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1975.05.16_TC_Minutes_Special• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission May 16, 1975 Special Meeting 10:00 A. M. Meeting Called to Order by Morton E. Gilday, Mayor, at 10:08 A.M. Present were: Morton E. Gilday, Mayor Leslie W. Joy, Vice Mayor Commissioner Ruth E. Mumford Commissioner Harry Bauer Absent: Commissioner Robert D. Clark Also present: Town Manager, Elaine W. Roberts Finance Director, Anton Drasal Town Attorney, Thomas Sliney Police Chief, Kenneth Jones Building Official, John O'Grady • Town Clerk, Kathryn M. Borgemenke TOWN TREASURER - ACCEPTANCE OF RESIGNATION - APPOINTMENT - RESOLUTION NO. 287 Mayor Gilday read a letter of resignation from the Town Treasurer, Thalia C. Higgins in`its entirety. MOTION by Commission Bauer/Mayor Gilday regretfully I move that we accept T's resignation. Mayor Gilday recognized Mr. Dent. Mr. Dent conveyed his concern regarding the loss of key personnel from the Town. Mayor Gilday replied to Mr. Dent. Roll Call on the Motion Carried Unanimously. Resolution No. 287 - Appointment of ToHn Treasurer - was read in its entirety by Commission Bauer. MOTION by Commission Bauer/Vice Mayor Joy that by this Resolution No. 287, Mr. Drasal be appointed Town Treasurer to succeed Mrs. Higgins and that this appointment be effective immediately. Roll Call on the Motion Carried Unanimously. Minutes Highland Beach Town Commission Special Meeting May 16, 1975 Page 2 of 6 Mayor Gilday took this oportunity to congratulate Mr. Drasal. PENSION PLAN - BOARD OF TRUSTEES Mayor Gilday noted that Mrs. Higgins was a member of the Board of Trustees, Pension Plan; the Mayor read Mrs. Higgins letter of resignation in its entirety. Mayor Gilday called for a motion to accept the resignation as read. MOTION by Commission Mumford/Commissioner Bauer: "So Move." Roll Call on the Motion Carried Unanimously. • Mayor Gilday noted that a successor to Mrs. Higgins must be named to fill the vacancy on the Board of Trustee, Pension Plan. Commissioner Bauer offered the name of Kathryn M. Borgemenke, Town Clerk. Mayor Gilday offered the name of Anton Drasal. He stated that Mr. Drasal is also an advisor to the Pension Plan. Commissioner Bauer withdrew his offer. MOTION by Mayor Gilday/Commission Bauer Mr. Drasal to serve as a member of the Board of Trustees- Pension Plan in the place and stead of Mrs. Higgins. Roll Call on the Motion Carried Unanimously. Mayor Gilday requested to hear Item No. 3 "Consider and Approval of Bills" later on this agenda. Vice Maio r Joy suggested that Item No. 5 "Resolution (s) " be considered at this time. The Mayor was in agreement. Minutes Highland Beach Town Commission Special Meeting May 16, 1975 RESOLUTIONS Page 3 of 6 RESOLUTION NO. 284 - Certificate of Resolution of Board of Directors Authorizing Access to Safe (or Box) Sun First National Bank of Delray Beach. Resolution No. 284 was read in its entirety by Mayor Gilday. MOTION by Vice Mayor Joy/Commissioner Mumford move that this Resolution be approved with the amendatory language, as read, inserted. Roll Call on the Motion Carried Unanimously. RESOLUTION NO. 285 - To Secure a Safe Deposit Box and To Designate the Person or Persons to Have. Access Thereto, • University National Bank of Boca Raton. Resolution No. 285 was read in its entirety by Mayor Gilday. MOTION by Commission Bauer/Vice Mayor Joy move that this Resolution No. 285 be adopted. Roll Call on the Motion Carried Unanimously. RESOLUTION NO. 286 - Authorized Persons - Municipal Court Fund - University National Bank. Resolution No. 286 was read in its entirety by Mayor Gilday. MOTION by Commission Bauer/Vice Mayor Joy move we adopt this Resolution as amended and corrected:, and tY~e n be held for signature by the Commissioners on the Resolution which will be redrawn to cover the corrections. Roll Call on the Motion Carried Unanimously. . Minutes Highland Beach