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1974.09.24_TC_Minutes_Workshop MINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION-SEPTEMBER 24, 1974, ' AND SPECIAL MEETING WHICH FOLLOWED. The Agenda for the Workshop and the Special Meeting is attachment "A". At 9:40 A.M., Mayor Gilday called the workshop meeting to order, all members of the Commission were present. Mayor Gilday advised that several members of the Highland Beach Civic League, the Chairman of the Community Appearance Board, Mrs. Stewart, and Commissioner Mumford would be accompanying Mrs. Roberts to a meeting being held today in West Palm Beach, by the Palm Beach County Commissioners. He informed the Commission that a resolution regarding the proposed $50 Million Bond Issue will be presented at the Special Meeting and if approved, this resolution would be presented by the abovementioned group to the County Commissioners. The Town's counsel, Attorney Sliney advised that he had completed certain legal documents which he proposed to submit to Mr. Urbanek's attorney, Mr. Gundlac]g, provided that the review thereof meets with the approval of the Town. It was determined that copies of these agreements (5) would be furnished to all members after the Mayor's initial review and discussion thereof with the Town's counsel. If appropriate, auth- orization for execution on behalf of the Town will be considered at the October meeting, or at a later date. The Commission was then addressed by Mr. Harry Rodis, of the U. S. Geological .Survey Dept., Department of the Interior. He informed the Commissioners of the procedures now required prior to the issuance of permits for new wells. Using a blackboard, he then sketched a map of the Town's western well field and explained that there are three layers: First there is a fresh water field (shallow Aquifer), the next layer composed of heavy clays is called Hawthorne FM and underneath this is a salt water body called Florida Aquifer. He explained in detail that the fresh water usually is between 300 to 350 feet below the ground sur- face; which however, is affected by changes in pumping, rainfall, etc. Fluctuations affect the salt water intrusion area which rises up from the salt water area thru the clays to the fresh water body. -The dis- tance of such intrusion areas to our wells has not been ascertained. Mr. Rodis states the plan of his department is to drill several wells; a network to monitor the wells to determine salt water intrusion if any, and supply such other data used by the Flood Control District in rendering their approvals for well permits. It was pointed out that a written proposal has been sent to the Town's consulting Engineers. At the present time funding for such studies is not available. Whether the cost of such studies would be matched-with Page -2- MINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION-SEPTEMBER 24 1974, AND SPECIAL MEETING .WHICH FOLLOWED. federal funds at a later time could not be insured by his department. Mrs. Roberts requested copies of the data that was sent to Russell & Axon, and the Commissioners expressed their appreciation for the in- formation imparted to them. Commissioner Clark suggested that for the construction workers on the Ld'rbanek sites across from Seagate, the Highland Beach Ambassadors be contacted to see if cars belonging to such personnel could be parked at the old model site. Matter to be pursued. Discussion also took place on the Delray White House and status thereof. The Town's Attorney advised that pending completion of the proposed new zoning ordinance, he was not pursuing same. Matter is being held in abeyance. However, it was the consensus of the Commission that the Building Code Enforcement Officer pursue the action to be taken with the Attorney for the quickest solution to this problem. Commissioner Clark requested that the proposed Organization Chart be amended to properly show the Police Department to be under the super- vision of the Town Manager as specified in the Charter. Discussion then took place as to the proposed zoning ordinance. Counsel's opinion was sought as to the degree the Commission could or • should amend the Final report submitted by the Planning Commission. It was Attorney Sliney's opinion that under Section 163.205 of the Florida Statutes, the Town Commission was empowered to make changes prior to the first reading of the proposed zoning ordinance. Mrs. Roberts informed the Commission that the Waterway Crossing, Foster- Marine Contract was completed before the contract's estimated completion date. Officials of Boca Raton and she would be making inspections at. the Appleby site. The suggestion that the Town endorse an injection program for Palm trees, every four months to control lethal yellow disease was considered without action. At 11:15 A.M., the Workshop Session was concluded. The Special Meeting was called to order and all members of the Commission were in attendance. A formal motion was made to amend the date for the first