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1974.10.02_TC_Minutes_RegularATTACHMENTS 'rA~r ~ rrBu ~ nCrrr ~ rrD~e ~ rrL,+rr ~ reFrr ~ reGrrr ~ rrHrr' rrlrr ~ .r Ju ~ rrKd ~ riLii ~ ~iM~i ~ nNir MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2, 1974. • Mayor Gilday called the meeting to order at 7:30 P.M. He advised that due to the Election (the second primary), which was held on Tuesday, the regular meeting is held the next day. In November the meeting date will be November 6th, Wednesday, the General Election will be on the 5th of November. Present were: Mayor Gilday, Commissioners Mumford, Clark and Bauer. Absent: Vice Mayor Joy. The Agenda for the meeting is attachment "A". Following the Pledge of Allegiance, a summary of the minutes for meetings held on September 3, 18, 23, and 24, 1974, was given. The ordinances and resolutions considered and/or approved were re- cited, in detail, as well as any other actions taken by the Commis- sioners. Commissioner Bauer offered the motion for approval of the Minutes as written, Commissioner Mumford seconded, and there were no dissents. The following reports were given by Agencies of the Town: • Board of Adjustment - No report. The Community Appearance Board Chairman, Mrs. Betty Jean Stewart, advised that the C.A.B,:isreviewing the Bel Lido easement and would be meeting with Radice representative(s) at their next meeting. The Planning Commission Chairman, Mr. Kemery, advised that on Thurs- day, October 17, at 7:30 P.M., they will have a Workshop Meeting for the purpose of discussing the Boca Hi revised plans and their Regular Meeting will then follow. Senator Hults, the Police Commissioner, gave a report on the monthly activity of the Police Department. (The activity report for September, 1974, is Attachment "B".) that due to Mr. Ouster's illness, The Town Manager, Mrs. Roberts, then reported/ Mr. Frank Burgher would be making electrical inspections whereas Mr. O'Grady, would handle air conditioning inspections (the latter would result in cost saving, She informed the Commission as to probable dates for issuance of Certificates of Occupancy for Highland Beach Ambassador buildings Nos. 1 and 2, estimated date to be about November 15th. • • The Building Department has sent a letter to Radice Corporation ad- wising that their building permit can be picked up and cited ATTACHMENTS ~iA~r ~ uB~r ~ uC~i ~ ,~D~i ~ ~~En ~ ~~F~i ~ uG~~ ~ ~iH~i ~ ~i Iu ~ ~i Ju ~ uK~r ~ ~iL~t ~ Page Z, ,~ M,. ~~ N.. . MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2, 1974. the amounts payable for the permit and impact fees. Receipts in September for issued permits and fees aggregated approximately $160,000.00. (See Attachment "C", for details.) Mrs. Roberts ad- vised that pursuant to provisions of the Southern Standard Building Code provisions, Mr. O'Grady would be granting an extension to Parker Properties of Florida (their letter of September 23, re- quested a 90-day extension). The Commissioners were informed that the Fire Marshall of Del-Trail, Mr. Al DeClereq, has reviewed the feasibility of having helicopter landing pads on high-rise buildings and it is his opinion that this requirement would need added structural strength and be very costly to the developers. Mayor Gilday suggested the exploration of having such a facility at the Municipal Comple x. Finance Department, The Commission was advisee has been instituted by Dr. Bell, Mr. Rosenberg the change-over is progressing smoothly. Mrs. the Commissioners that she will soon begin her Improvements Budget and prepare a guideline of quired and establish a priority basis. ~ that the new system and Mrs. Higgins and Roberts also informed work on a 5-Year Capital what funds may be re- . Public Health; Mrs. Roberts advised that she is awaiting a report from F.A.U. as to unexpended funds from the Duneline study; and she will be sending a memorandum to residents giving information on Palm tree in- jection of terramycin; and negotiations are in process with County Sanitation regarding the renewal of the Town's Garbage and Trash Con- tract. Public Works; The water main installations are now down to the Slagle property; the Department of Transportation will mow the R/`W of A-1-A, approximately every five weeks; the Highland Beach Utilities Company has been requested to consider changing the color of the Interim Sewage Plant; the proposed Letter Agreement with the City of Boca Raton for water consumption was being studied and this matter to be finalized in the near future; Boca Raton has completed their inspection of the Appleby Site (Intracoastal Waterway contract) and