation and read into the record his memorandum to the Acting Town Manager, Ms. Roberts, see Attachment "C". (The last. item shown as 2.77 was advised to be 7.77). It was agreed that the review of the Budget, which had been distributed to residents in audience, would have been clearer to the viewer if the prior year budget data was also shown for comparison of amounts for the itemized expenditures and receipts. Commissioner Clark stated that the required ad, Attachment "B", was misleading, as the Budget had been approved and the hearing for the millage increase was a formality. At this point, a lengthy discussion took place between the Mayor, Com- missioner Clark and the Acting Town Manager, as to whether or not the Budget could be revised to be within the limits of the income. A query as to the need for two persons, Code Enforcement Officer and Building Inspector, was also discussed at length. Former Vice Mayor Dent supported the staffing of the Building Department. ~_ ATTACHMENTS - "A","B","C","D","E","F","G", Page -2- ~~ H~~ ~ ~~ I ~~ ~ ~~ J~~ ~ ~~ K~~ . MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION SEPTEMBER 3, 1974. • The Finance Director then advised of State and Federal Sharing Funds which would be lost to the Town if the assessment for operating ex- penses was less than 3 mills. The First Reading of Proposed Ordinances were then given by title for items (c) and (d) under Item 1 of the Agenda; whereas, the proposed ordinances for the Millage rate (Item 1- a) and the ordinance appro- priating funds for F/Y 1975 (Item 1- b) were read in their entirety and the amounts inserted in the text thereof. The following ordinances were read in full, have had publication of the intention for such adoption and were approved unanimously and immedi- ately effective: ORDINANCE NO 243 - Amends Chapter Two, stipulates which employees and positions shall be required to subscribe to the Oath of Office. Adopted on a motion offered by Vice Mayor Joy, seconded by Commissioner Bauer, and voice voting of the Commission, voting Aye, Mayor Gilday, Vice Mayor Joy, and Commissioners Mumford, Clark and Bauer. ORDINANCE NO. 244 - Amends the fees for building permits as set forth in Chapter 7 of the Code, Section 7.1.-1. Commissioner Clark offered • the motion for approval, Commissioner Mumford seconded, voting Aye were: Commissioner. Clark, Commissioner Mumford, Mayor Gilday, Com- missioner Bauer and Vice Mayor Joy. ORDINANCE NO. 245 - This amendment updates the provisions relative to elections in the Town. Commissioner Clark offered the motion to adopt this ordinance, Vice Mayor Joy seconded, and voting Aye were Mayor Gilday, Vice Mayor Joy and Commissioners Mumford, Clark and Bauer. ORDINANCE NO. 246 - Amends the Municipal Court data in Chapter Seventeen of the Code of Ordinances (the revisions met with the approval of the Municipal Court Judge, the Honorable, John D. Wessel). Offering the motion for adoption was Vice Mayor Joy, seconding the motion, Commissioner Bauer, and voting Aye were: Commissioner Clark, Commissioner Mumford, Mayor Gilday, Commissioner Bauer, and Vice Mayor Joy. OBI~INANCE NO. 247 - Amends Chapter 30, designating Lot 56, West, as RPUD-3, project of Oliver-Hoffman Corporation. Commissioner Clark offered the motion for adoption, Vice Mayor Joy seconded. Counsel Tom 5liney, suggested the ordinance be amended to correct. the description of the Town Lot (No. 56) to be restricted to "West". Further, the reading of the data of attachment to this ordinance, showed the same permit • number for tree removal and building permit, the Acting Town Manager advised this was an obvious error. With the understanding that the ATTACHMENTS - "A","B",."C","D","E","F","G","H","I". Page -3- ~~ J~~ ~~ K~~ . MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION • SEPTEMBER 3 , 19 74 . latter item be corrected, the ordinance was approved. Voicing Aye were: Commissioner Clark, Commissioner Mumford, Mayor Gilday, Commissioner Bauer, and Vice Mayor Joy. The Acting Town Manager, Mrs. Elaine W. Roberts then gave her report: $uilding Department - None Public Health - Mrs. Roberts advised that until she is in receipt of definitive advice as to any unused funds which may be available, no further work is authorized for Duneline Studies and on August 23, personnel of FAU were directed not to proceed any further. Public Works, Water, Sewers - Bel Lido drains - work proceeding. Water System construction - work proceeding and pipe installations are now at Seagate. Sewage and Treatment Plant Agreement - On September 5, Thursday, Vice Mayor Joy andsh~ will be meeting with Mr. Urbanek and the Town's Consultant Engineer for discussion. andve are awaiting certain Agreement, including the Unity of Title, to be furnished to the Town by Mr. Urbanek. Fire hydrant inspections were completed on August 16. Five hydrants require adjustments, all other repairs have been completed. Water Treatment Plant - Mrs. Roberts advised that on August 13, she had written to Mr. John Klinck of Russell & Axon as to zoning re- quirements of Boca Raton. She read into the record, Mr. Klinck's reply of August 26, 1974. (Attachments "D" and "E" are copies of her letter and his response). Advised the Commission of the status regarding proposed Salt Water In- trusion Studies. She read into the record a letter dated August 22, 1974, from the U. S. Department of the Interior - Geological Survey. (Copy of said letter, Attachment "F".) Mrs. Roberts will advise the Commission as to probable costs if the Town desires to proceed further in this matter. Notices from the Florida Pollution Control regarding meetings scheduled in September and purposes thereof, were read into the record. Copies