reading of the proposed zoning ordinance, it was pointed out that the date approved as October 14th at the meeting held September 23rd, needed correction as the 14th would be a legal holiday (Columbus Day which traditionally is the 12th). Offering the motion was Vice Mayor Joy, Commissioner Mumford seconded, and all members of the Commission vo ted their approval. Page -3- MINUTES: WORKSHOP MEETING OF THE TOWN_COMMISSION-SEPTEMBER 24 1974, AND SPECIAL MEETING WHICH FOLLOWED. RESOLUTION NO. 265 - Relative to the opposition to the Proposed $50 Million Bond Issue for Beach Purchases. This was read and considered by the Commission. Commissioner Mumford offered the motion for app- roval, Commissioner Clark seconded and voting approval were: Commis- sioner Clark, Commissioner Mumford, Mayor Gilday, Commissioner Bauer and Vice Mayor Joy. (Copy attachment "B"). ORDINANCE NO. 249 - Approving the Budget for F/Y 1975. This was read into the record. Commissioner Bauer offered the motion for adoption, Vice Mayor Joy seconded. Discussion took place. Mayor Gilday read a letter dated September 4, 1974, attachment "C", received from the Highland Beach Civic League endorsing the Budget. Commissioner Clark stated his opposition to the Budget and the Millage has not been altered and he was surprised at the Civic League's action. Vice Mayor Joy explained that he had attended the last meeting of the League and that he and Mayor Horton explained the reasons for the millage increase and that the budget to be adopted was based on sound fiscal policies. Voting on the adoption of the ordinance, Commissioner Clark voted, No, and there were four Aye votes which were cast by Commissioners Mumford . and Bauer, Vice Mayor Joy and Mayor Gilday. _ORDINANCE N_O..250 - Ordinance which sets the Millage rate of 5.232 as the Town's tax levy. This ordinance was read and approved after the motion offered by Commissioner Mumford, seconded by Commissioner Bauer and the voting thereon having one No vote and four Aye votes of the Commission: C ommissioner Clark No, and Commissioners Mumford and Bauer, Mayor Gilday and Vice Mayor Joy voted Aye. ORDINANCE NO. 251 - Amends Chapter 11 of the Code removing the words, "Town Administrator and inserting, "Finance Department", after the reading thereof, this was approved on a motion offered by Commissioner Bauer and seconded by Vice Mayor Joy, all members of the Commission approved this procedural change: Mayor Gilday, Vice Mayor Joy, and Commissioners Mumford, Clark and Bauer. ORDINANCE NO. 252 -Establishes a pension and retirement plan for the Town's employees (staff and police department) and provides for the creation of a Board of Trustees. After the reading, Commissioner Bauer offered the motion for approval,, and Vice Mayor Joy seconded. Aye votes were cast by Mayor Gilday, Vice Mayor Joy and Commissioner Mumford, Clark and Bauer. RESOLUTION NO. 266 - This resolution, copy attached, (Attachment "D") approves the Pension Plan (copy thereof filed with the original of this Page -4- MINUTES: WORKSHOP. MEETING OF THE. TOWN COMMISSION-SEPTEMBER 24, 1974, AND SPECIAL MEETING WHICH FOLLOWED. ' resolution) and designates the employees and Commissioners who, with the Mayor, will constitute the initial members of the Board of Trustees, serving terms of one year, except that the Mayor's term will be coterminous with the term of his or her term of office. The Commission appointed Harry Bauer, and Ruth E. Mumford as their choices to serve as Trustees. Their nominations were approved on a motion offerdd by Vice Mayor Joy and seconded by Commissioner Clark, there were no dissents, for the employee representatives, William Cecere was nominated as the choice for the Police Department and Thalia Higgins for the office staff, and all names were inserted into this resolution. The Town's counsel suggested that prior to approving the formal reso- lution, the Pension Plan should be read into the record. Several minor changes were made in the wording of the plan. Before it was completely read, it was necessary for Commissioner Mumford to leave with others who were to appear before the Palm Beach County Board of Commissioners regarding the Town's Resolution No. 265, see above. The copy of the Town's Retirement Plan attached to the original reso- • lution has been re-typed to correct changes made prior to adoption. A recess was taken for lunch. Vice Mayor Joy offered the motion to approve the resolution with the corrected plan, Commissioner Bauer seconded, and voting approval were: Mayor Gilday, Vice Mayor Joy and Commissioners Bauer and Clark (Com- missioner Mumford not present at such time ). An Organizational meeting for the aforesaid Trustees is scheduled for September 27th at 11:00 A.M. as set forth in the resolution. The Town's counsel suggested that-the Board of Trustees be guided by requirements of the Sunshine Law. The meeting was adjourned at 3:00 P.M. APPROVED: S ATTEST:. ~~.(~<,~G' '/Cry-G'+--~~Z.~-C.~ Tow C 1 DATED : ~'' /9 ~ 7 !, ~. ~, D. C'II.,,~,~