the Cul-de-sac will need to be resurfaced. With respect to the Lauderdale Contracting Corporation water system improvement contract, scheduled for completion by October 1974, she advised that the contractor was requesting a time extension, letters dated September 16, and 20, from the Contractor and Russell & Axon, respectively, are attachments "D and E". (It was the consensus of the Commission that the request was reasonable pro- vided that it would not jeopardize the grant to be received from the County for the bicycle path.) • The Mayor suggested that Mrs. Roberts contact the County Commission and receive assurances that a delay. in the completion of the bicycle ATTACHMENTS - ~iA~r ~ ~rB,r ~ ~rC~r ~ ,rD,r ~ ,rEd ~ ,f~+, ,f ~ ,rG,f ~ ,fT7,f ~ ,r I'f ~ .r J,f ~ ,rK,f ~ Page -3- „L„~„M„~„N„. MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2, 1974. path would not affect their grant). Commissioner Clark offered a motion provided they completed the bicycle November, the Commission will grant December 31, 1974, for the contract Mumford seconded this motion, Mayor Commissioners Mumford, Clark and Ba that the Contractor be advised that path not later than the end of an extension for completion to completion date. Commissioner Gilday, and uer all voted their approval. Advised and read into the record, a letter of September 24, 1974, received from Wesley Construction Company regarding beach sand to be_available from Fatio House construction operations, see attach- ment "F"; Mrs. Roberts informed the Commission that Mr. Slagle had sent a note regarding the Rotary Club of Boca Bugle publication and an article on Boca's Cardiac Unit. Chief Jones was requested to secure information as to Boca's cardiac unit extending their area of coverage to Highland Beach. A copy of his findings are reg~orted in Memorandum of October 1, 1974, attachment "G"; Administration: The Town Manager requested the Commission approve the position descriptions and organizational data which have been sub- mitted for their review and approval. Commissioner Clark requested that the Chart show the Police Department as under the general super- vision of the Town Manager, as cited in the Charter, all other date unchanged. Commissioner Clark offered the motion to approve the position descriptions and the organizational charts with the above noted change. Commissioner Bauer seconded the motion and all members of the Commission who were present voted their approval. With respect to Cable TV, she announced that she would be contacting Mr. Raymond Blosser (whose critique on Leadership was well written) and secure information as to other companies who may be considered for this proposed franchise. The Town Manager requested the Commission approve the attendance of Mayor Gilday and his wife to the Annual Convention of the Florida League of Cities being held on October 24 thru 26 and both parties to be official representatives of the Town. Mrs. Roberts stated that this will enable them to attend sessions of equal importance being held during the day whereas, one person could not attend both. Commissioner Bauer offered the motion for approval, Commissioner Clark seconded, with the Mayor abstaining, Commissioners Mumford, Clark and Bauer voted their agreement to the motion. Mrs. Roberts reported that Commissioner Mumford, Betty Jean Stewart, Col. Hauck,Peter Genovese, Mr. Krauss and she attended a meeting of C7 ~imTACHMENT5 - '~A~~ ~ ..B.. ~ ..C.. ~ ~iD~i ~ ~rE~~ ~ ~~F~~ ~ ~~G~i ~ ..H.. ~ ~rl~~ ~ ~~ J.. ~ ~~K~~ ~ Page ~4~ .. L..~..M..~..N... MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2 1974. the Palm Beach County Commission and presented the Town's resolution (No. 265 dated October 5, 1974) regarding the Town's views on the proposed $50 Million Bond Issue. Commissioner Clark asked the Town Manager as to the Release for Radice, to which she replied that this matter is being pursued and the opinion of the Town counsel will be secured. Mrs. Roberts concluded her report on Town activities by thanking the Commission and persons in audience and supporters in assisting her in achieving the long sought plateau of Town Manager. Mayor Gilday recited the selection process and that Mrs. Roberts and Ptl. John Ryan had been sworn in to their newly acquired positions. He then read into the record Boca-Hi's letter of September 13, addressed to residents of Aberdeen Arms and his letter of Sept- ember 30, in response thereto, copies of which are attached, see attachments "H" and "I". Copies of these letters to be given to Messrs. Hauck and Krat~.ss of the Civic League so other residents may be