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1975.02.25_TC_Minutes_WorkshopMINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION - FEBRUARY 25, 1975. • Mayor Gilday called the meeting to order at 9:30 A.M., in attendance were: Mayor Gilday, Vice Mayor Joy, Commissioners Mumford, Clark and Bauer. Also present were: Elaine W. Roberts, Town Manager, Thomas E. Sliney, Town Attorney, John H. Klinck, District Engineer (Town's Project Engin- eer of Russell & Axon). The Agenda, attachment "A" shows the proposed subjects for discussion. Mr. James Pandolph addressed the Commission regarding his company's (Pittsburgh-DesMoines) request for an extension of the contract for the water tower (see Attachment"B" - letter November 27, 1974). He read the contents of his letter of February 24, 1975, attachment "C" which cites problems of the Company's strike, data as to fabrication of the elevated tank, etc. The Town Manager advised the Town Commission of the recommendation of Russell & Axon to grant the extension to September 29, 1975, see at- tachment "D", letter dated January 10, 1975, from Mr. John Klinck which states a determination to be made. At this point, Mr. Klinck addressed the Town Commission and he validated the reasons given by Mr. Pandolph and recommended approval of the extension. Discussion followed. It was the opinion of counsel that a modified performance bond be fur- nished as a rider to the present bond, to specify the definitive com- pletion date, not waive damages beyond the September 29th extension date, and that the erection begin not later than May 1, 1975. The Town Attorney will provide Mr. Pandolph with the wording required for the "bond rider" and every effort will be made to have such data in hand for the Town Commission's formal action at its Regular Meeting of March 4, 1975. Mr. Sansoterra of Lauderdale Contracting Corp. addressed the Commission regarding his undertaking to complete the paving of the bicycle path and assurances to Vice Mayor Joy given last week. This matter was dis- cussed, at length. The project delays were reviewed, the absence of required valves to complete installations, etc. Mr. Klinck advised that approximately 2,000 feet of compaction testing has been performed and that such tests are being continued until speci- fications are met so that the paving can begin. In the discussion it was pointed out that another test would be made at 1:00 P.M., today, February 25th. ATTACHMENTS "A" THRU "G". Page -2- ` MINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION - FEBRUARY 25 1975. • It was Mr. Sansoterra's contention that the ills would be amended im- mediately. A new supervisor was being put on the job, more men to be procured for completion of the work, etc., and that irrespective of costs to be incurred, they would begin paving and go back to incompleted por- tions where valves are required. Mr. Klinck advised that under date of February 14, 1975, he had apprised the bonding company of Lauderdale Contracting Corp. of the unsatisfactory progress of the bicycle path and that the Town could invoke termination of the contract with a seven-day notice to such effect. (Copy of Mr. Klinck's letter is attachment "E"). Discussion followed. Mr. Klinck expressed the hope that compaction tests would be met soon and that if matters do not improve it would require that the "7-day notice be sent". It was the consensus of the Town Commission that if Russell & Axon are not satisfied that there is progress, they authorize Mayor Gilday and the Town Attorney to .review the matter and if they concurred with such findings, they would, on behalf of the Town Commission, authorize that such notice be given to Lauderdale Contracting Corp. and the Bonding Co. • Mr. Klinck read a portion of the contract dealing with this provision. The Attorney is to review the contract and matter to be pursued. The next matter on the Agenda, Mr. Shaw of Ocean Pines, addressed the Commission regarding the Town's Sign Ordinance. Mayor Gilday advised that he should make an application to the Building Official regarding his Temporary Sign and if he denies granting permission for the sign to be continued when the Certificate of Occupancy is granted, they should apply to the Board of Adjustment. Such application be made at this time and not when the building is completed. The Town Manager advised that consideration had been given to having a Committee appointed to review the sign ordinance and possible relief to developers; however, sign ordinances in other nearby communities were found to be more restrictive than that of the Town. Mr. Shaw thanked the Commission and will proceed with an application to the Board of Adjustment if denied relief by the Building Official. A short recess was then taken. The Mayor then requested the Town Clerk to read the proposed ordinances • which have had a first reading and publication of intent to consider adoption of the Amendment to the Capital Improvements Budget and to Chapter 7, regarding protective coverings. Mayor Gilday requested that in the amendment to Chapter 7, the word, "protected", the last word in section 3, be changed to read, "affected". ATTACHMENTS "A" THRU "G" Page -3- MINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION - FEBRUARY 25, 1975. • The ordinances were discussed, there were no other changes or suggestions relative thereto. The Town Manager asked the Town Attorney if he was prepared to discuss the proposed TV Franchise which was tabled at his suggestion. Matter discussed at length. Town It was agreeable to the Town Commission that the/Attorney consult with the Attorney for the Cable TV Co.,and our consultant Mr. Blosser, and that the matter be pursued further. Mrs. Roberts advised the Town Commission of her efforts regarding ar- rangements for the dedication of the bicycle path. With respect to benches to be placed at various sites along the path, it was their opinion that only a few benches would be needed, she would be contacting the Presidents of Condominium Associations as to donating funds for the proposed benches. The Town Manager also advised that additional data is being secured regarding painting needed for certain facilities of the Town. • A long discussion then followed regarding expansion plans for the Water Treatment Plant, Mrs. Roberts has received the Engineer's Preliminary plans which are to be reviewed with Vice Mayor Joy and a recommendation and report will be given to the Commission. The discussion also covered the necessity of a Bond Issue in 1976, etc. Mrs. Roberts informed the Commission that she had received a letter of February 18, 1975, from Boca Raton's Parks and Recreation Director which transmitted a proposed Lease Agreement to be executed: Between the Town of Highland Beach and the City of Boca Raton for the Town's reserve Well Field. A copy of the agreement has also been forwarded to the Attorney for his review, She recommended that if it meets with the Attorney's approval that the Town Commission take the necessary steps for signing. (see Attachment "F" for copy of the proposed lease agreement). A letter received from Mrs. Betty Jean Stewart, was read. (See copy thereof, attachment "G"). Mrs. Stewart suggested that residents would be afforded a better rate with respect to services of a nurseryman for lethal yellowing and for a single plumber for sewer connections and asked the Town's assistance. It was the opinion of the Town Commission that the Town could not direct • the residents to a single party, but could furnish names of approved nurserymen and plumbers. The Town Manager also advised that the company ATTACHMENTS "A" THRU "G" . Page -4- MINUTES: WORKSHOP MEETING OF THE TOWN COMMISSION - FEBRUARY 25, 1975. • putting in the laterals (American Consolidated) will be contacting residents and it was further suggested the next news bulletin could give this information. Mrs. Stewart addressed the Town Commission and requested the Town Com- mission to support a Resolution objecting to the stores being proposed on the west side of A-1-A in Delray (A 7-11 store, etc.). A discussion of this matter then took place, it was felt that if the matter is before the Courts the members of the Town Commission could appear as witnesses, but there would not be anything done by the Town to inf luence the Court if the matter is in litigation. Mrs. Roberts advised that the Building Official was away--attending a seminar in Gainesville and would return to duty on Thursday, February 27th. r The workshop meeting was adjourned at approximatel~~•';,2:00 noon. f-.' ,F APPROVED- •Mort -E . Gilday, ~!ia.yor • ~~_~ ,~ ~ Leslie W. Joy, Vice Ma ~ y~ ~~ ATTEST: '~ Mary Joan ei, Town Clerk Date : ,~~~i ~~ ~ ~ 7/ •