of these notices have been posted on the Lobby bulletin board. • Residents were advised that the recent mowing of A-1-A and Bel Lido had been done by the Town. ATTACHMENTS - "A","B","C","D","E","F","G","H","I"~ Page -4- ~~ J~~ ~~ K~~ . MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION . SEPTEMBER 3, 1974. Taxation and Finance - Data furnished by Mr. Rosenberg was read into the record, such information describes the various bank accounts of the Town having funds therein. (see Attachment "G".) The Commission was requested to give their approval of the proposed Plan of Organization and Job Descriptions, copies of which had been furnished to all members of the Commission. Mrs. Roberts advised Mr. Raymond F. Blosser had written a memorandum dated August 27, 1974, (See Attachment "H") regarding the cable TV franchise under consideration. With respect to additional insurance for the Town and the presentation made by Mr. Matt Gracey, Mr. Rosenberg had reviewed the proposed val- uations of the Fixed Assets of the Town and Mrs. Roberts read this summary into the record (Attachment "I".) The Commission approved the additional coverage which would be in effect under the present insur- ance policy for the period ending November 30, 1974. Mrs. Roberts will advise Mr. Gracey accordingly. (When the insurance policy with increased coverage will need to be revised, costs thereof will be subject to further studies by the Finance Director prior to requesting commission • approval. The Commission was assured that the proposed insurance premium increase was provided in the Budget. Vice Mayor Joy offered the motion for approval, Commissioner Mumford seconded and all members of the Com- mission voted their approval. Mayor Gilday reported to the Commission and to the residents in audience that: A change had been made in the Town's counsel for representation in suits against the Town and that it was his opinion that the change would be of great benefit in future Court actions, if any. He summarized the recent settlement of the petition for variance .sought by Mr. Urbanek for violations in the building of the High- land Beach Ambassador Condominiums. He made it very clear that the Commission did not waive or vary any safety factors in its decision. The settlement of the Sewer Franchise dispute as to laterals being installed at the expense of the Highland Beach Utility Company was • discussed at length. Mayor Gilday read portions of the Highland Beach Civic League letter dated August 28, 1974, (Attachment "J"). Exception was taken as to the inferen~s publicly expressed by the League. Mr. Krauss, speaking on behalf of the League, advised it was the intent to stress that the League was in complete support of the Commission's actions and were backing the Commission. Page -5- ATTACHMENTS - ..A..~..B..~..C..~~rD~i~uEu~uF,~i~~nGu~~iHu~~~Iu~uJu~uKu~ MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION • SEPTEMBER 3, 1974. The Mayor advised that Counsel was preparing an Interim Treatment Plant Agreement desired by Mr. Urbanek and this matter is being pursued. With respect to the Healy and Van Lennep suits, he advised that there has been no change in the status thereof. Personnel of the Town and Ptl. Ryan were lauded and Senator Hults also commended Ptl. Ryan's attention to duties over and beyond the call of duty during Chief Jones' absence. Senator Hults gave a report of the Police Department activity for the current month of August and he gave comparative data reported for Aug- ust 1973. A copy of this Report has been posted on the Lobby Bulletin Board. Mayor Gilday announced that the Planning Commission has called for a Public Hearing on the Zoning Report for September 19, at 1:00 P.M. He then read into the record the Community Appearance Board's report. Meeting held on Thursday, August 29. (Attachment "K") • Chairman of the Planning Commission, Mr. Kemery, advised the Mayor had summarized actions of the Planning Commission therefore he had nothing further to say. Repeated the time and date of the Public Hearing for Zoning Report. Chairman of the Board of Adjustment, Mr, Kemper, reported no matters required consideration; therefore, he had no report. Mayor Gilday advised that Dr. Hauge, the Town's Health Official had made an inspection of Holiday Inn with a member from the County's Health Department. Col. Hauck in audience, requested the Commission to take action against Boca-Hi and the sand piling at that site. Col. Hauck was informed that permits have been revoked for the trailers and removal of such trailers is~required within seven days. The Town's Code Enforcement Officer, Mr. O'Grady requested he be personally advised of any problems of this• nature,. irrespective of the _time of day or night, and he will give these his immediate attention. Mr. Boscove requested corrective action be taken relative to the Noble Breakers' garbage; and Vice Mayor Joy asked about lumber storage at • Penthouse Towers. Mrs. Roberts advised she will view these sites and _ _ _ _ _ Page -6- ATTACHMENTS - ~~ A~~ ~ ~~ B ~~ ~ ~~ C ~~ ~ ~~ D~~ ~ ~~ E ~~ ~ ~~ F~~ ~ ~~ G~~ ~ ~~ H~~ ~ ~~ I ~~ ~ ~~ J~~ ~~~~ K~~ . MINUTES: PUBLIC HEARING AND REGULAR MEETING OF THE TOWN COMMISSION • SEPTEMBER 3, 1974. have necessary measures taken to correct existing problems. Mayor Gilday advised that he will be making his report as to the selection of the person to be appointed as Town Manager. He estimated the receipt of applications as exceeding 75 responses. Residents were thanked for their attendance. Bills were then presented and approved for pa «^^°~~ The meeting was adjourned at 9:50 P.M. APPROVED: r1 L J ~- ~ i RJ ATTEST : ~~~~ ,~~~~~,Z}-~~~ -C.`~ Dated ~,~C,~~~~~ ~ ~~~~ •