informed in this matter. Mayor Gilday expressed his indignation as to the inaccuracies in Boca-H is letter. Mayor Gilday then informed the Commission that the Chairman of the Community Appear- • ance Board, Mrs. Betty Jean Stewart's term was expiring and he praised her attendance at meetings and her ability to maintain the esprit de corps of the C.A.B. in the Town's business and affairs. To correct prior minutes which were incorrect; viz., Minutes of August 7, 1973, the appointment of Martin Johnson as a regular is stated as one year and the Minutes of June 4, 1974, states the alter- nate appointment of Harold Storm as two years, the Mayor requested a motion to correct such appointments (two years for Mr. Johnson and one year for Mr. Storm.). Commissioner Mumford nominated Mrs. Stewart for another term as a regular member of the Community Appearance Board and the aforementioned corrections, Commissioners Clark and Bauer both seconded this motion. Mayor Gilday and Commissioners Mumford, Clark and Bauer all approved the appointment of Mrs. Stewart and corrections for the record. Mayor Gilday then announced the meetings which have been scheduled, all except the workshop meeting were in the Monthly Bulletin, see the Agenda for dates and purposes thereof. He invited members of the Planning Commission to attend the Workshop called for Thursday, October 3 at 1:00 P.M. He also pointed out that if enough interest is shown or it appears that additional workshop meetings are re- quired for the proposed Zoning Ordinance, the Commission would con- sider calling such meetings. There were no Public Requests, and the Regular Order of Business then resumed. ~/ Page -5- ATTACHMENTS - "A","B","C","D","E","F","G","H","I","J","K", ~~L..~..M..~..N.., MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2, 1974. The .following propo reading: An Ordinance of the the Adoption of the and all Supplements sed ordinances..-read by title only- had a first Town o Highland Beach, Florida, providing for Sout Standard Housing Code including any thereto; An Ordinance of the Town of Highland Beach, Florida Amending Chapter 11 and adding a New Chapter 13-1/2 for Interim Services and Facilities Fee; An Ordinance of the Town of Highland Beach, Florida, Amending Chapter 19 of the Code of Ordinances which Adopted the Southern Standard Plumbing Code. Mayor Gilday advised of a newspaper clipping, a copy of which is attached, Attachment "J". He then advised that a resolution had been prepared RESOLUTION NO. 267 - (Requests State Legislators, etc, to defeat a proposal of the Governor's Commission on Criminal Standards and Goals, which recommended abolishment of Police Forces of less than 10 men.) This resolution was unanimously approved following the motion offered by Commissioner Bauer, seconded by Commissioner Clark and Mayor Gilday and Commissioners Mumford, Clark and Bauer voted: Aye. (Copy is Attachment "K") The Town Clerk requested the Commission to consider and approve two resolutions relating to Withdrawal of Funds, etc. for accounts to be maintained at the University National Bank which stipulates that the Mayor or Vice Mayor and One Commissioner, who are named therein be so empowered. RESOLUTIONS NOS. 268 and 269 for the respective Town of Highland Beach General Account and Payroll Account were approved: Commissioner Mumford offered the motion, Commissioner Bauer seconded, and both resolutions had the approval of Mayor Gilday, and Commissioners, Mumford, Clark and Bauer. Copies of these are Attachments "L" and "M". Further discussion then took place. Chairman Kemery of the Planning Commission suggested that the Town consider purchasing the sand to become available for purchase; (discussed above). The Town Manager will pursue this matter. Senator Hults requested that the Speaker and Minority Leaders should also receive a copy of the Resolution (No. 267, see above). • r ' A`T'TACHMENTS - uA~~~~~Bu~uCii~~,Ds~dEu~u~,,u~~iGu~uHu~iilu~~iJu~~iKu~ Page -~- , ..L..~..M..~..N... MINUTES: REGULAR MEETING OF THE TOWN COMMISSION - OCTOBER 2, 1974. Bills were then presented and approved for payment. Mrs. Roberts had requested on September 11, that the Commission review and set charges for certain publications due to increased costs. Mayor Gilday read the present charges and the suggested charges, Commissioner Clark offered the motion for adoption, Commissioner Bauer seconded and all members of the Commission, present, voted to approve the changes as set fortl~,in Attachment "N" - charaes for Code of Ordinances, etc. The meeting was adjourned at appro: APPROVE] t ~~iZX.iL/ ATTEST Town Cle Date / •