1975.01.13_TC_Minutes_Special• MINUTES: Special Meeting of the Town Commission, January 13, 197
Mayor Gilday called the Special Meeting to order at 2:00 P.M., the attached
notice, Attachment "A" advises that the meeting was scheduled by the
Town Commission and shows the purposes for consideration.
Present were: Mayor Gilday, Vice Mayor Joy and Commissioners Mumford,
Clark and Bauer.
In attendance were: Mrs. Roberts, Town Manager, John P.O'Grady, Building
Official, the Town's Attorney, Thomas E. Sliney, and representatives of
the Town's Project Engineering firm, Messrs. John Klinck and Don Garbrick.
Mr. Mike Sapino, President of Lauderdale Contracting Company was also
present.
The Mayor advised the first purpose of the meeting was to meet with
Lauderdale Contracting Company. The Town Manager spoke on the existing
problems and Mr. Klinck also addressed the Commission.
Mr. Sapino was requested to answer specific questions relative to delays
in their projects and to give information as to the company's current
ownership, etc.
• In discussion, it was Mr. Sapino's advice that he and Messrs. Anthony and
David Reo are the corporate owners of the company (a Michigan Corp. licensed
to do business in Florida), their liability insurance is in order and all
bills are paid. He stated that for the Water Main project, additional
pipe is needed to finish approximately 500''south of A-1-A. Further five
(5) valves are needed to be installed before the water main and bicycle
path could be completed and tested.
A lengthy discussion followed as to costs the Town may incur for piecemeal
testing of the system, etc.
Mr. Sapino advised that if he could get a definite date of pipe delivery
except for the valve problem, he could give the Commission a definitive
date for completion. 'I'he paving is to be done by John Carroll (contract
for same has been given and estimated completion, after the rolling of
the path, is about three (3) days).
Further discussion ensued as to the Water Tower, Pittsburgh DesMoines,
ordering of the equipment needed for the tower plant, etc.
Mr. Sapino was requested to secure phone advice relative to the pipe
deliveries and in his absence, the meeting continued:
Special Meeting of the Town Commission, January 13, 1975 - Page -2-
FIRST READING OF AN ORDINANCE. A proposed ordinance, was read by
• title, "An Ordinance of the Town of Highland Beach, Highland Beach,
Florida, declaring the Plant Disease known as "Lethal Yellowing" to
be a serious threat and danger to the Palm Trees in the Town; Requiring
the Inoculation of all Trees susceptible to Lethal Yellowing; Providing
for removal of dead stumps and trees at the expense of the owners;
.-Providing a severability clause; Providing a penalty for violation hereof;
Repealing all ordinances or parts of ordinances in conflict herewith".
Discussion followed. Mrs. Roberts read attachment "B", a letter dated
January 9, 1975, from Florida Cooperative Extension Service which
advises Mr. Scott Hamsik has been hired and trained by the State Div.,
of Plant Industry as a Plant Specialist, available to check calls on
Lethal Yellowing and he can be reached at 686-0821 between 3:30 and 4:30
in the afternoon.
Mr. Sapino returned to the meeting and advised the Commission that he
was unable to secure data as to procurement of the pipe needed for the
rest of A-1-A.
Vice Mayor Joy suggested usage by the Town of the provisions in the
Contract, re: Penalty clause--to assist the Town to get the job done.
The Town's Attorney agreed with this suggestion.
• Vice Mayor Joy then offered a motion, seconded by Commissioner Mumford
that beginning January 15, 1975, a penalty of $100.00 a day be assessed
for the completion of: A-1-A Water Line, Bicycle Path and all work on
A-1-A including installation of valves. Such assessment to continue
until completion thereof as specified in the Contract or the same is **
default. The aforesaid motion was amended to stipulate the "per day"
be pursuant to the contract's provisions. After the amended motion
was discussed and accepted, a roll call vote was taken. Aye votes were
cast by Commissioner Clark, Commissioner Mumford, Mayor Gilday, Commission-
er Bauer and Vice Mayor Joy.
mhe next item on the agenda, policy for attendance of Town Counsel was
then discussed. Mayor Gilday summarized reasons for having the Attorney
present and Vice Mayor Joy concurred in the expressed reasons.
Commissioner Bauer offered the motion and Vice Mayor Joy seconded that
the policy be established to have the Town Counsel attend all Regular
Monthly Meetings (Public Hearings) and Workshop Meetings. When there
are no ordinances for discussion at Workshop Meetings, the Mayor and/or
Town Manager may advise that the Attorney's presence is not needed. In
the discussion of the motion, it was further agreed that if the budget
provisions for such legal costs require additional funding, an amendatory
• ordinance will be considered before incurring legal expenditures in excess
of the budgeted amount. The aforesaid motion was further amended to
**declared to be completely in )
Special Meeting of the Town Commission, January 13, 1975 - Page 3
require the Town Attorney's attendance at S ecial Meetin s whe
P g n specif-
ically requested by the Mayor and/or Town Manager that his presence is
desired. This motion, as amended, was then adopted by aye votes of
Mayor Gilday, Vice Mayor Joy and Commissioners Mumford, Clark and Bauer.
The newly appointed Finance Director, Mr. Anton Drasal addressed the
Town Commission regarding proposed increases in water and sewer charges.
Due to the fact that many Condominums have prepared and/or adopted their
operating budgets (on a calendar year basis) it was the consensus of the
Commission that the proposed water and sewer increases, at this time, be
only to sustain the loss in operations (exclude loss for interest and
depreciation and such losses will be considered when the Fiscal Year
Budget for 1975 is under study.) Accordingly, further increases may
be considered and/or approved at a later date.
A lengthy discussion took place as to present charges versus proposed
charges, and the manner such charges are formulated, resulting revenues,
etc.
Meeting
It was the Commission's decision that a Special/be called for Friday,
• January 17, 1975, at 2:00 P.M., for a first reading of proposed ordinances
to increase water and sewer charges. Further, the Finance Dept. to
have definitive data available to answer inquiries from residents as to
what the changes will impose on single homeowners and/or Condos in the
Town.
Another suggestion to be considered, water charges be on a straight
consumption basis and eliminate minimum charges--matter to be reviewed
by the Finance Director and Town Manager re: proposed ordinance.
The meeting was adjourned at appr~
APPROVED
ATTEST-
DATED: ~~ /~ 7~