Town Commission Special Meeting May 16, 1975 Page 4 of 6 CONSIDER PRESENT SITUATION - LAUDERDALE CONSTRUCTION CORPORATION Mrs. Roberts reported that she and Vice Mayor Joy had attended a meeting in the Consulting Engineer's office in Delray Beach, also in attendance was a representative of the Reliance In- surance Company, representatives of Lauderdale Construction Corporation and representatives of Russell and Axon. As a result of this meeting proposals were made to the Town of Highland Beach :to resolve various problems. Mrs. Roberts reported that the proposals had not been met. She noted that Mr. Klinck wrote a letter to Mr. Sapino, President, Lauderdale Construction. Mrs. Roberts read the letter for the record. (please see letter attached) Not as a result of this letter Mr. Sapino brought to Russell and Axon's office a contract to be entered into by Lauderdale Construction, Webb General Contracting, and the Town of Highland Beach. ~It was noted that there were "hitches" in the contract and Mrs. Roberts called • upon Mr. John Klinck to verify her statements to the Commission. Mr. Klinck reported on the various correspondence and phone calls he had made trying to resolve the problems involved. Discussion followed among Vice-Mayor Joy, Commissioner Bauer, Mayor Gilday and Mr. Klinck. Mayor Gilday called upon the Town Attorney for his opinion relative to the matter of requesting the Bonding Company to state their responsibility to the Town of Highland Beach. Mr. Klinck requested instructio ns in the event that :Reliance comes back in writing (if they like this agreement between Webb and Lauderdale) go ahead and finish the job under the provisions. Mayor Gilday recognized Mr. Dent. Mr. Dent stated that he felt that the Town should take positive action. Mayor Gilday explained the action and proceedures the Town will follow. Minutes Highland Beach • Town Commission Special Meeting May 16, 1975 Page 5 of F, Mayor Gilday suggested to Mr. Klinck and Mr. Sliney, at this time, call Reliance and see if the copy of the letter from Russell and Axon and the contract had been received. Mr. Klinck and Mr. Sliney left the Commission Chambers to make the phone call to Reliance. Mayor Gilday informed the Commission that he had received a letter from Mr. Kline in whose hands the VanLennep vs Highland Beach appeal matter was still pending. He gave a brief report on the status of this. DECISION ON POLICE MATTERS Mrs. Roberts reported on the status of the F.O.P. It was noted that the Police Department had voted in favor of the F.O.P. and they had submitted a report of the vote and this was dis- • tributed to the P.B.A. Mrs. Roberts requested reconfirmation, by Commission 'approval, what she had already told Mr. Williams. After questions from Mayor Gilday and Vice Mayor Joy, Mrs. Roberts stated that she would obtain all the necessary information and a copy of the Florida State Statute for them to study. CONSIDERATION OF POST OFFICE CONTRACT' The Mayor stated that due to increased expenses in operating the Post Office the Town is unable to continue operation of the Post Office for this amount of money annually~($2,400). The Mayor asked for opinions from the Commission on drafting a letter to the Post Office Officials. Mr. Klinck and Mr. Sliney reentered the Commission Chambers and reported on the phone conversation to the Bonding Company. CONSIDER AND APPROVAL OF BILLS Mr. Drasal, Finance Director, presented to the Commission the bills for their approval. • Minutes Highland Beach • Town Commission Special Meeting May 16, 1975 :~ Page 6 of 6 MOTION by Vice Mayor Joy/Commissioner Bauer move that these bills are approved. Roll Call on the Motion Carried Unanimously. Being no further business the meeting ADJOURNED at 1:40 P.M. APPROV~"- -~ .~ Attachments: Letter 5/12/75 from Russell & Axon Resolutions: 284,285,286, & 287 Recorded on Sony Two Tapes - Special Meeting Sides lA & 2A 1B only 75.1 c ' ~'